HomeMy WebLinkAbout11228Docusign Envelope ID: 49A128EB-69A6-8358-83F3-60504C12344C
ORDINANCE NO. 11228
AN ORDINANCE APPROVING THE 1ST AMENDMENT TO
PURCHASE ORDER NO. POGG1,EFAA,202400002306 ISSUED
TO THE CITY OF PUEBLO, A COLORADO MUNICIPAL
CORPORATION (CITY), AND THE STATE OF COLORADO,
ACTING BY AND THROUGH THE COLORADO ENERGY
OFFICE, FOR THE CHARGE AHEAD COLORADO GRANT,
EXTENDING THE AVAILABILITY OF GRANT FUNDING
THROUGH NOVEMBER 30, 2026
BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The first amendment to Purchase Order No. POGG1,EFAA,202400002306 issued to the City
of Pueblo, a Colorado Municipal Corporation ("City"), by the State of Colorado, acting by and through
the Colorado Energy Office ("CEO"), for the Charge Ahead Colorado Grant, a copy of which is
attached, is hereby approved.
SECTION 2.
The officers of the City are authorized to perform any and all acts consistent with this
Ordinance to implement the policies and procedures described herein.
SECTION 3.
This Ordinance shall become effective on the date of final action by the Mayor and City
Council.
Action by City Council:
Introduced and initial adoption of Ordinance by City Council on June 22, 2026.
Final adoption of Ordinance by City Council on July 13, 2026. FDOCUSigned by:
auff
President of City Council
Docusign Envelope ID: 49A128EB-69A6-8358-83F3-60504C12344C
Action by the Mayor:
❑ Approved on 07/15/2026
❑ Disapproved on
based on the following objections:
Mayor
Action by City Council After Disapproval by the Mayor:
❑ Council did not act to override the Mayor's veto.
❑ Ordinance re -adopted on a vote of , on
❑ Council action on failed to override the Mayor's veto.
President of City Council
ATTEST Shoed by:
W PtUt t
Deputy City Clerk
Docusign Envelope ID: 49A128EB-69A6-8358-83F3-60504C12344C
City Clerk's Office Item # S18
ciily of
"PUEBLO
m;µ
...w
aflorado
Background Paper for Proposed
Ordinance
COUNCIL MEETING DATE: July 13, 2026
TO: President Mark Aliff and Members of City Council
CC: Mayor Heather Graham
VIA: Clyde Bishop, City Clerk
FROM: Andrew Hayes, Public Works Director
SUBJECT: AN ORDINANCE APPROVING THE 1ST AMENDMENT TO PURCHASE
ORDER NO. POGG1,EFAA,202400002306 ISSUED TO THE CITY OF
PUEBLO, A COLORADO MUNICIPAL CORPORATION (CITY), AND
THE STATE OF COLORADO, ACTING BY AND THROUGH THE
COLORADO ENERGY OFFICE, FOR THE CHARGE AHEAD
COLORADO GRANT, EXTENDING THE AVAILABILITY OF GRANT
FUNDING THROUGH NOVEMBER 30, 2026
SUMMARY:
This Ordinance approves the first amendment to a Purchase Order issued by the
Colorado Energy Office to the City of Pueblo, relating to a project to install electric
vehicle charging infrastructure at the Main Street Parking Garage and Weisbrod
Parking Garage. The amendment extends the availability of grant funding through
November 30, 2026.
PREVIOUS COUNCIL ACTION:
City Council approved the original Purchase Order under Ordinance No. 10584 on
November 13, 2023, which established Project Account No. C12217 - Charge Ahead
Colorado, and accepted, budgeted, and appropriated the $45,000.00 provided through
the purchase order.
BACKGROUND:
The City applied for and received a "Charge Ahead Colorado" small dollar grant award
in the amount of $45,000.00 through the Colorado Energy Office in 2023 to install
multiple Level 2 electric vehicle charging stations at the Main Street Garage and
Weisbrod Garage. The City also received a separate grant to install several direct
current fast charger (DCFC) stations at the Main Street Garage. Staff has been
coordinating with CEO to design and construct both projects under one contracted
effort. In support of the City's request to execute the work in this way, CEO extended
the availability of the Charge Ahead Colorado grant funding through November 30,
Docusign Envelope ID: 49A128EB-69A6-8358-83F3-60504C12344C
2026.
FINANCIAL IMPLICATIONS:
Funds made available through CEO's purchase order will remain available through
November 30, 2026.
BOARD/COMMISSION RECOMMENDATION:
None.
STAKEHOLDER PROCESS:
None.
ALTERNATIVES:
Denial of this Ordinance would preclude the City from installing the electric vehicle
charging stations contemplated under the Charge Ahead Colorado grant award.
RECOMMENDATION:
Approve the Ordinance.
ATTACHMENTS:
1. CEO POGG1 24-2306 City of Pueblo-Amd-4
STATE OF COLORADO Page 1 of
j CA Office of the Governor
Colorado Energy Office
•'
'•'
Number: POGGI,EFAA,202400002306
The order number and line number must appear on all
Date: 5/29/26
invoices, packing slips, cartons, and correspondence.
