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HomeMy WebLinkAbout07788ORDINANCE NO. 7788 AN ORDINANCE ACCEPTING A STATE AVIATION SYSTEM GRANT CONTRACT FROM THE COLORADO DEPARTMENT OF TRANSPORATION COLORADO AERONAUTICAL BOARD FOR PROVISION OF AVIATION MANAGEMENT INTERNSHIP AT PUEBLO MEMORIAL AIRPORT AND AUTHORIZING THE PRESIDENT OF THE CITY COUNCIL TO EXECUTE THE GRANT CONTRACT WHEREAS, The General Assembly of the State of Colorado declared in Title 43 of the Colorado Revised Statutes, Article 10, 1991 ( "the Act ") in C.R.S. 43 -10 -101 "...that there exists a need to promote the safe operations and accessibility of general aviation in this state; that improvements to general aviation transportation facilities will promote diversified economic development across the state; and that accessibility to airport facilities for residents of this state is crucial in the event of a medical or other type of emergency... ". 2. The Act created the Colorado Aeronautical Board ( "the Board ") to establish policies and plans for the growth and development of aviation in the state, and to establish procedures for the administration and distribution of monies credited to the aviation fund to be used solely for aviation purposes at public - accessible airports, including procedures for the state aviation system grant program. SEE C.R.S. 43 -10 -105 of the Act. 3. The Act created the Division of Aeronautics ( "the Division ") to support the Board in fulfilling its duties. The duties of the Division in supporting the Board include providing administrative support to the Board in the distribution of monies credited to the aviation fund for aviation purposes, providing advisory assistance to airports providing access to the public, including technical and planning assistance, and implementing /administering the state aviation system grant program established solely for aviation purposes. SEE C.R.S. 43 -10 -103 and C.R.S. 43- 10 -108.5 of the Act. 4. Any entity operating a public - accessible airport in the state may apply to the Division for a state aviation system grant to be used solely for aviation purposes. SEE C.R.S. 43 -10- 102(3) and 43 -10- 108.5(2) of the Act. 5. The Applicant, City of Pueblo which owns and operates Pueblo Memorial Airport is a public - accessible airport or an entity operating such an airport in the state and has filed an application with the Division and the Board for a state aviation system grant to be used solely for aviation purposes. 6. The Division is authorized to assist only those public - accessible airports or entities operating such airports that request assistance by means of a resolution passed by the governing board of the airport or entity and forwarded to the Division. SEE C.R.S. 43 -10- 103(5) of the Act. 7. The Applicant understands that if it is awarded a grant by the State, any disbursement of grant funds to the Applicant shall be contingent upon the prior receipt by the State of a resolution that has been adopted by the duly authorized governing body of the Applicant and that expressly satisfies certain grant procedures and requirements, as described below. 8. The Applicant desires to request such grant assistance by means of a resolution passed by Applicant's duly authorized governing board, in order to comply with C.R.S. 43 -10- 103(5) of the Act and to satisfy certain grant procedures and requirements. The Applicant intends that the resolution: a) designate the individual authorized by the Applicant to execute the application on its behalf and to act in all related matters as the Applicant's Project Director for the project proposed in the Application, as described in the Division's Grant Program Project Management Manual ( "the Manual "); and b) commit the Applicant to comply with all terms and conditions of the application and all guidelines, policies, procedures, and requirements described in the Manual if a grant for the project is awarded to the Applicant by the Board; and c) obligate the Applicant to appropriate or otherwise make available in a timely manner sufficient funds, if any, that are required from the applicant for the application project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The City Council of the City of Pueblo, the duly authorized governing body of the City of Pueblo as the grant Applicant, hereby formally requests assistance from the Colorado Aeronautical Board and the Division of Aeronautics in the form of a State Aviation System Grant, a copy of which is attached hereto. The City of Pueblo states that such grant shall be used solely for aviation purposes, as determined by the State, and as generally described in the Application. The President of the City Council is authorized to execute and deliver the Contract in the name of the City of Pueblo. SECTION 2_ The City of Pueblo