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HomeMy WebLinkAbout3548RESOLUTION NO. 3548 A RESOLUTION AWARDING THE CONTRACT FOR PROFESSIONAL SERVICES FOR AIRPORT LISTER PLANNING FOR PUEBLO MEMORIAL AIRPORT AND AUTHORIZING THE PRESIDENT OF THE COUNCIL TO EXECUTE THE SAME. WHEREAS, PROPOSALS FOR AN AIRPORT MUSTER PLANNING STUDY HAVE BEEN RECEIVED AND EXAMINED; AND WHEREAS, THE PROPOSAL OF ISBILL ASSOCIATES, INC. IN THE ,;MOUNT OF $29,964 FOR THE AIRPORT MASTER PLANNING STUDY WAS THE LOWEST ACCEPTABLE; PROPOSAL; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, THAT: SECTION 1 A certain Contract, dated April 28, 1975, a copy of which is attached hereto and made a part hereof by reference, after having been approved as to form by the City Attorney, by and between ISBILL ASSOCIATES, INC. and the CITY OF PUEBLO, COLO&ZO, a Municipal Corpor- ation, relating to an Airport Master Planning Study for the Pueblo Memorial Airport, be and the same is hereby approved; subject to the conditions as set forth in said Contract. SECTION 2: The President of the Council is hereby authorized to execute said Contract on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the Seal of the City thereto and attest the same. INTRODUCED April 28, 1975 BY•;� Councilman APPROVED: President of the uncil .ATTEST: CONTRACT OF EMPLOYMENT for PROFESSIONAL SERVICES for AIRPORT MASTER PLANNING for PUEBLO MEMORIAL AIRPORT PUEBLO, COLORADO THIS AGREEMENT, made and entered into this 28th day of Ap ril 19 75 by and between the City of Pueblo, Colorado, hereinafter called the Sponsor, and Isbill Associates, Inc., Airport Consultants and Engineers of Denver, Colorado, hereinafter called the Consultant. WHEREAS, the City of Pueblo, Colorado, and Isbill Associates, Inc. have entered into an agreement for the development of an airport master plan for Pueblo Memorial Airport, at Pueblo, Colorado and WHEREAS, the Airport Consultant represents that it is qualified to fur- nish the airport planning services which are the subject of this agreement, and that the work will be prepared under the direction of an experienced Airport Planner and Professional Engineer registered in the State of Colorado, and WHEREAS, it having been mutually agreed upon between the parties hereto that the Consultant perform the Professional Services required to complete the Airport Master Plan Study and in consideration thereof the parties have mutually agreed as follows: i I THE CONSULTANT shall- provide Professional Services for the Airport Master Planning Study in accordance with the Terms and Conditions of this Contract. II THE SPONSOR shall compensate the Consultant, in accordance with the Terms and Conditions of this Contract a lump sum fee of t29,964.00 The times and further conditions of payment are described in Part III. III TERMS AND CONDITIONS OF CONTRACT ARTICLE I - CONSULTANT'S SERVICES 1. 1 All work done under this contract in the performance of an Airport Master Planning Project under the Federal Aviation Administration's Planning Grant Program will be in accordance with the Airport and Airway Development Act of 1970, as amended, and the Federal Aviation Regulations issued there- under, and the Master Planning Gi. at Agreement. 1.2 The Consultant's Service shall consist of performing the work as stated in Part IV of the Airport M,�ster Planning Grant Application, 1.3 The Consultant shall consult with the FAA and the Sponsor to ascer- tain the requirements of the Program. 1.4 The Consultant shall provide assistance in filing required documents for the approval of governmental authorities having jurisdiction over the pro- gram. 1.5 The Consultant shall provide the planning surveys, evaluations, com- parative studies and financial feasibility studies. 1.6 The Consultant agrees to provide, upon request of the Sponsor, names and resumes of project leaders and their assistants and periods of employment with the Consultant. Also, the Consultant agrees to furnish, upon request, the education, experience, and specific accomplishments of these persons, and also the specific assignments within the project group and percent of total time each would be available for these assignments. A project coordination chart has been included as a part of this application, 1.7 The Consultant proposed to use the following subcontractors: 1. James M. Bowers and Associates, Denver, Colorado, as con- sultants on the Environmental Assessment. 2. Steven J. Weiner as consultant on the air pollution calculations for the Environmental Study. 3. Briscoe, Maphis, Murray, & Lamont, Inc., as consultants on the ground access portion of the Master Plan. 4. Robert V. Kollet as consultant on the demand /capacity analysis including analysis of wind. 1. 8 As the planning progresses, the Consultant will maintain full coordi- nation with the Sponsor and Airport officials and with other area agencies as required by the study. The Consultant will coordinate with the appropriate jurisdictional offices and personnel of the Federal Aviation Administration, State and Local government officials, and other interested jurisdictions. Atten- dance by the Consultant and participation in meetings will be accomplished with the airlines and other tenants as required. 1. 9 The Consultant shall provide conferences at the Review /Decision Points to present information to interested parties and to incorporate planning of other agencies into the study. 1. 10 The Consultant shall provide fifty (50) copies of the completed and bound Airport Master Plan Study to the Sponsor within 465 calendar days after notification to proceed. Reproducibles of all exhibits will be provided to the Sponsor. 