HomeMy WebLinkAbout7070RESOLUTION NO. 7070
A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE
CITY OF PUEBLO AND HURTIG, GARDNER, FROELICH,
ARCHITECTS, INC., FOR PROFESSIONAL SERVICES AS-
SOCIATED WITH THE PUBLIC WORKS FACILITY
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, COLORADO, that:
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An Agreement dated February 8, 1993, a copy of which is on file at the
office of the City Clerk and made a part hereof by reference, after having
been approved as to form by the City Attorney, by and between Pueblo, a
Municipal Corporation, and Hurtig, Gardner, Froelich, Architects, Inc., is
hereby approved.
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Funds for said professional services shall be paid from the Public Works
Construction Fund, Account Number 42 -1993- 100 - 000 - 040 -0086.
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The President of the City Council is hereby authorized to execute the
said Agreement on behalf of Pueblo, a Municipal Corporation, and the City
Clerk shall affix the seal of the City thereto and attest the same.
ATTEST:
-- City Clerk
INTRODUCED February 8 ,1993
By JOYCE LAWRENCE
Councilperson
APPROVE
Pr esi ent of the Council
AGREEMENT FOR PROFESSIONAL ARCHITECTURAL SERVICES
THIS AGREEMENT made and entered this 8th day of February ►
1993 by and between the City of Pueblo, a Municipal Corporation
(hereinafter "Owner ") and Hurtig, Gardner, Froelich, Architects, Inc. ►
a professional architectural firm (hereinafter "Architect ") for
Architect to render certain professional architectural and related
services for Owner in connection with Public Works Maintenance
Facility hereinafter referred to as the "Project." In
consideration of the mutual covenants hereinafter set forth, the
parties agree as follows:
SECTION 1. GENERAL.
1.1 Architect shall satisfactorily perform professional
architectural services for all phases of Project indicated below
by mark placed in the appropriate box or boxes:
[X]
[X]
[X]
[X]
- Schematic Design Phase (includes Programming and Con-
ceptual Design):
- Design Development Phase:
- Construction Documents and Bidding Phase:
- Construction Phase:
Such services shall include all usual and customary professional
architectural consultation and advice and the furnishing (directly
or through its professional consultants) of customary and usual
architectural services including any required structural, mechani-
cal and electrical engineering services incident to its work on
the Project.
1.2 In performing the professional services, Architect shall
complete the work items described generally in Appendix A - Scope
of Services and the items identified in Section 2 of this Agree-
ment which are applicable to each phase for which Architect is to
render professional services.
1.3 Architectural services shall be performed under the
direction and supervision of an architect duly licensed in the
State of Colorado. Professional engineering services shall be
performed under the direction and supervision of a registered
Professional Engineer in good standing and duly licensed to
practice in the State of Colorado. All reproductions of drawings
produced under this Agreement shall be the same as at least one
record set which shall be furnished to Owner and which shall be
signed by and bear the seal of either the licensed Architect or
such registered Professional Engineer.
1.4 Surveying work shall not be included within this Agree-
ment.
SE CTI O N 2. ARCHITECT SERVICES
2.1 Schematic Design Phase If Architect is to provide
professional services with respect to the Project during the
Schematic Design Phase, Architect shall:
(a) Consult with Owner to determine his requirements
for the Project and review available data.
(b) Advise Owner as to the necessity of his providing
or obtaining from others data or services of the types described
in paragraph 2.2(c), and assist Owner in obtaining any such
services.
(c) Provide special analyses of Owner's needs, planning
surveys, site evaluations and comparative studies of prospective
sites and solutions.
(d) Identify and analyze requirements of governmental
authorities and regulatory agencies involved in approval or
permitting any aspect of Project.
(e) Provide general economic analysis of Owner's
requirements applicable to various alternatives.
(f) Prepare a Report with appropriate exhibits indicat-
ing clearly the considerations involved and the alternative
solutions available to Owner, and setting forth Architect's
findings and recommendations with opinions of probable costs.
(g) Furnish 10 copies of the Report and present and
review it in person with Owner.
2.2 Design Development Phase If Architect is to provide
professional services with respect to the Project during the
Design Development Phase, Architect shall:
(a) Consult with Owner and determine the general design
concept and Project requirements based upon information furnished
by Owner as well as any approved Schematic Design documents on the
Project.
(b) Prepare and submit to Owner preliminary design
documents consisting of final design criteria, preliminary draw-
ings, an outline of specifications, and written descriptions of
all significant features of Project.
(c) Prepare and submit to Owner a requirements check-
list of any subsurface investigation, additional data, permits, or
other information and requirements which is anticipated will be
necessary for the design or construction of Project.
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(d) Provide written disclosure to Owner of significant
design assumptions and design risks inherent in or presented by
design alternatives, and make recommendations to Owner based
thereon.
(e) Prepare and submit to Owner a preliminary cost
estimate for the Project including construction cost, contin-
gencies, professional compensation, consultant fees, costs of land
and rights of way, compensation for damages and finance costs, if
any.
(f) Architect shall furnish 10 copies of each above
referenced submittal document to Owner for Owner's use, and shall
review same in person with Owner.
2.3 Construction Documents and Bidding Phase. If Architect
is to provide professional services with respect to the project
during the Construction Documents and Bidding Phase, Architect
shall:
(a) After consultation with the Owner, receipt of
Owner's selection of any design options and review of the Prelimi-
nary Design Documents, if any, prepare and submit to Owner final
Drawings showing the scope, extent and character of the work to be
performed by contractors, and Specifications describing such work
and the requirements therefor. Such plans and Specifications
shall comply with applicable building codes and requirements of
regulatory agencies having any approval authority.
(b) Make reasonable revisions to the Drawings and
Specifications requested by Owner, informing the Owner of any
change in probable construction costs as a result of such
revisions.
(c) Provide technical criteria, written descriptions
and design data for Owner's use, and disclose any significant
design risks inherent in or presented by design choices.
(d) Based upon Architect's best professional judgment,
prepare and submit to Owner a current detailed cost estimate for
the Project including construction cost, contingencies, profes-
sional compensation, consultant fees, land and right of way costs,
damages and finance costs, if any.
(e) Prepare and submit to Owner draft forms of contract
agreement, general and special conditions, bid forms, invitations
to bid, information for bidders, forms of warranty and including
any special requirements imposed upon such contracts by any
federal or other funding source and by any regulatory agency. In
preparing such draft forms, Architect shall consider and incorpor-
ate, to the extent both advisable and feasible, Owner's standard
forms of agreement, warranty, general conditions and selected
specifications.
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(f) After review and comment by Owner, prepare and
submit final forms of contract agreement, general and special
conditions, bid forms, invitations to bid, information for
bidders, and forms of warranty, together with any Addenda which
may be required or appropriate to correct errors, clarify Drawings
or Specifications or advise of changes. 25 copies of these final
bid documents shall be furnished to Owner.
(g) Make recommendations to Owner concerning the need
for prequalification of equipment, vendors or bidders, and, if
requested by Owner, incorporate prequalification requirements in
final bid and construction contract documents.
(h) Attend a pre -bid conference with bidders to discuss
Project requirements and receive requests for clarification, if
any, to be answered by Architect in writing to all plan holders.
(i) Consult with and make recommendations to Owner
concerning: acceptability of bidders, subcontractors, suppliers,
materials, equipment, suitability of proposed "or equals ", amount
of bids and any other matter involved in consideration and review
of bids and bidders upon which Owner may reasonably request
Architect's advice.
2.4 Construction Phase If Architect is to provide profes-
sional services with respect to the Project during the Construc-
tion Phase, after award by the Owner of a general contract for
construction of the Project, Architect shall:
(a) Perform all duties and functions to be performed by
the Architect /Engineer under the terms of the construction
contract.
(b) Visit the Project site, perform observations as to
the progress and quality of the work and advise the Owner as to
same. The frequency and level of observation shall be commensu-
rate with the nature of the work and size of the Project, except
that any specific provisions set forth in Appendix A - Scope of
Services concerning the level of observation shall determine
Architect's obligation concerning level of observation.
(c) Make determinations as to whether the work is
proceeding in accordance and compliance with the construction
contract documents.
(d) Promptly advise the Owner in writing of any omis-
sions, substitutions, defects or deficiencies noted in the work of
any contractor, subcontractor, supplier or vendor on the Project.
(e) Reject any work on the Project that does not con-
form to the contract documents.
(f) On request of the Owner, the construction contrac-
tor or any subcontractor on the Project, issue written interpreta-
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tions as to the Drawings and Specifications and requirements of
the construction work.
(g) Review shop drawings, samples, product data and
other submittals of the contractor for conformance with the design
concept of Project and compliance with the Drawings, Specifica-
tions and all other contract documents, and indicate to Contractor
and Owner with respect thereto, any exceptions noted, or modifica-
tions or resubmittals required.
