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HomeMy WebLinkAbout6117RESOLUTION NO. 6117 A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF PUEBLO AND CENTENNIAL ENGINEERING, INC., FOR PROFESSIONAL SERVICES ASSOCIATED WITH THE REPLACEMENT OF THE WEST 18TH STREET BRIDGE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PUEBLO, COLORADO, that: SECTION 1. An Agreement dated November 23, 1987, a copy of which is on file at the office of the City Clerk and made a part hereof by reference, after having been approved as to form by the City Attorney, by and between Pueblo, a Municipal Corporation, and Centennial Engineering, Inc., is hereby approved. SECTION 2. Funds for said professional services, which are estimated to cost $42,000, shall be paid from Account No. 035- 1987 - 350 - 000 - 040 -3550. SECTION 3 The President of the City Council is hereby authorized to execute the said Agreement on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. INTRODUCED ATTEST: November 23 , 1987 B L. RING Councilman APPROVEAE V i_ — President of the Council vo: 9 4 4.1 City Clerk AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES This is an Agreement made as of November 23 , 1987 between City of Pueblo (OWNER) and Centennial Engineering, Inc. (ENGINEER). SECTION 1 - ASSIGNMENT OWNER wishes ENGINEER to perform professional engineering services, generally described as follows: Perform a design study of six alternatives to replace the 18th Street bridge over the AT &SF Railroad (hereinafter referred to as the "Assignment "). SECTION 2 - ENGINEER'S RESPONSIBILITIES 2.1 ENGINEER shall perform professional engineering services for the satisfactory completion of the Assignment as detailed and described in Appendix A "Scope of Services ". 2.2 All of ENGINEER's communication to or with OWNER will be through or with the knowledge of OWNER's designated Project Manager. SECTION 3 - OWNER'S RESPONSIBILITIES OWNER shall: 3.1 provide all criteria and information as to OWNER's requirements for the Assignment including design objectives and constraints, performance requirements, flexibility and expandability, and any budgetary limitations; 3.2 assist ENGINEER by placing at his disposal all available information pertinent to the Assignment including previous reports, OWNER's design and construction standards, and any other data relative to design or construction of the Assignment; Page 1 of 7 3.3 arrange for access to and make all provisions for ENGINEER to enter upon public and private property as required for ENGINEER to perfo nn his services; 3.4 examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by ENGINEER, obtain advice of an attorney, insurance counselor and other consultants as OWNER deems appropriate for such examination and render decisions pertaining thereto within a reasonable time so as not to delay the services of ENGINEER; 3.5 furnish approvals and permits from all governmental authorities having jurisdiction over the Assignment and such approvals and consents from others as may be necessary for completion of the Assignment (except to the extent provided otherwise in Appendix A "Scope of Services "); 3.6 designate in writing a person to act as OWNER's Project Manager with respect to the services to be rendered under this Agreement and who shall have complete authority to transmit instructions, receive information, interpret and define OWNER's policies and decisions with respect to ENGINEER's services; 3.7 give prompt written notice to ENGINEER whenever OWNER observes or otherwise becomes aware of any development that affects the scope or timing of ENGINEER's services; and 3.8 bear all costs incident to compliance with the requirements of this Section 3. SECTION 4 - PERIOD OF PERFORMANCE ENGINEER's period of performance is effective on the date of this Agreement and extends for 80 calendar days, exclusive of time lost for reviews and approvals or time lost due to delays in receiving work provided by others. All lost time will be documented in the ENGINEER's progress reports. SECTION 5 - PAYMENTS TO ENGINEER 5.1 Compensation - OWNER will pay ENGINEER for complete services rendered pursuant to this Agreement a firm fixed price of Forty -Two Thousand and No /100 Dollars ($42,000.00). Page 2 of 7 5.2 ENGINEER will submit a progress billing and narrative progress description to OWNER at four -week intervals for work accomplished in the preceding four -week period. Such billings shall be due at face value thirty (30) days after billing date. All unpaid amounts shall bear interest at the rate of one and one -half percent (1.5 %) per month for total days outstanding in excess of the first sixty (60) days after billing dates. 