HomeMy WebLinkAbout11246Docusign Envelope ID: 2F37C0C E-0B48-8B95-8360-6EA237D7E1 42
ORDINANCE NO. 11246
AN ORDINANCE ESTABLISHING 2027 PUEBLO RURAL
TRANSPORTATION PLANNING (TP) PROJECT, TP2601, AND
BUDGETING AND APPROPRIATING FUNDS IN THE AMOUNT
OF $16,000 FOR SAID PROJECT
BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The 2027 Pueblo Rural Transportation Planning Project No. TP2601 is hereby
established.
SECTION 2.
Funds in the amount of $16,000 from the State Fiscal Year (SFY) 2027 Pueblo Area
Council of Governments (PACOG) State Planning and Research funds as authorized in the
2026 City and PACOG Delegation Agreement approved by Ordinance No. 11092 on December
22, 2025 are hereby budgeted and appropriated for said Project.
SECTION 3
The officers and staff of the City are authorized to perform any and all acts consistent
with the intent of the Ordinance to implement the policies and procedures described herein.
SECTION 4.
This Ordinance shall become effective on the date of final action by the Mayor and City
Council.
Action by City Council:
Introduced and initial adoption of Ordinance by City Council on July 27, 2026.
Final adoption of Ordinance by City Council on August 10, 2026. DocuSignedby:
President of City Council
Docusign Envelope ID: 2F37C0C E-0B48-8B95-8360-6EA237D7E1 42
Action by the Mayor:
R Approved on
❑ Disapproved on
08/11/2026
based on the following objections:
Action by City Council After Disapproval by the Mayor:
❑ Council did not act to override the Mayor's veto.
❑ Ordinance re -adopted on a vote of
, on
Mayor
❑ Council action on failed to override the Mayor's veto.
President of City Council
ATTEST Docusigned by:
LG
City Clerk
Docusign Envelope ID: 2F37C0C E-0B48-8B95-8360-6EA237D7E1 42
City Clerk's Office Item # R2
COUNCIL MEETING DATE: August 10, 2026
TO: President Mark Aliff and Members of City Council
CC: Mayor Heather Graham
VIA: Clyde Bishop, City Clerk
FROM: Eva Cosyleon, MPO Manager
SUBJECT: AN ORDINANCE ESTABLISHING 2027 PUEBLO RURAL
TRANSPORTATION PLANNING (TP) PROJECT, TP2601, AND
BUDGETING AND APPROPRIATING FUNDS IN THE AMOUNT OF
$16,000 FOR SAID PROJECT
SUMMARY:
This Ordinance establishes the State Fiscal Year (SFY) 2027 Pueblo Area Council of
Governments (PACOG) Rural Transportation Planning Project, Project No. TP2601,
and budgets and appropriates funds in the amount of $16,000 from the Pueblo Area
Council of Governments (PACOG) received from the Colorado Department of
Transportation (CDOT) State Planning and Research (SPR) funds.
PREVIOUS COUNCIL ACTION:
The establishment of the Project and budgeting of funds has been approved by City
Council on an annual basis once the purchase order is issued by the State of Colorado
to PACOG.
BACKGROUND:
The PACOG receives an annual award of funds from CDOT for Rural Transportation
Planning and associated allowable expenses that provides $16,000 in SPR funds to
PACOG for July 1, 2026 through June 30, 2027. The City and PACOG annually enter a
delegation agreement that authorizes the City to complete the transportation planning
tasks on behalf of PACOG and be reimbursed at 100% for eligible expenses. This
Ordinance establishes the TP2601 Pueblo Rural Transportation Planning Project and
budgets and appropriates funds in the amount of $16,000 allocated for PACOG to
complete rural transportation planning services in compliance with the state
requirements for the use of the SPR grant funds.
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FINANCIAL IMPLICATIONS:
Funds in the amount of $16,000 shall be budgeted and appropriated for the Pueblo
Rural Transportation Planning Project. It is estimated that approximately two (2%)
percent of the Project cost or approximately $320 in staff time from the Finance
Department will be spent on the Project.