(h) Review all applications of Contractor for payment
and in connection with same, issue certificates for payment to the
Owner for such amounts as are properly payable under the terms of
the construction contract. Each such certificate shall constitute
Architect's representation to Owner that he has observed the
Project and that to the best of his knowledge, the work for which
payment has been sought has been completed by contractor in
accordance with the Drawings, Specifications and other contract
documents.
(i) Subject to written concurrence by Owner, render a
written recommendation to Owner concerning all proposed
substitutions of material and equipment.
(j) Draft, for Owner's consideration, and offer recom-
mendations upon, all proposed change orders and contract modifica-
tions that do not substantially change the scope of the work.
(k) On application for final payment by the contractor,
make a final observation and construction review of the Project,
assembling and delivering to the Owner any written guaranties,
instruction manuals, as -built drawings, diagrams and charts
required by the contract documents, and issuing a certificate of
final completion of the Project.
(1) The Architect shall, if so provided in the
construction contract, be the interpreter of the construction
documents and arbiter of claims and disputes thereunder. Upon
written request of the Owner or contractor, the Architect shall
promptly make written interpretations of the contract documents
and render written decisions on all claims, disputes and other
matters relating to the execution or progress of the work on the
Project. The interpretations and decisions of the Architect shall
be final and binding on the contractor and Owner, unless the
Director of Public Works of the Owner shall, within seven calendar
days after receipt of the Architect's interpretation or decision,
file his written objections thereto with the Architect and
contractor.
2.5 Additional Responsibilities This paragraph applies to
all phases of Architect's work.
(a) Architect shall be responsible for the professional
quality, technical accuracy, timely completion and coordination of
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all of Architect's work, including that performed by Architect's
consultants, and including designs, Drawings, Specifications,
reports and other services, irrespective of Owner's approval or
acquiescence in same. Architect shall, without additional compen-
sation, correct or revise any errors, omissions or other deficien-
cies in his work.
(b) Architect shall be responsible, in accordance with
applicable law, to Owner for all loss or damage to Owner caused by
Architect's negligent act or omission; except that Architect here-
by irrevocably waives and excuses Owner and its attorneys from
compliance with any requirement to obtain a certificate of review
as a condition precedent to commencement of an action, including
any such requirements set forth in Section 13 -20 -602, C.R.S. or
similar statute.
(c) Architect's professional responsibility shall com-
ply with the standard of care applicable to the type of architec-
tural and engineering services provided in the State of Colorado,
commensurate with the size, scope and nature of the Project.
(d) Architect shall be completely responsible for the
safety of Architect's employees in the execution of work under
this Agreement, shall provide all necessary safety equipment for
said employees, and shall hold harmless and indemnify and defend
Owner from any and all claims, suits, loss or injury to Archi-
tect's employees irrespective of whether such injury or loss was
in whole or in part caused or contributed to by Owner or Owner's
agents or employees or any dangerous condition upon or at the
Project site.
(e) Architect acknowledges that, due to the nature of
architectural and related professional services and the impact of
same on the Project, the Owner has a substantial interest in the
personnel and consultants to whom Architect assigns principal
responsibility for services performed under this Agreement.
Consequently, Architect represents that Architect has selected and
intends to employ or assign the key personnel and consultants
identified in Appendix C - "Identification of Personnel,
Subcontractors and Task Responsibility ", attached hereto for the
Project assignments and areas of responsibility stated therein.
Within 10 days of execution of this Agreement, Owner shall have
the right to object in writing to employment on the Project of any
such key person, consultant or assignment of principal responsi-
bility, in which case Architect will employ alternate personnel
for such function or reassign such responsibility to another to
whom Owner has no reasonable objection. Thereafter, Architect
shall not assign or reassign Project work to any person to whom
Owner has reasonable objection.
Within 5 days of execution of this Agreement, Architect
shall designate in writing a Project representative who shall have
complete authority to bind Architect, and to whom Owner should
address communications.
(f) Promptly after execution of this Agreement and upon
receipt of authorization from Owner to proceed, Architect shall
submit to Owner for approval a schedule showing the order in which
Architect proposes to accomplish his work, with dates on which he
will commence and complete each major work item. The schedule
shall provide for performance of the work in a timely manner so as
to not delay Owner's time table for achievement of interim tasks
and final completion of Project work. Additionally, Architect
acknowledges and agrees that he will schedule and perform the work
on the Project so as to achieve completion of the Construction
Documents Phase on approximately June 15, 1993.
(g) Before undertaking any work which Architect con-
siders beyond or in addition to the scope of work and services
which Architect has contractually agreed to perform under the
terms of this Agreement, Architect shall advise Owner in writing
(i) that Architect considers the work beyond the scope of this
Agreement, (ii) the reasons the Architect believes the out of
scope or additional work should be performed, and (iii) a
reasonable estimate of the cost of such work. Architect shall not
proceed with such out of scope or additional work until authorized
in writing by Owner. The compensation for such authorized work
shall be negotiated, but in the event the parties fail to nego-
tiate or are unable to agree as to compensation, then Architect
shall be compensated for his direct costs and professional time at
the rates set forth in Appendix B - " Fee Schedule ".
SECTION 3. OWNER'S RESPONSIBILITIES
3.1 Owner shall:
(a) Designate a representative to whom all communica-
tions from Architect shall be directed and who shall have limited
administrative authority on behalf of Owner to receive and trans-
mit information and make decisions with respect to Project. Said
representative shall not, however, have authority to bind Owner as
to matters of legislative or fiscal policy, nor to contract addit-
ions or obligations exceeding a value which is the lesser of
$10,000 or 5% of an awarded contract price.
(b) Advise Architect of Owner's Project requirements
including: objective, project criteria, use and performance
requirements, special considerations, physical limitations,
financial constraints, required construction contract provisions
and standards, and siting considerations.
(c) Provide Architect with available information
pertinent to the Project including any previous reports, studies
or data possessed by Owner which relates to design or construction
of the Project.
(d) Assist in arranging for Architect to have access to
enter private and public property as required for Architect to
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perform his services.
(e) Examine all studies, reports, sketches, Drawings,
Specifications, proposals and other documents presented by
Architect, and render in writing decisions pertaining thereto
within a reasonable time. The Owner's approval of Drawings,
design, Specifications, reports and incidental architectural and
engineering work or materials furnished hereunder shall not in any
way relieve the Architect of responsibility for the professional
adequacy of his work. The Owner's review, approval or acceptance
of, or payment for, any of the services shall not be construed to
operate as a waiver of any rights under this Agreement or of any
cause of action arising out of the performance of this Agreement.
(f) Upon advice of the necessity to do so from
Architect, obtain required approvals and permits for the Project.
(g) Notify Architect whenever Owner becomes aware of
any substantial development or occurrence which materially affects
the scope or timing of Architect's services.
(h) Owner shall perform its obligations and render
decisions within a reasonable time under the presented circum-
stances. However, given the nature of Owner's internal organiza-
tion and requirements, a period of 14 days shall be presumed
reasonable for any decision not involving policy decision or
significant financial impact. A period of 45 days shall be
presumed reasonable for Owner to act with respect to any matter
involving policy or significant financial impact.
(i) Owner shall be responsible for the safety of
Owner's employees on the Project site during construction phase
and shall hold Architect harmless and indemnify Architect from any
and all injury to Owner's employees occurring on the Project site
during the construction phase.
(j) Owner shall include a provision in all construction
contracts providing for the Contractor to indemnify Architect to
the same extent as the Contractor is required to indemnify the
Owner.
SECTION 4. TIME FOR PERFORMANCE.
Architect's obligation to render services shall continue for
such period of time as may reasonably be required for completion
of the work contemplated in Appendix A - Scope of Services and
Section 1 of this Agreement.
SECTION 5. PAYMENT.
5.1 Owner will pay to Architect as full compensation for all
services required to be performed by Architect under this Agree-
ment, except for services for additional work or work beyond the
scope of this Agreement, such maximum amount specified and
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computed in accordance with Appendix B - "Fee Schedule"
5.2 Architect shall submit periodic, but not more frequently
than monthly, applications for payment, aggregating to not more
than the maximum amount, for actual professional services rendered
and reimbursable expenses incurred. Such applications shall be
submitted with appropriate documentation that such services have
been performed and expenses incurred. Thereafter, Owner shall pay
Architect for the amount of the application within 40 days of the
date of billing, provided that sufficient documentation has been
furnished, and further provided that Owner will not be required to
pay more than 75% of the maximum amount unless the Architect's
services on the Project phases for which this Agreement is appli-
cable have been satisfactorily completed and all required
Architectural submittals have been provided.
5.3 The rates of compensation for service and for reimbursa-
ble expenses to be used with periodic and final payment applica-
tions shall be those set forth in Appendix B - "Fee Schedule ".
