HomeMy WebLinkAbout07856ORDINANCE NO. 7856
AN ORDINANCE APPROVING AND ACCEPTING A GRANT AGREEMENT # CO -04- 0044 -00
BETWEEN PUEBLO, A MUNICIPAL CORPORATION, AND THE UNITED STATES OF AMERICA,
AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE THE SAME, AUTHORIZING
THE TRANSFER FROM THE GENERAL FUND RESERVES AND APPROPRIATING FUNDS
THEREFORE
BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The Grant Agreement # CO -04- 0044 -00 between the City of Pueblo, a Municipal
Corporation and the United States of America, Department of Transportation, Federal Transit
Administration for the purpose of purchasing one (1) 35 -40 foot ADA Transit Coach for
replacement of one (1) non -ADA Transit Coach, the "Project ", a copy of which is attached hereto,
having been approved as to form by the City Attorney, is hereby approved.
SECTION 2.
The President of City Council is hereby authorized to execute said Grant Agreement on
behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the Seal of the City to the
Grant Agreement and attest the same.
SECTION 3.
Funds in the amount of $74,984 are hereby authorized to be transferred from the City's
general fund reserves into the Pueblo Transit's 2008 budget.
SECTION 4
Project BC0802 "Transit Capital Grant 2008 ", is hereby establish in the total amount of
$374,920 and hereby budgeted and appropriated therefore.
SECTION 5
This Ordinance shall become effective upon final passage and approval.
BY Vera Ortegon
Councilperson
APPROVE �.
A STi C) lay,
� CLERK
INTRODUCED July 28, 2008
PASSED AND APPROVED: Auqust 11, 2008
Oro,. 7kSC
M En Es 010
Background Paper for Proposed
ORDINANCE
AGENDA ITEM # 3 Q
DATE: July 28, 2008
DEPARTMENT: PUEBLO TRANSIT
DANIEL E. CENTA, P.E.
DIRECTOR OF PUBLIC WORKS
TITLE
AN ORDINANCE APPROVING AND ACCEPTING A GRANT AGREEMENT # CO -04-
0044-00 BETWEEN PUEBLO, A MUNICIPAL CORPORATION, AND THE UNITED
STATES OF AMERICA, AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO
EXECUTE THE SAME, AUTHORIZING THE TRANSFER FROM THE GENERAL FUND
RESERVES AND APPROPRIATING FUNDS THEREFORE
ISSUE
Should the City Council enter into a Grant Agreement with the United States of America
to accept the Federal Transit Administration Grant Award # CO- 04- 0044 -00 in the
amount of $299,936 for the purpose of purchasing one (1) replacement 35 — 40 foot
ADA Transit Coach
RECOMMENDATION
Approval of Ordinance
BACKGROUND
The City has been allocated a Federal Capital Grant # CO- 04- 0044 -00 for FY 2008
funding in the amount of $299,936. These funds are intended to purchase one (1) 35 —
40 foot ADA Transit Coach for replacement of a non -ADA Transit Coach.
FINANCIAL IMPACT
The anticipated total project cost is $374,920. Funding for this project should come from
the following sources: The Federal share (80 %) is $299,936. The City match (20 0 /0) is
$71,652 and shall be transferred from the City's general fund reserves into the Pueblo
Transit budget and $3,332 is approved in the 2008 Pueblo Transit budget.
Jiew Print
DOT FTA
U.S. Department of Transportation Federal Transit Administration
Application for Federal Assistance
Recipient ID:
1140
Recipient Name:
CITY OF PUEBLO
Project ID:
CO -04- 0044 -00
Budget Number:
1 -Budget Approved
Project Information:
Capital Grant 2008
'art 1: Recipient Information
Project Number:
CO -04- 0044 -00
Recipient ID:
1140
Recipient Name:
CITY OF PUEBLO
Address:
1 CITY HALL PLACE, PUEBLO, CO 81003 0000
Telephone:
(719) 553 -2655
Facsimile:
(719) 553 -2698
Mon Information
Recipient ID:
1140
Union Name:
ATU LOCAL 662
Address 1:
