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Home My WebLink About08023ORDINANCE NO. 8023 AN ORDINANCE APPROVING AND ACCEPTING A GRANT AGREEMENT BETWEEN PUEBLO, A MUNICIPAL CORPORATION, AND THE UNITED STATES OF AMERICA, FOR TRANSIT OPERATING EXPENSES, AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE SAME BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SFrTinN 1 The Grant Agreement between the City of Pueblo, a Municipal Corporation and the United States of America, Department of Transportation, Federal Transit Administration for the purpose of subsidizing Pueblo Transit's operational expenses, the "Project ", a copy of which is attached hereto, having been approved as to form by the City Attorney, is hereby approved. SECTION 2. The President of City Council is hereby authorized to execute said Grant Agreement on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the Seal of the City to the Grant Agreement and attest the same. SECTION 3 This Ordinance shall become effective upon passage and approval. INTRODUCED: June 8, 2009 BY: Randy Thurston C PERSON APPR D' } �- PRESIDENTaf Cfty Council A77TSTFD DY: CITY CLERK PASSED AND APPROVED: June 22, 2009 L) 4 Background Paper for Proposed ORDINANCE AGENDA ITEM # 15 DATE: June 8, 2009 DEPARTMENT: PUEBLO TRANSIT BRENDA BROYLES TRANSIT SUPERINTENDENT TITLE AN ORDINANCE APPROVING AND ACCEPTING A GRANT AGREEMENT BETWEEN PUEBLO, A MUNICIPAL CORPORATION, AND THE UNITED STATES OF AMERICA, FOR TRANSIT OPERATING EXPENSES, AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE SAME ISSUE Should the City Council enter into a Grant Agreement with the United States of America for Federal Transit Administration Grant Award in the amount of $1,802,382 for FY 2009 Transit Operating expenditures RECOMMENDATION Approval of Ordinance BACKGROUND The City has been allocated a Federal Operating Grant for FY 2009 funding in the amount of $1,802,382. These funds are intended to subsidize Pueblo Transit's operating expenses incurred during this fiscal year. FINANCIAL IMPACT The Federal share of this grant is $1,802,382, which is $68,368 higher than the estimated amount in the approved Pueblo Transit's 2009 budget. Jiew Print DOT FTA U.S. Department of Transportation Federal Transit Administration Application Recipient ID: 1140 Recipient Name: CITY OF PUEBLO Project ID: OPER GRANT 2009 Budget Number: 1 - Budget Pending Approval Project Information: Operating Grant 2009 'art 1: Recipient Information Project Number: OPER GRANT 2009 Recipient ID: 1140 Recipient Name: CITY OF PUEBLO Address: 1 CITY HALL PLACE, PUEBLO, CO 81003 0000 Telephone: (719) 553 -2655 Facsimile: (719) 553 -2698 Jnion Information Recipient ID: 1140 Union Name: ATU LOCAL 662 Address 1: 28936 Everette Rd. Address 2: $0 City: Pueblo, CO 81006 0000 Contact Name: Anthony DeJoy Telephone: (719) 948 -9294 Facsimile: (719) 553 -2724 E -mail: Website: 3 art 2: Project Information Project Type: Grant Gross Project Cost: $3,604,764 Project Number: OPER GRANT 2009 Adjustment Amt: $0 Project Description: Operating Grant 2009 Total Eligible Cost: $3,604,764 Recipient Type: City Page 1 of ttnc• / /ftateamwPh fin Ant an} i/ teamweh/ Annlir atinnc/ViawPrint /ViewPrintRPC acn9(T1 i1T) =PR0 nI 1C`.TTO N sociow Jiew Print FTA Project Mgr: Recipient Contact: New /A mendment: Amend Reason: Larry Sq uires Brenda Broyles None Specified Initial Application F D om Asst. #: Sec. o S tatute: State Appl. ID: Start/End Date: Recvd. By State: E 1237 Rev: Revi D ate: Planning Grant ?: Program Date (STI P/U P WP /FTA Prm Plan) : Program Page: Application Type: 205 5307 - None Sp ecified Jan. 01, 2009 - Mar. 31, 2010 N Appl icable Non Sp ecified NO Jul. 25. 