HomeMy WebLinkAbout07788ORDINANCE NO. 7788
AN ORDINANCE ACCEPTING A STATE AVIATION SYSTEM GRANT CONTRACT FROM THE
COLORADO DEPARTMENT OF TRANSPORATION COLORADO AERONAUTICAL BOARD FOR
PROVISION OF AVIATION MANAGEMENT INTERNSHIP AT PUEBLO MEMORIAL AIRPORT
AND AUTHORIZING THE PRESIDENT OF THE CITY COUNCIL TO EXECUTE THE GRANT
CONTRACT
WHEREAS,
The General Assembly of the State of Colorado declared in Title 43 of the Colorado
Revised Statutes, Article 10, 1991 ( "the Act ") in C.R.S. 43 -10 -101 "...that there exists a need to
promote the safe operations and accessibility of general aviation in this state; that
improvements to general aviation transportation facilities will promote diversified economic
development across the state; and that accessibility to airport facilities for residents of this state
is crucial in the event of a medical or other type of emergency... ".
2. The Act created the Colorado Aeronautical Board ( "the Board ") to establish policies and
plans for the growth and development of aviation in the state, and to establish procedures for
the administration and distribution of monies credited to the aviation fund to be used solely for
aviation purposes at public - accessible airports, including procedures for the state aviation
system grant program. SEE C.R.S. 43 -10 -105 of the Act.
3. The Act created the Division of Aeronautics ( "the Division ") to support the Board in fulfilling
its duties. The duties of the Division in supporting the Board include providing administrative
support to the Board in the distribution of monies credited to the aviation fund for aviation
purposes, providing advisory assistance to airports providing access to the public, including
technical and planning assistance, and implementing /administering the state aviation system
grant program established solely for aviation purposes. SEE C.R.S. 43 -10 -103 and C.R.S. 43-
10 -108.5 of the Act.
4. Any entity operating a public - accessible airport in the state may apply to the Division for a
state aviation system grant to be used solely for aviation purposes. SEE C.R.S. 43 -10- 102(3)
and 43 -10- 108.5(2) of the Act.
5. The Applicant, City of Pueblo which owns and operates Pueblo Memorial Airport is a
public - accessible airport or an entity operating such an airport in the state and has filed an
application with the Division and the Board for a state aviation system grant to be used solely
for aviation purposes.
6. The Division is authorized to assist only those public - accessible airports or entities
operating such airports that request assistance by means of a resolution passed by the
governing board of the airport or entity and forwarded to the Division. SEE C.R.S. 43 -10-
103(5) of the Act.
7. The Applicant understands that if it is awarded a grant by the State, any disbursement of
grant funds to the Applicant shall be contingent upon the prior receipt by the State of a
resolution that has been adopted by the duly authorized governing body of the Applicant and
that expressly satisfies certain grant procedures and requirements, as described below.
8. The Applicant desires to request such grant assistance by means of a resolution passed by
Applicant's duly authorized governing board, in order to comply with C.R.S. 43 -10- 103(5) of the
Act and to satisfy certain grant procedures and requirements. The Applicant intends that the
resolution:
a) designate the individual authorized by the Applicant to execute the application on its behalf
and to act in all related matters as the Applicant's Project Director for the project proposed
in the Application, as described in the Division's Grant Program Project Management
Manual ( "the Manual "); and
b) commit the Applicant to comply with all terms and conditions of the application and all
guidelines, policies, procedures, and requirements described in the Manual if a grant for the
project is awarded to the Applicant by the Board; and
c) obligate the Applicant to appropriate or otherwise make available in a timely manner
sufficient funds, if any, that are required from the applicant for the application project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The City Council of the City of Pueblo, the duly authorized governing body of the City of
Pueblo as the grant Applicant, hereby formally requests assistance from the Colorado Aeronautical
Board and the Division of Aeronautics in the form of a State Aviation System Grant, a copy of
which is attached hereto. The City of Pueblo states that such grant shall be used solely for
aviation purposes, as determined by the State, and as generally described in the Application. The
President of the City Council is authorized to execute and deliver the Contract in the name of the
City of Pueblo.