hereby designates the Director of Aviation as the Internship Director, as described in the Internship Grant Contract, and authorizes the Internship Director to act in all matters relating to the internship for and on its behalf. SECTION 3_ The City of Pueblo has appropriated funds in the amount of $15,600, which will be expended from the 2008 Airport budget. SECTION 4. The City of Pueblo hereby accepts all guidelines, procedures, standards, and requirements described in the Contract as applicable to the performance of the internship and hereby approves the Internship Grant Contract submitted by the State, including all terms and conditions contained therein. INTRODUCED Aoril14.2008 PASSED AND APPROVED: April 28, 2008 ORS 71 S ,� ED CD 4 Background Paper for Proposed ORDINANCE AGENDA ITEM # 23 DATE: April 14, 2008 DEPARTMENT: AVIATION - JERRY BRIENZA, DIRECTOR OF AVIATION TITLE AN ORDINANCE ACCEPTING A STATE AVIATION SYSTEM GRANT CONTRACT FROM THE COLORADO DEPARTMENT OF TRANSPORATION COLORADO AERONAUTICAL BOARD FOR PROVISION OF AVIATION MANAGEMENT INTERNSHIP AT PUEBLO MEMORIAL AIRPORT AND AUTHORIZING THE PRESIDENT OF THE CITY COUNCIL TO EXECUTE THE GRANT CONTRACT ISSUE Should City Council accept assistance from the Colorado Aeronautical Board in the form of a state aviation system grant for provision of aviation management internship at the Pueblo Airport. RECOMMENDATION Approval of this Ordinance BACKGROUND This grant is for the Colorado Airport Management Internship Program. The program allows the Airport to engage an intern who is an aviation management student for a period of twelve months beginning July 1, 2008 through June 30, 2009. The student will be involved in all aspects of aviation from management to maintenance. FINANCIAL IMPACT The City is responsible for paying a minimum of 50% of the intern's compensation, an amount not - less -than $6.00 per hour for forty -hour week through the entire period of the internship, excluding unpaid vacation entitlements. The City also will provide PERA and workman's compensation coverage during the tenure of the internship. The State will contribute a maximum amount of $6.00 per hour for assistance in the City's payment for the intern services. The State shall have no obligation beyond this maximum amount. The estimated total costs of the State participation are not to exceed $12,000. Funds in the amount of $15,600 have been budgeted in the 2008 Airport Budget for this internship. The total estimated cost of the Internship Program is $27,600. 3 'SAY J ?008 fro 4' iQ I oco 43 S GRANT CONTRACT For PROVISION OF AVIATION MANAGEMENT INTERNSHIP By this agreement, made this 14th day of April, 2008 between the City of Pueblo which owns and operates Pueblo Memorial Airport, FEIN: 8460006158 (herein referred to as "the Airport") and the Colorado Department of Transportation, Colorado Aeronautical Board and Colorado Division of Aeronautics (herein referred to as "the State "), Airport agrees to provide an internship in the manner described in Attachment A, for a period of twelve months beginning July 1, 2008. Contract accounting is as follows: V009G-033: G/L 4511000010 WHEREAS, the Airport has special projects designed to enhance the overall capabilities of the airport to serve the aviation purposes of the community, each requiring a concentration of effort for a limited duration by a skilled individual; and - WHEREAS, the State is mandated to administer a State grant program (C.R.S. 43- 10- 103(g)) for aviation purposes, as defined in C.R.S. 43 -10- 102(3) and promote growth and development of aviation in the State (C.R.S. 43- 10- 105(d)) and must be used exclusively for aviation purposes; WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated and otherwise made available, and a sufficient unencumbered balance thereof remains available for payment in Appropriation Code 033, Contract Encumbrance Number V009G -033: GL 45511000010: and WHEREAS, the Board and the Division have established criteria to evaluate applications for Airport Management Internships and to distribute grant program funds; WHEREAS, the Airport has submitted to the State a letter of interest seeking financial assistance in the provision of an internship to a student who is enrolled in an institution of higher - learning which has an accredited four -year degree program in Aviation Management or enrolled in a Colorado institution of higher - learning or is a recent graduate of an accredited institution of higher learning which has an accredited four -year degree program in a management - related discipline; and WHEREAS, in consideration of the State's financial assistance, the Airport desires to define, and to require the intern to perform only work that serves "aviation purposes ", as defined in C.R.S. 43 -10- 102(3); WHEREAS, the Airport has shown financial responsibility for compensation to the designated intern and described hereafter; WHEREAS, the State concurs with Airport's qualifications to act as intern sponsor as described the Airport's letter of interest; NOW, THEREFORE, the parties do mutually agree as follows 1. The Airport agrees to engage intern who is a student who is either currently enrolled in a four -year aviation management degree program or is currently enrolled in a Colorado institution of higher - learning which has an accredited four -year degree program in a management - related degree for a period of twelve months from July 1. 