BOARD/COMMISSION RECOMMENDATION:
The State Planning and Research funding is included as a component of the Delegation
Agreement between the City of Pueblo and PACOG and approved by Ordinance No.
11092 on December 22, 2025.
STAKEHOLDER PROCESS:
Not Applicable.
ALTERNATIVES:
If City Council does not approve this Ordinance, the CDOT funding will not be
expended by the City's Urban Transportation Planning Division and funds for
transportation planning outside of the urbanized area, and travel expenses for outside
of Pueblo will not be reimbursed through these funds.
RECOMMENDATION:
Approval of the Ordinance.
ATTACHMENTS:
1. CDOT Purchase Order
Colorado Dept of Transportation
2829 W. Howard Place
Denver CO 80204
Buyer: Natalie Martinez
Phone Number:
Agency Contact: Kathleen Collins
Phone Number: 303-757-9434
Vendor Master#: 2000241
Phone: 719-225-0460
Vendor Contact: LOUELLA SALAZAR
DATE: 06/01/2026
IMPORTANT
The P0# and Line#
must appear on all
invoices, packing
slips, cartons and Po#411045027
correspondence Award#:
I BID#:
V
E PUEBLO AREA COUNCIL OF GOVERNMENTS
N 201 W 8TH STREET SUITE 110
D PUEBLO CO 81003
O
Invoice
TO:
Payment will be made by this agency
chase Order
State of Colorado
III I Mu IIIIIIIIIIIII
Page# I of I
R ouip
INSTRUCTIONS TO VENDOR TO: Colorado Dept of Transportation
2829 W. Howard Place
I. If for any reason, delivery of this order is delayed beyond the delivery/Installation date shown, please notify Denver CO 8 02 0 4
the agency contact named at the top left (Right of cancellation is reserved in instances in which timely delivery
is not made). 2. All chemicals, equipment and materials must conform to the standards required by OSHA. Delivery/Installation Date: 06/30/2027
3. NOTE: Additional terms and conditions on reverse side or at address shown in Special Instructions.
PO Expiration Date: 06/30/2027
SPECIAL INSTRUCTIONS
LINE PRODUCT NUMBER
PRODUCT CATEGORY
DESCRIPTION
00001
96287
RPA PACOG
UOM QUANTITY UNIT COST TOTAL ITEM COST
PLANT
AU 16,000.00 1.00
7001 0
16,000.00
DOCUMENT TOTAL: 16,000.00
THIS PO IS ISSUED IN ACCORDANCE WITH STATE AND FEDERAL REGULATIONS FOR THE STATE OF C0L0RP.D0
https://osc.colorado.gov/spco/central-contracts-unit/purchase-order-terms-conditions
DP -01 (R-02/06)
Authorized Signature Date
Signature not required if PO transmitted
electronically.
RURAL PLANNING WORK PROGRAM
Pueblo Area Regional Planning Commission (RPC) and Transportation Planning Region (TPR)
AMOUNT NOT TO EXCEED: $16,000
Designated Contacts for TPR:
For the purpose of this Purchase order, Kathleen Collins is hereby designated representative of the
State and Eva Cosyleon is hereby designated representative of Pueblo Area Council of
Governments (a.k.a. Vendor), fiscal entity for the Pueblo Area TPR. The Vendor's
representative (or Administrator) is responsible for providing the TPR's Representative and
Alternate(s) to the State Transportation Advisory Committee (STAC) with copies of this Scope of
Work, so they are aware of the tasks for which the TPR is responsible and related eligible
expenses. Either party may from time to time designate in writing new or substitute
representatives including new or substitute addresses where notices shall be sent. All notices
required to be given by the parties hereunder shall be sent by US mail (certified, registered or
regular postal) to the individuals at the addresses set forth below:
To CDOT:
Kathleen Collins
DTD Statewide & Regional Planning Section
Colorado Department of Transportation
2829 W. Howard Place, 3rd Floor
Denver, CO 80204
To STAC Representative:
Ted Hernandez
City of Pueblo Councilman
1 City Hall Place
Pueblo, CO 81003
To the Vendor/Contract Administrator:
Eva Cosyleon, MPO Manager
PACOG/Pueblo MPO
101 'Al Riverwalk - 2nd Floor
Pueblo, CO 81003
REQUIREMENTS
Conforming to the standards set forth in Sections IV, V, VI, VII and VIII of 2 CCR 601-22 (the Rules) for
the expenditure standards of State Planning and Research (SPR) funds during the Program Period
(beginning July 1 of the issuing year and expiring June 30 of the ending year), the Vendor shall
cooperatively undertake the activities related to the statewide and regional transportation planning
process to perform the tasks identified in the Scope of Work herein.