2008 None Specified Electronic ISupp. Agreement ?: lNo Debt. Delinq. Details: Jrbanized Areas UZA ID UZA Name 81760 PUEBLO, CO )ongressional Dis tricts State ID I District Code District Official 8 3 John T Salazar Total FTA Amt: $1,802,382 Total State Amt: $0 Total Local Amt: $1,802,382 Other Federal Amt: $0 Special Cond Amt: $0 Special Condition: None Specified S.C. Tgt. Date: None Specified S.C. Eff. Date: None Specified Est. Oblig Date: None Specified Pre -Award Authority?: Yes Fed. Debt Authority ?: No Final Budget ?: No Page 2 of �roieet Details Operating Assistance (50 %)for program administration, technical assistance activities, maintenance assistance to continue existing Services to meet transit demand. Also activities related to daily paratransit services and transit security Earmarks NO informatio fou nd. iecur (es — We will expend 1 % or more of the 5307 funds in this grant application for security purposes. Please list security - elated projects in the project budget and summarize them in the non -add scope code 991. lttns[ / /ftateam web. fta. dot. anv /teamweh/ A nn] iratinns /ViewPrint/ViewPrinlR ac ncn9(TTT1TI= PR0T)1 T( 1'TnNT S /nf /1)Ml Aew Print 3 art 3: Budget 'roj Budg ETHE (Sc and Activitie not included in Project Budget Tot als) None 1p Amendm_e_niFAnSiing $oufce_in_formatsn_is a able_for he selec a i_pro_L \Iternative Fuel Codes :xtended Bud get Descriptions Page 3 of 300 -00 1 OPERATING ASSISTANCE 1 0 $1,784,358.00 $3,568,716.00 Operating assistance will be used for program administration, technical assistance, maintenance, paratransit services and security services. 30.09.01 1 UP TO 50% FEDERAL SHARE 1 0 $ $ 36,048.00 At least 1% of total operating budget will be expend in transit security. 'Ohanges since the Prior Budget Unable t f in d chang amount_infurn 'art 4. Milestones �n„ �•// fratPam... Phfta Ant,,. .., /roa I; .,. f)C- 'rUTI —nD( rnTTr�Tnnr cnclnnnf Qu antity ET Amount To Elig. C ost SCOPE 300.00 OPERATING ASSISTANCE 0 $1,784,358.00 $3,568,716.00 ACTIVITY 30.09.01 UP TO 50% FEDERAL SHARE 0 $1,784,358.00 $3,568,716.00 SCOPE 991 -00 SECURITY EXPENDITURES 0 $18,024.00 1 $36,048.00 ACTIVITY 30.09.01 UP TO 50% FEDERAL SHARE 0 $18,024.00 1 $36,048.00 Estimated Total Eligible Cost: $3,604,764.00 Federal Share: $1,802,382.00 Local Share: $1,802,382.00 ETHE (Sc and Activitie not included in Project Budget Tot als) None 1p Amendm_e_niFAnSiing $oufce_in_formatsn_is a able_for he selec a i_pro_L \Iternative Fuel Codes :xtended Bud get Descriptions Page 3 of 300 -00 1 OPERATING ASSISTANCE 1 0 $1,784,358.00 $3,568,716.00 Operating assistance will be used for program administration, technical assistance, maintenance, paratransit services and security services. 30.09.01 1 UP TO 50% FEDERAL SHARE 1 0 $ $ 36,048.00 At least 1% of total operating budget will be expend in transit security. 'Ohanges since the Prior Budget Unable t f in d chang amount_infurn 'art 4. Milestones �n„ �•// fratPam... Phfta Ant,,. .., /roa I; .,. f)C- 'rUTI —nD( rnTTr�Tnnr cnclnnnf Jiew Print 30.09.01 UP TO 50% FEDERAL SHARE 0 $1,784,358 $3,568,716 30.09.01 UP TO 50% FEDERAL SHARE 0 $18,024 $36,048 Milestone Description Est. Comp. Date 1. Final Expenditure Dec. 31, 2009 Overall activities under this project should end on December 31, 2009. A request for closeout on this project should be expected on or about April 30, 2009 after the City of Pueblo finalize their financial audits. 30.09.01 UP TO 50% FEDERAL SHARE 0 $18,024 $36,048 'art 5. Environmental Findings PRJBUD Project Budget inding No. 1 II(c) 0 $1,802,382 $3,604,764 Page 4 of C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 300901 UP TO 50% FEDERAL SHARE 0 $1,784,358 $3,568,716 =indin No. 1 - C lass II ( c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 300901 UP TO 50% FEDERAL SHARE 0 $18,024 $36,048 =inftg_ 1 --Class II(c C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. part 6: Fleet Status ,}tnc• / /Ftataamvrnh 4 Ar + nnv/{ nnm. vul./ A.... 1;.... L:....../ V: .....D «: «N\l:.....Tl «:.