HomeMy WebLinkAbout15934RESOLUTION NO. 15934
A RESOLUTION ESTABLISHING AN APPROVED LIST OF
CONTRACTORS TO PERFORM EMERGENCY STORM SEWER
POINT REPAIRS DURING CALENDAR YEARS 2025 THROUGH
2027 AND AUTHORIZING THE PURCHASING AGENT TO
EXECUTE THE SAME
WHEREAS, proposals for performing storm sewer point repairs under Project No. 25-012
have been received and examined, and;
WHEREAS, the proposals from Miller Pipeline, LLC an Indiana Limited Liability Company
authorized to do business in the State of Colorado, Parker Excavating, Inc. a Colorado
Corporation, and Russ Grading and Excavating LLC a Colorado Limited Liability Company,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that
SECTION 1.
Subject to an unexpended balance of appropriations therefore and approval of the Mayor,
Council hereby authorizes the awarding of contracts for effecting emergency storm sewer point
repairs to the lowest bidder on the Approved List as determined by unit prices for elements of
construction submitted by responsive bidders under Project No. 25-012 and based on the
requirements and unit quantities of each repair project as may arise. Any such contract shall be
awarded to the lowest bidder in the required amount at the time of each project.
SECTION 2.
Funds for Project 25-
SECTION 3.
The Purchasing Agent is hereby authorized to execute said contract on behalf of the City
of Pueblo, a Colorado Municipal Corporation, and the City Clerk shall affix the seal of the City
thereto and attest the same. Any such contract shall be submitted to the City Council for
ratification and approval.
SECTION 4.
The officers and staff of the City are authorized to perform any and all acts consistent with
the intent of this Resolution and the contract to implement the transactions described therein.
SECTION 5.
This Resolution shall become effective immediately upon passage and approval.
INTRODUCED: March 24, 2025
BY: Brett Boston
MEMBER OF CITY COUNCIL
APPROVED: __________________________
PRESIDENT OF CITY COUNCIL
ATTESTED BY: ________________________
CITY CLERK
City Clerk's Office Item # M3
Background Paper for Proposed
Resolution
COUNCIL MEETING DATE: March 24, 2025
TO: President Mark Aliff and Members of City Council
CC: Mayor Heather Graham
VIA: Marisa Stoller, City Clerk
FROM: Andrew Hayes, Public Works Director
SUBJECT: A RESOLUTION ESTABLISHING AN APPROVED LIST OF
CONTRACTORS TO PERFORM EMERGENCY STORM SEWER POINT
REPAIRS DURING CALENDAR YEARS 2025 THROUGH 2027 AND
AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME
SUMMARY:
This Resolution will establish an approved list of contractors to perform emergency storm
sewer point repairs during calendar years 2025 through 2027.
PREVIOUS COUNCIL ACTION:
City Council has historically established such lists for this purpose with the most recent
list approved for calendar years 2023 and 2026.
BACKGROUND:
The City of Pueblo owns and operates a storm sewer system for the purpose of
conveying stormwater to outfall to rivers and creeks. Portions of the storm sewer system
are more than 100 years old and were constructed using clay tile, corrugated metal, and
brick. From time to time, the City discovers broken pipes or obstructions in pipes that
cannot be cleared. In such emergency cases, point repairs must be made in an
expeditious manner by excavating and replacing the damaged storm sewer pipes.
Storm sewer problems requiring point repairs are most often discovered when residents
report problems such as sinkholes and storm sewer backups. It is often not possible to
anticipate when and where point repairs will be needed. Between the time that the
problem occurs and the time it is repaired, the public and nearby properties may be at
risk of health and safety issues, along with property damage due to flooding. It is in the
best interest of the community that storm sewer point repairs be completed as rapidly as
possible after discovery.
The City of Pueblo normally requires competitive bids for construction projects in order
to assure that costs are controlled. The City also has provisions that allow the Mayor to
approve emergency construction projects without bidding and without prior City Council
approval. This Resolution, authorizing contracts from 2025 through 2027 Storm Sewer
Point Repair will provide both competitive bid cost controls and rapid response capability
by establishing a list of qualified contractors who have provided a list of unit prices.
The Purchasing Department solicited unit cost competitive bids from contractors for
various elements of storm sewer point repair, including per-linear-foot pipe replacement
costs for differing pipe sizes and depths, unit costs for manholes, unit costs for curb-and-
gutter repair, and mobilization costs. Four bids were received, and three bids were found
to be responsible. A bid summary sheet is attached. The three responsive bidders form
a list of qualified contractors to whom point repair projects can be offered.
When a point repair project arises, Stormwater Department staff will evaluate the repairs
needed, determine the unit quantities for the work required and determine which of the
qualified vendors would be able to complete the repairs at the lowest cost by using the
unit prices provided by each vendor in their bid. The point repair will then be offered to
the vendor providing the lowest cost. The vendor will be required to sign a standard City
construction contract for each project. The project will then proceed immediately without
further Council action until after the project is complete.
FINANCIAL IMPLICATIONS:
Funding for this projec
capital project budget funded by the Stormwater Utility. Funding is available and has
been budgeted, appropriated, and allocated to Project No. 25-012 (SWAN03).
BOARD/COMMISSION RECOMMENDATION:
Not applicable.
STAKEHOLDER PROCESS:
None.
ALTERNATIVES:
Alternative No. 1 No Action
Under this alternative, the City would not create an approved list of contractors to make
repairs to the existing storm sewer system if and when emergencies occur. The risk of
flooding due to storm sewer overflows and backups increases, which potentially causes
property damage and public safety issues.
Alternative No. 2 Place Mains on the Rehabilitation List
Under this alternative, the City would make no immediate improvements and would not
create an approved list of contractors for emergency repairs. Any emergency problem
areas would be placed on a rehabilitation list and prioritized by the level of importance.
This alternative would significantly increase the time it takes to repair the damaged
system and there would still be a risk of property damage and public safety issues due
to flooding until the system is repaired.
RECOMMENDATION:
Approval of the Resolution.
ATTACHMENTS:
1. 25-012 Bid Summary