SECTION 2_
The City of Pueblo hereby designates the Director of Aviation as the Internship Director, as
described in the Internship Grant Contract, and authorizes the Internship Director to act in all
matters relating to the internship for and on its behalf.
SECTION 3_
The City of Pueblo has appropriated funds in the amount of $15,600, which will be
expended from the 2008 Airport budget.
SECTION 4.
The City of Pueblo hereby accepts all guidelines, procedures, standards, and requirements
described in the Contract as applicable to the performance of the internship and hereby approves
the Internship Grant Contract submitted by the State, including all terms and conditions contained
therein.
INTRODUCED Aoril14.2008
PASSED AND APPROVED: April 28, 2008
ORS 71 S ,�
ED
CD 4
Background Paper for Proposed
ORDINANCE
AGENDA ITEM # 23
DATE: April 14, 2008
DEPARTMENT: AVIATION - JERRY BRIENZA, DIRECTOR OF AVIATION
TITLE
AN ORDINANCE ACCEPTING A STATE AVIATION SYSTEM GRANT CONTRACT
FROM THE COLORADO DEPARTMENT OF TRANSPORATION COLORADO
AERONAUTICAL BOARD FOR PROVISION OF AVIATION MANAGEMENT
INTERNSHIP AT PUEBLO MEMORIAL AIRPORT AND AUTHORIZING THE
PRESIDENT OF THE CITY COUNCIL TO EXECUTE THE GRANT CONTRACT
ISSUE
Should City Council accept assistance from the Colorado Aeronautical Board in the form of a
state aviation system grant for provision of aviation management internship at the Pueblo
Airport.
RECOMMENDATION
Approval of this Ordinance
BACKGROUND
This grant is for the Colorado Airport Management Internship Program. The program allows the
Airport to engage an intern who is an aviation management student for a period of twelve months
beginning July 1, 2008 through June 30, 2009. The student will be involved in all aspects of
aviation from management to maintenance.
FINANCIAL IMPACT
The City is responsible for paying a minimum of 50% of the intern's compensation, an amount
not - less -than $6.00 per hour for forty -hour week through the entire period of the internship,
excluding unpaid vacation entitlements. The City also will provide PERA and workman's
compensation coverage during the tenure of the internship.
The State will contribute a maximum amount of $6.00 per hour for assistance in the City's
payment for the intern services. The State shall have no obligation beyond this maximum
amount. The estimated total costs of the State participation are not to exceed $12,000.
Funds in the amount of $15,600 have been budgeted in the 2008 Airport Budget for this
internship. The total estimated cost of the Internship Program is $27,600.