5.4 No separate or additional payment shall be made for
profit, overhead, local telephone expenses, lodging, routine
photocopying, computer time, secretarial or clerical time or
similar expenses unless otherwise provided and listed in Appendix
B - "Fee Schedule ".
5.5 No compensation shall be paid to Architect for services
required and expenditures incurred in correcting Architect's
mistakes or negligence.
5.6 Compensation for authorized work beyond the scope of
this Agreement shall be governed by Paragraph 2.5(g).
SECTION 6. TERMINATION
6.1 The Owner reserves the right to terminate this Agreement
and Architect's performance hereunder, at any time upon written
notice, either for cause or for convenience. Upon such termina-
tion, Architect shall cease all work and stop incurring expenses,
and shall promptly deliver to the Owner all data, Drawings,
Specifications, reports, estimates, calculations, summaries and
all other information, and materials as Architect may have accumu-
lated in performing this Agreement, together with all finished
work and work in progress.
6.2 Upon termination of this Agreement for events or reasons
not the fault of Architect, Architect shall be paid at the rates
specified in Appendix B - "Fee Schedule" for all services rendered
and reasonable costs incurred to date of termination; together
with any reasonable costs incurred within 10 days of termination
provided such latter costs could not be avoided or were incurred
in mitigating loss or expenses to Owner or Architect. In no event
shall payment to Architect upon termination exceed the maximum
compensation provided for complete performance in paragraph 5.1
and Appendix B.
6.3 In the event termination of this Agreement or Archi-
tect's services is for breach of this Agreement by Architect, or
for other fault of Architect including but not limited to any
failure to timely proceed with work, or to pay its employees and
consultants, or to perform work according to the highest profes-
sional standards, or to perform work in a manner deemed unsatis-
factory by Owner's Director of Public Works, then in that event,
Architect's entire right to compensation shall be limited to the
lesser of (a) the reasonable value of completed work to the Owner
as determined by Owner's Director of Public Works or (b) 75% of
the rates specified in Appendix "B" for services satisfactorily
performed and reimbursable expenses reasonably incurred, prior to
date of termination.
6.4 Architect's professional responsibility for his
completed work and services shall survive any termination.
SECTION 7. GENERAL PROVISIONS.
7.1 Ownership of Documents. All designs, Drawings, Speci-
fications, technical data, and other documents or instruments
procured or produced by the Architect in the performance of this
Agreement shall be the sole property of the Owner and the Owner is
vested with all rights therein of whatever kind and however
created, whether created by common law, statutory law, or by
equity. The Architect agrees that the Owner shall have access at
all reasonable times to inspect and make copies of all notes,
designs, drawings, specifications, and all other technical data
pertaining to the work to be performed under this Agreement. In
the event Owner uses the designs, Drawings or Specifications
provided hereunder for another project independent from Project,
without adaptation by Architect, Owner shall hold harmless and
indemnify Architect from all loss, claims, injury and judgments
arising from the use of such designs, Drawings or Specifications
for such other project.
7.2 Insurance and Indemnitv.
(a) Architect agrees that he has procured and will
maintain during the term of this Agreement, such insurance as will
protect him from claims under workers' compensation acts, claims
for damages because of bodily injury including personal injury,
sickness or disease or death of any of his employees or of any
person other than his employees, and from claims or damages
because of injury to or destruction of property including loss of
use resulting therefrom; and such insurance will provide for
coverage in such amounts as set forth in subparagraph (b).
(b) The minimum insurance coverage which Architect
shall obtain and keep in force is as follows:
(i) Workers' Compensation Insurance complying with
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statutory requirements in Colorado and in any other state or
states where the work is performed.
(ii) Comprehensive General and Automobile Liability
Insurance with limits not less than Four Hundred Thousand and
No /100 Dollars ($400,000.00) per person and occurrence for
personal injury, including but not limited to death and
bodily injury, and Four Hundred Thousand and No /100 Dollars
($400,000.00) per occurrence for property damage.
(iii) Professional Liability Insurance in amounts
and form, and with a deductible, acceptable to Owner.
(c) Architect agrees to hold harmless, defend and
indemnify Owner from and against any liability to third parties,
arising out of negligent acts, errors or omissions of Architect,
his employees, subcontractors and consultants.
7.3 Notices Any and all notices or other communications
required or permitted by this Agreement or by law to be served on
or given to either the Owner or the Architect by the other party
shall be in writing and shall be deemed duly served and given when
personally delivered to the party to whom it is directed, or in
lieu of such personal services when deposited in the United States
mail, first -class postage prepaid, addressed to the Owner,
Attention: 66"4.0 , Department of Public Works, 211 E.
"D" Street, Pueblo, Colorado, or to the Architect at
�U q GU /O' j1en5 - r
Either party may change his address for the purpose of this para-
graph by giving written notice of such change to the other party
in the manner provided in this paragraph.
7.4 Entire Agreement. This instrument contains the entire
agreement between the Owner and the Architect respecting the
Project, and any other written or oral agreement or representation
respecting the Project or the duties of either the Owner or the
Architect in relation thereto not expressly set forth in this
instrument and its appendices is null and void.
7.5 Successors and Assigns This Agreement shall be binding
on the parties hereto and on their partners, heirs, executors,
administrators, successors, and assigns; provided, however,
neither this Agreement, nor any part thereof, nor any moneys due
or to become due hereunder to the Architect may be assigned by him
without the written consent of the Owner.
7.6 Amendments No amendment to this Agreement shall be
made nor be enforceable unless made by written Amendment signed by
an authorized representative of Architect and by Owner's Director
of Public Works.
7.7 Choice of Law This Agreement shall be governed and
interpreted in accordance with the laws of the State of Colorado.
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7.8 Equal Employment Opportunity In connection with the
performance of this Agreement, Architect shall not discriminate
against any employee or applicant for employment because of race,
color, religion, sex, national origin, handicap or age. Architect
shall endeavor to insure that applicants are employed, and that
employees are treated during employment without regard to their
race, color, religion, sex, national origin, handicap or age.
7.9 Severability If any provision of this Agreement,
except for Section 2.5, is determined to be directly contrary to
and prohibited by law or the requirements of any federal grant or
other Project funding source, then such provision shall be deemed
void and the remainder of the Agreement enforced. However, it is
the intent of the parties that Section 2.5 of this Agreement not
be severable, and that if any provision of said section be deter-
mined to be contrary to law or the terms of any federal grant,
then this entire Agreement shall be void.
7.10 Appropriations. Subject to execution of this Agreement
by the Director of Finance certifying that a balance of appropria-
tion exists and funds are available, the amount of money appropri-
ated for this Agreement is equal to or in excess of the maximum
compensation payable hereunder; provided, however, that if
construction is phased and subject to annual appropriation, funds
only in the amount of initial appropriation are available and
Architect shall confirm availability of funds before proceeding
with work exceeding initial and subsequent annual appropriations.
SECTION 8. DISPUTES.
8.1 Any dispute or disagreement between Architect and Owner
arising from or relating to this Agreement or Architect's services
or right to payment hereunder shall be determined and decided by
the Owner's Director of Public Works whose written decision shall
be final and binding unless judicial review is sought in a
Colorado Court of competent jurisdiction pursuant to Rule 106,
C.R.C.P.
8.2 Pending resolution of any dispute or disagreement, or
judicial review, Architect shall proceed diligently with perform-
ance of his work under this Agreement.
SECTION 9. APPENDICES
9.1 The following Appendices are attached to and made a part
of this Agreement:
Appendix A - "Scope of Services" consisting of ZZ pages
Appendix B - "Fee Schedule" consisting of / pages.
Appendix C - "Identif_ication of Personnel, Subcontrac-
tors and Task Responsiblity ".
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IN WITNESS WHEREOF the parties hereto have made and executed
this Agreement as of the day and year first above written.
CITY OF PUEBLO, A MUNICIPAL
CORPORATION
By
. - W1, / �: ,
/ -
i -
ARCHITECT
By
Title: F IoCI
BALANCE OF APPROPRIATION EXISTS FOR THIS CONTRACT AND FUNDS ARE
AVAILABLE:
- 4A 'b
Directo of Finance
APPROVED AS TO FORM:
City Attor e
TF 50.18 -13-
APPENDIX A
SCOPE OF SERVICES
A. GENERAL
The Project, in general, will consist of the construction of a new Public Works
maintenance facility which will accommodate fleet - maintenance, wastewater -
maintenance and monitoring, and street- maintenance operations for the City of
Pueblo. The total budget for this project, including all construction and
sitework, permit fees and professional fees is $1,700,000.
More specifically, this Project will be comprised of:
(1) a new vehicle maintenance facility designed for efficient servicing and
repair of the City's fleet of vehicles plus those of outside agencies.
The present number of vehicles being serviced is 850, including both
light and heavy equipment.
