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HomeMy WebLinkAbout6283RESOLUTION NO. 6283 A RESOLUTION APPROVING THE BYLAWS OF THE SIS- TER CITY COMMISSION OF THE CITY OF PUEBLO, COLORADO WHEREAS, the City Council by Resolution No. 2622 adopted July 13, 1970 created the Pueblo Person -To- Person Commission to imple- ment the United States People -To- People Program by the City of Pueblo's affiliation with Puebla, Mexico, and WHEREAS, by Resolution No. 5631 adopted July 8, 1985 the City Council changed the name of the Person -To- Person Commission to Puebla - Pueblo Commission to greater emphasize the City of Pueblo's relationship with Puebla, Mexico, and WHEREAS, Puebla- Pueblo Commission has adopted Bylaws changing its name to Sister City Commission and expanding the Commission's purpose to include serving as liaison between the City of Pueblo and cities outside the United States which has been designated and selected by the City Council of the City of Pueblo for affiliation with the City of Pueblo, Now, Therefor, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, COLORADO, that: cVnmTnM 1 The Bylaws of the Sister City Commission, City of Pueblo, Colorado, dated July 5, 1988, a copy of which are attached hereto and incorporated herein, are hereby approved subject to the following: (1) all members of the Sister City Commission shall be appointed by and serve at the pleasure of the City Council for their respective terms of appointment; (2) no amendment, modifica- tion, repeal, or change in the Bylaws of the Sister City Commis- sion, City of Pueblo, Colorado, shall become effective until approved by the City Council, and (3) neither the Sister City Commission, City of Pueblo, Colorado, nor any of its officers, directors, employees or agents are authorized or empowered to bind or commit in any manner the City of Pueblo or its City Council or encumber or expend any funds or assets of the City of Pueblo unless specifically authorized to do so by Resolution adopted by the City Council. INTRODUCED: October 11, 1988 By DOUGLAS L. RING Councilman ATTEST: APPROVED: oe Cit Clerk er Pres ent of the City Council -2- BYLAWS OF SISTER CITY COMMISSION CITY OF PUEBLO, COLORADO July 1988 Article I NAME AND HEADQUARTERS Section 1. The name of this City of Pueblo Commission is The Sister City Commission, City of Pueblo. Section 2. The principal office for the transaction of business of this Commission is hereby fixed and located at No. 1 City Hall Place, Pueblo, Colorado 81003. ARTICLE II PURPOSE AND POLICIES Section 1. The purpose of this Commission shall be to serve as liaison between cities outside the United States of America and the City of Pueblo as approved by the Pueblo City Council. Section 2. This Commission is a tax - exempt entity as a Commission of the City of Pueblo and shall be nonprofit, nonsectarian and nonpolitical in all its policies and activities. Section 3. This Commission shall support the City of Pueblo through its City Council to comply with all the bylaws, policies and standards of the City. ARTICLE III MEMBERSHIP Section 1. There shall be ten (10) voting members of the Commission, one of whom shall be a designated ex officio member from the Pueblo City Council with all rights and privileges. Section 2. Membership shall be by application as prescribed in the Charter of the City of Pueblo. Section 3. The members of the Commission shall be appointed by the Pueblo City Council. ARTICLE IV OFFICERS AND THEIR DUTIES Section 1. Each officer shall update and maintain a record of proceedings that will serve as an on -going record of the activities of the Commission. so Section 2. CHAIRMAN a. ...shall be the chief executive officer of the Commission and shall preside at meetings of the Commission. b. ..shall appoint The chairmen and members of any committees that may be needed. c. ...shall present an annual report of Commission activities to the City Council of Pueblo. d. ..shall serve, ex officio, as a member of all committees except the Nominating Committee. e. ...shall sign checks for disbursement of funds with the Treasurer or the Vice - chairman. Section 3. VICE - CHAIRMAN a. ...shall serve as Chairman at official functions of the Commission in the absence of the Chairman. b. ..shall be authorized to co -sign checks with the Treasurer or Chairman. Section 4. SECRETARY a. ...shall call the roll and record the attendance at the regular and special meetings of the Commisssion. b. ...shall record the minutes of regular and special meetings, keeping a permanent record. c. ...shall provide a copy of the minutes to members of the Commission in advance of meetings. d. ...shall be responsible for any correspondence received by or written for the Commission. Section 5. TREASURER a. ...shall be the chief of financial officer of the Commission, custodian of all funds and accounts of the Commission. b. ...shall present financial reports to the regular and special meetings of the Commission. c. ...shall prepare records for an annual audit or review by an Auditing committee designated by the Commission. d. ...shall be authorized to co -sign checks with the Chairman or the Vice - chairman. ARTICLE V ELECTION OF OFFICERS Section 1. At the regular meeting of the Commission held on the first Tuesday of August a nominating committee of at least three (3) persons shall be appointed by the Chairman This committee shall prepare a slate of officers to be nominated and elected, with nominations from the floor, at the regular September meeting of the Commission -2- ARTICLE V ELECTION OF OFFICERS (cont'd) Section 2. The officers shall be elected to serve for one year, and their term of office shall begin at the September meeting of the Commission Section 3. No members shall hold more than one (1) office at a time. Section 4. In the case of a vacancy on the Commission, Article III of these Bylaws shall be the order Section 5. In the case of a vacancy in office of the Chairman, Vice - Chairman, Secretary, or Treasurer the members of the Commision shall fill the vacancy. ARTICLE VI MEETINGS OF THE COMMISSION Section 1. The regular meetings of the Commission shall b held at 5:15 p.m. on the first Tuesday of each month in the Conference Room of the City Council Chambers in City Hall, or as decided by a majority of Commission members. Section 2. Special meetings of the Commission shals be called as deemed necessary by the Chairman or a majority of members of the Commission. Section 3. Attendance at regular meetings of the Commission shall be as follows: if a member of the Commission has three (3) consecutive, or a total of four (4) unexcused absences from regular meetings within the year, the position shall be declared vacant. (Excused absences shall be determined by the Executive committee.) ARTICLE VII COMMITTEES Section 1. The Executive Committee of the Sister City Commission shall be composed of the four (4) elected officers of the Commission. Section 2. Any special committee(s) deemed necessary by members of the Commission shall be appointd by the Chairman as stated in Article IV, Section 2. -3- ARTICLE XI AMENDMENT OF BYLAWS These bylaws may be amended at any regular meeting of the Commission by a two - thirds (2/3) vote, provided that the amendment has been submitted in writing at the previous regular meeting, and that it does not conflict with any policies or provisions of the Charter of the City of Pueblo. These bylaws were adopted by the Commision at its regular meeting of July 5, 1988, to be forwarded to Pueblo City Council for consideration. -4-