3
'SAY
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GRANT CONTRACT
For
PROVISION OF AVIATION MANAGEMENT INTERNSHIP
By this agreement, made this 14th day of April, 2008 between the City of Pueblo which owns
and operates Pueblo Memorial Airport, FEIN: 8460006158 (herein referred to as "the
Airport") and the Colorado Department of Transportation, Colorado Aeronautical Board and
Colorado Division of Aeronautics (herein referred to as "the State "), Airport agrees to provide an
internship in the manner described in Attachment A, for a period of twelve months beginning
July 1, 2008. Contract accounting is as follows: V009G-033: G/L 4511000010
WHEREAS, the Airport has special projects designed to enhance the overall capabilities of the
airport to serve the aviation purposes of the community, each requiring a concentration of effort
for a limited duration by a skilled individual; and -
WHEREAS, the State is mandated to administer a State grant program (C.R.S. 43- 10- 103(g))
for aviation purposes, as defined in C.R.S. 43 -10- 102(3) and promote growth and development
of aviation in the State (C.R.S. 43- 10- 105(d)) and must be used exclusively for aviation
purposes;
WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated and
otherwise made available, and a sufficient unencumbered balance thereof remains available for
payment in Appropriation Code 033, Contract Encumbrance Number
V009G -033: GL 45511000010: and
WHEREAS, the Board and the Division have established criteria to evaluate applications for
Airport Management Internships and to distribute grant program funds;
WHEREAS, the Airport has submitted to the State a letter of interest seeking financial
assistance in the provision of an internship to a student who is enrolled in an institution of
higher - learning which has an accredited four -year degree program in Aviation Management or
enrolled in a Colorado institution of higher - learning or is a recent graduate of an accredited
institution of higher learning which has an accredited four -year degree program in a
management - related discipline; and
WHEREAS, in consideration of the State's financial assistance, the Airport desires to define,
and to require the intern to perform only work that serves "aviation purposes ", as defined in
C.R.S. 43 -10- 102(3);
WHEREAS, the Airport has shown financial responsibility for compensation to the designated
intern and described hereafter;
WHEREAS, the State concurs with Airport's qualifications to act as intern sponsor as described
the Airport's letter of interest;
NOW, THEREFORE, the parties do mutually agree as follows
1.
The Airport agrees to engage intern who is a student who is either currently enrolled in a
four -year aviation management degree program or is currently enrolled in a Colorado
institution of higher - learning which has an accredited four -year degree program in a
management - related degree for a period of twelve months from July 1. 2008 through
June 30. 2009 for performance of services described in APPENDIX A hereto attached
and made a part hereof.
The Airport further agrees to participate in the recruitment, interview, selection and
orientation of intern during the period immediately preceding the initiation of airport
internship period.
2. RESPONSIBILITIES
The Airport hereby agrees to adhere to the following:
a) to be solely responsible to provide job duties by the intern that will directly relate
to "aviation purposes" as defined in C.R.S. 43 -10- 102(3) including airport
operations /management to enhance the airport's ability to serve the aviation community
in those areas; and to abide by the provisions of Twelve Month Syllabus hereafter
identified as Attachment B in order to provide meaningful and worthwhile development
of the aviation community.
b) to be solely responsible to provide supervision and direction of the intern in the
execution of the determined activities and to interact with staff persons from the
institution of higher learning from which the intern was recruited, for the purpose of
making regular, periodic assessments of the intern's progress. The Airport further
agrees to assign airport staff to act as intern supervisor and coordinate intern activities
with staff persons from the institution of higher learning from which the intern was
recruited for the purpose of providing the best possible learning experience for the intern
and the aviation enhancement of the Airport.
C) to be responsive to the inquiries of the CDOT- Aeronautics Division's Advisory
Council during its annual review of the airport internship program and to provide such
information as is deemed necessary for that Council to make realistic and meaningful
adjustments to the internship program as needed.
COMPENSATION
The Airport shall compensate the intern as provided below:
The Airport shall pay a minimum of 50% of the intern's compensation, an amount not -
less -than $6.00 per hour for forty -hour week through entire period of internship. Airport
further agrees to provide PERA and workman's compensation coverage during the
tenure of the internship.
The State shall contribute to the Airport the maximum amount of $6.00 per hour for
assistance in the Airport's payment for the intern services. The State shall have no
obligation beyond this maximum amount and the State obligation is subject to availability
of funds.
The Airport expressly recognizes that the contract is to be paid, reimbursed, or otherwise
compensated with State funds for the purpose of contracting for the service of an intern
as provided herein, and therefore, the contractor expressly understands and agrees that
all its rights, demands and claims to compensation arising under this contract are
contingent upon availability of such State funds. In the event that such funds or any part
thereof are not available to the State, the State can immediately terminate or amend this
contract.
