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Home My WebLink About07940ORDINANCE NO. 7940 AN ORDINANCE APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF PUEBLO AND THE COUNTY OF PUEBLO WHEREBY PUEBLO COUNTY WILL PROVIDE RADIO EQUIPMENT, ACQUIRED THROUGH A CSEPP GRANT, TO THE CITY BE IT ORDAINED BY THE CITY OF PUEBLO that: SECTION 1 The Intergovernmental Agreement for the provision of radio equipment, attached hereto, is hereby approved. SECTION 2 The President of the City Council is hereby authorized and directed to execute said Intergovernmental Agreement for and on behalf of the City, and the City Clerk is directed to affix the seal of the City thereto and attest same. INTRODUCED November 24. 2008 BY Vera Ortegon Councilperson PRt %rtw unun ATTESTED aY { CLERK PASSED AND APPROVED: December 8, 2008 DATE: November 24, 2008 DEPARTMENT: Information Technology Director John Wilkinson AGENDA ITEM # 29 TITLE AN ORDINANCE APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF PUEBLO AND THE COUNTY OF PUEBLO WHEREBY PUEBLO COUNTY WILL PROVIDE RADIO EQUIPMENT, ACQUIRED THROUGH A CSEPP GRANT, TO THE CITY ISSUE: Should the City Council accept radio equipment valued at $847,074.46 from a CSEPP grant to Pueblo County? RECOMMENDATION: Approval of the Ordinance BACKGROUND: The State of Colorado has made a Sub -grant award from CSEPP grant funds to Pueblo County for the purpose of acquiring 800 MHz Digital Trunked Radio equipment. As part of this grant arrangement, Pueblo County intends to provide 238 radios for use by the Pueblo Police Department. These radios will fulfill the remaining radio requirements for the Police Department. The radios will remain the property of Pueblo County for a period of five years, due to stipulations in the grant. After five years, the radios will become the property of the City. FINANCIAL IMPACT: The radios, with all needed accessories and installation for 184 vehicle- mounted units, have a value of $847,074.46. No match is required of the City. Replacement of damaged, lost, or stolen radios will be the City's responsibility. Repair of the radios, after the initial four -year warranty expires, will be the City's responsibility. INTERGOVERNMENTAL AGREEMENT between PUEBLO COUNTY and PUEBLO, A MUNICIPAL CORPORATION for 800 MHZ RADIO EQUIPMENT through CSEPP & PSIC GRANT PROGRAMS r THIS INTERGOVERMENTAL AGREEMENT (IGA), is made this 8th day of December , 2008, by and between PUEBLO COUNTY, COLORADO, a political subdivision of the State of Colorado, hereinafter referred to as COUNTY, and Pueblo, a Municipal Corporation, a Colorado home rule city, hereinafter referred to as COOPERATOR. WITNESSETH: WHEREAS, funds have been appropriated and distributed to the State of Colorado, by the United States Department of Homeland Security, Office of Domestic Preparedness, for the 2008 Chemical Stockpile Emergency Preparedness Program ( CSEPP) and through the State of Colorado, Office of the Governor's 2007 Public Safety Interoperable Communications (PSIC) Grant Programs; and WHEREAS, the State of Colorado has made a Sub -grant award of a portion of the CSEPP grant funds to Pueblo County, and the South Region has agreed that a portion of the 2007 PSIC Grant will be distributed to Pueblo County, all of which is to be used for the acquisition of 800 MHz Digital Trunked Radio (DTR) equipment for the purposes of enhancing interoperable communications; and WHEREAS, the COUNTY intends to make DTR equipment acquired through its sub -grant of CSEPP and PSIC funds available to the COOPERATOR to enhance its interoperable communications capability; and WHEREAS, the Parties to this IGA mutually agree to provide and make use of such DTR equipment for the benefit and enhancement of the interoperable communications capacity of the community through this cooperative agreement. NOW, THEREFORE, in consideration of the mutual agreements contained herein, the Parties do agree to and bind themselves, as follows: Pagel of4 EQUIPMENT 1. The COUNTY agrees to acquire the following equipment through the utilization of its allocated sub -grant of 2008 CSEPP and /or 2007 PSIC Grant monies, and to provide the same to the COOPERATOR: (See Exhibit A, the description of equipment, and associated programming, installation and warranty services provided, including serial numbers and identifying which program funded the purchase, either CSEPP or PSIC.) 2. The value of the above - listed equipment and services is $ 847,074.46 '$G v °- 2(� SOI. 74- 23 3. The COUNTY agrees to deliver over to the COOPERATOR the equipment ,:,cam and services identified in Exhibit A, and the COOPERATOR agrees to make use of such equipment in its provision of Interoperable Communications for the benefit of the citizens of Pueblo County, Colorado, or in response to a request for Interoperable Communications service by another first response entity operating within Pueblo County. 