- an.._ IT I _nn� IT 11111w i Mil Des ion Est. C Date 1. 1 Final Expenditure Dec. 31, 2009 'art 5. Environmental Findings PRJBUD Project Budget inding No. 1 II(c) 0 $1,802,382 $3,604,764 Page 4 of C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 300901 UP TO 50% FEDERAL SHARE 0 $1,784,358 $3,568,716 =indin No. 1 - C lass II ( c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 300901 UP TO 50% FEDERAL SHARE 0 $18,024 $36,048 =inftg_ 1 --Class II(c C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. part 6: Fleet Status ,}tnc• / /Ftataamvrnh 4 Ar + nnv/{ nnm. vul./ A.... 1;.... L:....../ V: .....D «: «N\l:.....Tl «:.- an.._ IT I _nn� IT 11111w i �ic« Prlllt No information 'art 7. FTA Comments No_information_ found., 'art 8: Results of Reviews he rcvie�%cr did not find am errors P::' ; Oi: APPROVED: VERA ORTEGON PRESIDENT OF CITY COUNCIL View Print Ref Section: I Unknown Page 6 of 10 Comment: I The Office of Civil Rights concurs in the approval of this grant. Comments to DOL Comment Title: Recipient Contact Comment By: Larry Squires Date Created: Jun. 02, 2009 Date Updated: None Specified Ref Section: Unknown Comment: Brenda Broyles, 719 - 553 -2655 Part 8: Results of Reviews The reviewer did not find any errors Part 9: Agreement UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (FTA G -15, October 1, 2008) On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official's electronic signature is entered for this Grant Agreement, FTA has Awarded Federal assistance in support of the Project described below. Upon Execution of this Grant Agreement by the Grantee named below, the Grantee affirms this FTA Award, and enters into this Grant Agreement with FTA. The following documents are incorporated by reference and made part of this Grant Agreement: (1) TFederal Transit Administration Master Agreement,V FTA MA(15), October 1, 2008, http://www.fta.dot.gov/documents/1 5-Master. pdf (2) The Certifications and Assurances applicable to the Project that the Grantee has selected and provided to FTA, and (3) Any Award notification containing special conditions or requirements, if issued. FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE GRANTEE DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING THE DATE OF THIS FTA AWARD SET FORTH HEREIN. FTA AWARD FTA hereby awards a Federal grant as follows: Project No: CO -90- X175 -00 Grantee: CITY OF PUEBLO Citation of Statutes) Au thorizing Pro ject: 49 USC 5307 - Urbanized Area Formula (FY2006 forward) https:Hftateamweb. fta .dot. gov /teamweb /ApplicationsNiewPrintfV iewPrintRes. asp ?G UlD =... 8/7/2009 View Print Page 7 of 10 Esti Total Eli Cost (in U.S. D ollars ). $3,604,764 Maximum FTA Amount A warded Includin All Amendme _( U.S. Dollars : $1,802,382 Amou of This FTA Awa (in U.S. Dol lars : $1,802,382 Maximum Percenta (s) of FTA Pa Percentages of Federal participation are based on amounts included in the Approved Project Budget, modified as set forth in the text following the Project Description. U .S. De partme nt of La bor Ce of Public 7ra_nsport Employee Protectiv Arrangements: Original Project Certification Date: 7/31/2009 Project Des tp ion: Operating Grant 2009 The Project Description includes information describing the Project within the Project Application submitted to FTA, and the Approved Project Budget, modified by any additional statements displayed in this Grant Agreement, and, to the extent FTA concurs, statements in other documents including Attachments entered into TEAM -Web. Awarded By: Mr. Terry Rosapep Regional Administrator FEDERAL TRANSIT ADMINISTRATION U.S. DEPARTMENT OF TRANSPORTATION 08/03/2009 EXECUTION OF GRANT AGREEMENT The Grantee, by executing this Grant Agreement, affirms this FTA Award; adopts and ratifies all