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HomeMy WebLinkAbout08142ORDINANCE NO. 8142 AN ORDINANCE APPROVING AN AGREEMENT BETWEEN PUEBLO SCHOOL DISTRICT 60 AND THE CITY OF PUEBLO FOR THE SCHOOL RESOURCE OFFICER PROGRAM DURING CALENDAR YEAR 2010 AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE SAME WHEREAS, the City Council of Pueblo has the authority on behalf of the City of Pueblo, including its Police Department, to approve and enter into Agreements; and WHEREAS, approval of the Agreement for the purposes for which it has been made is in the best interest of the City; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO. that: SECTION 1. The Agreement dated January 1, 2010 between Pueblo School District 60 and the City of Pueblo pertaining to the School Resource Officer Program during calendar year 2010, a copy of which is attached hereto, having been approved as to form by the City Attorney, is hereby approved. SFOTinN 9 The President of City Council is authorized to execute the Agreement in the name of the City, and the City Clerk is directed to affix the seal of the City thereto and attest same. INTRODUCED: January 25, 2010 BY: Vera Ortegon COUNCILPERSON APPROVED: FtE510ENT CF CITY CC) UNCIL ATTESTED BY: GIB' Y CLERK PASSED AND APPROVED: February 8, 2010 L) 4 Background Paper for Proposed ORDINANCE AGENDA ITEM # R -6 DATE: JANUARY 25, 2010 DEPARTMENT: POLICE DEPARTMENT CHIEF JAMES W. BILLINGS, JR. TITLE AN ORDINANCE APPROVING AN AGREEMENT BETWEEN PUEBLO SCHOOL DISTRICT 60 AND THE CITY OF PUEBLO FOR THE SCHOOL RESOURCE OFFICER PROGRAM DURING THE CALENDAR YEAR 2010 AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE SAME ISSUE This Ordinance approves an agreement between School District 60 and the City of Pueblo regarding the School Resource Officer Program. The agreement is an extension of services that have been provided since 1999. Under this agreement, the City shall designate 10 Police Department employees to serve as School Resource Officers in the four District 60 high schools, and at each of the District's six middle schools in order to provide law enforcement assistance and safety enhancing services for the District and its students. Additionally, the City will designate four (4) Police Officers at the District's elementary schools to provide law enforcement assistance and safety enhancing services. RECOMMENDATION The department recommends approval of this ordinance. FINANCIAL IMPACT The City will receive $152,678.00 per quarter during calendar 2010. The quarterly payments will be made on the last day of March, June, September and December. School District 60's total share cost is $610,712.00. AGREEMENT THIS AGREEMENT is made and entered into as of January 1, 2010 by and between Pueblo School District No. 60 (hereinafter referred to as the "District "), 315 West 11th Street, Pueblo, Colorado, and the City of Pueblo, a Municipal Corporation, for and on behalf of its Police Department ( "City "), 1 City Hall Place, Pueblo, Colorado. WHEREAS, City and District have for several years undertaken a cooperative and cost - shared program known as the School Resource Officer Program (hereinafter referred to as the "Program "), involving the placement of a City police officer in each of District's high schools (grades 9 through 12) and District's middle schools (grades 6, 7 and 8) and the designation of four (4) City Police Officers to District's elementary schools in order to enhance safety and reduce crime within the schools, to provide other law enforcement assistance to students and their families, and to enable students to internalize and accept a positive police presence as a societal norm; and WHEREAS, City and District mutually desire to extend the Program through calendar year 2010 subject to annual appropriation; and WHEREAS, the District has authority to enter an agreement with respect to the Program pursuant to law, including but not limited to §22 -32 -122 and §29 -1 -203, C.R.S.; and WHEREAS, it is necessary and appropriate for the City and District to enter into a written agreement setting forth their respective obligations and other terms and conditions for the Program, including the agreement of the parties with respect to cost sharing for the Program. NOW, THEREFORE, in consideration of the foregoing recitals and the mutual covenants and promises contained herein, City and District agree as follows: OBLIGATIONS OF CITY. A. City shall designate certain City Police Officers in the Pueblo Police Department (Police Officers) associated with the Program to utilize space to be provided by District at each of District's four high schools and at each of District's six middle schools (a total of ten Police Officers), in order to provide law enforcement assistance and safety enhancing services for the District and its students. In addition, City