5.3 In the event additional services are requested by the OWNER, charges for such services will be billed in accordance with the standard hourly rate schedule (T /C -87), included as Appendix B. These rates are effective through December 1987. A new rate schedule will be used in 1988. SECTION 6 - GENERAL CONSIDERATIONS 6.1 Termination 6.1.1 This Agreement may be terminated (a) by OWNER with or without cause upon ten (10) days' written notice to ENGINEER and (b) by ENGINEER for cause upon ten (10) days' written notice to OWNER. 6.1.2 In the event of any termination, ENGINEER will be paid for all services rendered to the date of termination and for any reasonable costs incurred thereafter for orderly termination of the work. In no event will costs be allowed in connection with termination of this Agreement incurred later than fifteen (15) days after the date of termination. 6.2 Suspension 6.2.1 Without terminating this Agreement, OWNER may suspend the services of ENGINEER upon one (1) day's written notice to ENGINEER. Upon receipt of such notice, ENGINEER shall cease work in an orderly and timely manner. 6.2.2 In the event of a suspension, ENGINEER will be paid for all services rendered to the date of suspension and for any reasonable costs incurred thereafter for orderly suspension of the work. In no event will costs be allowed in connection with suspension of ENGINEER's services if incurred later than five (5) days after the date of suspension. Page 3 of 7 6.2.3 If the Period of Performance, Compensation or other terms of this Agreement are affected by a suspension, an equitable adjustment shall be made in such terms and this Agreement shall be modified accordingly by "Amendment" prior to resumption of ENGINEER's services. 6.2.4 If the duration of a suspension exceeds ninety (90) days, ENGINEER may terminate this Agreement for cause. 6.3 Amendments - Amendments to this Agreement as to the Scope of Services, Period of Performance, Compensation, or any other mutually agreeable change, shall be by "Amendment ", executed in writing by duly authorized representatives of OWNER and ENGINEER. 6.4 Disputes 6.4.1 Except as otherwise provided in this Agreement, any dispute concerning a question of fact arising under this Agreement which is not disposed of by agreement shall be decided by OWNER's Project Manager who shall reduce his decision to writing and mail or otherwise furnish a copy thereof to ENGINEER. The decision of OWNER shall be final and conclusive unless, within fifteen (15) days from the date of receipt of such copy, ENGINEER mails or otherwise furnishes to OWNER a written notice of appeal. 6.4.2 In the event the decision of OWNER, as set forth in Paragraph 6.4.1, is the subject of an appeal, such dispute may be settled by a court of competent jurisdiction, or, if the parties mutually agree, through an administrative process. 6.4.3 Pending any binding administrative decision, appeal, or judgment referred to in this Section or the settlement of any dispute arising under this Agreement, ENGINEER shall proceed diligently with the performance of this Agreement. 6.5 Insurance 6.5.1 ENGINEER agrees that he has procured, and will maintain during the term of this Agreement, such insurance as will protect him from claims under workmen's compensation acts, claims for damages because of bodily Page 4 of 7 injury including personal injury, sickness or disease or death of any of his employees or of any person other than his employees, and from claims or damages because of injury to or destruction of property including loss of use resulting therefrom; and such insurance will provide for coverage in such amounts as set forth in Paragraph 6.5.2 below. 6.5.2 The insurance coverage which ENGINEER shall obtain and keep in force is as follows: 6.5.2.1 Workmen's Compensation Insurance in statutory limits. 6.5.2.2 Comprehensive General and Automobile Liability Insurance with limits not less than Five Hundred Thousand and No /100 Dollars ($500,000.00) per person for Bodily Injury, Five Hundred Thousand and No /100 Dollars ($500,000.00) per occurrence for Bodily Injury, Five Hundred Thousand and No /100 Dollars ($500,000.00) per occurrence for Property Damage, and Two Million and No /100 Dollars ($2,000,000.00) for excess umbrella liability. 6.6 Indemnification and Limitation of Liability 6.6.1 ENGINEER agrees to hold harmless and indemnify OWNER from and against any liability arising solely out of negligent acts, errors or omissions of ENGINEER or his employees. ENGINEER's liability for damages due to said negligent acts, errors or omissions will be limited to a sum not to exceed Fifty Thousand and No /100 Dollars ($50,000.00) or ENGINEER's total compensation, whichever is greater. 6.6.2 In the event that OWNER does not want to limit ENGINEER's professional liability to the above sum, ENGINEER agrees to waive this limitation upon receiving OWNER's written request prior to the start of ENGINEER's work on the Assignment. If OWNER requests ENGINEER to waive this limitation of liability, OWNER agrees to pay an additional consideration of four percent (4%) of ENGINEER's total compensation. 