(2) a vehicle refueling station, with canopy, attendant station, and
underground storage tanks meeting all EPA installation and monitoring
requirements. The refueling station shall be equipped with a com-
puterized fuel dispensing system, linked to the vehicle maintenance
facility.
(3) a sewer maintenance facility to include a shop area and enclosure for
sewer maintenance vehicles and equipment.
(4) office facilities for supervisory personnel; lunch room, showers,
lockers and restroom facilities for approximately 110 Public Works
employees.
The City, under separate consultant, Black & Veatch, has prepared a Master Plan
for the Project site, which will be made available to the Architect for
planning purposes. This Master Plan is subject to change by the Architect for
the sake of improvement, with the owner's approval.
The architect acknowledges that the City is under contract with the
Architectural firm of Gallegos /Weidner to design an office building for the
Regional Building Department. This building will be constructed at the corner
of South Main Street and "D" Street, adjacent to the Public Works facility. The
architect shall meet with Gallegos /Weidner and coordinate the design of the
Public Works facility to achieve overall architectural harmony and com-
patibility between the two projects. Development of the construction documents
shall also anticipate and provide for coordination of construction activities
of the Project on -site with the construction activities of Owner's other
project to avoid conflicts to the extent feasible.
The Architect's services do not include the following items, which shall be
provided by Owner, in a reasonable time after request of the Architect:
a) Soil testing and geotechnical assessment
b) Materials testing during construction
c) Grading plans for the site
d) All required drainage studies or plans
e) Design of adjacent streets, sidewalks, and curb and gutter
f) Parking lot paving plan, except Architect to provide schematic design
showing traffic flow, parking arrangement and driveways
g) Perimeter fencing and area lighting
B. PROGRAMMING AND CONCEPTUAL DESIGN
Program Plan The Program Plan will be prepared by (RNL /FMC) as consultants to
HGF Architects, Inc. Program Plan is fully described in Exhibit A.
The Architect /Engineer (HGF) will conduct and monitor meetings with the Owner
and the Consultant in developing the Program Plan and will obtain site
information, utilities and other pertintent information for the consultant as
is necessary for the preparation of the Schematic Design.
Conceptual Desi n: From the Program Plan the Consultant (RNL /FMC) will prepare
design studies Conceptual Design) in sufficient detail to delineate Basic
Design of the project.
The Architect (HGF) will review, comment upon, and critique the Conceptual
Design in progress.
Programming /Conceptual Design documents and "Deliverables" are fully described
in Exhibit A.
The Architect /Engineer (HGF) and Consultant (RNL /FMC) will prepare and deliver
the following at completion of this Programming /Conceptual Design phase:
A. Outline of proposed construction materials and structural systems.
B. Code Study - analysis of structure as relating to Uniform Building Code.
C. Preliminary cost estimate.
D. Time Table - Proposed schedule for development and approval of:
Design Development
Construction Documents
Bidding /Negotiations
Construction
Move -In
C. SCHEMATIC DESIGN
Schematic Design From the Program Plan the Architect /Engineer (HGF) will
prepare design studies (Schematic Design) in sufficient detail to delineate
Basic Design of the project setting forth the following:
A. Building location and orientation on the site:
1. Service & access
2. Parking
3. Future expansion
4. Solar orientation
5. Utilities
6. Building "Footprint"
B. Scope of site development:
1. Landscaping
2. Establish siteing elevations
3. Excavating /importing of site materials
C. Sketch floor plans, elevations, sections.
D. Sketches and description of building plumbing, mechanical, and electrical
systems.
E. Area computations - gross sf, net sf of building and site.
F. Outline of proposed construction materials and structural systems.
G. Code Study - analysis of structure as relating to Uniform Building Code.
H. Preliminary cost estimate.
The Consultant (RNL) will review, comment upon, and critique the Schematic
Design in progress, working with the Architect /Engineer to develop proper
equipment location and functional arrangement.
D. DESIGN DEVELOPMENT
Design development shall be prepared by the Architect /Engineer (HGF) from the
approved Schematic Design and Program Plan. The document shall outline in
written report, drawings and details to delineate the development of the
design. The consultant (RNL) will review, comment upon, and critique the design
development documents in progress. The Consultant (RNL) will supply to the
Architect /Engineer (HGF) detail drawings, specifications, and manufacturers
literature of equipment placement and installation including power and
utilities requirements. The documents shall include:
(a) Outline concepts of the proposed structural, mechanical, and electrical
systems
(b) Respective floor plans
(c) Elevations
(d) Proposed finish schedule
(e) Outline specifications
(f) A timetable for the completion of the contract construction documents
(g) An estimate of the construction costs
(h) Estimate of the time required for the construction of the project
The Architect /Engineer shall make certain to the best of his knowledge,
information and belief, that the drawings and specifications prepared by him
are in full compliance with all applicable codes (including building codes,
regulations, laws and ordinances, including both technical and administrative
provisions thereof, of the political subdivision wherein the project is
located. Such drawings and specifications shall conform to the Uniform Building
Codes as adopted and amended by Title IV of Pueblo Code of Ordinances,
International Conference of Building Officials, the current edition as minimum
standards. If the Architect /Engineer shall deviate from such codes, regula-
tions, law or ordinance, then he shall at his own expense make such corrections
in the construction documents as may be necessary for compliance. (See
paragraph G. for ADA compliance.)
E. CONSTRUCTION DOCUMENTS PHASE
The Architect /Engineer shall prepare the final Construction Documents from the
approved Design Development Documents. These Construction Documents, when
submitted for approval, shall include:
A. Complete architectural, structural, mechanical, and electrical design
drawings. These drawings shall be on mylar or any equally durable and
reproducible material.
B. Complete bidding documents, architectural, structural, mechanical, and
electrical specifications. The format for these technical specifications
shall be the latest edition of "The CSI Format for Construction
Specifications ", published by the Construction Specifications Institute.
C. The Architect /Engineer's final estimate of construction cost.
F. CONSTRUCTION PHASE
Construction Phase - General Administration of Construction Contracts The
Architect /Engineer, his structural, mechanical, and electrical engineers will
make, and the Contractor has the right to expect, periodic visits to the site
to generally monitor the progress and quality of the work to determine in
general if the work is proceeding in accordance with the Contract Documents.
Observation may extend to all or any part of the work and to the preparation,
fabrication, or manufacture of materials.
Specifically, the Architect /Engineer has agreed to monitor for contract
compliance the following:
(a) Shop drawings
(b) Bearing surfaces of excavations before concrete is poured
(c) Reinforcing steel after installation and before concrete is poured.
(d) Structural concrete
(e) Laboratory reports on all concrete
(f) Structural steel during and after erection and prior to its being covered
or enclosed
(g) Mechanical work following its installation and prior to its being covered
or enclosed
(h) Electrical work following its installation and prior to its being covered
or enclosed.
The Architect /Engineer shall exercise due diligence to safeguard the Owner
against defects, deficiencies, noncompliance with drawings and specifications,
and /or unsatisfactory workmanship.
The Architect /Engineer shall keep accurate estimateswith respect to the work
completed on the project and shall see to the proper issuance of Contractor's
Application for Payment.
After the Contractor files written notice that the work is complete, the
Architect /Engineer, the Owner's Representative and the Contractor shall make a
"final review" of the project to determine whether the work has been completed
in accordance with the Contract Documents.
A final punch list shall be made by the Architect /Engineer in sufficient detail
to fully outline to the Contractor:
(a) Work to be completed, if any
(b) Work not in compliance with the drawings or specifications, if any
(c) Unsatisfactory work for any reason, if any.
The Architect /Engineer shall notify the Owner that to the best of his knowledge
and belief, the project has been completed in accordance with the contract
documents; all items on the final punch list satisfied; and recommend that
acceptance of the Project.
F. CONSTRUCTION PHA (CONT'D)
The Architect /Engineer, the Owner's Representative and the Contractor shall
make at least two complete reviews of the work after the work has been
accepted. One such review, the "Six -Month Guaranty Review ", shall be made
approximately six (6) months after the acceptance of the work; and another such
review, the "Eleven Month Guaranty Review ", shall be made approximately eleven
(11) months after the acceptance of the work. The Architect shall schedule and
so notify all parties concerned, of these reviews. Written punch lists and
reports of these reviews shall be made by the Architect /Engineer and forwarded
to the contractor, and all of the other participants. The Architect /Engineer
shall follow through on all punch lists items and notify the owner when such
have been completed.
G. AMERICANS WITH DISABILITIES ACT (ADA
Contract documents and requirements will be prepared for the project by the
Architect /Engineer, as an experienced design professional, to include
Architect /Engineer's opinions and judgements for compliance with currently -
applicable portions of the ADA.
Architect /Engineer can not and does not guarantee that its interpretations and
recommendations may not vary from official Justice Department, State, local, or
court interpretations.
