HomeMy WebLinkAbout6283RESOLUTION NO. 6283
A RESOLUTION APPROVING THE BYLAWS OF THE SIS-
TER CITY COMMISSION OF THE CITY OF PUEBLO,
COLORADO
WHEREAS, the City Council by Resolution No. 2622 adopted July
13, 1970 created the Pueblo Person -To- Person Commission to imple-
ment the United States People -To- People Program by the City of
Pueblo's affiliation with Puebla, Mexico, and
WHEREAS, by Resolution No. 5631 adopted July 8, 1985 the City
Council changed the name of the Person -To- Person Commission to
Puebla - Pueblo Commission to greater emphasize the City of Pueblo's
relationship with Puebla, Mexico, and
WHEREAS, Puebla- Pueblo Commission has adopted Bylaws changing
its name to Sister City Commission and expanding the Commission's
purpose to include serving as liaison between the City of Pueblo
and cities outside the United States which has been designated and
selected by the City Council of the City of Pueblo for affiliation
with the City of Pueblo, Now, Therefor,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, COLORADO, that:
cVnmTnM 1
The Bylaws of the Sister City Commission, City of Pueblo,
Colorado, dated July 5, 1988, a copy of which are attached hereto
and incorporated herein, are hereby approved subject to the
following: (1) all members of the Sister City Commission shall be
appointed by and serve at the pleasure of the City Council for
their respective terms of appointment; (2) no amendment, modifica-
tion, repeal, or change in the Bylaws of the Sister City Commis-
sion, City of Pueblo, Colorado, shall become effective until
approved by the City Council, and (3) neither the Sister City
Commission, City of Pueblo, Colorado, nor any of its officers,
directors, employees or agents are authorized or empowered to bind
or commit in any manner the City of Pueblo or its City Council or
encumber or expend any funds or assets of the City of Pueblo
unless specifically authorized to do so by Resolution adopted by
the City Council.
INTRODUCED: October 11, 1988
By DOUGLAS L. RING
Councilman
ATTEST: APPROVED:
oe
Cit Clerk
er Pres ent of the City Council
-2-
BYLAWS OF
SISTER CITY COMMISSION
CITY OF PUEBLO, COLORADO
July 1988
Article I
NAME AND HEADQUARTERS
Section 1. The name of this City of Pueblo Commission is The Sister City Commission,
City of Pueblo.
Section 2. The principal office for the transaction of business of this Commission is
hereby fixed and located at No. 1 City Hall Place, Pueblo, Colorado 81003.
ARTICLE II
PURPOSE AND POLICIES
Section 1. The purpose of this Commission shall be to serve as liaison between cities
outside the United States of America and the City of Pueblo as approved by
the Pueblo City Council.
Section 2. This Commission is a tax - exempt entity as a Commission of the City of
Pueblo and shall be nonprofit, nonsectarian and nonpolitical in all its
policies and activities.
Section 3. This Commission shall support the City of Pueblo through its City Council
to comply with all the bylaws, policies and standards of the City.
ARTICLE III
MEMBERSHIP
Section 1. There shall be ten (10) voting members of the Commission, one of whom
shall be a designated ex officio member from the Pueblo City Council with
all rights and privileges.
Section 2. Membership shall be by application as prescribed in the Charter of the
City of Pueblo.
Section 3. The members of the Commission shall be appointed by the Pueblo City
Council.
ARTICLE IV
OFFICERS AND THEIR DUTIES
Section 1. Each officer shall update and maintain a record of proceedings that will
serve as an on -going record of the activities of the Commission.
so
Section 2. CHAIRMAN
a. ...shall be the chief executive officer of the Commission and shall
preside at meetings of the Commission.
b. ..shall appoint The chairmen and members of any committees that may
be needed.
c. ...shall present an annual report of Commission activities to the City
Council of Pueblo.
d. ..shall serve, ex officio, as a member of all committees except the
Nominating Committee.
e. ...shall sign checks for disbursement of funds with the Treasurer or
the Vice - chairman.
Section 3. VICE - CHAIRMAN
a. ...shall serve as Chairman at official functions of the Commission in
the absence of the Chairman.
b. ..shall be authorized to co -sign checks with the Treasurer or
Chairman.
Section 4. SECRETARY
a. ...shall call the roll and record the attendance at the regular and
special meetings of the Commisssion.
b. ...shall record the minutes of regular and special meetings, keeping a
permanent record.
c. ...shall provide a copy of the minutes to members of the Commission in
advance of meetings.
d. ...shall be responsible for any correspondence received by or written
for the Commission.
Section 5. TREASURER
a. ...shall be the chief of financial officer of the Commission, custodian
of all funds and accounts of the Commission.
b. ...shall present financial reports to the regular and special meetings
of the Commission.
c. ...shall prepare records for an annual audit or review by an Auditing
committee designated by the Commission.
d. ...shall be authorized to co -sign checks with the Chairman or the
Vice - chairman.
ARTICLE V
ELECTION OF OFFICERS
Section 1. At the regular meeting of the Commission held on the first Tuesday of
August a nominating committee of at least three (3) persons shall be
appointed by the Chairman
This committee shall prepare a slate of officers to be nominated and
elected, with nominations from the floor, at the regular September meeting
of the Commission
-2-
ARTICLE V
ELECTION OF OFFICERS (cont'd)
Section 2. The officers shall be elected to serve for one year, and their term of
office shall begin at the September meeting of the Commission
Section 3. No members shall hold more than one (1) office at a time.
Section 4. In the case of a vacancy on the Commission, Article III of these Bylaws
shall be the order
Section 5. In the case of a vacancy in office of the Chairman, Vice - Chairman,
Secretary, or Treasurer the members of the Commision shall fill the
vacancy.
ARTICLE VI
MEETINGS OF THE COMMISSION
Section 1. The regular meetings of the Commission shall b held at 5:15 p.m. on the
first Tuesday of each month in the Conference Room of the City Council
Chambers in City Hall, or as decided by a majority of Commission members.
Section 2. Special meetings of the Commission shals be called as deemed necessary by
the Chairman or a majority of members of the Commission.
Section 3. Attendance at regular meetings of the Commission shall be as follows: if
a member of the Commission has three (3) consecutive, or a total of four
(4) unexcused absences from regular meetings within the year, the position
shall be declared vacant. (Excused absences shall be determined by the
Executive committee.)
ARTICLE VII
COMMITTEES
Section 1. The Executive Committee of the Sister City Commission shall be composed of
the four (4) elected officers of the Commission.
Section 2. Any special committee(s) deemed necessary by members of the Commission
shall be appointd by the Chairman as stated in Article IV, Section 2.
-3-
ARTICLE XI
AMENDMENT OF BYLAWS
These bylaws may be amended at any regular meeting of the Commission by a two - thirds
(2/3) vote, provided that the amendment has been submitted in writing at the previous
regular meeting, and that it does not conflict with any policies or provisions of the
Charter of the City of Pueblo.
These bylaws were adopted by the Commision at its regular meeting of
July 5, 1988, to be forwarded to Pueblo City Council for consideration.
-4-