HomeMy WebLinkAbout07813ORDINANCE NO. 7813
AN ORDINANCE APPROVING A COLORADO HISTORICAL SOCIETY GRANT CONTRACT
CHPG #CO -08 -35 BETWEEN THE COLORADO DEPARTMENT OF HIGHER EDUCATION FOR
THE BENEFIT OF THE COLORADO HISTORICAL SOCIETY AND THE CITY OF PUEBLO, A
MUNICIPAL CORPORATION TO PROVIDE FUNDING FOR THE NATIONAL ASSOCIATION OF
PRESERVATION COMMISSIONERS CONFERENCE AND AUTHORIZING THE PRESIDENT OF
CITY COUNCIL TO EXECUTE SAME
WHEREAS, the Colorado Department of Higher Education, Colorado Historical Society,
has awarded a $1,450.00 grant to the City of Pueblo to provide funds to attend the National
Association of Preservation Commissioners Conference; and
WHEREAS, attending the conference will further the goals of the Historic Preservation
Commission as well as raise the experience level of the Commission and Staff,
BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1
Contract CHPG #CO -08 -35 — Funding for the National Association of Preservation
Commissioners Conference, between the Colorado Department of Higher Education for the benefit
of the Colorado Historical Society and the City Of Pueblo, A Municipal Corporation, a copy of which
is attached hereto and incorporated herein, having been approved as to form by the City Attorney,
is hereby approved.
SECTION 2.
Funds not to exceed the amount of $1,450.00 will be reimbursed to the City's General Fund
by the Colorado State Historical Society upon a City staff or Historic Preservation Commissioner's
attendance at the conference and submittal of a reimbursement report.
SECTION 3.
The President of City Council is authorized to execute and deliver said Contract in the
name of and on behalf of the City of Pueblo, a Municipal Corporation, and the City Clerk is directed
to affix the Seal of the City thereto and attest same.
INTRODUCED May 12, 2008
PASSED AND APPROVED: May 27, 2008
6a - 79)3
Background Paper for Proposed
ORDINANCE
AGENDA ITEM # 3 I
DATE: MAY 12, 2008
DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT
JERRY M. PACHECO, DIRECTOR
TITLE
AN ORDINANCE APPROVING A COLORADO HISTORICAL SOCIETY GRANT
CONTRACT CHPG #CO -08-35 BETWEEN THE COLORADO DEPARTMENT OF
HIGHER EDUCATION FOR THE BENEFIT OF THE COLORADO HISTORICAL
SOCIETY AND THE CITY OF PUEBLO, A MUNICIPAL CORPORATION TO PROVIDE
FUNDING FOR THE NATIONAL ASSOCIATION OF PRESERVATION
COMMISSIONERS CONFERENCE AND AUTHORIZING THE PRESIDENT OF CITY
COUNCIL TO EXECUTE SAME
ISSUE
Should the City Council approve a grant contract with the Colorado Historical Society to
budget and allocate $1,450.00 so that one Historic Preservation Commissioner or Staff
member may attend the NAPC Conference?
RECOMMENDATION
Approval of the Ordinance.
The Colorado Historical Society has elected to appropriate Federal Government pass
through money intended for Certified Local Governments for the purpose of
Commissioner and Staff training. To this end, the Colorado Historical Society awarded
a grant to the City of Pueblo to send one Commissioner or Staff member to the National
Association of Preservation Commissioners in New Orleans.
FINANCIAL IMPACT
No local match; the City will budget and allocate $1,450.00, which will be reimbursed.