1. 11 The Consultant agrees to submit the preliminary presentation of the plan (10 copies) within 280 calendar days after notification to proceed and prior to development of the final detailed master plan. 1. 12 The Consultant agrees to hold a review meeting prior to submitting the preliminary plan and prior to the selection of the principal development plan or scheme. 1. 13 The Consultant agrees to attend such other meetings with the Sponsor and other area agencies as may be required to implement the plan, at such times as are acceptable to the Consultant and to the Sponsor. 1. 14 The Consultant will participate in two public information meetings as a constituent part of the contract. 1. 15 The Consultant agrees to carry out the study in close liaison at all times with the Sponsor and the Federal Aviation Administration. 1. 16 In preparation of the Airport Master Plan Study, the Consultant shall comply with all applicable Federal, State and local laws. 1. 17 In addition to any other progress or draft reports to be prepared in connection with the planning study, the Consultant will provide the Sponsor a quarterly report no later than the first day of each quarter during the time the project is in progress describing the general status of the study, includ- ing a statement of work accomplished during the previous quarter, the work proposed for the quarter ahead, and a description of any unexpected prob- lems encountered. Upon the request of the Sponsor, the Consultant will furnish copies of partially completed work for inspection. 1. 18 The Consultant will provide technical assistance in making applica- tion for planning grant funds available under the Airport and Airway Development Act of 1970 (Public Law 91 -258, Section 13 - Planning Grants). 1. 19 The study will be completed four hundred sixty -five (465) days fmm the receipt of notice to proceed. The time production schedule for segments will be as set out by Isbill Associates, Inc., prior to the FAA pre - application conference and will be submitted for approval to. the Sponsor. Progress reports involving meetings with the Sponsor will be scheduled after development of alternatives and again after selection of the principal airport development alternative, at a time mutually convenient for the Consultant and the Sponsor. At these times a complete review of all findings and recommendations will be undertaken, and as result of these meetings, such changes as may be nec- essary or desirable to comply with the City of Pueblo procedures and practices and to adhere to the policies of the City of Pueblo will be noted and incorporated into the final phase. 1. 20 In order to expedite the undertaking of work outlined here and per- mit the correlation of data and materials, plans, commitments and correspon- dence, the City of Pueblo will designate one representative who shall act as its representative to whom all correspondence, material, plans, request for conference, and other similar data will be directed. The Consultant agrees to keep said designee fully informed regarding the work, and to cooperate with the City of Pueblo in coordinating the work and resolving all matters related to the conclusions and procedures, undertakings, work schedule, and other actions prior to the final submission of reports set forth above. ARTICLE 2 - SPONSOR'S RESPONSIBILITIES 2.1 The Sponsor shall provide full information regarding its requirements or those of other local agencies. 2. 2 The Sponsor agrees to provide the Consultant with all known information related to aviation at the Airport, airport activity and operations, and other related data, illustration, or plans pertinent to the completion of this study. 0 2.3 The Sponsor agrees to assist the Consultant in conducting review con- ferences and in systematically achieving decisive selection of Principal Develop- ment Plans. ARTICLE 3 - FAA PARTICIPATION 3.1 It shall be understood that the FAA is not a part of this Contract. 3. 2 This contract is contingent upon receipt of FAA approval and upon receipt of FAA approval of the Airport Master Planning Grant Application. ARTICLE 4 - PAYMENTS TO THE CONSULTANT 4. 1 Compensation by the Sponsor to the Consultant for accomplishment of the work shall he paid in five (5) amounts on a quarterly, basis over the length of the Contract. 4. 2 Payments upon submission of a proper voucher form by the Consultant shall be made as follows: $5, 992.80 quarterly for four quarters, contingent upon the submittal of quarterly progress reports relative to the status of the planning study as required by the FAA. 4. 2. 1 The final payment of $5, 992. 80 shall be due only upon the satisfac- tory completion of the Airport Blaster Plan Study. The original drawings and the master report copy shall remain the property of the Consultant. Reproducibles will be provided to the Sponsor. 4.3 If the program is suspended for more, than three months or abandoned in whole or in part, the Consultant shall be paid compensation in an amount which bears the same ratio to the total price as the amount of work partially completed bears to the total amount of work provided for herein. ARTIC I.E 5 - NON - DISCRIMINATION During the performance of this contract, the Consultant, for itself, its assignees and successors in interest (hereinafter referred to as the "Consul- tant ") agrees as follows: 5. 