The Airport agrees to provide Quarterly written documentation of the status of the
Internship, as well as completed CDAG Form - Aviation Claims for Costs Incurred to the
CDOT- Division of Aeronautics not later than 30 days following the conclusion of each
quarterly period. Provided with CDAG Form - Aviation Claim for Costs Incurred shall be
required proof of local participation in the form of pay statements of other appropriate
documentation of wages.
The estimated total costs of the state participation are not to exceed $12,000.00.
Subject to the conditions of the Contract, the State and Grantee shall participate in
providing this estimated total cost amount as follows:
Maximum State Amount: $ 12,000.00
Grantee Local Match Amount (excluding benefits): $ 12,000.00
Other Amount(s) (federal /private /etc.) 00.00
Total Program Costs: $ 24,000.00
The maximum State share amount of the Contact shall be comprised entirely and
exclusively of moneys from the C.R.S. 43 -10 -109, Aviation Fund, made available by the
Board to the grant program.
The Grantee shall make a complete file of all records, communication and other written
materials that pertain to the performance of the work under this Contract including,
without limitation, all cost records. The Grantee shall maintain such a file for a period of
not less than three (3) years after the date of termination of this Contract, or for such
longer period as may be necessary to resolve any matters that may be pending.
The Grantee shall permit the State to audit and /or inspect its records for the work during
the term of this Contract and for a period of not less than three (3) years following the
termination of this Contract, in order to verify appropriate use of State funds, to assure
compliance with the terms hereof, and to evaluate the performance of the work.
The term of this Contract shall commence on the date this Contract is approved in
writing by the State Controller or designee ( "the effective date ") as evidenced by the
date indicated in Paragraph 1 of Page 1 of this document, and shall terminate
no later than June 30. 2009 unless otherwise terminated as provided herein.
4. TERMINATION FOR CAUSE
If, for any cause, the Airport or Intern shall fail to fulfill in a timely and proper manner
their obligations under this Contract, or if covenants, agreements and stipulations of this
Contract shall be violated, the State shall thereupon have the right to terminate this
Contract for cause by giving written notice to the Airport and Intern of such termination
and by specifying the effective date thereof, at least thirty (30) days before the effective
date of the termination.
5. TERMINATION FOR CONVENIENCE
The State may terminate this Contract at any time the State determines the purposes of
the agreement would no longer be served by completion of the Contract. The State shall
effect such termination by giving written notice of termination to the Airport and Intern
and specifying the effective date thereof, at least thirty (30) days before the effective
date of such termination. City's obligation hereunder for the period from July 1, 2008
through June 30, 2009 is subject to adoption by Pueblo Memorial Airport of a budget
providing for payment as required herein. City shall give written notice to the State of
failure to provide adequate budget for the period herein identified at least 30 days prior
to termination of the contract.
Q
This Contract constitutes the entire understanding of the parties hereto and no changes,
amendments, or alterations shall be effective unless in writing and signed by all parties
involved.
7. NONASSIGNMENT OF CONTRACT
This Contract is intended to secure the participation of the above -named airport in the
State airport internship program and is an agreement between the State and the airport.
No assignment, transference, delegation or sublet of this Contract or any interest therein
without the prior written consent of the State shall be made by the Airport.
8. COVENANT
The validity, enforceability, and interpretation of any of the clauses of this Contract shall
be determined and governed by the laws of the State of Colorado.
9. NONDISCRIMINATION
There shall be no discrimination against any person participating in the airport internship
program pursuant to this Contract in any manner forbidden by law. This Contract shall
not confer any benefits to any person not a party hereon.
10. CONFLICTS OF INTERESTS
No officer, employee, director or agent of the Airport shall participate in any decision
relating to this Contract which affects his /her personal interest or the interest of a
corporation, partnership or association in which he /she is directly or indirectly interested,
nor shall any such person have any interest, direct or indirect, in this Contract or the
provisions thereof.
