HomeMy WebLinkAbout7078RESOLUTION NO. 7078
A RESOLUTION APPROVING AN AGREEMENT FOR PROFESSIONAL
SERVICES IN CONJUNCTION WITH THE PUEBLO COMMUNITY
STRATEGIC PLAN AND AUTHORIZING THE PRESIDENT OF THE
CITY COUNCIL TO EXECUTE SAME
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PUEBLO, that:
SECTION 1:
The City Council has established a committee charged with the selection of an
individual /firm to facilitate the Pueblo Community Strategic Plan (the
"Committee "). The authority to select the facilitator is delegated to the
Committee, provided that the fees and expenses shall not exceed the amount of
money collected and pledged by the community for such service.
SECTION 2:
Funds for these services are available in Account No. 64 -4783, and hereby are
appropriated for such purposes.
SECTION 3:
The President of the City Council is hereby authorized to execute such
agreement on behalf of Pueblo, a Municipal Corporation, after approval as to
form by the City Attorney, and the City Clerk shall affix the Seal of the City
thereto and attest same.
INTRODUCED: FEBRUARY 22, 1993
BY: TnycF. LAWRES'F.
COUNCIL PERSON
APPROVED:
ATTEST:
CITY C ERK
PRESI NT OF THE C TY COUNCIL
..Adst
r
NATIONAL
C�VIC
LEAGUE
June 22, 1993
Fay Kastelic, President
Pueblo City Council
1 City Hall Place
Pueblo, Colorado 81003
Dear Fay:
The National Civic League is pleased to accept the request of the
City of Pueblo to conduct the process design and facilitation of
the Pueblo Community Strategic Planning (PCSP) project.
As agreed, the National Civic League will provide process design
and facilitation services to support the PCSP project as outlined
on the Draft Process Design sheet (agreed to by the PCSP
Coordinating Committee on May 13, 1993 and updated to reflect
session plan decisions in early June), and as modified in the
future by mutual agreement of the City of Pueblo, the PCSP
Coordinating Committee, and the National Civic League over the
life of the project.
Enclosed, following the PCSP mission and outcomes sheet and the
Draft Process Design sheet, is the NCL Facilitation schedule and
budget which lists projected sessions to fulfill each task of the
PCSP as currently designed and configured. It should be noted
that specific design and process arrangements will be fine -tuned
through March 1994.
Fees to conduct this project are based on the National Civic
Leagues's standard 1993 billing rate of $1,000 per day per
facilitator, plus travel - related expenses for sessions conducted
in your community. This rate reflects a total project
commitment, so it includes all meeting preparation and follow up
work. For a couple of sessions we will lower the rate for the
second NCL professional. Certain longer sessions reflect a
multiple day effort, and are billed accordingly. A charge of 10
percent of total personnel fees are added at the end of each step
of the project to cover NCL administrative costs. We typically
bill fees and expenses after every session.
i U N 1 1993
1445 MARKET STREET, SUITE 300, DENVER, CO 80202 -17289 303 - 571- 4343/FAX: 571 -4404
Fay Kastelic, President
June 22, 1993
Page Two
The total personnel fees, NCL overhead, and travel related
expenses are projected to be $45,599. You should consider that
this might be modified as the PCSP Coordinating Committee makes
process design determinations over the coming months.
We look forward to working with your community on this project.
Sincere�ly
Tyr Norris
Director, Civic
TN /JFM /sw
Enclosure
APPROVAL
Assistance Program
The forgoing proposal is accepted by the City of Pueblo,
subject to the City's right to terminate the proposal and
arrangement with the National Civic League for any reason at any
time upon five (5) days prior written notice.
Signed this �C�"T�I day of June 1993.
City of Pueblo, a Municipal Corporation
By: A L_ �_
Fay B. Kastelic, President
Pueblo City Council
NATIONAL
CMC
LEAGUE
Draft Process Design
1993 NCL FACILITATION SCHEDULE AND BUDGET
PUEBLO COMMUNITY STRATEGIC PLAN
(6/23/93 update)
PREPARATORY STEP - Laying the Groundwork
DATE
THEME
NCL#
FEE
May 7
Stakeholder Vision Mtg
IC
mtg
#1 (see agenda)
1
$0
May 13
July(7/23 -8/5)
IC
#2
- of
1
$0
June
7
IC
#3
- of
2
$1,750
June
8
Press
Conference
2
$0
June
8
IC
#4
- (see agenda)
2
$1,750
June
17
IC
#5
- Vision frame
2
$1,750
July
7
IC
#6
- Final prep
1
$1,000
STEP I - Developing a Community Vision
DATE THEME NCL# FEE
July 16
Stakeholder Vision Mtg
2
$3,000
July @ 22
Refine Vision
2
$2,000
July(7/23 -8/5)
Outreach / Test vision
1
$1,000
Aug 6
Refine Vision
2
$2,000
Aug 13
Stakeholder Vision Mtg
2
$2,500
STEP II - Community Initiatives Analysis /Systems /Connecting
Points
DATE
THEME
NCL#
FEE
Sept /Nov as above 2 X 3 sessions $6,000
STEP III - Issues Prioritization /Integration /Resource Development
DATE THEME NCL# FEE
Jan 1994 as above
2 X 2 sessions $4,000
1445 MARKET STREET, SUITE 300, DENVER, CO 80202 -1728; 303 - 571- 4343/FAX: 571 -4404
STEP IV - Action Plan and Implementation Strategy
DATE
Feb /Mar
THEME
NCL#
FEE
$6,000
FEE
$2,000
as above
2 X 3 sessions
Implementation and Evaluation
DATE
THEME
NCL#
June 1 94 on... Project Transition 2 x 1 session
NUMBER OF SESSIONS = 25
Total Projected Facilitator Fees (1)
Travel - related Expense Projection:
Travel related expenses incurred May 5 & 13 1993
Mileage (220 miles x $.27 /mile) 60.00 /trip x 18
Air Travel (when necessary) $200 /trip x 10 trips
Hotel $65.00 night x 2 persons x 18
Food $30.00 day x 2 persons x 18
Misc $10 x 18 trips
Travel Subtotal
NCL Overhead:
10% of personnel fees
TOTAL PROJECTED FEES AND EXPENSES (2,3)
NOTES:
$34,750
$ 694.32
$1,080
$2,000
$2,340
$1,080
180
$7,374.32
$3,475
$45,599
(1) Based on meetings as defined in draft process design
document. The budget does not currently include any additional
"fallback" consensus meetings or other meetings that the
committees may choose to hold over the course of the project.
(2) This budget does not include hard costs for a final report,
commissioned research or surveys; communication with citizens and
stakeholders; or public forums /community meetings.
(3) The City of Pueblo and the Coordinating Committee will secure
offices and volunteer or paid local staff to support the
logistical and communication needs of the project in the
community including local administrative staffing.
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