6.7 Successor and Assigns - OWNER and ENGINEER each binds himself and his partners, successors, executors, administrators and assigns to the other party of this Agreement and to the partners, successors, executors, administrators and assigns of such other party, in respect to all covenants of Page 5 of 7 this Agreement; except as above, neither OWNER nor ENGINEER shall assign, sublet or transfer his interest in this Agreement without the written consent of the other. 6.8 Delegation of Duties - ENGINEER shall not delegate his duties under this Agreement without the written consent of OWNER. 6.9 Governing Law - This Agreement is governed by the law of the State of Colorado. 6.10 Equal Employment Opportunity - In connection with the performance of this Agreement, ENGINEER shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, or marital status. ENGINEER shall take affirmative action to insure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, national origin, age, or marital status. Such action shall include, but not be limited to, the following: employment; upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. SECTION 7 - APPENDICES The following Appendices are attached to and made a part of this Agreement: 7.1 Appendix A - "Scope of Services" consisting of five pages. 7.2 Appendix B - "Standard Hourly Rate Schedule" consisting of two pages. This Agreement (consisting of pages 1 to 7 inclusive) together with the Appendices identified in Section 7 above constitute the entire Agreement between OWNER and ENGINEER; they may only be altered, amended or repealed by a duly executed written instrument. Page 6 of 7 IN WITNESS WHEREOF the parties hereto have made and executed this Agreement as of the day and year first above written. CITY OF PUEBLO By: --;� 4'4�x Title: C, ATTEST: CENTENNIAL ENGINEERING, INC. 4 , Title: .J; Page 7 of 7 APPENDIX A SCOPE OF SERVICES This is an appendix attached to, made a part of and incorporated by reference in the Agreement made on , 1987, between the City of Pueblo (OWNER) and Centennial Engineering, Inc. (ENGINEER) providing for professional engineering services. ENGINEER shall provide for OWNER the following services in accordance with the terms and conditions of the Agreement. For clarity in the definition of following definitions have been used: responsibilities in this Agreement, the CITY - City of Pueblo ENGINEER - Centennial Engineering, Inc. FHWA - Federal Highway Administration CDOH - Colorado Department of Highways AT &SF - Atchison, Topeka and Santa Fe Railroad AASHTO - American Association of State Highway and Transportation Officials Proiect Description The CITY plans to demolish and replace the 18th Street Bridge over the AT &SF Railroad tracks. The existing bridge, located on West 18th Street between Hooper Avenue and Atlanta Avenue, carries traffic over the tracks. The bridge consists of two traffic lanes with two pedestrian walkways. The bridge provides the primary traffic connection for the residential area known as Hyde Park on the west with the rest of the city to the east. School children from Hyde Park also depend upon the bridge pedestrian walkways for access to school. The CITY transit system uses the bridge for bus service to the residents of Hyde Park. The existing bridge is approximately 246 feet long, 34 feet wide, with 23 feet of clearance over the highest of the five (5) railroad tracks. A six inch (0) natural gas line is attached to the north side of the structure. The geometry of the bridge provides substandard sight distance and the embankment slopes are overly steep and difficult to maintain. Page 1 of 5 There is a drainage pipe beneath the east approach which does not drain properly. The CITY has received a Grant from the State Gasoline Tax Fund in the amount of $1,320,960 for replacement of the bridge. The completed structure must have a sufficiency rating of 80 or greater when completed. The AT &SF Railroad has expressed interest in the concept of an underpass, with all of their tracks being elevated to the level of the higher westerly track (at their expense). They also plan some track layout changes which could affect pier spacing. Design Criteria I. Two lanes, 32 foot minimum driving width. 2. CDOH design standards for curvature, grade, stopping sight distance and design speed. 3. AASHTO HS20 -44 loading. 4. 6' -0" pedestrian walkways - each side. 5. Concrete traffic barrier between roadway and walkway each side. 6. Provision for existing utilities. 7. Minimum changes in elevation at Atlanta and Hooper Avenues. 8. Standard overhead lighting. 9. Railroad fencing over tracks. 