HomeMy WebLinkAbout6647RESOLUTION NO. 6647
A RESOLUTION APPROVING A SERVICE AGREEMENT
RELATING TO WORKERS' COMPENSATION BETWEEN
PUEBLO, A MUNICIPAL CORPORATION AND HEWITT,
COLEMAN & ASSOCIATES, INC. AND AUTHORIZING THE
PRESIDENT OF THE CITY COUNCIL TO EXECUTE SAME
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that:
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The Service Agreement relating to workers' compensation
between Pueblo, a Municipal Corporation and Hewitt, Coleman &
Associates, Inc. effective January 1, 1991, a copy of which is
attached hereto and incorporated herein, having been approved as
to form by the City Attorney, is hereby approved. The President
of the City Council is hereby authorized and directed to execute
the Agreement in the name of and on behalf of Pueblo, a Municipal
Corporation and the City Clerk is directed to affix the seal of
the City thereto and attest same.
INTRODUCED: December 10, 1990
By DR. GILBERT GARBISO
Councilperson
ATTEST: APPROVED:
E
City Clerk Pr ds ' ent of the City Council
SERVICE AGREEMENT
In consideration of the mutual covenants herein contained,
Hewitt, Coleman & Associates, Inc., hereinafter referred to as the
"Company ", does hereby contract and agree with The City of Pueblo,
Colorado, hereinafter referred to as the "Employer ", as follows:
1. Appointment. The Employer hereby appoints the Company
as Service Agent and Attorney -in -Fact upon the terms and
conditions hereinafter set forth.
2. Term. This Service Agreement shall be effective for a
period of twelve (12) months from 12:01 a.m. January 1, 1991 to
January 1, 1992. On or before November 1, 1991, Employer and
Company will engage in negotiations for another Service Agreement
for a twelve (12) month term upon such conditions and provisions
as the parties shall mutually agree.
3. Duties and Authority of Company. The services to be
performed by the Company, during the time this Agreement remains
in effect, shall include:
3.1 Act as advisor and representative of the Employer
in all matters pertaining to any and all obligations and
requirements of Employer as imposed by the Colorado Workers'
Compensation Act.
3.2 Compile and file notices, reports, and forms
required under the Colorado Workers' Compensation Act upon receipt
of the first report of injury from the Employer.
3.3 Maintain records by division of all details
incident to payments made to fulfill the obligations of the
Employer under the Colorado Workers' Compensation Act. Company
will make such payments out of funds made available to Company for
such purposes.
3.4 Make such investigations as it deems necessary to
determine such obligations and negotiate the settlement of and /or
effect the compromise of any claims or suits arising out of such
obligations. Where practicable, settlements will be made in
consultation with the Employer.
3.5 Arrange for the defense of any claims, suits, or
other proceeding arising out of, or claimed to arise out of, such
obligations. The cost of any such defense shall be paid by the
Employer and included in his loss experience costs. The selection
of the defense attorney will be made by the Company after
consultation with the Employer and approval of the City Attorney
of Employer.
3.6 Furnish records by division showing:
a. The number, type,
b. All payments made
for benefits or expenses.
C. Estimate of
anticipated, or potential benefits or
and severity of accidents.
by, or on behalf of, Employer
all reserves for actual,
expenses.
3.7 Conduct loss prevention inspections, attend safety
meetings, and perform such other duties as requested by the
Employer to assist in the conduct of the Employer's Workers'
Compensation Loss Prevention Program. Surveys shall be conducted
at least quarterly and major loss investigations/ reports will be
generated for all claims with total incurred costs in excess of
$25,000.
3.8 Use its best efforts to obtain excess coverage for
the Employer and obtain such other insurance and bonds, which
shall be required either by the Employer, or any appropriate State
Workers' Compensation Act. In addition to the service fee
provided for in paragraph 4, the Company shall receive an annual
excess insurance placement fee of $10,000 from the Employer in
lieu of commissions.
4. Compensation. The service fee payable during the term
of this Agreement by the Employer to the Company in consideration
of the services outlined above shall be:
2.6% of manual premium for claims administration
.50 of manual premium for loss control services
Estimated fees will be billed at the beginning of each
quarter and shall be due and payable by the Employer upon
receipt. Said fees will be adjusted as per payroll audit at the
close of the contract period.
5. Termination. Either party may terminate this Agreement
at any time for material breach of contract, gross negligence,
wanton misconduct, or fraud. Such termination for cause shall be
by written notice specifying the grounds for termination. Said
notice shall be effective when received except in the case of
material breach of contract. In the case of material breach of
contract, said notice' shall be effective if the breach is not
cured within thirty (30) days of receipt of written notice
specifying the material breach.
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Upon any termination of this Agreement, the Company shall
return all books, records, files, and other items pertaining to
the Employer and its claims and shall have no further obligation
to perform any services imposed upon the Company by this
Agreement. The Company shall further assist in the orderly
transition of such administration. At the Employer's option, the
Company agrees to continue the handling of all claims open
forty -five days after termination of this Agreement to conclusion
for a fee of $250.00 per claim in addition to the compensation
outlined in section 4. of this contract. In the event of
cancellation or nonrenewal of subsequent year contracts, this per
claim charge shall be adjusted by the Consumer Price Index changes
from January 1, 1992.
6. Claims Payment. Company shall advise in writing
Employer's Director of Finance the amount of claims to be timely
paid on a periodic basis. The Director of Finance will deposit in
a separate checking account the amount so requested which shall be
withdrawn by Company for the sole purpose of paying such claims.
All amounts withdrawn in excess of $5,000 shall require the
signatures of two authorized representatives of Company.
7. Indemnification To the extent permitted by law,
Company will indemnify and save harmless Employer from all claims,
losses, damages, penalties and expenses caused by or resulting
from the negligence or fraud of the Company or its officers,
employees or agents.
8. Waiver of Breach. Failure of either party to claim a
breach or to terminate this Agreement when cause for termination
exists shall not constitute a waiver of subsequent breaches or
subsequent causes for termination.
9. Modification. This Agreement may only be amended or
modified by a writing signed by the parties hereto.
10. Binding Effect. This Agreement is binding upon and
shall inure to the benefit of the parties hereto, their successors
by merger or consolidation, and upon their assigns approved by the
other party in writing.
11. Entire Agreement. This Agreement constitutes the
entire agreement between the parties.
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12. Applicable Law. This Agreement shall be governed,
construed, and enforced in accordance with the laws of the State
of Colorado.
Dated at
this tti of re 1990.
i
HEWITT, COLEMAN & ASSOCIATES, INC.
THE CITY OF PUEBLO, COLORADO
By . ..�.
Title: City Council President
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