Form 6- AC- 02A(R5/91)
Department m Agency came
Colorado Historical
Department m Agency number
GCA
R.6c, Number
Approved Routing Waiver
THIS CONTRACT, Made this 2 day of Jti) Y 2008, by and between the State of Colorado
for the use and benefit of the Department of Higher Education, Colorado Historical Society, the
Colorado History Museum, 1300 Broadway, Denver, Colorado 80203, hereinafter referred to as the
State, and the City of Pueblo, hereinafter referred to as the contractor,
WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated and otherwise made
available and a sufficient uncommitted balance thereof remains available for encumbering and
subsequent payment of this contract under Encumbrance Nunber 08- in Fund Number 100 /401
Appropriation Account 046/451 , and Organization OAHP /CLGM
WHEREAS, required approval, clearance and coordination has been accomplished from and with appropriate
agencies; and
WHEREAS, the National Historic Preservation Act of 1966, as amended, provides for grants in aid to state
and local preservation efforts, and for Certified Local Government programs (defined by the Act), and
WHEREAS, the Society, the principal agency established to manage cultural and historic resources,
administers National Historic Preservation Funds, and
WHEREAS, the Contractor has an approved local preservation program that conforms with the State
preservation program and with requirements of the Act as a Certified Local Govenrnent, and
WHEREAS, the Society has determined that the Contractor can provide eligible services as a Certified Local
Government, and that funds are available, and
WHEREAS, this Agreement sets forth the Project Scope of Work, Standards and Specifications, Budget and
Performance Schedule, it will hereinafter be referred to as the Contract and/or the Project,
NOW THEREFORE, it is hereby agreed that
I. REPRESENTATIONS AND WARRANTIES OF THE CONTRACTOR
CONTRACTOR REPRESENTS, WARRANTIES, and COVENANTS that it is a home rule
city, statutory city or town, or county having full power and authority to execute this contract
and perform under its terms and conditions. Further, said execution and performance will not
result in the breach of any terms or provisions of, or constitute any default, under the Contractor's
certificate of incorporation, charter, ordinances; or the like, or any agreement to which the
Contractor is a party if any there be.
2. APPLICABLE STANDARDS: The Contractor agrees that Project work, if applicable, must meet
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the Secretary of the Interior's "Standards and Guidelines for Archaeology and Historic
Preservation" and further that the Contractor shall strictly adhere to all applicable Federal and
State laws and regulations. The Contractor acknowledges that the laws cited in Attachment A
(Exhibits 1 -2) are incorporated as part of this contractual agreement.
3. CONTRACT PERIOD: The term of this contract shall be from March 15, 2008 to
September 15, 2008.
4. CONDUCT OF WORK: During the term of the contract as defined herein, the Contractor shall
undertake and perform the necessary work and services to accomplish the Project Scope of Work,
according to the standards and specifications as agreed upon and described in Attachment B,
Exhibit 1. Work not meeting the Secretary of the Interior's Standards, in the judgement of the
Society, will not be reimbursed.
5. REPORTS: The Contractor shall deliver to the Society quarterly and final reports both fiscal and
programmatic, documenting the progress of the Project as described in the Performance Schedule
located in Attachment D, Exhibit 1. Quarterly reports are due 10 days after the end of each
quarter, final reports are due 10 days after the ending date of the contract. The Contractor further
agrees that reports are to be completed on State forms as provided for in Attachment B, Exhibits 2,
3, 4 and 5. Failure to meet the report deadlines may result in termination of the contract.
6. MATCHING FUNDS: The Contractor agrees to make available the necessary funds to complete
the project and provide matching funds in accordance with the Project Budget as defined in
Attachment C, Exhibit 1, and under the Administrative Requirements and Financial Systems as
identified in Exhibit 2. Further, the Contractor shall abide by the criteria and procedures as set
forth in OMB Circular A -102.
7. CONTRACTOR DESIGNEE: The Contractor agrees to designate a local program administrator
for the duration of the Contract period. The person so designated shall manageand provide
oversight in accomplishment of the Project objectives.
8. AUDIT REQUIREMENTS: The Contractor shall authorize the State and Federal auditors, and
Society representative access to all the records relating to this contract, for audit and inspection
and monitoring of activities and project expenditures. The Contractor shall arrange for
independent audits as prescribed in OMB Circular A -128, the Single Audit Act of 1984. If the
Contractor has a yearly audit conducted by a governmental agency or pivate audit firm, the
relevant portions of the report will be submitted to the Society; if none exists, an independent audit
per OMB Circular, A -128 shall be arranged.
9. ACKNOWLEDGEMENTS: The Contractor agrees to the acknowledgement of National Park
Service funding support when describing or promoting the grant project for any materials,
publications, program literature, audio-visual products or related materials produced as a result of
the grant funds, appropriate acknowledgement and required Equal Emdoyment Opportunity
statement should be given as follows:
a. "The activity that is the subject of this material has been financed in part with Federal funds
from the National Historic Preservation Act, administered by the National Park Service, U.S.
Department of the Interior and for the Colorado Historical Society. However, the contents
and opinions do not necessarily reflect the views or policies of the U.S. Department of the
Interior or the Society, nor does the mention of trade names or commercial prolucts
constitute an endorsement or recommendation by the Department of the Interior or the
Society."
b. "This program receives Federal funds from the National Park Service; Regulations of the
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U.S. Department of the Interior strictly prohibit unlawful discrimination in departmental
Federally - assisted programs on the basis of race, color, national origin, age or handicap.
