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City Clerk's Office Item # M2
Background Paper for Proposed
Resolution
COUNCIL MEETING DATE: September 22, 2025
TO: President Mark Aliff and Members of City Council
CC: Mayor Heather Graham
VIA: Marisa Stoller, City Clerk
FROM: Charles Roy, Acting Director of Public Works
SUBJECT: A RESOLUTION RATIFYING AN EMERGENCY CONSTRUCTION
CONTRACT IN THE AMOUNT OF $258,685.75 TO RUSS GRADING &
EXCAVATING, A LIMITED LIABILITY COMPANY, FOR PROJECT NO.
25-080, ASPHALT & CONCRETE IMPROVEMENTS - LEHIGH, AND
APPROVING THE PURCHASING AGENT'S EXECUTION OF SAME
SUMMARY:
This Resolution ratifies and approves the award of an Emergency Construction Contract
to Russ Grading & Excavating, LLC., for Project No. 25-080 Asphalt & Concrete
Improvements Lehigh.,
PREVIOUS COUNCIL ACTION:
None.
BACKGROUND:
The project included the replacement of multiple concrete curb and gutter ramps,
crosspans, and the 2-inch mill and overlay of half of Lehigh Street from Northern to
Pueblo Blvd. This project was done in conjunction with the replacement of the main
water service line by the Board of Water Works. The Board of Water Works was only
required to replace half of the street asphalt from the crown of the road to the edge of
the pavement on the side of the street disturbed by the waterline replacement. In order
to ensure the safety, long-term pavement conditions, and the drivability of this roadway
near Pueblo Academy of Arts, the City capitalized on the opportunity to repave the other
half of the street.
The prevailing factor for sole source justification is that you want compatibility in the
pavement condition index and there would not be an additional mobilization cost.
The Resolution ratifies the Emergency Construction Contract that was awarded to Russ
Grading & Excavating, LLC.
FINANCIAL IMPLICATIONS:
Funding in the amount of $258,685.75 will be paid from Project Account HUAN01, Street
Resurfacing.
BOARD/COMMISSION RECOMMENDATION:
None.
STAKEHOLDER PROCESS:
None.
ALTERNATIVES:
Not approve this Resolution, but this would require a finding that there was not an
emergency condition.
RECOMMENDATION:
Approval of the Resolution.
ATTACHMENTS:
1. Final Invoice from Russ Bailey_INV 551
RESOLUTION NO.16133
A RESOLUTION RATIFYING AN EMERGENCY CONSTRUCTION
CONTRACT IN THE AMOUNT OF $258,685.75 TO RUSS
GRADING & EXCAVATING, A LIMITED LIABILITY COMPANY,
FOR PROJECT NO. 25-080, ASPHALT & CONCRETE
IMPROVEMENTS - LEHIGH, AND APPROVING THE
PURCHASING AGENT'S EXECUTION OF SAME
WHEREAS, an Emergency City improvement contract was requested by the Director of
Public Works and authorized by the Mayor in accordance with Section 1-10-5 of the Pueblo
Municipal Code for Project 25-080, Asphalt & Concrete Improvements - Lehigh; and,
WHEREAS, the bid of Russ Grading & Excavating, LLC., was determined to be the most
advantageous to the City of Pueblo, and in the best interest of the City of Pueblo. Said bid was
approved as a sole source procurement for compatibility in the pavement condition index and
there would not be an additional mobilization cost incurred by the City of Pueblo; and,
WHEREAS, an Emergency Construction Contract to complete the repairs was awarded
to Russ Grading & Excavating, LLC., under Project No. 25-080; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that
SECTION 1.
City Council ratifies and approves the contract for the concrete and asphalt improvements
at Lehigh Avenue with Russ Grading & Excavating, LLC., Project No. 25-080, Concrete & Asphalt
Improvements - Lehigh project awarded to said contractor in the amount of $258,685.75.
SECTION 2.
The Purchasing Agent was authorized to execute said contract on behalf of Pueblo, a
Colorado Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and
attest same.
SECTION 3.
Funds in the amount of $258,685.75 for Project No. 25-080 shall be from Project Account
HUAN01, Street Resurfacing.
SECTION 4.
The officers and staff of the City of Pueblo are authorized to perform any and all acts
consistent with the intent of this Resolution and the contract to implement the transactions
described therein. Furthermore, all actions previously taken by officers and staff of the City
consistent with the contract, including any payments authorized under the contract are hereby
ratified.
SECTION 5.
This Resolution shall become effective immediately upon passage and approval.
INTRODUCED: September 22, 2025
BY: Roger Gomez
MEMBER OF CITY COUNCIL
APPROVED: __________________________
PRESIDENT OF CITY COUNCIL
ATTESTED BY: ________________________
CITY CLERK