2008 through June 30. 2009 for performance of services described in APPENDIX A hereto attached and made a part hereof. The Airport further agrees to participate in the recruitment, interview, selection and orientation of intern during the period immediately preceding the initiation of airport internship period. 2. RESPONSIBILITIES The Airport hereby agrees to adhere to the following: a) to be solely responsible to provide job duties by the intern that will directly relate to "aviation purposes" as defined in C.R.S. 43 -10- 102(3) including airport operations /management to enhance the airport's ability to serve the aviation community in those areas; and to abide by the provisions of Twelve Month Syllabus hereafter identified as Attachment B in order to provide meaningful and worthwhile development of the aviation community. b) to be solely responsible to provide supervision and direction of the intern in the execution of the determined activities and to interact with staff persons from the institution of higher learning from which the intern was recruited, for the purpose of making regular, periodic assessments of the intern's progress. The Airport further agrees to assign airport staff to act as intern supervisor and coordinate intern activities with staff persons from the institution of higher learning from which the intern was recruited for the purpose of providing the best possible learning experience for the intern and the aviation enhancement of the Airport. C) to be responsive to the inquiries of the CDOT- Aeronautics Division's Advisory Council during its annual review of the airport internship program and to provide such information as is deemed necessary for that Council to make realistic and meaningful adjustments to the internship program as needed. COMPENSATION The Airport shall compensate the intern as provided below: The Airport shall pay a minimum of 50% of the intern's compensation, an amount not - less -than $6.00 per hour for forty -hour week through entire period of internship. Airport further agrees to provide PERA and workman's compensation coverage during the tenure of the internship. The State shall contribute to the Airport the maximum amount of $6.00 per hour for assistance in the Airport's payment for the intern services. The State shall have no obligation beyond this maximum amount and the State obligation is subject to availability of funds. The Airport expressly recognizes that the contract is to be paid, reimbursed, or otherwise compensated with State funds for the purpose of contracting for the service of an intern as provided herein, and therefore, the contractor expressly understands and agrees that all its rights, demands and claims to compensation arising under this contract are contingent upon availability of such State funds. In the event that such funds or any part thereof are not available to the State, the State can immediately terminate or amend this contract. The Airport agrees to provide Quarterly written documentation of the status of the Internship, as well as completed CDAG Form - Aviation Claims for Costs Incurred to the CDOT- Division of Aeronautics not later than 30 days following the conclusion of each quarterly period. Provided with CDAG Form - Aviation Claim for Costs Incurred shall be required proof of local participation in the form of pay statements of other appropriate documentation of wages. The estimated total costs of the state participation are not to exceed $12,000.00. Subject to the conditions of the Contract, the State and Grantee shall participate in providing this estimated total cost amount as follows: Maximum State Amount: $ 12,000.00 Grantee Local Match Amount (excluding benefits): $ 12,000.00 Other Amount(s) (federal /private /etc.) 00.00 Total Program Costs: $ 24,000.00 The maximum State share amount of the Contact shall be comprised entirely and exclusively of moneys from the C.R.S. 43 -10 -109, Aviation Fund, made available by the Board to the grant program. The Grantee shall make a complete file of all records, communication and other written materials that pertain to the performance of the work under this Contract including, without limitation, all cost