Any person who believes he or she has been discriminated against in any program, activity,
or facility operated by a recipient of Federal assistance should write to: Director, Equal
Opportunity Program, U.S. Department of the Interior, National Park Service, 1849 C Street,
N.W., Washington, D.C. 20240."
10. RECORDS ADMINISTRATION AND MAINTENANCE: The Contractor shall maintain a
complete file of all records, documents, communications and payments made to the Contractor for
the costs authorized by this contract and in accordance with prescribed administrative rules, as
defined in AttachmenfC, Exhibit 2, and further, the Contractor agrees b retain these records for at
least three years after the project terminates, or until all audits initiated within the threayear period
have been completed, whichever is later. Records shall be maintained in accordance with OMB
Circular A -102 (revised March, 1988) "The New Common Rule for Grants Administration," and
OMB Circular A -87, "Costs Principles for State and Local Governments."
11. SUBCONTRACTS: The Contractor shall be permitted to subcontract portions or all of the tasks
delineated herein, provided prior approval of the Society is secured in writing.
12. COVENANT AGAINST CONTINGENCY FEES: The Contractor warrants that no person or
selling agency has been employed to retain, to solicit, or secure this contract upon agreement or
understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide
employees of reputable established commercial or selling agencies maintained by the Contractor
for the purpose of securing business. For breach or violation of this warranty, theSociety shall
have the right to annul this Contract without liability, or, in its discretion to deduct from the
contract price or consideration, or otherwise recover the full amount of such fee, commission,
percentage, brokerage fee, gift or contingent fee
13. STATUS OF CONTRACTOR: The Contractor shall conduct himself in accordance with State
and Federal laws, and consistent with its obligations to the Society to act in an ethical manner, but
all services shall be performed as an independent contractor or consultant and, further, any and all
claims that might arise under the Workman's Compensation Act on behalf of the Contractor or
other persons while engaged in the performance of the duties and services contemplated, and any
and all claims that might be made by any third person as a result of any act or failure to act, shall
be the Contractor's sole obligation, and the Contractor shall hold the Society harmless from any
liability for any act or failure to act on the part of the Contractor.
14. ADA COMPLIANCE: The Contractor assures the state that at all times during the performance
of this contract that no qualified individual with a disability shall, by reason of such disability, be
excluded from participation in, or denied to benefits of the service, programs, or activities
performed by the contractor, or be subjected to any discrimination by the contractor upon which
assurance the state relies.
15. MINORITY BUSINESS ENTERPRISE PARTICIPATION: It is the policy of the State of
Colorado that Minority Business Enterprises (MBE) and Women Business Enterprises (WBE)
shall have the maximum practicable opportunity to participate in the performance of its
construction grant contracts. The Contractor agrees to use its best efforts to carry out this policy to
the fullest extent practicable and consistent with the efficient performance of the Contract. As
used in this Contract, the term "minority business enterprise" and/or "women business enterprise"
denotes a business, at least fifty percent (50 %) of which isowned by minority/women group
members or, in the case of publicly owed business, at least fifty�one percent (51 %) of the stock of
which is owned by minority/women group members. The Contractor may rely on written
representations by bidders, contractors, and subcontractors regarding their status as
Page 3 of 7 pages
minority/women enterprises and need not conduct an independent investigation.
16. OTHER CONTRACTORS: The Society may undertake or award other contracts for additional
or related work and the Contractor shall fully cooperate with such other contractors and State
employees. The Society may, at its discretion, request the Contractor to review the work of other
contractors and may from time to time require the Contractor to meet with other contractors to
discuss matters of mutual concern.
17. PERFORMANCE OF CONTRACT: Work or services performed, or costs and expenses
incurred prior to the effective date of this contract shall not be reimbursed and are not eligible
expenditures under the terms and conditions of thiscontract.
11. REPRESENTATION OF THE SOCIETY
1. AVAILABILITY OF FEDERAL FUNDS: The Society shall procure National Historical
Preservation Act funds from the National Park Service, U.S. Department of Interior, in a manner
consistent with the National Register Programs Guidelines (NPS49) for the purposes hereof.
Payments to the Contractor are subject to and contingent upon the continuing availability of
Federal Preservation funds for the purpose hereof.
2. CONTRACT REIMBURSEMENT: The Society shall reimburse and pay to the Contractor an
amount not to exceed $1,450.00 upon the satisfactory compliance of the contract conditions.