APPFNnTX R
FEE SCHEDULE
1. The Architect /Engineer fee of HGF Architects, Inc. for the work described in
Basic Agreement, Sections 2.1 through 2.4, is 6% of the final construction cost
of the Project plus the fixed fee of $46,700 for programming and conceptual
design. Where plans are prepared by the Architect /Engineer and the construction
is executed by City of Pueblo crews and equipment, the fee shall be based on an
estimated cost of such Owner - performed work according to Cost data current to
the date of work and representative of local labor and material rates.
2. The Architect /Engineer fee of HGF Architects, Inc. includes Architectural,
Structural, Mechanical, and Electrical Design. It does not include soils test,
surveys, etc., as described in the Basic Agreement, Section 1.4.
The Programming /Conceptual Design consultant (RNL /FMC) fee portion of the work
is based on a fixed fee of $46,700. Travel time, meals, lodging, etc.,
described in Exhibit A will be billed as additional reimbursable expenses to
the fixed fee at cost plus 5 %.
3. Payments to the Architect /Engineer in compensation for each phase of the work
(including programming /conceptual design, structural, mechanical, electrical)
shall be based on the following percentage of the total A/E fee:
Program Plan & Conceptual Design
Schematic Design
Design Development
Construction Documents
Bidding
Contract Administration
TOTAL
2%
5%
21%
50%
2%
20%
100% of fee in No. 1 and 2 above
4. For any additional billing amounts which exceed the fixed fee described in #2
above, the consultant (RNL /FMC) shall consult with the Owner and obtain
approval to exceed the estimated amounts before proceeding. The Owner shall
confirm modification of the established amount in writing to the Architect/ -
Engineer (HGF), with copies of the confirmation to the consultant (RNF /FMC)
5. Consultant (RNL /FMC) shall bill the Architect /Engineer (HGF) for services
described in Exhibit A when each phase of Exhibit A is completed. HGF will bill
the Owner such for consultant services, with invoices included from the
consultant (RNL /FMC). Payment to the consultant will be made by the
Architect /Engineer, HGF Architects, Inc., within thirty (30) days of receipt of
payment from the Owner for RNL /FMC services.
APPENDIX C
IDENTIFICATION OF PERSONNEL, CONSULTANTS
AND TASK RESPONSIBILITY
HGF ARCHITECTS, INC.
STRUCTURAL ENGINEER
MECHANICAL ENGINEERING
ELECTRICAL ENGINEERING
PROGRAMMING /CONCEPTUAL
DESIGN
Norman E. Froelich Date
Principal Architect
John M. Barnosky Date
Principal Architect
Kilstofte Engineering
429 West 10th Street
Pueblo, CO 81003
Loren H. Kilstofte Date
Owner
Systems Engineering
120 N. Elizabeth
Pueblo, CO 81003
William R. Harmon Date
Kohnert Engineering
5 West Las Vegas
Colorado Springs, CO 80903
Gerald V. Kohnert Date
Principal
RNL Design Group and
Fleet Maintenance Consultants, Inc.
1225 17th Street, Suite 1700
Denver, CO 80202
Dick Shiffer Date
RNL Design Group
Mark Probst Date
Fleet Maintenance Consultants, Inc.
Exhibit A
Scope of Services
RNL Design
Pueblo Public Works Facility
The following Scope of Services identifies the work items and tasks to be
performed by RNL Design. The work has been divided into four phases:
Phase I Program Development
Phase II Master Plan/Schematic Design
Phase III Design Development /Construction Documents
Phase IV Bidding and Construction Administration
Phase I Program Development
The purpose and objectives of Phase I will be to review and evaluate the City's
current operations and facilities, and to identify space needs and functional
requirements for the new facilities. The specific work of Phase I is as follows:
A. Identify Key Staff
The project will commence by identifying each of the key City staff to be
interviewed and those to participate as members of the Staff Review
Committee. Persons to be interviewed should include the Public Works
Director, Fleet Manager, Utilities Director, Wastewater Supervisor, Streets
Supervisor, Fleet Maintenance Foreman, Parts Room Supervisor, and other
key staff responsible for a particular area of the operation.
B. Review Existing Master Plan, and Growth Data, Etc.
Available information for the proposed facility including the "City Yards
Master Plan" will be reviewed in order to assist the team in familiarizing
ourselves with the project. In addition, any available information
regarding the growth of Pueblo will be collected to assist the team in
determining the projected growth and how this growth will affect the
Public Works operation.
C. Orientation Meeting
RNL Design will conduct an orientation /kick -off meeting for each of the
key persons to explain the process and how each person can participate
most effectively. During this meeting, questionnaires will be distributed
and explained to those to be interviewed, and the City's and individuals
goals will be discussed and explored.
D. Tour Existing Facilities
Once the questionnaires have been completed and collected, (about one
week following the orientation meeting), RNL will assemble in Pueblo
with the Architect and Fleet Maintenance Consultants (FMC) for the first
on -site planning session. The first task of this session will be to tour all
the existing facilities to view the work and operations in progress.
E. Interview Key Staff
One RNL staff member (or two for some interviews) will participate in the
programming interviews which will be conducted by FMC. Interviews of
approximately 1 -2 hours in length will be held with each of the key staff to
determine more fully the needs, requirements and current operating
procedures for each department /division. Typically, these interviews focus
on identifying the number of staff, vehicles and equipment, and the type of
work each person is involved in; storage requirements, the function and
responsibilities of each department with which there is significant interface,
etc.
Page 1 of 3
Exhibit A
Scope of Services
Pueblo Public Works Facility
F. Inventory Existing Facilities
As part of this first phase, RNL will determine how much space the City's
public works facility currently occupies. The inventory will document the
space by functional area.
G. Assist with Development of Space Program
RNL will provide necessary input to FMC to enable FMC to prepare the
space needs program. Included in this program will be existing square
footage and the projected area to meet growth over the next 10 or 20 years.
Phase II Master Plan /Schematic Design
The purpose and objectives of Phase II will be to evaluate the existing site and
its conditions, to review the City's site master plan, and to develop conceptual
design alternatives which will lead to a recommended schematic design
approach that responds to the needs of the City of Pueblo. The specific work
of Phase II will be:
A. Analyze Proposed Site and Conditions
RNL will review and analyze the site, in conjunction with the Architect, as
it pertains to the proposed development based upon pertinent information
provided by the Architect. This analysis will include, but not be limited
to, evaluating the topography, orientation, off -site traffic flow and volume,
existing drainage, soil conditions, site shape, size and proportions, etc.
B. Review Master Plan
Based upon the program requirements as well as the Site Analysis, RNL
will review the City's master plan from a functional standpoint. The
purpose of this task will be to test the proposed site and master plan for
program fit, and functional layout for the site. Specific functional issues
which will be evaluated will include access to the site, the vehicular and
pedestrian circulation patterns throughout the site, fueling operations, and
the overall adjacencies between the various departments or between the
departments and their storage or vehicles.
C. Conceptual Design
In conjunction with the development and review of the Site Analysis/
Master Plan, RNL will conduct a second on -site design session in Pueblo
to prepare the conceptual design. Throughout the week, RNL, working
with the Architect and Fleet Maintenance Consultants, will develop
alternative designs and concepts which will then be reviewed with the Staff
Review Committee each day. Based upon these reviews, new alternatives
will be developed and reviewed until a consensus is achieved.
As the week progresses, alternative site plans, floor plans and building
elevations of the building(s) will be prepared, reviewed, and refined until a
consensus has been achieved as to the project design.
D. Assist with Conceptual Cost Estimate
After the on -site design session, RNL will assist the Architect in the
preparation of a preliminary cost estimate for the preferred design.
Page 2 of 3
Exhibit A
Scope of Services
Pueblo Public Works Facility
E. Presentation Drawings
Following the on -site design session, RNL will prepare presentation
concept design drawings which will then be presented to the Architect and
City Staff for review and approval. The drawings will include the
following:
• Site Plan
• Floor Plans
• Building Elevations
F. Schematic Design Assistance
Following the completion of the conceptual design, RNL will assist the
Architect with the development of the Schematic Design, on an as- needed
basis by reviewing the Architect's drawings, and advising the Architect.
Phase III Design Development /Construction Documents
The purpose and objectives of Phase 111 will be to conduct a peer review of the
design, and to provide information to the Architect as needed to ensure that
the design meets the functional requirements of the project. The specific work
of Phase III will include:
A. Review the architectural and engineering (civil, structural, mechanical,
electrical, plumbing) design at approximately the 50% completion level for
compliance with the approved design criteria, operational /maintenance
concepts, and industry standards.
B. Review the 95 % architectural and engineering (civil, structural,
mechanical, electrical, plumbing) design documents for compliance with
the approved design criteria, operational /maintenance concepts, and
industry standards.
Phase IV Bidding and Construction Services
The purpose and objectives of Phase IV is to assist the Architect to endeavor to
provide the City with the necessary protection and assurance that the project is
constructed in accordance with the approved Construction Documents. No
specific work will be performed by RNL during this phase.