records. The Grantee shall maintain such a file for a period of not less than three (3) years after the date of termination of this Contract, or for such longer period as may be necessary to resolve any matters that may be pending. The Grantee shall permit the State to audit and /or inspect its records for the work during the term of this Contract and for a period of not less than three (3) years following the termination of this Contract, in order to verify appropriate use of State funds, to assure compliance with the terms hereof, and to evaluate the performance of the work. The term of this Contract shall commence on the date this Contract is approved in writing by the State Controller or designee ( "the effective date ") as evidenced by the date indicated in Paragraph 1 of Page 1 of this document, and shall terminate no later than June 30. 2009 unless otherwise terminated as provided herein. 4. TERMINATION FOR CAUSE If, for any cause, the Airport or Intern shall fail to fulfill in a timely and proper manner their obligations under this Contract, or if covenants, agreements and stipulations of this Contract shall be violated, the State shall thereupon have the right to terminate this Contract for cause by giving written notice to the Airport and Intern of such termination and by specifying the effective date thereof, at least thirty (30) days before the effective date of the termination. 5. TERMINATION FOR CONVENIENCE The State may terminate this Contract at any time the State determines the purposes of the agreement would no longer be served by completion of the Contract. The State shall effect such termination by giving written notice of termination to the Airport and Intern and specifying the effective date thereof, at least thirty (30) days before the effective date of such termination. City's obligation hereunder for the period from July 1, 2008 through June 30, 2009 is subject to adoption by Pueblo Memorial Airport of a budget providing for payment as required herein. City shall give written notice to the State of failure to provide adequate budget for the period herein identified at least 30 days prior to termination of the contract. Q This Contract constitutes the entire understanding of the parties hereto and no changes, amendments, or alterations shall be effective unless in writing and signed by all parties involved. 7. NONASSIGNMENT OF CONTRACT This Contract is intended to secure the participation of the above -named airport in the State airport internship program and is an agreement between the State and the airport. No assignment, transference, delegation or sublet of this Contract or any interest therein without the prior written consent of the State shall be made by the Airport. 8. COVENANT The validity, enforceability, and interpretation of any of the clauses of this Contract shall be determined and governed by the laws of the State of Colorado. 9. NONDISCRIMINATION There shall be no discrimination against any person participating in the airport internship program pursuant to this Contract in any manner forbidden by law. This Contract shall not confer any benefits to any person not a party hereon. 10. CONFLICTS OF INTERESTS No officer, employee, director or agent of the Airport shall participate in any decision relating to this Contract which affects his /her personal interest or the interest of a corporation, partnership or association in which he /she is directly or indirectly interested, nor shall any such person have any interest, direct or indirect, in this Contract or the provisions thereof. The Airport shall perform its duties hereunder as an independent contractor and not as an employee. Neither the Airport nor any agent or employee of the Airport shall be or shall be deemed to be an agent or employee of the State. The Airport shall pay when due all applicable employment taxes and income tax withholding, worker's compensation and unemployment compensation insurance in the amounts required by law, and shall be solely responsible for the acts of the Intern. 11. RESOLUTION OF INTENT The Airport shall submit to the State with the executed Contract a resolution (Attachment D) that has been duly adopted by the governing body of the Airport. That resolution must expressly: A. Designate a particular individual as the 'Internship Director" to act as program supervisor for the duration of the airport internship; B. Authorize the Internship Director to take all steps and perform all necessary functions in connection with the internship as are directed by this Contract and the agreements (verbal and written) made with the institution of higher learning during the tenure of the internship; C. Authorize the signatory named therein to execute the Contract on behalf of the Airport; D. Indicate that the Airport has taken or will take all necessary actions to appropriate or has otherwise made available all funds that the Airport is required to provide for the work under the Contract; Accept and approve all terms and conditions of the Contract. SPECIAL PROVISIONS 1. CONTROLLER'S APPROVAL. CRS 24 -30 -202 (1) This contract shall not be deemed valid until it has been approved by the Councillor of the State of Colorado or such assistant as he may desigunim. 