3. ACCESS TO INFORMATION: The Society agrees to provide the Contractor access to files of
the Office of Archaeology and Historic Preservation containing any information which the Society
and Contractor jointly determine to be necessary to the accomplishment of this contract.
4. PROCEDURES: The Society shall use established billing procedures and reimburse the
Contractor for actual, reasonable and necessary expenses incurred in completing the work pursuant
to this contract, based upon submission, by the Contractor, of required reports supported by such
documentation, as approved and accepted by the Society.
III. GENERAL PROVISIONS
AMENDMENTS AND REVISIONS: No substantial changes in the approved agreement may
occur without prior written approval of the Society. The Contractor shall request prior approval
for transfers among direct cost budget categories when the cumulativeamount of such transfers
exceeds or is expected to exceed ten percent of the total agreement budget, if the revision meets
requirements applicable to OMB Circular A -87 cost principles. Official written notification shall
be transmitted to the Society wherever a Contractor makes a revision for less than ten percent.
Prior notification is also required by the Contractor to add budget items requiring approval for
allocability of costs in accordance with OMB Circular, A -87and A -102, as applicable. Changes to
the Scope of Work or milestone due dates described in the agreement must receive prior written
approval from the Society. Approved changes shall be incorporated in written amendments to this
contract.
2. TERMINATION FOR DEFAULT: Notwithstanding the above provisions, any breach of the
terms and conditions of this contract by the Contractor shall, unless waived in writing by the
Society, constitute a default. Upon default, the Society shall have no obligation to the Contractor,
and the Society may select any remedy as provided and available under law.
3. PROPRIETARY RIGHTS: The Contractor agrees to and does hereby grant to all State agencies,
political subdivisions of the State, and the United States Government irrevocable, nonexclusive,
Page 4 of 7 pages
nontransferable, and royalty-free license to use, according to law, any material or article and use
any method that may be developed as a part of the work under this contract.
4. PROCUREMENT: The Contractor agrees to abide by all procurement regulations relevant to tle
National Park Service, National Register Program Guidelines (NPS -49) as described and set forth
therein. No work or services, paid for wholly or in part with State or Federal funds will be
contracted without the written consent of the Society.
5. ASSIGNMENT: The Contractor shall not assign this contract unless prior written approval is
obtained from the Society. Subject to the foregoing, all of the terms and conditions hereof shall be
binding upon the parties hereto and their respective successors and assigns.
6. NOTIFICATION: Any notice, information, product, or other communication required or
permitted under this contract shall be delivered in person or by mail to the Society's or Contractor's
known address. Notice of cancellation shall be delivered by registered mail, and any changes in
address shall be reported in writing.
7. CONFLICT OF INTEREST: No party to this agreement, and no officer, agent, or employee of
either party to this agreement who exercises any functions or responsibilities in be review or
approval of the performance of this agreement shall participate in any decision relating to this
agreement which would affect their person or pecuniary interest, directly or indirectly. Further, no
member, officer or employee of the Society, including the Colorado Historic Preservation Review
Board, and those who exercise responsibilities with respect to the Society, shall have any interest
in this agreement, except such persons as may provide technical, consultative, or oversight
assistance in a voluntary capacity.
8. TERMINATION FOR CAUSE: The Society may suspend or terminate this agreement in whole,
or in part, at any time before the date of completion, whenever it is determined that the Contractor
has failed to comply with the provisionsof the contract. Further, the Society may unilaterally
terminate this contract at any time:
a) if the Society determines in good faith on the basis of the institution of any action, suit or
proceeding with respect to the project that the consummation ofthis contract would be illegal, or
b) if the contractor defaults under this contract and such default is not fully cured to the
satisfaction of the Society within ten (10) business days after written notice thereof has been sent fo
the Contractor.
9. PROVISIONS AND INCORPORATION: This contract is made in accordance with and shall
be governed by the laws of the State of Colorado and applicable federal laws. Further, this
contract, together with the Special Provisions which follow and the documents inccrporated by
reference, contains the entire agreement between the parties with respect to the project herein and
contained in all of the terms and conditions thereof, and is therefore intended as the complete
integration of all understandings between the ponies.
2AACONTRACT.CLG
(Rev 2/06)
Page 5 of 7 pages
SPECIAL PROVISIONS
(For Use Only with Inter - Governmental Contracts)
1. CONTROLLER'S APPROVAL. CRS 24 -30 -202 (1)
This contract shall not be deemed valid until it has been approved by the Controller of the State of Colorado or such
assistant as he may designate.
2. FUND AVAILABILITY. CRS 24 -30 -202 (5.5)
Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that
purpose being appropriated, budgeted, and otherwise made available.