will designate four (4) Police Officers associated with the Program to provide law enforcement assistance and safety enhancing services for the District and its students at District's elementary schools during mutually agreed upon dates and times when the elementary schools are open for educational activities. The designated Police Officers may also develop and conduct additional programs, which serve the purposes of the Program; provided that the nature of such additional programs shall be approved in advance by the District. The District is familiar with the services and activities currently being conducted under the Program at the high schools, middle schools and elementary schools and agrees that these services and activities may be undertaken at each high school, middle school, and elementary school. The designated Police Officers will, at all times during the effective term of this Agreement, remain employees of City. City will be responsible for providing such individual(s) with payment of wages, health care benefits, and Workers' Compensation Insurance (including occupational disease) in accordance with applicable workers' compensation laws, FICA, and other requirements of law. Such Police Officers shall report to the City's assigned Program supervisor in the performance of services under this Agreement. City may, from time to time, reassign its employees and designate one or more replacement school resource Police Officers at any time. B. Notwithstanding anything contained herein to the contrary, any liability of the City hereunder shall be subject to the conditions precedent and limits on liability set forth in the Colorado Governmental Immunity Act. C. The parties understand and agree that City shall, at all times during the term of this Agreement, be deemed an independent contractor and not an employee of the District, and shall be responsible in accordance with law for all withholding taxes, social security, unemployment, workers' compensation, and /or other employment taxes with respect to its employees, and shall indemnify and hold the District harmless from and against any and all claims for the same. II. OBLIGATIONS OF THE DISTRICT: A. The District shall designate an office space at each high school and each middle school mutually agreed upon by City and the Principal, and will provide such space, including light and heat, at no charge to City, for the exclusive use of City's Police Officers. District shall also furnish, at District's expense, for the use of the assigned Police Officers at each school within the office space, the following items: one desk, three chairs, a telephone with at least one outside phone line, and a lockable three - drawer file cabinet which file cabinet shall be for the exclusive use of City's officers. B. The designated office space shall be available to City's assigned Police Officers at all times when a school is open for educational or extracurricular activities. In addition, the District shall make reasonable effort to accommodate the City's need, in connection with the Program, to use such designated space at other hours when the school may not otherwise be open. Except in emergency circumstances, the District shall provide City at least 72 hour notification if the portion of the building allocated herein to City becomes temporarily unavailable. C. With respect to District's elementary schools, District shall coordinate the Program activities with City's four (4) Police Officers and reasonably accommodate their presence in its elementary schools for such purpose. D. (1) District shall promptly pay to City for District's share of Program costs within ten (10) days of receipt of a billing from the City as follows: (a) For City's fourteen (14) Police Officers in District's high schools, middle schools, and elementary schools, $152,678.00 per quarter during calendar 2010. For purposes hereof, a quarter means consecutive three calendar month periods ending on the last day of March, June, September and December of each calendar year. (b) If District defaults in any quarterly payment of its share of Program costs, City may terminate this Agreement upon ten (10) days prior written notice. (2) Both District and City are political subdivisions of the State of Colorado. City's Fiscal Year ends on December 31 of each calendar year, and District's Fiscal Year ends on June 30 of each calendar year. If either party does not appropriate sufficient funds to fulfill its cost sharing obligation under this Agreement for any Fiscal Year, then this Agreement shall be terminated effective upon expiration of the Fiscal Year (of the party that does not appropriate sufficient funds) in respect of which sufficient funds to make cost sharing payment were last appropriated. (3) In the event of an early termination of this Agreement under this