2. FUND AVAILABILITY. CRS 24 -30 -202 (5.5) Financial obligations of the State of Colorado Payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. 3. INDEMNIFICATION. The Contractor shall indmrmify, save, and hold harmless the State, its employees and agents, against any and all claims, damages, liability and count awards including costs, expenses, and attomey fees incurred as a result of sty act or omission by the Contractor, or its employees, agents, subcontractors, or assignees pursuant to the terns of this contract. No term or condition of this contract shall be construed or interpreted as a waiver, express rr implied, of any of the immunities, rights, benefits, protection, or other Provisions for the parties, ofthe Colorado Governmental Immunity Act, CRA 24 -10 -101 et seq. or the Federal Tort Claims Act, 28 U.S.C. 2691 of seq. as applicable, as now or hereafter amended. 4. INDEPENDENT CONTRACTOR. 4 CCR 801 -2 THE CONTRACTOR SHALL PERFORM ITS DUTIES HEREUNDER AS A5 NOR ANY AGENT OR EMPLOYEE OF THE CONTRACTOR SHALL BE OR PAY WHEN DUE ALL REOUIRED EMPLOYMENT TAXES AND INCOME AND SHALL BE S. NON - DISCRIMINATION. EMPLOYEE. NEITHER THE CONTRACTOR The contractor agees to comply with the letter and the spirit of all applicable state and federal laws respecting discrimination and unfair employment practices. 6. CHOICE OF LAW. The laws of the State of Colorado and mien and regulations issued pursuant thereto shall be applied in the interpretation, execution, and enforcement of this contract. Any provision of this contract, whether or not incorpnrated herein by reference, which provides for arbitration by any extra- judicial body or person or which is otherwise in conflict with said laws, rules, and regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which nations to negate this or any other special provision in whole or in pan shall be valid or ea fomeable or available in any action at law whether by way of complaint, defense, or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this contract to the extent that the contract is capable of execution. At all times during the performance of this contrail, the Contractor shall smelly adhere to all applicable federal and State laws, rules, and regulations that have been or may hereafter be established 7. SOFTWARE PIRACY PROHIBITION Governor's Executive Order D 002 00 No State or other public funds pavable under this Contract shall be used for the acquisition, operation, or maintenance of computer software in violation of United States copyright laws or applicable licensing restrictions. The Contractor hereby certifies thin, for the term of this Contract and any extensions, the Contractor has in place appropriate systems and controls to prevent such improper use of public funds. If the State determines that the Contractor is in violation of this paragraph, the State tray exercise any remedy available at law or equity or under this Contracts including, without limitation, immediate termination of the Contract and sty remedy consistent with United States copyright laws or applicable licensing restrictions. 8. EMPLOYEE FINANCIAL INTEREST. DEB 2418- 201 & CRS 24 -50 -507 The signatories aver tharto their knowledge, no employee of the State of Colorado has any personal or beneficial interest whatsoever in the service or property described herein. 9. ILLEGAL ALIENS — PUBLIC CONTRACTS FOR SERVICES. CRS 8 -17.5 -101 and Public Law 208,104" Congress, as amended and expanded in Public Law 156,108"' Congress, as amended The Contractor certifies that the Contractor shall comply with the provisions of CRS a -1Z5 -101 et seq. The Contractor shall not knowingly employ or contract with an illegal alien to perform work under this contractor enter into a contract with a subcontractor that knowingly employs or contracts with an Illegal alien. The Contractor represents, warrants, and agrees that it (i) has verified that it does not employ any Illegal aliens, through participation in the Basic Pilot Employment Verification Program administered by the Social Security Administration and Department of Homeland Security, or (it) otherwise will comply with the requirements of CRS 8-17.5 - 101(2)(b)(I). The Contractor shall comply with all reasonable requests made in the course of an Investigation by the Colorado Department of Labor and Employment. If the Contractor fails to comply with any requirement of this