10. Approach slabs. 11. 2:1 fill slopes (if feasible within ROW, otherwise retaining walls or property acquisition must be evaluated). 12. Minimum sufficiency rating of 80. 13. Standard CDOH Bridge Design Criteria. Design Services A. Data Collection and Review - The ENGINEER will assemble pre- design data from the CITY, utilities, and other agencies as appropriate. This will include existing bridge information, utility information, existing Page 2 of 5 right -of -way ownership information, existing mapping, and traffic count information. This information will be reviewed for completeness and adequacy and requests for additional information will be made as appropriate. B. On -Site Inspection - The ENGINEER will conduct an on -site inspection of the project area with key team members to become familiar with project conditions. C. Pre - Design Conference - The ENGINEER will attend a pre- design conference with the CITY staff to collect relevant information and to discuss any questions relating to the scope of work. Contracts will be established for coordination of the work. The design criteria will be reviewed and approved. D. Field Surveys - A survey crew will proceed to the job site to obtain the necessary field information to begin design work. A project baseline will be established and referenced with permanent markers for future construction staking. The existing roadway alignment and profile will be obtained. A project site topographic survey will be made. Existing utilities will be located based upon visible surface evidence and information solicited from the utilities. The information obtained from the field surveys will be used to prepare a project site plan. E. Geotechnical Investigation - The site will be investigated using a drill rig to determine depth and capabilities of the bearing formation. The work will include the necessary field and laboratory tests to provide recommendations on foundation type, allowable loadings, and pavement design. The results of the soils and foundation investigation along with the recommendations will be summarized in a report. The boring logs will be shown in the Final Report. F. Analysis of Alternatives - The following alternative designs will be analyzed in sufficient detail to allow compilation of comparative cost estimates and relative advantages and disadvantages: 1. New concrete overpass structure. The existing structure would be demolished first. Temporary traffic and pedestrian routing across the AT &SF Railroad yard will be investigated. Page 3 of 5 2. Same as 1, except analyze steel overpass structure. 3. Same as 1, except demolish only a portion of existing structure initially. Maintain traffic on one lane with the use of syncronized signals at bottom of each approach, and maintain pedestrian traffic on one sidewalk. New structure would be constructed as close as possible to the existing structure. Upon completion of the new bridge, traffic would be moved to the new bridge and the remainder of the existing bridge would be demolished. 4. Same as 3, except analyze steel overpass structure. 5. New underpass, concrete railroad bridge. Traffic would be routed as in number 1 above. 6. Same as 5, except analyze steel structure. G. Meetings - In addition to those meetings with CITY Engineering Staff, AT &SF Railroad Staff, and Utility Companies, to secure the information necessary to perform the alternative evaluations, the ENGINEER will attend a night meting with the public to discuss the alternatives to be examined and to obtain public input, a City Council Work Session to present the final report and recommendations to the Council, and another night meeting to present the selected alternative to the public and brief them upon tentative project schedules. H. Cost Estimate - Cost estimates for each of the six alternatives will be prepared. The ENGINEER will contact a reputable bridge contractor and review the estimate for each alternative with the contractor to verify cost assumptions. The cost estimates will include life -cycle costing for each alternative. An estimate of remaining professional fees and other project costs will be included. I. Reports - The selected firm will provide two draft reports for review and comment by the CITY, and five final reports in a neatly bound form. These reports will include complete descriptions of each alternative, cost estimates, including life -cycle costing information, drawings showing preliminary plan, profile, typical cross - sections, drainage patterns, right -of -way requirements for the various alternatives (several alternatives may be illustrated on one sheet if practical), copies of all correspondence from and minutes of meetings held with utility companies, railroads, State, CITY, contractor, public meetings and others involved Page 4 of 5 in the project, detour and alternate traffic routing schemes, construction schedule projections, recommendations, and other information that the ENGINEER may feel appropriate to include. The ENGINEER will also provide ten copies of a neatly bound Executive Summary Report containing a brief description of the need for the project, a discussion of the deficiencies of the existing bridge, safety considerations, traffic counts, Special Bridge Fund Program and its participation in the project, public input, the alternatives examined, pros and cons of each, cost estimates in tab form, and a recommendation. J. Items to be Furnished by Others 1. As built plans of existing bridge and approaches (CITY). 