A. If requested, RNL will provide limited construction administration services
or consulting to the Architect as an addition service on an as- needed basis.
Page 3 of 3
1
'\'ENS' PUBLIC WORKS FACILITY
Pueblo, Colorado
Scope of Work
January 15, 1993
Fleet Maintenance CwLsultants, Inc.
The following Scopt ^ w S'i- n� i �! i � �, � . -1:T1
Oi 0 ., _ :E� L i �::Yi: .0 pi t. t�!:. . �.: �'
on the WLicrcr P ropert s � 7 omrr t he .J..O .if:g dc. ':; s an el _'.1.•. iJnS:
• sleet Nf am tePan'e O g a v e h icle fue iing Si ' a t icr)
• Street Maintenance
• Wastewater
.,Mig Department
• Vehicle Parking (enclosed, cove7ed, and open)
¢
The re se Iacl liLi - s !Iicl'uct ren 1 �l , Yi , C 1 r, C
P Po � n ��i f tte e �;.:,� �'- -et �rt�t�� ,, .,
24,0170 square feet of new b u il d ing construction (est.t^a d at J r li miarel fo -za not incl dipar '
sitework), a new fueling facility, - mainteriance eq.�iprnert {estir� i._eJ at $3?0,'O'DO , a, pa.rkir :�.
The total construction budget is estimated at SI,600,400.
PHASE 1: PR��GRANENfLN A`M ;SCI✓iE'`IA }_
y
TASK A Program Development.
0bjecti,-e: To review and evaluate tre functional .�.qui- encnts as *'nel r, imoo the
process which wiiI c n lire a f acility wh:ch r"t cmis to the A of th City of
r
Pueblo.
Work Elements:
4,2Prational Requi rement
Th ' ' fi rst St °p In the de:lofi �i %ess t ' nt4: ht ! - � V�ynl � _ �
� F .,o l de :y t. ���;,c: :1 rccuirer� c.r:'S :-.rd o .�;
characteristics of the propased facility. This - -;1T ii;";�l�c acti," p�.r :icip ti_�r : : '�e Ci' of
Pueblo staff in a series of ifi- dc—pth over L tA'C) ;:ay period. FNIC
• Develop a gtaest :onnairc to b! comp by *,he staff prior to f "? 1!'it' 7
• Assist in identifying the staff to be ir.'vOiVed in the in!'Ervievr process.
• Intenrir;w key staff personnel to determine f1_:r►_tion,l rc-giiremen's and c.perati:.r."
cra:=eristics for the departments listed abovt. Examples of !op::s to re addressed
during the interviews include:
No, WCrkj FulLq Scor.- of work
N419, Co:o�.le Fke.. MD :r=n1:_r cane% r:ts. 1 c:.
t J&A"q IS, 1f93
Re vi-_; ? :t cf .'%r) ..:.. L
�� ,li '' .� i J� T( �' J.'
1: _ . .�t�r ^.a,_:� . �... c. r.i rv. r .ut
detail: J evtz ?!'t.i ::tJli �� G1 /�''7lia! ;FSC.- 4�:1 it :L.. :i
Revie,v require. ^.gent: fo: :e it f� ;s, ro..:, i-aterial sltora;J,-, a:id cthe-
maintenance functions.
R e vie i body rep8ir activities and requirements.
Review existing mai. ^.ter ;tt tee g: il�:s::'pi?y rd l.o'•it,ies, r:oce��..%. and was ;:ten3_ -1c;,
tectiniq sched an n4- !� i-'' 1r on r• b Lbo
1es o: .0 uhs..,.���1.• � -:ta .era��ce, c�.. tp .Cr,t .e,,,�'ld, «l'y
repairs, and paint.
Identify comporents to be :rebu ;it in- house, co; ponert He, a ..d :inne. for rebuilding
each component to determine the requircri :nis fc-r the cc rn onztna rCb;u;IId area.
Review v% -ndor contracted activities anc r_quiremenrs.
Review fueling, interior cleanln;, and ex:er.or :lc.inir!, rCa %1'7'•ittent.°,_
r 1 ;= .e r , .n , r.e PT'1'tr t^ 1 ° fregl�enc,,
- Re�te',�' ex g .2 '2n :� r.13it tz.,a!, r � ;.::,:1 � .:c cr :r :t• of
inspections and average time required for each.
Review requirements for radio repairs. -- A/ /A
Review existi o inti'entory Zontre! policies, I :rc.�; iute :, an "I t:c hni,; �e to deter: �j ;
parts storage requirements.
Review 4 acklizy maintenance r:l u ir,-men.t] t!'tx i ?: _r aff•.et ^t ;a] sel'ctior
plumbing, electrical, hewing, ventilation, and :.ir c. )ne it 0111"n
Review site and b security _ *1qui7ements.
Rev.--.w relationships feccEonal area_.
• Review fleet size, m:x, and projected Free ::h.
• Review current and projected s,afling pla s and labor agreement(s).
Space Program
Based on the interviews and responses to the quest :on *joins, a de:si'.ed :lace pnomam will be
developed which will:
• Identify functional areas to be locatPd at the new facility.
NC%% MI.: WCAS P►cili!) e of Work
!mjary 13, 1953
- Requir -eme - lts f ofrlc and c7ev a. - e .s.
- Quantity, size, and ty of re;?air bays.
Requirements for all shops.
- Storage requirements for parts, tool boxes, and ror.at e �, ;uip rlert.
Requirements for lr: --chanical and e?e_trical support :pace.
• Idcrt:fy parking requirennents fo. city, employce, visitor, and d-.!;.v ri vehklas.
• Provide forms for :he City to Co mplete which a�Sernble data on ellicics to bs ma:n aired.
Include rnat:e a n d m odels, d i nie nsiens and k'elohts, C'::u1 -,TQ ��; a ^: O_ _7Z'Ura
characteristics.
Maintenance- Eguiom,ent
• Review the :nventcry of exist na major shop e u;p— -era prov d° by tht City. T'-;e
,d pl t t`f t T .i ; ter_ 4a ,.-. " :,r
inventory is to inC. i:�? d:_scri t ' io:,, t�an'�. ri.? f `ri, , T el i :,.: j�,u.. -..� Ut. Il
reqL'i.en7entS, CC and H'r.ihZ.r l.:.E' N, ;.i .. - .G'%1- or shonu bt Et +aL.
• Develop Preliminary Iv!a.i: ter:ulc: E-qu,; ment Li.t tba ed can *hc S - Progra^,i.
Equipment shall be listed by flun area and iicludfe ?
dirnensions, and oen ",t:iity ; egUir e-1 =e-tS f:.r zaci? e_,:'rme
equipment items identified as reu::abe on the E- O nt Invenr�1_y.
• Develop preli,;lin?;y cost estimate for rnaintcn -vc_ egvipmert.
• The Prelirlin, - cy Maintenance Equipment Ul t mill :C`� '�:'.h :�a lien -, at tali' o^-
site design sessions during Task B.
Deliverables:
• Preliminary Nfaintenarce Equipment List zrd Cost zstir late, to copies.
1~stimated Travel: Two people, 2 days for
New NbU Woho Fnluy
PIAW6. Ca LUda
3
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Fl;r, Xfrtynkf —cc Ct-uh-1. 1-C.
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•
Icient. SG•�C . �lS::.. �^
.- l .
i : l r:....
in the proj =ct including:
- Requir -eme - lts f ofrlc and c7ev a. - e .s.
- Quantity, size, and ty of re;?air bays.
Requirements for all shops.
- Storage requirements for parts, tool boxes, and ror.at e �, ;uip rlert.
Requirements for lr: --chanical and e?e_trical support :pace.
• Idcrt:fy parking requirennents fo. city, employce, visitor, and d-.!;.v ri vehklas.
• Provide forms for :he City to Co mplete which a�Sernble data on ellicics to bs ma:n aired.
Include rnat:e a n d m odels, d i nie nsiens and k'elohts, C'::u1 -,TQ ��; a ^: O_ _7Z'Ura
characteristics.
Maintenance- Eguiom,ent
• Review the :nventcry of exist na major shop e u;p— -era prov d° by tht City. T'-;e
,d pl t t`f t T .i ; ter_ 4a ,.-. " :,r
inventory is to inC. i:�? d:_scri t ' io:,, t�an'�. ri.? f `ri, , T el i :,.: j�,u.. -..� Ut. Il
reqL'i.en7entS, CC and H'r.ihZ.r l.:.E' N, ;.i .. - .G'%1- or shonu bt Et +aL.
• Develop Preliminary Iv!a.i: ter:ulc: E-qu,; ment Li.t tba ed can *hc S - Progra^,i.