1 Compliance with Regulations: The consultant shall comply with the Regulations relative to nondiscrimination in Federally- assisted programs of thr Department of Transportation (hereinafter, "DOT ") Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract. 5.2 Nondiscrimination: The Consultant, with regard to the work per- formed by it during the contract, shall not discriminate on the gounds of race, color, or national origin in the selection and retention of subcontractors, in- cludir4; procurements of materials and leases of equipment. The Consultant shall not participate either directly or indirectly in the discrimination pro- hibited by section 21.5 of the Regulations. 5.3 Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the Consultant for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Consultant of the Consultant's obligations under this contract and the Regulations to nondiscrimination on the grounds of race, color or national origin. 5.4 Information and Reports: The Consultant shall provide all information and reports required by the Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of infor- mation and its facilities as may be determined by the Sponsor or the Federal Aviation Administration to be pertinent to ascertain compliance with such Regulation's, orders and instructions. Where any information required of a Consultant is in the exclusive possession of another who fails or refuses to furnish this information, the Consultant shall so certify to the Sponsor or the Federal Aviation Administration as appropriate, and shall set forth what efforts it has made to obtain the information. 5.5 Sanctions for Noncompliance: In the event of the Consultant's non - compliance with the nondiscrimination provisions of this contract, the Sponsor shall impose such contract sanctions as it or the Federal Aviation Adminis- tration may determine to be appropriate, including, but not limited to: (a) withholding of payments to the Consultant under the contract until the Consultant complies, and /or (b) cancellation, termination or suspension of the contract, in whole or in part. 5. G Incorporation of Provisions: The Consultant shall include the pro- visions of paragraphs 5. 1 through 5.5 in every subcontract, including procure- ments of materials and leases of equipment, unless exempted by the Regula- tions or directives issued pursuant thereto. The Consultant shall take such action, with respect to any subcontract or pro- curement, as the Sponsor or the Federal Aviation Administration may direct as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event a Consultant becomes involved in`or is threatened with litigation with a subcontractor or supplier as a result of such direction, the Consultant may request the Sponsor to enter into such litigation to protect the interests of the Sponsor, and, in addition, the Consultant may re- quest the United States to enter into such litigation to protect the interests of the United States. ARTICLE 6 - ADDITIONAL WORK TO CONTRACT 6. 1 It is understood that the FAA is not liable for any expenses evolving from additional work to contract authorized by Sponsor. 6. 2 All Consultant work authorized by the Sponsor and not included in the original Terms and Conditions of Contract shall be billed to Sponsor at the following hourly rates: Principal $35.00 /hour Staff Engineer/ Planner 30.00 /hour Design Engineer /Planner 20.00 /hour Drafting 14.00 /hour Clerical 8.00 /hour 6.3 The cost of additional reproduction and similar costs, etc., shall be billed as follows: Pri nts Xerox Copy $0.15 /Sq. Ft. 0. 15 /Sheet 6.4 Additional subcontract services, equipment rental, material and labor shall be billed at direct cost. ARTICLE 7 - TERMINATION OF CONTRACT This Contract may be terminated by either party upon ten (10) days written notice should the other party fail substantially to perform in accordance with its terms through no fault of the other. In the event of termination due to the fault of others than the Consultant, the Consultant shall be paid his compensa- tion for services performed to termination date. The completed drawings and master copies shall remain the property of the Consultant. ARTICLE 8 - SUCCESSORS AND ASSIGNS The. Sponsor and the Consultant each binds himself, his partners, successors, assigns and legal representatives to the other party to this Contract and to the partners, assigns and legal representatives of such other party with respect to all covenants of this Contract. Neither the Sponsor nor the Consultant shall assign, sublet or transfer his interest in this contract without the written con- sent of the other. ARTICLE 9 - EXTENT OF AGREEMENT This contract represents the entire and integrated agreement between the Sponsor and the Consultant and supercedes all prior negotiations, representa- tions or agreements, either written or oral. This Contract may be amended only by written instrument signed by both Sponsor and Consultant. This Contract executed the day and year first written above. City of Pueblo, State of Colorado B y f h. (President of the Council City of Pueblo Attest_ Clc rk City f Pueblo Pueblo, Colorado Consultant By Presidefit, Isbill Associates, Inc. LYLE C. SHARP t!R7C'T3R Of AVCA'TIOS April 21, 1975 AIRPORT BOX 32, 13033 948 -3355 tabs) 948A3361 .PLA144ING GRANT PROPOSALS WERE RECEIVED FROM FIVE (5) PLANNING FIRMS AS FOLLOWS: R. DIXON SPEAS, MINNEAPOLIS, MINN. $51,500 R. V. LORD & ASSOCIATES, INC., BOULDER, COLD. $45,300 NELSON, HA LEY, PATTERSON AND QUIRK, INC, GREELEY,CO. $29,500 - $36,500 WADELL ENGINEERING CORP, FOSTER CITY, CALIF. ISBILL ASSOCIATES, INC., DENVER, COLO. ISBILL LOWEST ACCEPTABLE PROPOSAL. $35,000 $29,964