3. INDEMNIFICATION.
To the extent authorized by law, the Contractor shall indemnify, save, and hold harmless the State against any and
all claims, damages, liability and court awards including costs, expenses, and attorney fees incurred as a result of
any act or omission by the Contractor, or its employees, agents, subcontractors, or assignees pursuant to the terms of
this contract.
No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the
immunities, rights, benefits, protection, or other provisions for the parties, of the Colorado Governmental Immunity
Act, CRS 24 -10 -101 et seq. or the Federal Tort Claims Act, 28 U.S.C. 2671 et seq. as applicable, as now or hereafter
amended.
4. INDEPENDENT CONTRACTOR. 4 CCR 801 -2
THE CONTRACTOR SHALL PERFORM ITS DUTIES HEREUNDER AS AN INDEPENDENT CONTRACTOR AND NOT AS AN
EMPLOYEE. NEITHER THE CONTRACTOR NOR ANY AGENT OR EMPLOYEE OF THE CONTRACTOR SHALL BE OR SHALL BE
DEEMED TO BE AN AGENT OR EMPLOYEE OF THE STATE. CONTRACTOR SHALL PAY WHEN DUE ALL REQUIRED
EMPLOYMENT TAXES AND INCOME TAX AND LOCAL HEAD TAX ON ANY MONIES PAID BY THE STATE PURSUANT TO THIS
CONTRACT. CONTRACTOR ACKNOWLEDGES THAT THE CONTRACTOR AND ITS EMPLOYEES ARE NOT ENTITLED TO
UNEMPLOYMENT INSURANCE BENEFITS UNLESS THE CONTRACTOR OR THIRD PARTY PROVIDES SUCH COVERAGE AND THAT
THE STATE DOES NOT PAY FOR OR OTHERWISE PROVIDE SUCH COVERAGE. CONTRACTOR SHALL HAVE NO
AUTHORIZATION, EXPRESS OR IMPLIED, TO BIND THE STATE TO ANY AGREEMENTS, LIABILITY, OR UNDERSTANDING
EXCEPT AS EXPRESSLY SET FORTH HEREIN. CONTRACTOR SHALL PROVIDE AND KEEP IN FORCE WORKERS'
COMPENSATION (AND PROVIDE PROOF OF SUCH INSURANCE WHEN REQUESTED BY THE STATE) AND UNEMPLOYMENT
COMPENSATION INSURANCE IN THE AMOUNTS REQUIRED BY LAW, AND SHALL BE SOLELY RESPONSIBLE FOR THE ACTS OF
THE CONTRACTOR, ITS EMPLOYEES AND AGENTS.
5. NON - DISCRIMINATION.
The Contractor agrees to comply with the letter and the spirit of all applicable state and federal laws respecting
discrimination and unfair employment practices.
6. CHOICE OF LAW.
The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the
interpretation, execution, and enforcement of this contract. Any provision of this contract, whether or not
incorporated herein by reference, which provides for arbitration by any extrajudicial body or person or which is
otherwise in conflict with said laws, rules, and regulations shall be considered null and void. Nothing contained in
any provision incorporated herein by reference which purports to negate this or any other special provision in whole
or in part shall be valid or enforceable or available in any action at law whether by way of complaint, defense, or
otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder
of this contract to the extent that the contract is capable of execution.
At all times during the performance of this contract, the Contractor shall strictly adhere to all applicable federal and
state laws, rules, and regulations that have been or may hereafter be established.
7. SOFTWARE PIRACY PROHIBITION. Governor's Executive Order D 002 00
No State or other public funds payable under this Contract shall be used for the acquisition, operation or
maintenance of computer software in violation of United States copyright laws or applicable licensing restrictions.
The Contractor hereby certifies that, for the term of this contract and any extensions, the Contractor has in place
appropriate systems and controls to prevent such improper use of public funds. If the State determines that the
Contractor is in violation of this paragraph, the State may exercise any remedy available at law or equity or under
this contract, including, without limitation, immediate termination of the contract and any remedy consistent with
United States copyright laws or applicable licensing restrictions.
8. EMPLOYEE FINANCIAL INTEREST. CRS 24-18 -201 & CRS 24 -50 -507
The signatories aver that to their knowledge, no employee of the State of Colorado has any personal or beneficial
interest whatsoever in the service or property described herein.