28936 Everette Rd.
Address 2:
City:
Pueblo, CO 81006 0000
Contact Name:
Anthony DeJoy
Telephone:
(719) 948 -9294
Facsimile:
(719) 553 -2724
E -mail:
Website:
'art 2: Project Information
Proj Typ
Project Number:
Project Descript
Recipient Type:
Grant
CO -04- 0044 -00
Capital Grant 2008
City
Gross Project $374,920
Cost:
Adjustment Amt: $0
Total Eligible Cost: $374,920
Page I of I
ittps: / / ftateamweb.fta. dot. gov /teamweb /ApplicationsNiewPrintIV iewPrintRes .asp ?GUID = PRODUCTION... 7/17/2001
hew Print
jFTA Project Mgr: Jennifer Stewart
Recipient Contact:
Brenda Broyles
New /Amendment:
None Specified
Amend Reason:
Initial Application
$0
Fed Dom Asst. #:
20500
Sec. of Statute:
5309 -2
State Appl. ID:
None Specified
Start/End Date :
Jul. 01, 2008 - Dec. 31, 2009
Recvd. By State:
Jun. 02, 2008
ED 12372 Rev:
Not Applicable
Review Date:
None Spe cified
Planning Grant ?:
NO
Program Date
(STIP /UPWP /FTA
Prm Plan) :
Jul. 25, 2005
Program Page:
None Specified
(Application Type:
Electronic
i
Supp. Agreement ?:
No
Debt. Delinq. Details:
J rbanized Areas
UZA i D UZA Name
81760 IPUEBLO,CO
;ona ressional_Districts
State ID I District Code District Official
8 13 John T Salazar
Total FTA Amt:
$299,936
Total State Amt:
$0
Total Local Amt:
$74,984
Other Federal
Amt:
$0
Special Cond Amt:
$0
Special Condition:
I None Specified
S.C. Tgt. Date:
None Specified
S.C. Eff. Date:
None Specified
Est. Oblig Date:
None Specified
Pre -Award
Authority ?:
No
Fed. Debt
No
Final Budget ?: INo
Page 2 of 1
?row Details
3us purchase for replacement of a vehicle that have exceeded 500,000 and 12 years life. This vehicle will be ADA accessible and
ift equipped and we will exercise a piggyback option from an FTA approved manufacturer.
armarks
armark Details
Earmark ID
Earmark Name
Orig. Balance
Amount
Applied
E2008 -BUSP -0139
Colorado Association of Tran
$6,726,000
$245,596
E2008 -BUSP -0147
Pueblo Transit, CO Bus and B
$54,340
$54,340
ittps: / /ftateamweb.fta. dot. gov/ teamweb /ApplicationsNiewPrintIV iewPrintRes.asp ?GUID= PRODUCTION... 7/17/2001
Iiew Print
Dumber of Earmarks: 2
Fotal Amount Applied: $ 299,936
)ate Sent for Release: 7/14/2008 4:29:57 PM
)ate Released:
iecurit
No in foymation found.
'art 3: Budget
'roject Budg
)TH (Scopes and A ctivities not included in Proj Budget To tals .
.,,.
30URCES OF FEDERAL FINANCIAL ASSISTANCE
UZA
ID
Quantitt
ET Amount
Tot, Elig. Cost
SCOPE
Pre viously
A _ _rov d
PP_ e
Amendment
Amount
111-00 BUS - ROLLING STOCK
1
$299,936.00
$374,920.00
ACTIVITY
00
12008
11.12.02 BUY REPLACEMENT 35 FT BUS
1
$299,936.001
$374,920.00
Total Previously Approved:
$0.00
Estimated Total Eligible Cost:
$374,920.00
Total from all Funding Sources:
$299,936.00
Federal Share:
$299,936.00
Local Share:
$74,984.00
)TH (Scopes and A ctivities not included in Proj Budget To tals .
.,,.
30URCES OF FEDERAL FINANCIAL ASSISTANCE
UZA
ID
Accounting
Classificati
FPC
FY
SEC
Pre viously
A _ _rov d
PP_ e
Amendment
Amount
Total
81760
2008.25.04.31.2
00
12008
04
1 $0.00
$299,936.00
$299,936.00
Total Previously Approved:
$0.00
Total Amendment Amount:
$299,936.00
Total from all Funding Sources:
$299,936.00
\Iternative Fuel Codes
11.12.02 1 BUY REPLACEMENT 35 -FT BUS I Diesel Fuel
Page 3 of 1
ittps: / /ftateamweb.fta.dot.gov /teamweb/ Applications /ViewPrintIViewPrintRes .asp ?GUID = PRODUCTION... 7/17/ M
Jiew Print
xtended Budget Descriptions
11.12.02 1 BUY REPLACEMENT 35 -FT BUS 1 11 $299,936.001 $374,920.001
Bus purchase for replacement of a vehicle that have exceeded 500,000 miles nad 12 years life.
'hanges since the Prior Budget
Unab to find_ch am informati
'art 4. Milestones
11.12.02 BUY REPLACEMENT 35 -FT BUS
1 $299,936 $374,920
part 5. Environmental Findings
111202 BUY REPLACEMENT 35 -FT BUS
1 $299,936 $374,920
Page 4 of 1
= in_din "o. 1- II c
C17 - Purchase of vehicles
The purchase of vehicles by the applicant where the use of these vehicles can be accommodated by existing facilities or by
new facilities which themselves are within a CE.
