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HomeMy WebLinkAbout6930RESOLUTION NO. 6530 A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF PUEBLO AND THE COUNTY OF PUEBLO RELATING TO ELECTION SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PUEBLO, COLORADO, that: gRrTTnN 1_ The Election Administration Contract between the City of Pueblo and the County of Pueblo, dated April 27, 1992, attached hereto, is hereby approved. SECTION 2_ The President of the City Council is authorized and directed to execute said Contract for and on behalf of the City, and the City Clerk is directed to affix the Seal of the City thereto and attest same. INTRODUCED April 27 , 1992 BY JOYCE LAWRENCE Councilperson APPROVED`. - Presid t of the Council ATTEST: City Clerk ELECTION ADMINISTRATION CONTRACT CITY OF PUEBLO THIS AGREEMENT is made and entered into this day of fG 1992, between Pueblo County, on behalf of the Clerk and Recorder of Pueblo County, hereinafter referred to as the "County Clerk ", and the City of Pueblo on behalf of the City Clerk, hereinafter referred to as the 11 city". WITNESSETH: WHEREAS, the City is charged with the responsibility of providing for and governing the conduct of all of its municipal elections pursuant to Article XX, Colorado Constitution; and WHEREAS, the County Clerk's Office has the facilities to handle many of the functions required in the administration of those elections; and WHEREAS, the City is authorized by the Colorado Intergovernmental Relations Act, §29 -1 -201 et seq. C.R.S., to contract with the County Clerk for the administration of any of the duties of the City relating to the conduct of such municipal elections; and WHEREAS, the parties desire to enter into such a contract for the remaining elections in 1992, and in order to set forth clearly the responsibilities, obligations, powers, and rights of each of the parties, the County Clerk and the City hereby enter into this Contract. NOW, THEREFORE, in consideration of the foregoing and the mutual promises and covenants herein set forth, and other good and valuable consideration herein receipted for, the County Clerk and the City agree as follows: 1. The County Clerk agrees to perform the following duties for the City in connection with the conduct of each of the remaining municipal elections in 1992 by the City (a) Supply 2 completed overall alphabetical copies of registered electors of the City of Pueblo whose names appear on the registration list of the County Clerk twenty -five (25) days prior to the date of the municipal election; (b) Crimp the ballots and set up the number of votomatic machines requested by the City for absentee voting and election day; (c) Provide computer support with Pueblo County's Department of Information & Computer Services as follows: (1) Pre - election set up, programming, and testing. (2) Election night processing support. (3) Ballot tabulation and result displays. (4) Election abstracts. (d) It is understood by the parties that verification and certification of candidate petitions as well as any election challenges are the sole responsibility of, and to be exclusively handled. by, the City. However, the County Clerk will cooperate with the City as needed in connection with any City effort to verify and certify candidate petitions. 2. In exchange for the services discussed above, the City agrees to compensate the County Clerk as follows for each election: (a) County Clerk Services per election: (1) Labor: The City agrees to reimburse the County Clerk for the actual hourly wage paid to each staff member used by the County Clerk to perform the services described in Paragraph 1 above. (2) Complete alphabetical listing of City electors - $ 250.00 (3) Alphabetical listing by precinct - 1c per name (4) Hinges - 50c each (5) Any other cost or expense shall be as mutually agreed to between the City and the County Clerk. (b) Computer Department Services per election: (1) Election Preparation/ Set Up Charged as Follows: i. Base Set Up Fee - $ 250.00 ii. $12 per precinct iii. $12 per contest iv. $7 per candidate (2) Election night tabulation and processing: i . 5 Data Processing employees @ $30 per hour for 5 hours $750.00 3. All duties, services, labor expenses and costs needed or required in connection with this election, other than those specified above, or by amendment to this Contract, including, but not limited to, preparation of the ballot layout for the printer, ordering ballots, masks, map and seals, and conducting judges school shall be provided by, and be the sole responsibility of, the City. This Contract may only be modified through a written amendment agreed to and executed by all parties. 4. This Agreement shall commence on May 1, 1992, and shall automatically terminate on December 31, 1992. EXECUTED the year and date first above written. ATTEST: PUEBLO COUNTY, COLORADO Y Clerk of the Board Chairman, Board of County Commissioners APPROVED BY: ffice of the Pueblo County Attorney PUEBLO COUNTY CLERK AND RECORDER By: 4 ��� Chris C. Munoz ATTEST BY: Cfqrli APPROVED BY: Office of th CMy Attorney PRESIDENT OF CITY COUNCIL 1• By: �_,� %LC_i City HRT- TY.04 /CAK STATE OF COLORADO, ss. County of Pueblo, The Board of County Commissioners met in regular session in its office in Pueblo County, Colorado, on Tuesday the 5th day of May A.D.19 92 , a 10: 00 o'clock. Present: James M. Brewer Chairman. " Sollie S. Raso County Commissioner. Kathy Farley County Commissioner. " Terry A. Hart County Attorney. " Lucille Wilson Deputy County Clerk or Deputy. When the following proceedings, among others, were had and done, to wit: RESOLUTION NO. 92 -235 APPROVING THE ELECTION ADMINISTRATION CONTRACT BETWEEN THE PUEBLO COUNTY CLERK AND RECORDER AND THE CITY OF PUEBLO WHEREAS, the City of Pueblo is charged with the responsibility of providing for and governing the conduct of all its municipal elections; and WHEREAS, the Pueblo County Clerk and Recorder's Office has the facilities to handle many of the functions required in the administration of said elections; and WHEREAS, the City of Pueblo is authorized by the Colorado Intergovernmental Relations Act, Section 29 -1 -201, et seq. C.R.S., to contract with the Pueblo County Clerk and Recorder for the administration of any of the duties of the City relating to the conduct of such municipal elections; and WHEREAS, City of Pueblo and the County Clerk and Recorder desire to enter into an Agreement whereby the Clerk and Recorder would administer certain duties required by the City relating to the conduct of all remaining municipal elections in 1992. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pueblo County, Colorado, that the Election Administration Contract between the City of Pueblo and the Pueblo County Clerk and Recorder dated April 27, 1992, the terms and conditions of which are incorporated herein by this reference, be, and hereby is, approved nunc pro tunc April 27, 1992. BE IT FURTHER RESOLVED that the Pueblo County Clerk and Recorder, and the Chairman of the Board of County Commissioners of Pueblo County, Colorado, be, and hereby are, authorized to sign said Agreement on behalf of Pueblo County. By the following vote on roll call: RASO —Aye, FARLEY —Aye, BREWER —Aye.. HRT216 /CARESOL