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City Clerk's Office Item # M5
Background Paper for Proposed
Resolution
COUNCIL MEETING DATE: January 12, 2026
TO: President Mark Aliff and Members of City Council
CC: Mayor Heather Graham
VIA: Marisa Stoller, City Clerk
FROM: Andrew Hayes, Public Works Director
SUBJECT: A RESOLUTION TRANSFERRING FUNDS IN THE AMOUNT OF
$8,613.39 FROM PROJECT ACCOUNT HUAN01, STREET
RESURFACING TO HU2503, ST IMPROVEMENT LEXINGTON &
SARATOGA, APPROVING CONTRACT AMENDMENT NO. 1 IN THE
AMOUNT OF $34,341.95 TO DOUG VAUGHN, LLC., FOR PROJECT NO.
25-060, CONCRETE IMPROVEMENTS LEXINGTON ROAD AND
SARATOGA ROAD AND AUTHORIZING THE PURCHASING AGENT TO
EXECUTE SAME
SUMMARY:
This Resolution transfers $8,613.39 from HUAN01 to HU2503 and approves Contract
Amendment No. 1 in the amount of $34,341.95 to Doug Vaughn, LLC, for Project 25-
060, Concrete Improvements Lexington Road and Saratoga Road.
PREVIOUS COUNCIL ACTION:
Resolution 16019, dated June 23, 2025, awarded a Construction Contract, in the amount
of $186,059.50, to Doug Vaughn, LLC, and set forth $30,000.00 for contingencies and
additional work, for Project No. 25-060, Concrete Improvements Lexington Road and
Saratoga Road.
BACKGROUND:
The original project, awarded to Doug Vaughn, LLC, consisted of installing ADA curb
ramps, sidewalks and curb and gutters on Lexington Road and Saratoga Road. Contract
Amendment No. 1 reflects the cost to provide additional sidewalk and curb and gutter as
well as removal of 10 dump truck loads of tree roots. The cost of the additional work
exceeds the threshold for administrative approval of a change order and a contract
amendment will be required to award and complete the additional work.
This Resolution approves an amendment to increase the contract award amount
previously awarded to Doug Vaughn, LLC.
FINANCIAL IMPLICATIONS:
Funding in the amount of $8,613.39 will be transferred from Account Project HUAN01,
Street Resurfacing into Account Project HU2503, St Improvement Lexington & Saratoga.
Funding in the amount of $34,341.95, will be paid from Project Account HU2503, Street
Improvements - Lexington & Saratoga
BOARD/COMMISSION RECOMMENDATION:
None.
STAKEHOLDER PROCESS:
None.
ALTERNATIVES:
Denial of this Resolution would cancel the additional work necessary to complete the
project.
RECOMMENDATION:
Approval of the Resolution.
ATTACHMENTS:
1. 25-060 Concrete Improvements-Lexington Rd and Saratoga Rd - Amendment No
1
RESOLUTION NO. 16217
A RESOLUTION TRANSFERRING FUNDS IN THE AMOUNT OF
$8,613.39 FROM PROJECT ACCOUNT HUAN01, STREET
RESURFACING TO HU2503, ST IMPROVEMENT LEXINGTON &
SARATOGA, APPROVING CONTRACT AMENDMENT NO. 1 IN
THE AMOUNT OF $34,341.95 TO DOUG VAUGHN, LLC., FOR
PROJECT NO. 25-060, CONCRETE IMPROVEMENTS
LEXINGTON ROAD AND SARATOGA ROAD AND
AUTHORIZING THE PURCHASING AGENT TO EXECUTE SAME
WHEREAS, a Construction Contract was awarded to Doug Vaughn, LLC, under Contract
Number 25-060; and
WHEREAS, a contract amendment is requested for the purpose of completing additional
sidewalk, curb and gutter and removal of 10 dump truck loads of tree roots to complete the project;
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that
SECTION 1.
Funds in the amount of $8,613.39 are hereby transferred from Account Project HUAN01
Street Resurfacing to Account Project HU2503 St Improvement Lexington & Saratoga
SECTION 2.
Contract Amendment No. 1 to the Construction Contract for Concrete Improvements
Lexington Road and Saratoga Road with Doug Vaughn, LLC, Project No. 25-060, in the amount
of $34,341.95, a copy of which is attached hereto, having been approved as to form by the City
Attorney, is hereby approved, and City Council authorizes the additional work contemplated by
the Amendment.
SECTION 3.
The Purchasing Agent is hereby authorized to execute said Amendment on behalf of the
City of Pueblo, a Colorado Municipal Corporation, and the City Clerk shall affix the seal of the City
thereto and attest same.
SECTION 4.
Funds in the amount of $34,341.95 shall be from Project Account HU2503, Street
Improvements - Lexington & Saratoga.
SECTION 5.
The officers and staff of the City of Pueblo are authorized to perform any and all acts
consistent with this Resolution and the Amendment to implement the policies and procedures
described herein. Furthermore, all actions previously taken by officers and staff of the City
consistent with the Amendment, including any payments authorized under the contract, are
hereby ratified.
SECTION 6.
This Resolution shall become effective immediately upon passage and approval.
INTRODUCED: January 12, 2026
BY: Brett Boston
MEMBER OF CITY COUNCIL
APPROVED: __________________________
PRESIDENT OF CITY COUNCIL
ATTESTED BY: ________________________
CITY CLERK