statements, representations, warranties, covenants, and materials it has submitted to FTA; consents to this FTA Award; and agrees to all terms and conditions set forth in this Grant Agreement. By executing this Grant Agreement, I am simultaneously executing any Supplemental Agreement that may be required to effectuate this Grant Agreement. Executed by Ci Ms. Brenda Broyles Transit Superintendent CITY OF PUEBLO 08/07/2009 C0-90- X175 -00 Quarterly Narrative Report Apr. 01, 2009 through Jun. 30, 2009 As Of Aug. 07, 2009 MS /P Report Submitted, FSR Submitted https: / / ftateamweb. fta. dot. gov /teamweb/ Applications /V iewPrintNiewPrintRes .asp ?GUID =... 8/7/2009 View Print Part 1: Recipient Information Page 8 of 10 Project Number: C0-90- X175 -00 Recipient ID: 1140 Recipient Name: CITY OF PUEBLO Address: 1 CITY HALL PLACE, PUEBLO, CO 81003 0000 Telephone: (719) 553 -2655 Facsimile: (719) 553 -2698 Part 2: Project Information Project No: CO -90- X175 -00 Brief Desc: Operating Grant 2009 FTA Project Mgr: Larry Squires Start/End Date: Jan. 01, 2009 -Mar. 31, 2010 Gross Project Cost: $3,604,764 Adjustment Amt: $0 Total Eligible Cost: $3,604,764 Total FTA Amt: $1,802,382 Total State Amt: $0 Total Local Amt: $1,802,382 Other Federal Amt: $0 Part 3: Financial Status Report Financia Status Cost Pl https: / / ftateamweb. fta. dot. gov/ teamweb /ApplicationsNiewPrintIV iewPrintRes.asp ?GUID =... 8/7/2009 Previous This Period Cumulative A. Total Outlays $0 $0 $0 B. Recipient Share of Outlays $0 $0 $0 C. Federal Share of Outlays $0 $0 $0 D. Total Unliquidated Obligations $0 E. Recipient Share of Unliq. Obligations $0 F. Federal Share of Unliq. Obligations $0 G. Total Federal Share (C + F) $0 H. Total Federal Funds $0 I. Unobl. Bal. of Fed. Funds ( H - G) $0 Cost Pl https: / / ftateamweb. fta. dot. gov/ teamweb /ApplicationsNiewPrintIV iewPrintRes.asp ?GUID =... 8/7/2009 View Print Type of Rate N/A Rate 0.00% Base $0 Total Amount $0 Federal Amount $0 Part 4. Milestone /Progress Report 30.09.01 UP TO 50% FEDERAL SHARE Page 9 of 10 Quant FTA Am ount Elig Proj. Cost 0 $1,802,382 $3,604,764 30.09.01 UP TO 50% FEDERAL SHARE Qu antity F TA Amo Eli Proj. Cost 0 $18,024 $36,048 Milestone Descri Orig. Est. Rev. Est. # Rev Actual Cont. Miles Description Comp. Date Com Date Comp Date Cod Code 1. Final Expenditure 12/31/2009 12/31/2009 DETAILED PROGRESS: Security DESCRIPTION: Overall activities are underway as activities under this project anticipated. The third party should end on December 31, contractor is performing 2009. A request for closeout on this project should be expected on or about April 30, 2009 after the City of Pueblo finalize their financial audits. PROGRESS: Operational activities under this project are being conducted as anticipated. Transit ridership has been steadily increasing. The implementation and installation of the newly purchased electronic fareboxes has been completed and more precise ridership and revenue data has been colleted from reports generated throught the GFI system. BB 7/30/09 30.09.01 UP TO 50% FEDERAL SHARE Qu antity F TA Amo Eli Proj. Cost 0 $18,024 $36,048 https:// ftateamweb.fta.dot.aovlteamwebl Applications NiewPrintIViewPrintRes.asr)?GUI D =... 8/7/2009 Orig,_Est Rev. Est. Actual_ Cont. Miles Description Comp Date Comp. Date #Rev Com Date Code 1. Final Expenditure 12/31/2009 PROGRESS: Security activities are underway as anticipated. The third party contractor is performing https:// ftateamweb.fta.dot.aovlteamwebl Applications NiewPrintIViewPrintRes.asr)?GUI D =... 8/7/2009 View Print security of the transit center, Monday through Saturday, and at least 1 % of operatinal expenditures are being spend on security activities. BB 7/30/09 Page 10 of 10 https:Hftateamweb.fta. dot. gov/ teamweb/ ApplicationsNiewPrintfViewPrintRes .asp' ?GUI D =... 8/7/2009