section II.D. of this Agreement, any obligation of City to furnish Police Officers for the Program at District's schools shall cease. E. Notwithstanding anything contained herein to the contrary, any liability of the District hereunder shall be subject to the conditions precedent and limits on the liability set forth in the Colorado Governmental Immunity Act. F. The parties understand and agree that the District shall, at all times during the term of this Agreement, be deemed an independent contractor and not an employee of City, and shall be responsible in accordance with law for all withholding taxes, social security, unemployment, workers' compensation, and/or other employment taxes with respect to its employees, and shall indemnify and hold City harmless from and against any and all claims for the same. TERM /TERMINATION Unless sooner terminated as provided herein, this Agreement shall commence on January 1, 2010 and terminate on December 31, 2010. IV. THIRD -PARTY RIGHTS NOT CREATED. This Agreement is not intended and shall not create any duty to any student, teacher, District employee, parent or any other person, firm or entity with regard to the provision of any law enforcement services, security, level of safety, or activities undertaken by City's officers or conditions resulting therefrom. No student, teacher, District employee, parent or other person, firm or entity shall be granted or have any private right of action, claim or civil liability remedy against the City or the District, or their respective officers, employees or agents, by virtue of this Agreement. Nothing in this Agreement shall be construed to create any liability, or to waive any of the immunities, limitations on liability or other provisions of the Governmental Immunity Act, §24 -10 -101 et seq., C.R.S., or to waive any immunities or limitations on liability otherwise available to the City, the District, or their officers, employees or agents. V. OTHER A. This Agreement constitutes the entire agreement between the parties, and supersedes all prior and contemporaneous agreements, representations and understandings of the parties. No modification of this Agreement, and no waiver of any of the Agreement's provisions or conditions, shall be binding unless made by written document signed by the parties. Any delegation or assignment of this Agreement by either party, without the prior written consent of the other party, shall be void. This Agreement shall be governed by, and construed according to, the laws of the State of Colorado. B. This Agreement is intended to govern the agreement of the parties only with respect to conduct of the Program in District's high schools, middle schools and elementary schools. C. The District certifies that neither it nor any members of its Board of Education, officers or employees has or will derive any personal or financial interest or benefit from the activity or activities undertaken with federal financial assistance pursuant to this Agreement, nor has an interest in any contract, subcontract or agreement with respect thereto, nor the proceeds thereunder, either for themselves or for those with whom they have family or business ties, during their tenure and for one year thereafter. The District and the City further agree that each respectively shall avoid all conflicts of interest which are prohibited by applicable federal regulations. D. In the event this Agreement or any material provision hereof shall be declared to be invalid, unenforceable, or in violation of any applicable federal, state or local laws or regulations, the parties will immediately begin negotiations to modify or amend this Agreement in order that this Agreement shall, as amended, express and contain the understanding and intentions of the parties. E. The subject headings of the paragraphs of this Agreement are included for purposes of convenience only, and shall not affect the construction or interpretation of its provisions. F. Except as set forth elsewhere in this paragraph, all notices to be given under this Agreement shall be made in writing, and shall be sufficient if delivered personally, or mailed by First Class United States Mail, postage prepaid, to the other party at the following addresses: If to the District: Pueblo School District 60 Attention: Superintendent 315 W. 11th Street Pueblo, CO 81003 Telephone: (719)549 -7100 If to the City: Pueblo Police Department Attention: Chief of Police 130 Central Main Street Pueblo, CO 81003 Telephone: (719)553 -2420 IN WITNESS WHEREOF, the parties have entered into this Agreement the day and year first written above. PUEBLO SCHOOL DISTRICT 60 By kca:6.. President, 13oard of Education for School District 60 CITY OF PUEBLO, a Municipal Corporation i By , - ,, ", (✓ . ) President of the City Council Attest: City Perk Approved as to form: City Attorney