4. The COOPERATOR acknowledges and agrees that the equipment is and shall remain the property of the COUNTY during its useful life, hereby determined to be a period of five (5) years from the date of this Agreement, and shall be not be discarded or disposed of in any manner without the written consent of the COUNTY. 5. The COOPERATOR agrees to keep such equipment in good repair and working order, utilizing warranty services purchased with the equipment and subsequent maintenance service by an authorized vendor through the useful life of the equipment, with the latter cost being at the expense of the COOPERATOR. 6. The COOPERATOR agrees to provide the COUNTY with a written report, signed by an authorized representative of the COOPERATOR, once each year, on or before February 15 verifying the status and condition of the each piece of equipment provided to it, as listed in the attached exhibit(s), for a time period corresponding to the stated useful life of such equipment. 7. In the event that the COOPERATOR chooses to cease use of any above - listed equipment provided to it by the COUNTY, before the conclusion of its stated useful life, the COOPERATOR shall surrender such equipment Page 2 of 4 back to the COUNTY in good condition, less normal wear and tear. The COUNTY shall have sole authority to determine the disposition of such returned equipment. 8. The COOPERATOR agrees to make said equipment available for inspection by state or federal grant auditors upon request. 9. Should any equipment become lost, stolen, damaged or destroyed, while in the custody of the COOPERATOR, it shall report such circumstance to the COUNTY as soon as practicable. If the equipment has been stolen, COOPERATOR shall report the situation to the local law enforcement agency with jurisdiction and provide a copy of the police report to the COUNTY Purchasing Department. The COUNTY shall have sole authority to determine the suitability of repair of such equipment if damaged. The COUNTY shall not be responsible for replacement of any lost, stolen or destroyed equipment. I O.The parties understand and agree that at the end of five (5) years from the date of this Agreement, that the equipment shall become the property of the COOPERATOR. 11. Financial obligations on COOPERATOR payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. Page 3 of 4 IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate original, on the date first above written. PUEBLO B ARD OF COUNTY COMMISSIONERS By: Anthony Nun Chairman Attest: f By: Gilbert Ortiz, County C & Recorder COOPERATOR: PUEBLO, a Municipal Corporation By: President of the City Council Attest: City Clerl Page 4 of 4 Exhibit A Description Quantity Unit Cost Extended Cost 800 MHz Portable Radio XTS 2500 34 $2,781.91 $94,584.94 800 MHz Mobile XTL 5000 Motorcycle Mount Installed 4 $5,191.18 $20,764.72 800 MHz Mobile Radio XTL 2500 Remote Mount Installed 180 $3,750.48 $675,086.40 Jotto Face Plates for XTL2500 Head 180 $47.00 $8,460.00 800 MHz Mobile Radio XTL 1500 Dash Mount Installed 20 $2,408.92 $48,178.40 $847,074.46 Exhibit 'A' INTERGOVERNMENTAL AGREEMENT 800 MHZ RADIO EQUIPMENT AND VALUES PUEBLO CITY - POLICE DEPARTMENT Total Value - CSEPP FUNDED Price Each Extended Total $2,781.91 $94,584.94 $3,750.48 $675,086.40 $47.00 $8,460.00 $2,408.92 $48,178.40 $0.00 $826,309.74 PU- 124007 PU- 124008 Page 1 Each portable complete with radio, 2 ants, 2 batteries, desk charger, 2 belt clips, 4 yrs total warranty Each mobile complete with antenna, radio, Install, 4 yr total warranty All units programmed as per requirements Portable Serial 205CJX2644 205CJX2645 205CIX2646 205CJX2647 205CJX2648 205CJX2649 205CJX2650 205CJX2651 205CJX2652 205CJX2653 205CJX2654 205CJX2655 