The State and FHWA are specifically authorized to review and inspect, at all reasonable times, all such
records, including all technical and financial aspects of the tasks described in the Scope of Work. The
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State will arrange such reviews and inspections with monitoring to be done no more than quarterly.
The State reserves the right to a mid -year review of the cost data and other progress associated with
the tasks. The State will provide at least one week's notice of the date and time for any meeting to
discuss said review.
The Vendor shall assure that SPR funds spent during the Program Period are for activities directly
related to the statewide and regional transportation planning process as articulated in the tasks section
of the Scope of Work. Throughout the duration, all activities must be in accordance with all applicable
State and Federal requirements and within the terms and conditions of this purchase order.
The State has the right to disallow any costs incurred by the Vendor which are inconsistent with or not
in compliance with the authorized tasks of the Scope of Work. Prior approval must be obtained in
writing from the State's designated representative for any expenses not explicitly authorized in the
tasks section below.
All requests for reimbursement shall include documentation of all expenditures in accordance with 2
CFR 200, 49 CFR Part 18, 23 CFR 420 and the attached Scope of Work Guidance. The attached
Rural Planning Assistance Contract Reimbursement Request Form must be filled out in its entirety and
include specific tasks and the date the tasks were performed.
Requests for reimbursement for the expenditure of funds must be submitted to the State at
least quarterly. Pursuant to 49 CFR 18.41, grantees are required to submit invoices on at least a
quarterly basis and within 30 days of the close of each billing period. Vendors may elect to submit
invoices on a more frequent basis, but at a minimum, invoices must be submitted no less frequent than
the billing schedule below:
Quarter
End Date
Billing Due Date
1st (beginning July 1, 2026)
September 30, 2026
October 30, 2026
2nd (beginning October 1, 2026)
December 31, 2026
January 31, 2027
3rd (beginning January 1, 2027)
March 31, 2027
April 30, 2027
4th (beginning April 1, 2027)
June 30, 2027
July 30, 2027
Final billings are due to the State by September 30. Upon the expiration of this purchase order,
all unclaimed funds will revert to the State, and will not carry forward into the next year.
To assure SPR funds conform with the tasks of the Scope, pursuant to 49 CFR 18.42, the Vendor shall
maintain a complete file of all records, communications, and other written materials which pertain to
the performance and cost of services for the duration of this purchase order and further such period
(up to three years) as may be necessary to resolve all financial matters. The Vendor shall permit the
State, FHWA or the Comptroller General of the United States to audit and/or inspect Vendor's records
pertaining to the services of this purchase order for the specified period to evaluate Vendor's
performance assuring compliance with the terms and conditions hereof. Copies of these records shall
be furnished, if requested, to the State, FHWA, or the Comptroller General. The Vendor shall include
this record keeping/audit requirement in any purchase order with any consultant who performs tasks,
by expressly requiring the consultant, and/or other agencies, to comply with this requirement.