provision or CRS 8- 17.5 -101 et seq., the State may terminate this contract for breach and the Contractor shall be liable for actual and consequential damages to the State. Effective Date: July 1, 2006 THE PARTIES HERETO HAVE EXECUTED THIS AGREEMENT GRANTEE: S EF COL AD �� Pueblo Memorial Airport Aeronautics Division Director F EIN No: 846000615B Department of Transportation Authorized Signature Barbara Vidmar President of City Counci Print Name of Authorized Officer (Place seal here, if available.) ATTE (Seal) by ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER CRS 24 -30 -202 requires that the State Controller approve all state contracts and agreements. The agreement is not valid until the State Controller, or such assistant as he may delegate, has signed it. The contractor is not authorized to begin performance until the agreement is signed and dated below. If performance begins prior to the date below, the State of Colorado may not be obligated to pay for the goods and /or services provided APPENDIX A APPENDIX - A DESCRIPTION OF INTERNSHIP The internship is sponsored by CITY OF PUEBLO which owns and operates PUEBLO MEMORIAL AIRPORT is an on- the -job training program in airport management designed to meet the aviation purposes of the airport and the community. The airport management intern is to directly aid and assist the general manager of the Airport in the coordination, control, operation, maintenance and use of the airport for aviation purposes, in accordance with policies and standards as prescribed by the airport's governing body. The intern is responsible to the airport manager for the accurate and timely completion of assigned written and oral reports relating to the investigation, analysis, inspection and preliminary evaluation of aviation and airfield management. Examples of duties assigned to the intern include, but are not limited to, the following: 1. Aid in the planning, direction and supervision of all airport operations and related public service for which the Airport is responsible to provide better accessibility to airport facilities in the case of medical or other type emergency. 2. Assist the general manager of the Airport in the establishment of operating rules and regulations affecting the use of airport buildings, grounds and services, including making recommendations of methods for improvement in airport operations to better provide for the economic development of the community. 3. Monitor Airport's noise compliant hot -line as appropriate and investigate possible violations reported thereon to promote aviation safety. 4. Aid in the preparation of the Airport's operations and certification manuals and emergency plan as prescribed by the Federal Aviation Administration certification procedures and assist in the updating of those documents to better serve the safe operation and accessibility of aviation in this state. 5. Aid staff in the preparation and submission of Airport annual operating budget and in the initiation and preparation of budget proposals for Airport capital expenditures for aviation purposes. 6. Perform semi - skilled and unskilled work in the maintenance and repair of runways, taxiways, buildings, hangars, lands and other airport facilities to provide safe aviation operations for the community and which leads to the development of public facilities for aviation purposes. 7. Perform tasks related to the maintenance and self- inspection of the airport facilities in accordance with the provisions of federal aviation regulations and to insure maintenance of the state aviation system plan. ATTACHMENT A ATTACHMENT A AIRPORT INTERNSHIP The State of Colorado, Department of Transportation- Division of Aeronautics herein offers an internship program focused on airport operations and management for the purpose of enhancing the aviation system in the state. There will be a number of both immediate and long -term benefits realized by the participating airports, the students, and the citizens of Colorado. The student will benefit by gaining actual experience and exposure in his /her field of study. The airport will benefit by gaining an enthusiastic worker who wants to learn as much as possible in this specific area. The aviation industry and the people of Colorado will benefit by the relatively low cost of the project's development and by the enhancement of the education and preparation of the people who will be the future airport operators of Colorado. DEFINITIONS and DETAILS: A. Internship: A formal agreement wherein an airport and a student enrolled in or recently graduated from an academic program focusing on aviation management or related field of business management, work together for a specific period of time. B. Time Period: Fifty -two week internship from start date. C. Responsibilities: 1. The student shall: a. commit to stated period of time b. work 40 hours /week C. follow directions of airport manager or designated authority and the established syllabus d. provide evidence of learning in the form of a daily journal, project paper, or similar article. 