'art 6: Fleet Status
- ixed Route
Milestone Description
Est. Comp Date
1.
RFP /IFB OUT FOR BID
Jul. 01, 2008
2.
CONTRACT AWARDED
Sep. 01, 2008
3.
FIRST VEHICLE DELIVERED
Apr. 30, 2009
4.
ALL VEHICLES DELIVERED
Apr. 30, 2009
5.
CONTRACT COMPLETE
Jun. 30, 2009
part 5. Environmental Findings
111202 BUY REPLACEMENT 35 -FT BUS
1 $299,936 $374,920
Page 4 of 1
= in_din "o. 1- II c
C17 - Purchase of vehicles
The purchase of vehicles by the applicant where the use of these vehicles can be accommodated by existing facilities or by
new facilities which themselves are within a CE.
'art 6: Fleet Status
- ixed Route
ittps: / /ftateamweb.fta. dot. gov /teamweb/ Applications /V iewPrintIV iewPrintRes .asp ?GUID = PRODUCTION... 7/17/2001
Before
Change
After
I.
Active Fleet
A. Peak Requirement
11
0
11
B. Spares
5
0
5
C. Total (A +B)
16
0
16
D. Spare Ratio (B /A)
45.45%
0.00%1
45.45%
ittps: / /ftateamweb.fta. dot. gov /teamweb/ Applications /V iewPrintIV iewPrintRes .asp ?GUID = PRODUCTION... 7/17/2001
Jiew Print
II.
Inactive Fleet
Comment By:
Debi L Duggan
Date Created:
Jun. 04, 2008
A. Other
0
0
0
Comment:
B. Pending Disposal
0
1
1
reflect a vehicle under Pending Disposal. Need to correct Fleet Status numbers. Also,
C. Total (A +B)
0
1
1
III.
Total (I.0 and II.C)
16
1
17
=feet Replacement
Jnit: #140
Year Manufacture: 1980
\lake /Mod el: GMC /T70204
Vin #:T70204810133
\lonthNear Placed in Revenue:August 20, 1980
4ccumulated Revenue Miles:903,665
Estimated MonthNear taken out of revenue: December 2009
Dondition: Poor
Driginal Grant Purchased Under: CO -05 -0010
'art 7. FTA Comments
3eneral Review
Comment Title:
Oversight
Comment By:
Debi L Duggan
Date Created:
Jun. 04, 2008
Date Updated:
Jul. 02, 2008
Ref Section:
Unknown
Comment:
7/08 -Fleet status has been corrected.
Grant states Pueblo is purchasing a replacement veh., but the Fleet Status does not
reflect a vehicle under Pending Disposal. Need to correct Fleet Status numbers. Also,
grantee needs to be reminded that w /piggy backing, Pueblo is also required to follow all of
the Procurement guidance/ requirements for getting signed certifications, (Pre- Award,
Post Delivery, Bus Testing Rpt., etc.) Pueblo must also have a copy of the original
solicitation & resultant contract to ensure that the original procurement contains as
assignability clause and meets FTA requirements (e.g. competitive award, includes
required clauses, required certs. filed, cost/price analysis conducted, 5 -year contract term.
etc.) Approval will be given once Fleet Status is corrected.
Comment Title:
Civil Rights - Final
Comment By:
Rebecca U Tanrath
Date Created:
Jun. 09, 2008
Date Updated:
None Specified
Ref Section:
Unknown
Comment:
The Office of Civil Rights concurs in the approval of this grant.
Comment Title:
Legal New Comment
Comment By:
Susan Martin
Date Created:
Jun. 02, 2008
Date Updated:
None Specified
Ref Section:
Unknown
Comment:
I did not realize that FTA approved manufacturers.
Page 5 of I
ittps: / /ftateamweb.fta.dot.gov /teamweb /Applications /V iewPrint/ViewPrintRes .asp ?GUID = PRODUCTION... 7/17/2001
Jiew Print
Comment Title:
Civil Rights - Preliminary
Comment By:
Rebecca U Tanrath
Date Created:
Jun. 02, 2008
Date Updated:
None Specified
Ref Section:
Unknown
Comment:
Preliminary review of grantee's civil rights program indicates Title VI is current and a DBE
goal for FY08 was submitted. Before this grant can be processed, the grantee needs to
provide more detailed information on the bus to be purchased, ie lift equippred and meets
ADA compliance requirements and to also ensure the grantee is advised that the transit
vehicle manufacturer (TVM) have an approved DBE goal. A listing of TVMs with approved
DBE goals are posted on FTA's website.