All reports pertaining to the performance of this purchase order shall be reviewed and approved
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pursuant to the procedures established under 2 CCR 601-22, but no report will be published without
the prior approval of FHVVA. Any published material shall acknowledge the participation of the State
and the FHVVA in recognition of the cooperative nature of the statewide transportation planning
process, for example, "FUNDED BY THE FHVVA AND THE FTA". Published materials include any
non -internal documents, reports, maps, photographs, computer software or like materials that are
intended to be viewed by those outside of FTA, FHVVA, CDOT and the TPR.
Vendor shall take responsibility to ensure the fulfillment of the Scope of Work and take all reasonable
steps to obtain the necessary staff, or consultant services, required to carry out all tasks described and
identified in the Scope and this section. The selection for consultant services, pursuant to 49 CFR
18.36, shall be in compliance with all federal procurement requirements. In addition, any Request for
Proposal (RFP) used by the Vendor to secure consultant services must be reviewed and approved by
the State prior to release. The Vendor shall obtain written authorization from the State before
executing any contract for consultant services, which utilizes SPR funds.
SCOPE OF WORK
The purpose of the Scope of Work is to present procedures for the statewide and regional
transportation planning process within the TPRs. If you have any questions, please contact your MPO
& Regional Planning Liaison.
The following tasks are incorporated herein to describe the work program for the continuation of the
statewide and regional transportation planning process within the TPRs. The purpose of the work is to
implement the provisions of C.R.S. § 43-1-1101 et seq. and Rules and Regulations for the Statewide
Transportation Planning Process and the Transportation Planning Regions,
2 CCR 601-22 (The Rules). The primary intended use for these funds are described in tasks 1
and 2, which include the regular activities of the TPR. Secondary intended uses are described
in tasks 3-6 which may occur periodically throughout the planning cycle.
TPR designated STAC representatives and alternates are eligible for reimbursement of allowable
travel expenses related to the tasks listed below. Eligible expenses may include, but are not limited to,
transportation, lodging, and meals as per State Travel Policy and applicable CDOT procedural
directives. CDOT will provide a travel reimbursement form to document the aforementioned expenses.
In lieu of submitting a signed CDOT travel reimbursement form, TPRs may submit alternate signed
travel documentation, as long as it provides the same information as required in the CDOT form.
PRIMARY TASKS
1 — Participation in the Statewide Transportation Advisory Committee (STAC)
The TPR shall have a designated representative to carry out the duties of the STAC pursuant to
C.R.S. § 43-1-1104 (STAC Responsibilities) as amended, and Section V. of the Rules. The TPR shall
also designate a STAC Alternate to attend regularly scheduled meetings and carry out these duties if
the designated representative is unable or unavailable.
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STAC representatives shall attend monthly STAC meetings, as well as other official STAC events. A
STAC representative's duties include, but are not limited to:
1. Serving as the communication liaison between the Department, the STAC and the members of
the TPR and constituents.
2. Providing advice to the Department on the needs of the transportation system.
3. Reviewing and commenting on updates and amendments to the Regional and Statewide
Transportation Plans.
4. Providing assistance in resolving transportation related conflicts which arise between TPRs, or
between the Department and a TPR.
5. Making recommendations to the Department concerning the integration and consolidation of
Regional Transportation Plans (RTPs) into the Statewide Transportation Plan.
6. Furnishing regional perspectives on transportation problems requiring statewide solutions.
7. Providing advice and comment on TPR boundaries.
2— Provide Opportunities for Public Participation in TPR Meetings
Please reference Section VI (Public Participation Rules) of 2 CCR 601-22 (The Rules), which
includes specific public participation provisions required in the transportation planning
process.
The TPR shall work in cooperation with CDOT in carrying out the requirements for public participation
as described in The Rules and Title 23 CFR Part 450 of the federal regulations. Public participation
shall include, but not be limited to:
1. Providing a proactive process that allows the public the opportunity to participate in the
transportation planning process. The process shall provide a mechanism for public perspective,
ideas and needs to be incorporated into the planning process, developing the public's
understanding of the problems and opportunities facing the transportation system.
2. Conducting meetings, transportation forums, open houses or other means of public meetings
for the purpose of providing information about transportation issues, receiving comments,
consideration and response to public input and building consensus on transportation priorities.