Effective Date: July I, 2003
SPECIAL PROVISIONS
THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT
CONTRACTOR:
C .4 1 X Poe L 10
Legal ame of Contracting Entity
84- 6000615
Social Security Number or FEIN
STATE OF COLORADO:
Bill Ritter
GOVERNOR
By
it
4n State Historic Preservation Officer
rthe Executive Director
Department of Higher Education
Signature of Authorized Officer
1 34e6,r4 A. UidY
Print Name & Title of Authorized Officer
CORPORATIONS:
(A corporate attestation is required.)
Attest (Seal) By
(Corporate t retary or Equivelent,or TowNCity /Couray Clerk) (Place corporate seal here, if available.)
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24- 30-202 requires that the State Controller approve all state contracts. This contract is not valid until
the State Controller, or such assistant as he may delegate, has signed it. The contractor Is not authorized to
begin performance until the contract is signed and dated below. if performance begins prior to the date
below, the State of Colorado may not be obligated to pay for the goods and /or services provided.
STATE CO
D-& I, f m
t
By
Date
Effective Date: July 1, 2003
ATTACHMENT A EXHIBIT 1
OMB Approval No. 0348 -0040
ASSURANCES -- NON - CONSTRUCTION PROGRAMS
Note: Certain of these assurances may not be applicable to your project or program. If you have questions, please
contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to
additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant 1 certify that the applicant
1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial
capability (including funds sufficient to pay the non - Federal share of project costs) to ensure proper planning,
management and completion of the project described in this application.
2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State,
through any authorized representative, access to and the right to examine all records, books, papers„ or
documents related to the award; and will establish a proper accounting system in accordance with generally
accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or
presents the appearance of personal or organizational conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding
agency.
5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. 47284763) relating to prescribed
standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in
Appendix A of OPM's Standards for a Merit System of Personnel Administration (5C.F.R. 900, Subpart F.)
6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a)
title VI of the Civil Rights Act of 1964 (P.L. 88 -352) which prohibits discrimination on the basis of race,
color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-
1683, and 1685- 1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the
Rehabilitation Act of 1973, as amended (29 U.S.C. 794), which prohibits discrimination on the basis of
handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101- 6107), which prohibits
discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92 -255), as
amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91 -616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism; (g) 523 and 527 of the Public Health Service
Act of 1912 (42 U.S.C. 290 dd -3 and 290 ee -3) as amended, relating to the confidentiality of alcohol and
drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. 3601 et seq.), as
amended, relating to nondiscrimination in the sale, rental or financing of housing; (I) any other
nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being
made; and Q) the requirements of any other nondiscrimination statute(s) which may apply to the application.
7. Will comply, or has already complied, with the requirements of Titles 11 and III of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91 -646) which provide for fair and
equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally
assisted programs. These requirements apply to all interests in real property acquired for project purposes
regardless of Federal participation in purchases.
8. Will comply with the provisions of the Hatch Act (5 U.S.C. 1501 -1508 and 7324 -7328) which limit the
political activities of employees whose principal employment activities are funded in whole or in part with
Federal funds.
9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. 276a to 276a -7), the
Copeland Act (40 U.S.C. 276c and 18 U.S.C. 874), and the Contract Work Hours and Safety Standards Act
(40 U.S.C. 327 -333), regarding labor standards for federally assisted construction subagreements.
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10. Will comply, if applicable, with flood insurance purchase requirements of Section 102 (a) of the Flood
Disaster Protection Act of 1973 (P.L. 93 -234) which requires recipients in a special flood hazard area to
participate in the program and to purchase flood insurance if the total cost of insurable construction and
acquisition is $10,000 or more.
IL Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution
of environmental quality control measures under the National Environmental policy Act of 1969 (P.L. 91-
190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c)
protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance
with EO 11988; (e) assurance of project consistency with the approved State management program developed
under the Coastal Zone Management Act of 1972 (16 U.S.C. 1451 et seq.); (f) conformity of Federal actions
to State (Clean Air) Implementation Plans under Section 176 (c) of the Clean Air Act of 1955, as amended
(42 U.S.C. 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking
Water Act of 1974, as amended, (P.L. 93 -523); and (h) protection of endangered species under the
Endangered Species Act of 1973, as amended, (P.L. 93 -205).
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. 1271 et seq.) related to protecting
components or potential components of the national wild and scenic river system.
13. Will assist with the awarding agency in assuring compliance with Section 106 of the National Historic
Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic
properties), and the Archaeological and Historic Preservation Act of 1974 (I6 U.S.C. 469a -1 et seq.).