Equipment shall be listed by flun area and iicludfe ?
dirnensions, and oen ",t:iity ; egUir e-1 =e-tS f:.r zaci? e_,:'rme
equipment items identified as reu::abe on the E- O nt Invenr�1_y.
• Develop preli,;lin?;y cost estimate for rnaintcn -vc_ egvipmert.
• The Prelirlin, - cy Maintenance Equipment Ul t mill :C`� '�:'.h :�a lien -, at tali' o^-
site design sessions during Task B.
Deliverables:
• Preliminary Nfaintenarce Equipment List zrd Cost zstir late, to copies.
1~stimated Travel: Two people, 2 days for
New NbU Woho Fnluy
PIAW6. Ca LUda
3
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Fl;r, Xfrtynkf —cc Ct-uh-1. 1-C.
u...'aty 19. 1993
TASK R: Master P I a na l �t
.cm h r ;a'� tC _1 .i•.�p -; 1...r ...t , r; i'^
Objective: To .pure t..a; t'r, uncii�r«. :.,.
. r ,: 1ddr'-s`_ed in !L:
Work Elements:
A lternativ_ Conc tual Plans
• y p t "lives to meet th regtili:ements c�t2Ct' i : :C1 t`° ^- c t
I den tif y � �ii1: 1 c_tE:11� i ° � _ :� :1; ..�, ..c. O ;;i i 5 ..
• Participate in a thre day on-site des:,n charrt:tte %v orlini , a ir' :Cu, '.l'ltii tsiC d :s :o�? , c.^1
and client to de-elop alternatives for Site con vration xnd b tnei:d b? ; l"1Csifn.
During this on -site process, alt ernativ es w il l be rt, viewed L,' th wiser s:aff. Eased cin
review comments, Se lected alterna ::ves will b - ref °d and pit3:. or re — A final
review meeting will result in, a s=l;:cted C,-nceott:21 P
• The site layouts will be developed with emphasis on:
- Circulation patterns for vehicles, equiplr:enit, !7a!e: ;ms's and *crsonnel : } 0
provide the :host efficient cost effec iv and s..fest n:a rz n ce op c ln.
- ingre�s and .Eress routes v`hic1: traxii 2nd rninini:zF-
vehicular anti j •edes tr an conflict on and off Ali° s :te.
- Sit area r lntlensl 1ps. lnclude OPCrator L- Jl;ties, ar:u C'.eiii, ad ninist-a .'re.
center, nla1 nienance facil :ties, %':.11icle Znd 1 «'; Or,"e' �:? �ii�, e'1; ;1)10 'eY : - rrj
visitor parking, and sl_irping and recd;�'in
• The facility layouts will emphasize:
- Circulatien p for vehicles, e-.'.lu ;j` rent, mater_ ani perso! ne! and t
relation to site circulaiiGl patterns.
- ! unctioral area reiationshii s "'Cthi r :'v' - � 1 1 - r t.`1- . ?riu :is are . a d �t we -n
workstatio:is within each a rea.
Efficient industrial work flow, supzr ision, and szfcty,
• Assist in de`..-loping an initial cost estirlatc- hzssd c'n :lie s•electt'd CGiiceptuu Plan.
Mainten ftii2ment
* Update mainterance equipment list to be Cons istent %vn.h .lie Schematic Design SL inf ut
received during the review session.
Na* Nblic K'AL& Failty Sc•.re Of a'odt
Ntblo. Co1ccado fk Stew :.0 :t C=t.t•.i:u, Lt.
4 Janury 17, 1991
Update
Design Criteria _Document
t :-n .'r•. `i ""r. n0 .�i �'_. '� a rcr `{ l tI
The cri w b,. u . , ::L.. ...: ,.... ,_�:.. _ .r, =, e .�o. _.�.:1�. .�x
approval. FNIC will:
• Prepare a Draft D esign C '.e a ocurntlli tc a "icl.! Si ?.:'.' L1 of !:1 c :.ii�F,:�3 re_::lt:i:c
from client inttrvieNvs, cn -s:i oh and r.-vie.:, of -e_:•:ds. Tare ?_)e.:af, Criteria
m ii :iude on t: stzaf rg iev� ;:s, i:Li r�.::I and
Docu �•t i ll .� �� ! :? 'J. r'' •:
a narrative of C*Lly optratlons, si'8 reciiircr: nd ,;;-:':ii. fo: each
functional area. Th: Design CritG-.a Document will a!,c i.lenti`: „ ilea_*; ft:rictona:
requirements for building systL'nis including r�: ^Li1lt2L'iL:2�. StP:':iti *al, rZeC��:ir ; ?C�l,
electrical, and plumbing such as:
Clearance requirenneniS (dot ?r5, aiS►e t ;'idiIii, rec..',1 !`t:li.' 11o 011 Cro�;:Ci.
Floor, wall, and ceiling finishes.
Furctiorzl areas and - .quipmem.. ;...ms v,.:wn ' �h :# be ; n luded on
V a.\. iri L. �� tt. an . /1\ i
emergency power system.
- Lighting l.a'ty� and iype 1 1 � ""/C z L:t _ 9 c2c f• :�C'tc n,:�I [! 7
.. •S r (. ' . ,, r _i °l.ti. , t ua �'i:�r?`J. ��.5 oJt , �_ . ..1! .;1. �. _ - t:..
within the building.
Lu a nd co rnpre_Sed air S y_ter•n rcquirennent..
E,tab.ISI� :Lilt lLr.. a. ea re:2tlnnShik.S both . }e. ;t ?.:t a=2?S and �•_.�r�..il ::.:! {st<:.1Ji.S �.`_.:I1i.
arcaS. Prima y consiC:erations --o be ir'idvstrial worl. fvo j; ^r ? ;1 ;�:JCI, and
Diagrams showi ;iPse relations�"1ips ;:!il �?? _P.C: , ,ci:d In t�:e De;i;p Ce':t.`.1'a DUCCi.:C'i'f.
T.,, alte.-nat%e si. tE;;li.. s Gjt::.nc tl:w (?I: -...1. tl..s.ZP l .c:s ±C.t”. 21' %'J I r ' °
.J•. Se_c: .�:�
Ccnc?17:.u?I DeSion co iso be in.:i�ITporated in!x) h; D?s:c i C t:`i'.'. Dcc!_m,.
• Submit Des Crite,;a DX..2nient for :li?Cit review snd .;�F_•o a l.
Schematic Design Ouality Contro
• Coordinate operational and equiprne;lt relalitd f'_r'e:ivn`l reAluirl
of the Schematic Design. Pems to bz z dre.s:,ed inc'.ude:
- Clearana�s shown in building sections.
• �t , :. '
- Modi,ICat:ons t t7e Concept Design du_ to
- Turning radius, queueing space, and vehicle circulation.
New PjbGa Worki Fnd;ty &opo of Work
NeDts. 1M.
5 )uaary 1S, 1453
G eile : a l Pit design an ac:ci$
• Review the si:e rcl facility ia)\ uts i LLZIi�r.l� :�• .`' �... l�j �" �� UCH -�� ��'..Gil:i i r
operationa.,`tnaint _ naiice concepts,
Deliverables:
• Alternative Site and Facility Sketches (:o be i;::lUCed in t1:e D;.s:�n f'riier:3
• Updated Nfaime,r.ance Equipment List and Cost Esti ;, at: , "?
• Design Criteria Document, 10 copies. - • Quality Control Review Comments.
Estimated Travel: Two pexple, 3 clays for cr. - site desisr. session.
.4-.w Nh9c Wo ky, rud,ry scope if WWA
?Vcblo, Colo.-udo F:ea Itla;ataswcc cam ulu, I".
6 ho"n 1 5. !973
PHA E 2: ME—T .k1Lk R DF.S 1
TASK C: Desi -n D
Objective To ens i-e 'ha: he S znd -I% a:C
a ro*: -tely addr °;-zed in Deii7r. D.. — !C'm
YY a ... `, • � :.' i?i �:{'..
Work Elements:
Maintenance Equipment
The type, quantity, lomion, an unl it} ' ZiiU : :S Cri to th
design of the maintenance facility. FMC will:
• Develop initial maim--narce eq'.lp:?en,t lallous which provide z:n efficient., coat efi.:tive
safe industrial work flow through the L -61ity Lavouts % il: b prepa_td on .� Ltc.0 �L ds :ks
provided by ltNL. A ll fcnc.ional areas idtntifi- d in the eooi:p :tent !is io b in.;:iud::J.
• ObWn b rochures and cuts h eets or: n id :n. A? ^Ge e quipmtr.t to h_, SF ZC: f:::: by FNIC
(approximately 10 items).
+ Re-iew Nu pmeva last, cut-sheets, n d t.. ou w•' : ' l :e Cit (.- %. e a f y
.t It, , f • r >�_o a he d� im n t��m
to ensure that all n ret uirem?rtts nave bze- addre :std.