'art 8: Results of Reviews
'he reviewer did not find any errors
'art 9: Agreement
UNITED STATES OF AMERICA
DEPARTMENT OF TRANSPORTATION
FEDERAL TRANSIT ADMINISTRATION
GRANT AGREEMENT
(FTA G -14, October 1, 2007)
Page 6 of 1
)n the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official's electronic signature is
:ntered for this Grant Agreement, FTA has Awarded Federal assistance in support of the Project described below. Upon Execution
if this Grant Agreement by the Grantee named below, the Grantee affirms this FTA Award, and enters into this Grant Agreement
vith FTA. The following documents are incorporated by reference and made part of this Grant Agreement:
1)1" Federal Transit Administration Master Agreement,\" FTA MA(14), October 1, 2007,
http://www.fta.dot.gov/documents/14-Master.pdf
Z) The Certifications and Assurances applicable to the Project that the Grantee has selected and provided to FTA, and
3) Any Award notification containing special conditions or requirements, if issued.
TA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE
'RANTEE DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING THE DATE OF THIS FTA
kWARD SET FORTH HEREIN.
FTA AWARD
=TA hereby awards a Federal grant as follows:
'roj No: CO -04- 0044 -00
3rantee: CITY OF PUEBLO
;itation of Statute(s) Authorizing Project: 49 USC 5309 - Bus and Bus Facilities (FY2006 forward)
:stimated Total Eligible Cost (in U.S. Dollars): $374,920
4 aximum FTA Amount Awarded [Including All Amendments] (in U.S. Dollars): $299,936
\mount of This FTA Award ( in U.S. Dollars): $299,936
rttps: / /ftateamweb.fta.dot.gov /teamweb /Applications /V iewPrintIViewPrintRes .asp ?GUID = PRODUCTION... 7/17/2001
✓iew Print
p aximum Percentagef FT Participation:
Page 7 of I
3 ercentages of Federal participation are based on amounts included in the Approved Project Budget, modified as set forth in the
ext following the Project Description.
JJ S. Departme of Labor Certificati of Public Transport E mploy e e Protective Ar rangements:
Original Project Certification Date: 6/24/2008
'roj Descri ption:
:apital Grant 2008
'he Project Description includes information describing the Project within the Project Application submitted to FTA, and the
\pproved Project Budget, modified by any additional statements displayed in this Grant Agreement, and, to the extent FTA concurs
tatements in other documents including Attachments entered into TEAM -Web.
\warded By:
Ir. Terry Rosapep
tegional Administrator
EDERAL TRANSIT ADMINISTRATION
J.S. DEPARTMENT OF TRANSPORTATION
17/17/2008
CO -04- 0044 -00 Quarterly Narrative Report
Apr. 01, 2008 through Jun. 30, 2008
As Of Jul. 17, 2008
(DRAFT)
No MSIP Report, No FSR
"art 1: Recipient Information
Project Number:
CO -04- 0044 -00
Recipient ID:
1140
Recipient Name:
CITY OF PUEBLO
Address:
1 CITY HALL PLACE, PUEBLO, CO 81003 0000
Telephone:
(719) 553 -2655
Facsimile:
(719) 553 -2698
'art 2: Project Information
Project No:
CO -04- 0044 -00
Brief Desc:
Capital Grant 2008
FTA Project Mgr:
Jennifer Stewart
IStart/End Date:
Jul. D1, 2008 - Dec. 31, 2009
Gross Project Cost:
$374,920
Adjustment Amt:
$0
Total Eligible Cost:
$374,920
Total FTA Amt:
$299,936
ittps: / /ftateamweb.fta. dot. gov /teamweb /Applications /ViewPrintIV iewPrititRes.asp ?GUID= PRODUCTION... 7/17/200!
Jiew Print
State Amt: 1$0
Total Local Amt: 1$74,984
Other Federal Amt: Iso
'art 3; Financial Status Report
- inancia l Status
)ost P lan
Type of Rate
Previous
This Period
Cumulative
A. Total Outlays
$0
$0
$0'
B. Recipient Share of Outlays
$0
$0
$0
C. Federal Share of Outlays
$0
$0
$0
D. Total Unliquidated Obligations
$0
E. Recipient Share of Unliq. Obligations
$0
F. Federal Share of Unliq. Obligations
$0
G. Total Federal Share (C + F)
$0
H. Total Federal Funds
$0
I. Unobl. Bal. of F ed. Funds ( H - G)
$0
)ost P lan
Type of Rate
NIA
Rate
0.00%
Base
$0
Total Amount
$0
Federal Amount
$0
part 4. Milestone /Progress Report
Jo Mileston Re port
Barbara Vidmar, City Council President
Page 8 of I
ittps: / / ftateamweb.fta. dot. gov /teamweb /Applications /V iewPrint'V iewPrintRes .asp ?GUID = PRODUCTION... 7/17/200l