14. Will comply with P.L. 93 -348 regarding the protection of human subjects involved in research, development,
and related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89.544, as amended, 7 U.S.C. 2131 et
seq pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or
other activities supported by this award of assistance.
16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. 4801 et seq.) which prohibits
the use of lead based paint in construction or rehabilitation of residence structures.
17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit
Act of 1984.
18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and
policies governing this program.
Title
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ATTACHMENT A EXHIBIT 2
U.S. Department of the Interior
Certifications Regarding Debarment, Suspension and Other Responsibility Matters,
Drug -Free Workplace Requirements and Lobbying
Persons signing this form should refer to the regulations referenced below for complete instructions:
Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions -
(The prospective primary participant further agrees by submitting this proposal that It will include the clause entitled,
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered
Transaction," provided by the deperbnent or agency entering into this covered transaction, without modification, in all
lower tier covered transactions and in all solicitations for lower tier covered transactions. See below for language to be
used; use this form for certification and sign; or use Department of the Interior Form 1954 (DI- 1954). See Appensdix
A of Subpart D of 43 CFR part 12).
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered
Transactions - (See Appendix B of Subpart Dof 43 CFR Part 12)
Certification Regarding Drug -Free Workplace Requirements - Alternate I. (Grantees Other Than Individuals) and
Alternate H. (Grantees Who are Individuals) - (See Appendix C of Subpart D of 43 CFR part 12)
Signature on this form provides for compliance with certification requirements under 43 CFR Parts 12 and 18. The
certifications shall be treated as a material representation of fact upon which reliance will be placed when the
Department of the Interior determines to award the covered transaction, grant, cooperative agreement or loan.
PART A:. Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary
Covered Transactions
CHECK IF THIS CERTIFICATION IS FOR A PRIMARY COVERED TRANSACTION AND IS
APPLICABLE.
(1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;
(b) Have not within a three -year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or
contract under a public transaction; violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statement, or receiving stolen property;
C Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of
this certification; and
(d) Have not within a three -year period preceding this application/proposal had one or more public
transactions (Federal, State or local) terminated for cause or default.
(2) Where the prospective primary participant in unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to the proposal.
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PART B: Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -
Lower Tier Covered Transactions
CHECK IF THIS CERTIFICATION IS FOR A LOWER TIER COVERED TRANSACTION AND IS
APPLICABLE.
(I) The prospective lower tier participant certifies, by submission of this proposal, that neither It nor Its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
PART C: Certification Regarding Drug -Free Workplace Requirements
CHECK IF THIS CERTIFICATION IS FOR AN APPLICANT WHO IS NOT AN INDIVIDUAL
Alternate 1. (Grantees Other Than Individuals)
A. The grantee certifies that It will or continue to provide a drug -free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use or a controlled substance is prohibited in the grantee's workplace and
specifying the actions that will be taken against employees of violation of such prohibition;
(b) Establishing an ongoing drug -free awareness program to inform employees about --
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring
in the workplace;
C Making it a requirement that each employee to be engaged in the performance of the grant be given
a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will —
(1) Abide by the terns of the statement; and
(2) Notify the employer in writing of his or her conviction for a
violation of a criminal drug statute occurring in the workplace no later than five calendar
days after such conviction;
(e) Notify the agency in writing, within ten calendar days after receiving notice under subparagaraph
(d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of
convicted employees must provide notice, including position title, to every grant officer on whose
grant activity the convicted employee was working, unless the Federal agency has designated a
central point for the receipt of such notices. Notice shall include the identification number(s) of
each affected grant.
(t) Taking one of the following actions, within 30 calendar days of receiving notice under
subparagraph (d)(2), with respect to any employee who is so convicted --
(1) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended: or
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(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State or local health, law
enforcement, or other appropriate agency.
(g) Making a good faith effort to continue to maintain a drug -free workplace through
implementation of paragraphs (a), (b), (c), (d), (e) and (f).
B. The grantee may insert in the space provided below the site(s) for the performance of work done in
connection with the specific grant:
Place of Performance (Street address, city, county, state, zip code)
Check if there are workplaces on file that ate not identified here.
PART D: Certification Regarding Drug -Free Workplace Requirements
CHECK IF THIS CERTIFICATION IS FOR AN APPLICANT WHO IS AN INDIVIDUAL
Alternate II. (Grantees Who Are Individuals)
(a) The grantee certifies that, as a condition of the grant, he or she will not engage in the unlawful
manufacture, distribution, dispensing, possession, or use of the controlled substance in conducting
any activity with the grant.