• Update maintenanc! egt+ i pmeat liSt to b' ]a r, t;,�,
1 :.Gt1:pt:tC'1 a li•.5, .taC3 ,�
design, and inp rC .ei ed duril:� j?i rC'r7C \ti' Session.
• U, date r equ :pment C(5st estima e.
Update main I, enarlte cquiprT ent s ! :1C�� :; :� L'—esi'zn trann inp'::t r ° :t"_•,':d
during the review session,
• P.epare Utility Requiremcrits drawi:. a E;d on . ,fc. ,.titian w u.. One _._.r"',
s ' , n on a _era 1:e i ';r c. utcCad ar , �•i'. irc'u ;° i C " .
The will be or::�► ; � } t ,c, :' � 1 �,. r',:a�.ln, :s �•f air
electrical chid w out.1ts nc`t ieq for equ :T,� exhi ust 5�_:tetit Gil ��tS,
drains, Special , rafnj, and G`.'_:'1 Zed door Co.m o;t. r
• D-1-Z'elop an equipment u:i,lty ma!71x to 35S_. .l, FN. s�•� f..j �L _ .ZC:It
Utility rC'gUir@ fiCtliS 1� t
''.11 meCh:::tic31 3:1t: .'1CCt ^.Cal C'ISCI�`li;;: .
• Develop draft specifications for approximately 10 rr:ain-er,a.'tcC eq;:ipment _tzrrs.
CooIdinute for 2�C1 ?iteCt'.:f,',l'er.ginter;r.g STp.Ctf:I = a+' , c : . Tbesc draft sp - z;.- -t
are to be reviewed by the various design te3:n dvm.mg the ccInstr'.l;.tior.
r. n 1 ' • ` it :' :M-r
doculn+:nt plisse to in;'.::e coo rtil ?at :Gn b-t'��Ern pct; :pal :er,t a�.i. ,iti :i,;� re4�� eat �.nts. ..�� e
ncci the f( ?11oivlrs h are rtu t',ch;eed cs lrc;b encrtce lde nis: colnrIl•eS. ed
airslsrem c'orr; ,. e. , ccirnpressor, 6'1;•er. Awe rrels, fi:.er, r eptator, h b? .:tC•r),
tie r• ) U A I.} F& :.Ltv Swr4 of' 'o.k
mcd:e, C Sur
7 :yaw :) t S, 2 W3
�l. l'., .S. L'I ;;`t. :1: �('.,, � /i!.' i; � r:iiJ a_ ... -�, •i�' - .�1~C •.. � •, /�'�k _ r : r. �. i.l �f �. iCJf +'.�.' .
t VEC tai
:f.LCI C rtr rc'l�t1iTC�7 C.� :3 �l•j : rrc;� +::i a _ ..� :�.` r. K. !J.S,
pt,nips on cf:c equipt, %ent c:; ^r:u Grc : .tltrs.
Design DexcloPment Quality Con trol
• Coordir_ate o ^ d -oul1: ^.en _ :3'•.eJ `;';Ct.O�d: rcC; °:L'c "� :c ^E•r �;
e. . .. � LL'! r�.,iilajl
angir Bring and building s yswms a nd
mechanical, electrical, and plumtir.c. It�rr to b� audressz: i :iclu�i ::
- Structural details for mairt:tr pits, vellicle lifts, and .:ane;.
t d �,r - d 'C a-• •ter, F
Lu ra;;t.c�n 2n,. com :or s; _'En: r.�uit , �, ns.
NVaste fluids, hazardous «astF, and sp:L
- Vehicle exhac st location and cor,f'guraticn,
• Rer vie an en C i::P.r'in �C :'V1 +-.ri }11�a� a ��-. v,� - ^1 r te. Ti +cwt e•!` "1 Cr
2 0 • l, l_J4.. -. a. �1- . -t':: CJ .a1.._ , 02.41• .J.., �Jt %{t. � :,��
!lesion for Co rn p!ia -nce with the ap p_ov ?? �e jri �,:1i.ri,'�, 0�:. :1��T1��,'';7I ?i : ?t - :? ie - e
concepts, ar:d ma i'i 2nance tqu p- ! ,- , - t requ:remenis.
Deliverables:
Preli N;aintenance quip!nen•'. L yoiit Dra %v.ii,J,s, 1 S:'.
• Update +d Maintena n-ce Equip ment, L IS. and Cos! E]ti7i�:t�, 1-0 cC,p?,S
1' !aim ace E ai a and C t ',,� • M1 --r „ �
t p :gent �roch ;i: ._, �: )7 _cti , :,�;�1, li.r Cop • Utility Requirem-E-nt Drawings, '_ t_pia set.
• Equipment Utility ?Matrix, 10 copies.
+ Draft Equipment S
• Quality Control Review Comments.
Estimated Travel: One 3 day trip.
h'cw Nblic N'.xkv ri :i;,ry S.-%4 of Work
Pxb;., Coin aJa =t rr !hitari a CLrju."A.:u, tic.
Jdavvy :S, 1993
TTA'-� C_r sti - oction D ocuincntc
��, f -� — rte r' -•� 7 - - ., ��
Objective: To ::...:. ..a; * ,he _:nc;I�r.�.. 3.:;G �.,..,; .. �:;� . �:�:::� ,:. ,. : 3a
addressed in the Contract Do.un,er :s.
NVork Elements:
14gint nance Equipment
• Final mainteriancc equ proem hz ycui dra on A Al i''.:.:tion,:� areas
lden i led in the equi p*nent llst to b e l ndukl ied.
• Finalize specificaiions for approximately 10 equipment i;Fms.
+ Develop final maintenance equip.-ntnt list and cost estimate for cruipl;,,nt.
Const ruction DZurnent Quality Control
C oordinate - - operational anu ;:gtt:p for hu-man
en ,, inee.i�e and building t s, im— u g
di a •e
C . ,. ii s }'S C rC; S 3;]u ccni����ri,..i�., �1.1�..n
° ^ i cai, e lecirc a l, and plumbii:- 1 "°. to ve a `?v ^ P.
m C , ar i i
l . . .,. b . t. - .::� ,
o f util re( ui.eri for all ilta ;nt :'qui .rent.
• Review arc:llt. ctural and (civi sL ^ .lcturcl, tiiic 1,� l�1ie:�J Std i
desIon for compli_':1ce -,vith the
concepts, and maintenance � rc�,t irerre ;:s.
Deliverables:
+ Equipment Layout Drawings, originals
+ Equipr; ent Specifications, o-i
• F i nal Cost Estimate for i`AZirlteniutce iq,:.apMe ;.
• Quality Control Review Comments.
Estimated Travel: None.
Ncw Nbli. W vki F pclly Scope of Wart
K-blo. Ca:rado Fka A* .esLe Coetut":j. L.
9 laeuary IS. 1x93
�1� TASE 3 _C _Q L'C "C 1Oti
TASK E: Bid ..0 opts vct Re'at - S grvi e
Objective: To ensu, � t he r2�i : :� an _
'C' ,T:,i t
t ...luin iii( C. _t. .. .:+ r l:3r•w. }`
specified.
Work Elements:
« Review and respond to bidder's question=s a::d rCgvc:sts lcr sub_t tuti:?n5 relw, 7,�, to
maintenance equipment specified by FINIC.
• Prepare addendum items to clarify the intent of the bi d o: urrent; to ma;ntena.nc;
equipment.
• Assist in the review of equipment "ids for specifc compi arce.
Construction
« Review and respond to contractor's s:,bm tt,. lts (s! � :? craw ^ s, pr=oduct l .te;ature,
operation .;.:d —maintenance ..ant :a,$) On r.,Qit :.erg =.. _ equ r m.....
• R evi ew a n d respond to requests for cla itica -tion from till', ccnt'av, r,
• Review and responnd ! r ^: ? r e ' ' r
nd ^ i" in t i ep arVi , n : f cha g
o e•. i sts o c ;.arg .�r�...rs � .. �,s :: e p_ �:.� � t ,
or':-s for FMC specificd equipment as recessary
Deliverables:
+ Written Response to Que s tion s wring B iddin?
• Addendum Items, as necessary.
• Response to Submittals.
• Wri =ter. Response to Requests for C,ariflcs as
Estimated Travel: None.
14M h bGc ',Mo,ia fa :,l.ty Se" of Work
ru.blo. Co:. -.ao t1 'Sl2v. -nLnC cmfulws. ?ne.
1 laAurrY 15 1993
TASK F• On - Site
Work Elements:
• Make one c)ra -si:e revi; -- i u:il a
Deliverables:
Field :Votes and Final P ncillist Dc. -unnend -io Obs n' ,tions Duting Trijf.
Estimated Travel: One 2 day trip.
Nc* Public Works Facaity Sccya of Work
KC'MD. Colwjtk Flat Mj! nitumo Cc"%O ts. (nc.
11 January IS, IW3