2. The airport shall: a. commit to stated period of time b. provide job duties that will directly relate to airport operation /management and that will enhance a student's education in that area C. provide supervision and feedback d. provide evaluation assistance to the student's academic institution and /or the Colorado Department of Transportation- Aeronautics Division within or at the completion of the internship e. commit to minimum of 50% of the hourly wage ($6.00/ hr) and cover PERA and workmen's compensation.. 3. The CDOT- Division of Aeronautics shall: a. provide access to AAAE suggested curriculum guide for airports and academic institutions. b. commit to 50% of the hourly wage ($6.00) D. Costs: The intern will work 40 hours /week ($12.00 /hour minimum) for the specified period of the internship. Total costs for a full year (including two weeks unpaid vacation leave) equals $24,000.00. This cost will be split between the airport and the CDOT- Division of Aeronautics. (See above under Responsibilities.) 2. Annual state authorization, based on the State fiscal year, is to be $60,000.00 (based on 5 full -time interns). Actual number of internships may vary based on demand from airports and students and the availability of professional intern sponsorship. E. Work Responsibilities: 1. Intern work duties will be directly related to the operation of the airport, and may involve both inside and outside work. 2. In addition to specific duties related to the internship, the AAAE internship curriculum will be used to ensure that all basic aspects of professional airport operation and management are covered. PARTIES INVOLVED: A. Colorado Department of Transportation- Division of Aeronautics B. Colorado airport operators and managers APPLICATION PROCESS: A. Airports 1. Submit to the CDOT- Division of Aeronautics Director an application for funding assistance. 2. After funding has been granted to an airport and appropriate agreements executed, the airport will contact such academic institutions where likely candidates may be recruited identifying its desire to recruit candidates; or conduct recruitment for the position in any manner appropriate on a national level. 3. Airports must execute an agreement with the Division on the condition of funding. B. Students 1. Submit to sponsoring airport a letter of application that addresses why they want to do an airport operations internship, how they are prepared for such an internship and where they can go for such an internship. 2. Respond to recruitment advisories from the sponsoring airport; supply a resume, current grade record and letter of academic reference. ATTACHMENT B ONE -YEAR SYLLABUS The following is a sample outline for a one -year syllabus or work schedule written on the guidelines of the AAAE Internship Manual. The AAAE Internship Manual was developed to assist the airport and interns in establishing the appropriate guidelines for their particular airport. This particular syllabus provides a general overview of airport operations. There are many examples of internship work schedules specified for different size airports and operations. ADMINISTRATION ORIENTATION /FAMILIARIZATION ADMINISTRATIVE Rules and regulations Contracts and negotiations Tenant relations Special projects FINANCE Budgeting Purchasing Accounts payable /receivable Spending limitations Budget deviations Petty cash procedures LEGAL Federal Aviation Regulations Advisory Circulars Airports compliance requirements Secret Meeting Law Administrative Code Airport rules and regulations Airport environmental quality guidelines Unlawful retainer Lease administration ENGINEERING Filing of drawings Reading and interpreting drawings Drafting and use of CAD equipment Notices to Airmen Construction safety Airport operations during construction OPERATIONS Airlines General aviation Car rental agencies Fixed base operators Fuel farms Federal Aviation Regulation Part 139 Aircraft rescue and firefighting Security Safety MAINTENANCE BUILDINGS Terminal Building Other buildings Custodial Hangars Security Safety AIRPORT /AIRFIELD Runways Taxiways Pavement repairs Lighting and marking Mowing Weed control Bird and animal control VEHICLES Basic maintenance Scheduled maintenance Scheduled replacements Operation of automotive and contractor's equipment INVENTORY Inventory procedures Inventory items RESOLUTION kTWV.9 TW_1W1 1. The General Assembly of the State of Colorado declared in Title 43 of the Colorado Revised Statutes, Article 10, 1991 ( "the Act ") in C.R.S.43 -10 -101 "...that there exists a need to promote the safe operations and accessibility of general aviation in this state; that improvements to general aviation transportation facilities will promote diversified economic development across the state; and that accessibility to airport facilities for residents of this state is crucial in the event of a medical or other type of emergency...." 