Description:
•
10
CAC Grant
Colorado Energy Office - Broadway
1600 Broadway
Suite 1960
Denver, CO 80202
Effective Date: 09/08/23
Ex iration Date: 11/30/26
BUYER
SHIP TO
Buyer:
Colorado Energy Office - Broadway
Email:
1600 Broadway
•
Suite 1960
CITY OF PUEBLO
Denver, CO 80202
PO BOX 1427
PUEBLO, CO 81002-1427
SHIPPING•
Delivery/Install Date:
Contact: George Andrews
FOB:
Phone: (719) 553-2245
VENDOR INSTRUCTIONS
DESCRIPTIONEXTENDED
Exhibit A-3, the Statement of Work, is hereby deleted in its entirety and is replaced with Exhibit A-4, attached
hereto and incorporated by reference herein.
Contact Info: Mika Burdette: mika.burdette@state.co.us
Lime Item Cbmmodity/Itei' Code '; VOM -
, QTY �, Unit Cost Total Cost MSD Req,
G1000
0 0.00 $45,000.00
Description: Grant Commodity
Service From: 09/08/23
Service To: 11/30/26
' • •
https://www.colorado.gov/osc/purchase-order-teinis-conditions
' • •' •� �l
Change Order Number: 5
Incorrect SOW was attached. Correct/updated SOW now attached.
STATE OF COLORADO Pate 2 °f
ICO Office of the Governor
Colorado Energy Office
DOCUMENT TOTAL = $45,000.00
Exhibit A-4 Statement of Work
Project Title: Charge Ahead Colorado
II. Background/Objective
The Grantee was awarded grant funding as a result of the competitive Electric Vehicle Supply Equipment
(EVSE) Incentives Request for Applications (RFA). The Colorado Energy Office (hereinafter called "CEO"
or the "State") agrees to provide funding to City of Pueblo. (hereinafter called "Grantee") towards the
costs associated with EVSE.
III. Project Description
Charge Ahead Colorado is a program administered by the Colorado Energy Office (CEO) to encourage use
of electric vehicles because they reduce greenhouse gas emissions, promote energy security through
reliance on domestic electricity, and drive an innovative market for new technology.
The general purpose of this project is to encourage the installation of electric vehicle charging stations
throughout the state of Colorado. Installing charging stations, known as Electric Vehicle Supply Equipment
(EVSE), enables electric vehicles to proliferate.
Grantee is installing 5 level II dual port charging stations at:
• Three Level 2 stations at 120 Main Street, Pueblo CO 81003
• Two Level 2 stations at 227 Court Street, Pueblo CO 81003
IV. Work Tasks, Deliverables and Timeline
Grantee shall be responsible for the following work tasks and deliverables upon the final approval and
discretion of the CEO:
i. Purchase EVSE from vendors. Grantees are strongly encouraged to complete a
competitive procurement process. The EVSE station must have networked data
reporting capabilities that are active, collecting data, and accessible to
administrators of the Charge Ahead Colorado program via cloud computing
software at all times. See additional requirements in section V. Reporting.
ii. Install the EVSE. Grantee may either contract with personnel who have expertise
in electrical installations or pay Grantee labor staff with expertise in electrical
installations for the installation of the unit and associated labor costs.
iii. Construct foundation, if necessary.
iv. Dedicate at least two parking spaces for EV charging per Level 2 charger and/or
at least one parking space for EV Charging per Level 3 charger depending on the
applicable technology being installed.
1. Accessible design standards must be incorporated, where feasible, per
the Access Board design standard for EV Charging Stations.
v. Provide CEO with invoices by the PO end date for work completed. The costs must
be directly associated with installation of EVSE equipment.
vi. Submit a final project report, with documentation of EVSE installation by the PO
end date. The following documentation is required for CEO to reimburse eligible
costs on the project:
1. Final Report
2. Summary Invoice/Reimbursement Request
3. Legible copies of all sales invoices showing the purchase price and
amount paid by the applicant for the EV/EVSE, number of units purchased
and serial numbers from the units.
Page 1 of 3
Exhibit A-4 Statement of Work
4. Legible copies of all invoices/receipts showing installation costs and
number of labor hours spent by the installers and any subcontractors on
the project.
5. Date(s) of installation, installation completion and when the unit(s) are
operational and available for use.
6. Digital photograph(s) of the completed unit(s) and dedicated EV charging
spaces(s).
a. Photographs must demonstrate adherence to the Access Board
design standards. Photographs should be from a perspective that
clearly shows adherence to the accessibility standards including
wider spacing and a path of travel to the charging station.
Additional photographs may be requested prior to reimbursement
being finalized if this is not clearly demonstrated.
vii. All deliverables shall be adjusted to the final approval and discretion of the CEO.