2. AT &SF Railroad track maps (AT &SF Railroad). 3. Tax asseso rs maps and subdivision plat maps (CITY). 4. Traffic counts (CITY). 5. Grant request for bridge replacement funds and approval (CITY). 6. Utility maps (CITY and utility companies). 7. Costs for right -of -way and relocations (CITY). 8. Arrangements for public meetings (CITY). K. Exclusions - The following items are not included in this scope of work: 1. Potholing or excavation to locate underground utilities. 2. Construction plans. 3. Coordination and communication with individual property owners. 4. Environmental assessment and impact studies. 5. Artist's renderings. 6. Traffic analysis for detours. Page 5 of 5 APPENDIX B STANDARD HOURLY RATE SCHEDULE This is an appendix attached to, made a part of and incorporated by reference in the Agreement made on , 1987, between the City of Pueblo (OWNER) and Centennial Engineering, Inc. (ENGINEER) providing for professional engineering services. Schedule T /C -87 STANDARD HOURLY BILLING RATES PERSONNEL CLASSIFICATION RATE PER HOUR Principal ........... ............................... $ 75.00 Department Head /Project Manager .................... $ 70.00 Engineer VI ......... ............................... $ 60.00 Senior CADD Specialist ............................. $ 58.00 Engineer V .......... ............................... $ 55.00 Resident Engineer ... ............................... $ 50.00 Engineer IV ......... ............................... $ 48.00 CADD Specialist ....... ..............................$ 48.00 Chief of Surveys ...... ..............................$ 48.00 Engineer III ........ ............................... $ 43.00 Senior Designer .... ............................... $ 43.00 Construction Observer .............................. $ 42.00 Chief Draftsperson .. ............................... $ 42.00 Data Processing Specialist ..........................$ 42.00 Engineer II ........ ............................... $ 38.00 Landscape Architect . ............................... $ 38.00 Designer ............ ............................... $ 36.00 S enior Draftsperson . ............................... $ 36.00 Survey Party Chief .. ............................... $ 34.00 Engineer I ......... ............................... $ 32.00 Draftsperson /CADD Operator ......................... $ 28.00 Word Processing Specialist ......................... $ 26.00 Surveyor ........... ............................... $ 26.00 Secretary / Clerk ..... ............................... $ 22.00 NOTE: Engineering and technical categories include Transportation, Bridge, Civil, Mechanical, Structural, Process, Industrial, Construction, Planning and Environmental. Page 1 of 2 EQUIPMENT AUTOTROL Work Station & 965 CALCOMP Plotter .............$ 35.00 /hr. AGA Geodimeter Total Station .........................$ 15.00 /hr. or $100.00 /day Troxler Asphalt Content Nuclear Gauge ................$ 4.00 /test Auto ...................... ..............................$ .25 Per Mile Pickups and 4x4' s .... ............................... $ . 35 Per Mile +$25.00 day Rental Vehicles ......... ............................... At Invoice Cost OTHER DIRECT PROJ COSTS Air Travel .............. ............................... At Invoice Cost Employee Travel Expenses ............................... At Cost (Fixed Per Diem negotiated with Contract if preferred by Client) Printing -- Blue/ Blackline ............................. $ . 10 /Square Ft. Xerox - 81 x 11 ........................... $ . 10 /Sheet Xerox - 11 x 17 ............................ $ . 15 /Sheet Purchased Printing Services ................ At Cost Drafting Materials -- Vellum ........................... $ . 20 /Sq. ft. -- Mylar ............................ $ . 50 /Sq. ft. Communications .......... ............................... At Cost Other Job Related Expenses ............................. At Cost OUTSIDE CONSULTANTS and SUB - CONTRACTORS ............... Invoice Cost + 10% Rates are effective through December 31, 1987. If Contract assignment extends beyond that date a new rate schedule will be added to the Contract. Page 2 of 2