(b) If convicted of a criminal drug offense resulting from a violation occurring during the conduct of
any grant activity, he or she will report the conviction, in writing, within 10 calendar days of the
conviction, to the grant officer or other designee, unless the Federal agency designates a central
point for the receipt of such notices. When notice is made to such a central point, it shall include
the identification number(s) of each affected grant.
PART E: Certification Regarding L000ying
Certification for Contracts, Grant, Loans, and Cooperative Agreements
CHECK _ IF CERTIFICATION IS FOR THE AWARD OF ANY OF THE FOLLOWING AND THE AMOUNT
EXCEEDS $100,000; A FEDERAL. GRANTOR COOPERATIVE AGREEMENT; SUBCONTRACT, OR
SUBGRANT UNDER THE GRANT OR COOPERATIVE AGREEMENT.
CHECK _ IF CERTIFICATION IS FOR THE AWARD OF A FEDERAL LOAN EXCEEDING THE AMOUNT
OF $150,000 OR A SUBGRANT OR SUBCONTRACT EXCEEDING $100,000 UNDER THE LOAN.
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal
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contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -
LLL, "Disclosure Form to Report Lobbying," in accordance with ils instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for
all subawards at all times (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by
Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil
penalty of not less than 510,000 and not more than S100,000 for each such failure.
As the certifying official, I here certify that the above specified certifications are true.
SIGNA
OFFICIAL
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ATTACHMENT B EXHIBIT 1
PROJECT SCOPE OF WORK STANDARDS AND SPECIFICATIONS
Co mmission and Staff Training at the NAPC Forum in New O rleans in July 2008
Project Title
Project Number CO -08 -35
1. PROJECT PURPOSE
To train one staff or commission member at the NAPC Forum in July 2008
2. SPECIFICATION OF WORK
QVII
3. REOIJWD STANDARDS
NA
4. PROD CTS: The following products will be delivered to the Society as set forth in
Attachment D.
a) Financial Report (Attachment B, Exhibit
b) Final Project Report (Attachment B Exhibit
c) A summary from each participant listing the sessions and events attended and comments on the
Forum regarding its benefits or lack thereof and suggestions for improvement
Page 1 of 2 pages
ATTACHMENT B EXHIBIT 2
INTERIM PROJECT STATUS REPORT
CLG N
Project Title
Project Number
Please check one:
Interim report # 1 (__ to
Interim report # 2 to
Interim report # 3 ( to
Interim report # 4 ( to
Please check one:
Original projection
Amendment
Print or type legibly. Complete each section (if not applicable, answer NA).
Column A: List all project products /deliverables (refer to Attachment B, Exhibit 1
"Project Scope of )Work, Standards and Specifications" of your contract).
Column B: Indicate the original projection or anticipated completion date for that
particular product per the contract agreement.
Column C: Indicate with a yes/no whether or not that particular product is being
submitted this quarter or what numerical amount of the product is being submitted.
Column D: Indicate the cumulative actual or percentage (%) completed at this time.
A. Products/Deliverables
B. Original
Projection/Completion
Date
C.
yes or No this period?
D. Cumulative actual or %
completed at this time.
1.
2.
3.
4.
5.
6.
7.
8.
COMMENTS:
Prepared by: Signature /Print name /Title Date
Approved: Colorado Historical Society Date
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ATTACHMENT C
PROJECT BUDGET
Commission and Staff Training at NAPC Forum in New O rleans in July
Project Title
Project Number
CATEGORIES
1. Personnel
A)
B)
C)
2. Contractual
A)
B)
C)
3. Travel
A) $1,450 based upon $13 5 registration fee, $420.40 lodging for four nights, $450
for airfare, $295 per diem at $59 per day, $45 for airport parking based upon $9 per day, $26 for
shuttle from NOLA airport to French Quarter, $60.60 for conference tours and mileage to from DIA
or Colorado Springs airport at 46 cents per mile)
B)
C)
4. Materials, supplies and other expenses (identify)
A)
B)
C)
TOTAL
$1,450.00,
The contractor shall not be reimbursed for any cost incurred outside of the contract terms.
*Includes award amount and local matching share.
1/a:aUccAI.cl9
ATTACHMENT D
PROJECT PERFORMANCE AND PAYMENT SCHEDULE
Co mmission and Staff Training at NAPC Forum in New Orleans in J uly
Project Title
CO -08 -35
Project Number
PRODUCTS DATE DUE
Financial report;
Final Project Report
Participant summaries 9/15/08
$1,450
SOCIETY RESPONSE PAYMENT
Review and approve