V. Reporting
Grantee shall be responsible for the following reporting requirements: Written analysis shall be in
accordance with the procedures developed and prescribed by the State. Required reports shall be
submitted to the CEO upon completion of all work tasks, or at such time as otherwise specified. The
preparation of reports in a timely manner shall be the responsibility of Grantee and failure to comply may
result in the delay of payment of funds and/or termination of this PO. Grantee must provide written
communication to CEO if the project experiences significant changes or delays in the schedule via email.
VI. Final Report & Invoice Documentation
The Grantee shall submit a final report by the PO end date. This report will demonstrate the completion of
the project and installation of the EVSE. To be acceptable, the final report must explain the Grantee's
procurement and installation process, lessons learned from procurement and installation, and the data
reporting capabilities of the EVSE, and it must identify the location of the EVSE unit accompanied with a
picture of the installed unit. The Grantee shall provide an invoice to CEO for the purchase of the unit and
associated equipment, permitting costs, and the labor costs associated with the installation. To be
acceptable, the invoice must be supported by receipts or invoices for all equipment, permits, and labor. The
invoice must include an itemized list of all project costs being considered under the grant, including a
breakdown of those covered under Charge Ahead Colorado and by the project match (20% project cost
match per unit).
VII. Post EVSE Installation Reporting
Upon EVSE installation, the Regional Air Quality Council (RAQC) and CEO may send out a form requesting
information on EV and/or EVSE usage (i.e. time of use, duration of use, kWh, # of customers, mileage,
etc.). By accepting funding through the Charge Ahead Colorado program, Grantee agrees to provide all
information requested within this form. Furthermore, by accepting funding for EVSE through the Charge
Ahead Colorado program, Grantee is required to provide full access to the charger network information to
both RAQC and CEO. The Grantee shall report data for a minimum of five years on all EVSE unit metrics
as requested by RAQC and CEO.
Vill. Budget
CEO will pay the Grantee the lesser of $45,000 or up to 80% (not to exceed $9,000 per 1-2) of allowable
project costs for the EVSE installation. Grantee is responsible for any cost overruns. Grantee is entitled to
payment only after successfully completing the EVSE installation and submitting an acceptable invoice and
an acceptable final report to CEO.
Page 2 of 3
Exhibit A-4 Statement of Work
IX. Payment Terms — Billing Procedures
The State shall pay the Grantee the reasonable, allocable, and allowable costs for work performed based
on satisfactory progress of the work defined in this Agreement. Grantee shall be compensated only for work
and services performed by Grantee and accepted by CEO pursuant to the terms of this Agreement.
Payment shall also be contingent upon CEO's timely receipt and acceptance of required reports described
herein. Grantee shall be reimbursed based on the submission of Grantee's invoice and documentation as
outlined in Section IV (vi). To be considered for payment, billings for payment pursuant to this Agreement
must be received by the State by the end of the Agreement Term.
Payment will be made upon final completion of the project. CEO shall make no payment until the Grantee
successfully completes the EVSE installation and submits an invoice and final report to CEO, including
verification that the station is operational and available for use. CEO shall make payment within 45 days of
receiving the final report and invoice. If installation is not completed by November 30, 2026, CEO is under
no obligation to pay the Grantee.
X. Testing and Acceptance Criteria
The EVSE units will be acceptable to the CEO if they are installed, operational, and available for use by
November 30, 2026. The Grantee's invoice to CEO will be acceptable if it is properly supported by invoices
or receipts and the costs are associated with procurement of EVSE, construction materials, permitting,
construction labor costs, and installation costs. The final report will be acceptable to CEO if it explains the
Grantee's procurement and installation process, lessons learned from procurement and installation, the
data reporting capabilities of the EVSEs, and it identifies the location of the EVSE units accompanied with
a picture of the installed units. If the units, invoice, and report are acceptable, the CEO Program Manager
will submit the invoice to the accounting department for payment.
If the units, invoice, and report are unacceptable, the CEO Program Manager will work with the Grantee to
correct, modify, or replace as needed. If Grantee fails to perform, the CEO Program Manager will submit a
report to CEO's Director of Transportation Fuels and Technology and Director of Accounting & Budget
explaining why funding should be denied or reduced. The two directors and the CEO Program Manager will
determine whether funding should be denied or reduced, and the CEO Program Manager will inform the
Grantee of their decision.
XI. Small Dollar Grant Award Amount
The maximum amount payable under this Agreement to Grantee by the CEO shall be $45,000, as
determined by the State from available funds. Satisfactory performance under the terms of this Agreement
shall be a condition precedent to the CEO's obligation to compensate the Grantee. The CEO shall not be
liable to pay or reimburse Grantee for any performance hereunder prior to the Service From Date as shown
on the face of the Small Dollar Grant Award.
XII. Small Dollar Grant Award Term
The Grantee shall begin work upon the later of the Service From Date as shown on the face of this Small
Dollar Grant Award or upon Grantee's acceptance of this Agreement. This Small Dollar Grant Award shall
terminate on November 30, 2026, unless sooner terminated or further extended as specified elsewhere
herein.
Page 3 of 3