2. The Act created the Colorado Aeronautical Board ( "the Board ") to establish policies and plans for the growth and development of aviation in the state, and to establish procedures for the administration and distribution of moneys credited to the aviation fund to be used solely for aviation purposes at public - accessible airports, including procedures for the state aviation system grant program. SEE, C.R.S.43 -10 -105 of the Act. 3. The Act created the Division of Aeronautics ( "the Division ") to support the Board in fulfilling its duties. The duties of the Division in supporting the Board moneys credited to the aviation fund for aviation purposes, providing advisory assistance to airports providing access to the public, including technical and planning assistance, and implementing /administering the state aviation system grant program established solely for aviation purposes. SEE. C.R.S.43 -10 -103 and C.R.S.43 -10 -108.5 of the Act. 4. Any entity operating a public - accessible airport in the state may apply to the Division for a state aviation system grant to be used solely for aviation purposes. SEE, C.R.S.43 -10- 102(3) and 43 -10- 108.5(2) of the Act. 5. The Applicant, City of Pueblo which owns and operates Pueblo Memorial Airport is a public - accessible airport or an entity operating such an airport in the state and has filed an application with the Division and the Board for a state aviation system grant to be used solely for aviation purposes. 6. The Division is authorized to assist only those public - accessible airports or entities operating such airports that request assistance by means of a resolution passed by the governing board of the airport or entity and forwarded to the Division. SEE, C.R.S.43 -10 -103 (5) of the Act. 7. The Applicant understands that if it is awarded a grant by the State, any disbursement of grant funds to the Applicant shall be contingent upon the prior receipt by the State of a resolution that has been adopted by the duly authorized governing body of the Applicant and that expressly satisfies certain grant procedures and requirements, as described below 8. The Applicant desires to request such grant assistance by means of a resolution passed by Applicant's duly authorized governing board, in order to comply with C.R.S.43 -10 -103 (5) of the Act and to satisfy certain grant procedures and requirements. The Applicant intends that the resolution: a) designate the individual authorized by the Applicant to execute the application on its behalf and to act in all related matters as the Applicant's Project Director for the project proposed in the Application, as described in the Division's Grant Program Project Management Manual ( "the Manual "); and b) commit the Applicant to comply with all terms and conditions of the application and all guidelines, policies, procedures, and requirements described in the Manual if a grant for the project is awarded to the Applicant by the Board; and c) obligate the Applicant to appropriate or otherwise make available in a timely manner sufficient funds, if any, that are required from the Applicant for the application project. NOW THEREFORE BE IT RESOLVED THAT: City of Pueblo as the duly authorized governing body of the grant Applicant, hereby formally requests assistance from the Colorado Aeronautical Board and the Division of Aeronautics in the form of a state aviation system grant. City of Pueblo states that such grant shall be used solely for aviation purposes, as determined by the State, and as generally described in the Application. FURTHER BE IT RESOLVED: That City of Pueblo hereby designates Jerry Brienza as the Internship Director, as described in the internship grant contract, and authorized the Internship Director to act in all matters relating to the internship, including execution of the internship grant contract. FURTHER: City of Pueblo has appropriated or will appropriate or otherwise make available in a timely manner all funds, if any, that are required to be provided by the Applicant under the terms and conditions of the internship grant Contract. FINALLY: City of Pueblo hereby accepts all guidelines, procedures, standards, and requirements described in the contract as applicable to the performance of the internship and hereby approves the internship grant contract submitted by the State, including all terms and conditions contained therein. ForCityofPueblo - Barbara Vidmar, President of City Council