The TPR shall record the proceedings of meetings, forums and other public meetings
concerning transportation in their TPR and make those notes available to the TPR
constituency, especially interested parties unable to attend the meetings.
3. Providing mailings, either electronic or regular, containing information about transportation
issues. The TPR shall maintain a mailing list of all known parties interested in transportation
planning in the TPR including but not limited to: elected officials, municipal and county planning
staffs, affected public agencies, local state and federal agencies eligible for federal and state
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transportation funds, local representatives of public transportation agency employees and
users, freight shippers and providers of freight transportation services, private transportation
providers, representatives of alternative transportation mode users, such as pedestrian
walkways and bicycle transportation facilities; representatives of the disabled, private industry,
environmental and other interested groups, Indian tribal governments and the US Secretary of
the Interior when tribal lands are involved, representatives of persons or groups that may be
underserved by existing transportation systems such as minority, low-income and disabled
populations; and members of the general public.
4. Utilizing available media opportunities to provide timely notice of planning related activities; this
includes, but is not limited to, electronic mail, newspapers, social media and other means.
SECONDARY TASKS
3— Long -Range Regional Transportation Plan (RTP)
Continue efforts to update and/or maintain the Regional Transportation Plan (RTP) and maintain up to
date and relevant distribution lists, etc. The TPR shall work in conjunction with the Department and its
consultants to develop new RTPs.
4— Regional Transportation Plan Amendments
Federal and State legislation altering the transportation planning factors upon which the RTP is based
may change the TPR's corridor priority recommendations to the Department and require amending the
RTP. The TPR shall amend the RTP as necessary to make additions or deletions on review and
analysis of the RTP to insure successful implementation throughout the Statewide Transportation Plan,
pursuant to Section VIII of the Rules for the Statewide Planning Process (2 CCR 601-22).
5— Development and Amendment of the Statewide Transportation Improvement Program (STIP)
The TPR will undertake activities and meetings necessary to participate in and provide input on the
update (at least every four years) of the Statewide Transportation Improvement Program (STIP), and
to review and comment on proposed policy amendments to the STIP, as needed.
To update the STIP, TPR representatives meet with their appropriate CDOT Engineering Region(s)
and Transportation Commissioner(s) to cooperate in the project prioritization process within that CDOT
Engineering Region. Additional information on the STIP development process is available in the
Project Priority Programming Process (4P) and ST/P Development Guidelines available at:
dot,,..... q,g, ,uTu.ans...and...studues/situ
Whenever a policy amendment is proposed for the STIP, the TPR shall review and comment on the
proposed amendment. The STIP amendment review process is as follows:
1. The CDOT Office of Financial Management and Budget (OFMB) will post notice of the
proposed STIP amendment on the CDOT website for a 30 day review and comment period.
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2. The TPR needs to determine if the policy amendment is of such significance as to establish a
meeting within the 30 day comment period if a meeting is not already scheduled, or discuss the
amendment at an already scheduled meeting within the 30 day review and comment period to
provide for public input.
3. The TPR may elect to not hold a meeting or not discuss the proposed amendment if the RPC
determines that the amendment is not significant enough to require such action.
4. The TPR should post the notice of proposed STIP amendment, if it has an office and a public
place for posting such notices.
5. Comments on the proposed amendment need to be received within the 30 day review period
via the CDOT website or by direct mail to the CDOT Chief Financial Officer.
6— Long -Range Statewide Transportation Plan
In conjunction with its RTP, the TPR will provide input and advice on the development of the Statewide
Transportation Plan. Duties include but are not limited to:
1. Providing input on the integration and consolidation of RTPs with the Statewide
Transportation Plan.
2. Reviewing and providing comment, through the STAC representative, on elements of
the Statewide Transportation Plan, including drafts of the Statewide Transportation
Plan, and the final Statewide Transportation Plan pursuant to C.R.S. § 43-1-1101
through 1105 and U.S.C. Section 135 Title 23.
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