205CJX2656 205CJX2657 205CJX2658 205CJX2659 205CJX2660 205CJX2661 205CJX2662 205CJX2663 205CJX2688 205CJX2689 205CJX2690 205CJX2691 205CIX2692 205CJX2693 205[1X2694 205CJX2695 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Portable Serial Mobile Serial Mobile Serial Mobile Serial Mobile Serial Mobile Serial 205CJX2696 205CJX2697 205CJX2698 205CJX2699 205CJX2700 205CJX2701 514CJX1711 QTY PORTABLES -2500 34 MOBILES -2500 180 lotto Face Plates 180 MOBILES -1500 20 Total Value - CSEPP FUNDED Price Each Extended Total $2,781.91 $94,584.94 $3,750.48 $675,086.40 $47.00 $8,460.00 $2,408.92 $48,178.40 $0.00 $826,309.74 PU- 124007 PU- 124008 Page 1 Each portable complete with radio, 2 ants, 2 batteries, desk charger, 2 belt clips, 4 yrs total warranty Each mobile complete with antenna, radio, Install, 4 yr total warranty All units programmed as per requirements Portable Serial 205CJX2644 205CJX2645 205CIX2646 205CJX2647 205CJX2648 205CJX2649 205CJX2650 205CJX2651 205CJX2652 205CJX2653 205CJX2654 205CJX2655 205CJX2656 205CJX2657 205CJX2658 205CJX2659 205CJX2660 205CJX2661 205CJX2662 205CJX2663 205CJX2688 205CJX2689 205CJX2690 205CJX2691 205CIX2692 205CJX2693 205[1X2694 205CJX2695 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Portable Serial Mobile Serial Mobile Serial Mobile Serial Mobile Serial Mobile Serial 205CJX2696 205CJX2697 205CJX2698 205CJX2699 205CJX2700 205CJX2701 514CJX1711 514CJX1739 514CJX1767 514CJX1795 514CJX1823 514CJX1712 514CJX1740 514CJX1768 514CJX1796 514CJX1824 514CJX1713 514CJX1741 514CJX1769 514CJX1797 514CJX1825 514CJX1714 514CJX1742 514CJX1770 514CJX1798 514CJX1826 514CIX1715 514CJX1743 514CJX1771 514CJX1799 514CJX1827 514CJX1716 514CJX1744 514CJX1772 514CJX1800 514CJX1828 514CJX1717 514CJX1745 514CJX1773 514CJX1801 514CJX1829 514CJX1718 514CJX1746 514CJX1774 514CJX1802 514CJX1830 514CJX1719 514CJX1747 514CJX1775 514CJX1803 514CJX1831 514CJX1720 514CJX1748 514CJX1776 514CJX1804 514CJX1832 514CJX1721 514CJX1749 514CJX1777 514CJX1805 514CJX1833 514CIX1722 514CJX1750 514CJX1778 514CJX1806 514CJX1834 514CJX1723 514CJX1751 514CJX1779 514CJX1807 514CIX1835 514CJX1724 514CJX1752 514CJX1780 514CJX1808 514CJX1836 514CJX1725 514CJX1753 514CJX1781 514CJX1809 514CJX1837 514CJX1726 514CJX1754 514CJX1782 514CJX1810 514CJX1838 514CJX1727 514CJX1755 514CJX1783 514CJX1811 51401X1839 514C)X1728 5140X1756 514CJX1784 514CJX1812 514CJX1940 514CJX1729 514CJX1757 514CJX1785 514CJX1813 514CJX1841 514CJX1730 514CJX1758 514CJX1786 514CJX1814 514CJX1842 514CIX1731 514CJX1759 514CJX1787 514CJX1815 514CJX1843 514CIX1732 514CJX1760 51401X1788 514CJX1816 514CJX1844 514CJX1733 514CJX1761 514CJX1789 514CJX1817 514CJX1845 514CJX1734 514CJX1762 514CJX1790 514CJX1818 514CJX1846 514CJX173S 514CJX1763 514CJX1791 514CJX1819 514CJX1847 514CJX1736 514CJX1764 514CJX1792 514CJX1820 514CJ 1848 514CJX1737 514CJX1765 514CJX1793 514CJX1821 514CJX1849 514CJX1738 514CJX1766 514CJX1794 514CJX1822 514CJX1850 Exhibit 'A' INTERGOVERNMENTAL AGREEMENT 800 MHZ RADIO EQUIPMENT AND VALUES Page 2 PUEBLO CITY- POLICE DEPARTMENT PU- 124007 PU- 124008 Portable Serial Portable Serial Mobile Serial Mobile Serial Mobile Serial Mobile Serial Mobile Serial NONE 1 NONE 2 '- 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 514CJX1691 775CJX0568 514CJX1692 775CJX0569 514CJX1693 775CJX0570 514CJX1694 775CJX0571 514CJX1695 775CJX0572 514CJX1696 775CIX0573 514CJX1697 775CJX0574 514CJX1698 775CJX0575 514CJX1699 775CJX0576 514CJX1700 775CJX0577 514CJX1701 775CIX0578 514CJX1702 775CJX0579 514CJX1703 775CJX0580 514CIX1704 775CIX0581 514CIX1705 775CJX0582 514CJX1706 775CJX0583 514CJX1707 775CJX0594 514CJX1708 775CJX0585 514CJX1709 7750X0586 514CJX1710 775CJX0587 rrY ; Exhibit 'A' INTERGOVERNMENTAL AGREEMENT 800 MHZ RADIO EQUIPMENT AND VALUES PUEBLO CITY - FIRE DEPARTMENT PORTABLES -2500 0 MOBILES -2500 0 CONSOLETTES 0 TONE REM CONTROL 0 MOBILE CHARGERS 0 Total Value - CSEPP FUNDED Price Each $2,645.23 $3,235.48 $5,796.70 $466.25 $95.75 Extended Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Page 1 Each portable complete with radio, antenna, 2 batteries, desk charger, belt clip, 3 yrs total warranty Each mobile complete with antenna, radio, install, 3 yr total warranty All units programmed as per requirements Fixed Station Items none Portable Serial # Not Allocated Mobile Serial # Not Allocated