The Airport shall perform its duties hereunder as an independent contractor and not as
an employee. Neither the Airport nor any agent or employee of the Airport shall be or
shall be deemed to be an agent or employee of the State. The Airport shall pay when
due all applicable employment taxes and income tax withholding, worker's compensation
and unemployment compensation insurance in the amounts required by law, and shall
be solely responsible for the acts of the Intern.
11. RESOLUTION OF INTENT
The Airport shall submit to the State with the executed Contract a resolution (Attachment
D) that has been duly adopted by the governing body of the Airport.
That resolution must expressly:
A. Designate a particular individual as the 'Internship Director" to act as program
supervisor for the duration of the airport internship;
B. Authorize the Internship Director to take all steps and perform all necessary
functions in connection with the internship as are directed by this Contract and the
agreements (verbal and written) made with the institution of higher learning during the
tenure of the internship;
C. Authorize the signatory named therein to execute the Contract on behalf of the
Airport;
D. Indicate that the Airport has taken or will take all necessary actions to appropriate
or has otherwise made available all funds that the Airport is required to provide for the
work under the Contract;
Accept and approve all terms and conditions of the Contract.
SPECIAL PROVISIONS
1. CONTROLLER'S APPROVAL. CRS 24 -30 -202 (1)
This contract shall not be deemed valid until it has been approved by the Councillor of the State of Colorado or such assistant as he may desigunim.
2. FUND AVAILABILITY. CRS 24 -30 -202 (5.5)
Financial obligations of the State of Colorado Payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available.
3. INDEMNIFICATION.
The Contractor shall indmrmify, save, and hold harmless the State, its employees and agents, against any and all claims, damages, liability and count awards including costs, expenses, and
attomey fees incurred as a result of sty act or omission by the Contractor, or its employees, agents, subcontractors, or assignees pursuant to the terns of this contract.
No term or condition of this contract shall be construed or interpreted as a waiver, express rr implied, of any of the immunities, rights, benefits, protection, or other Provisions for the parties,
ofthe Colorado Governmental Immunity Act, CRA 24 -10 -101 et seq. or the Federal Tort Claims Act, 28 U.S.C. 2691 of seq. as applicable, as now or hereafter amended.
4. INDEPENDENT CONTRACTOR. 4 CCR 801 -2
THE CONTRACTOR SHALL PERFORM ITS DUTIES HEREUNDER AS A5
NOR ANY AGENT OR EMPLOYEE OF THE CONTRACTOR SHALL BE OR
PAY WHEN DUE ALL REOUIRED EMPLOYMENT TAXES AND INCOME
AND SHALL BE
S. NON - DISCRIMINATION.
EMPLOYEE. NEITHER THE CONTRACTOR
The contractor agees to comply with the letter and the spirit of all applicable state and federal laws respecting discrimination and unfair employment practices.
6. CHOICE OF LAW.
The laws of the State of Colorado and mien and regulations issued pursuant thereto shall be applied in the interpretation, execution, and enforcement of this contract. Any provision of this
contract, whether or not incorpnrated herein by reference, which provides for arbitration by any extra- judicial body or person or which is otherwise in conflict with said laws, rules, and
regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which nations to negate this or any other special provision in whole or in
pan shall be valid or ea fomeable or available in any action at law whether by way of complaint, defense, or otherwise. Any provision rendered null and void by the operation of this
provision will not invalidate the remainder of this contract to the extent that the contract is capable of execution.
At all times during the performance of this contrail, the Contractor shall smelly adhere to all applicable federal and State laws, rules, and regulations that have been or may hereafter be
established
7. SOFTWARE PIRACY PROHIBITION Governor's Executive Order D 002 00
No State or other public funds pavable under this Contract shall be used for the acquisition, operation, or maintenance of computer software in violation of United States copyright laws or
applicable licensing restrictions. The Contractor hereby certifies thin, for the term of this Contract and any extensions, the Contractor has in place appropriate systems and controls to prevent
such improper use of public funds. If the State determines that the Contractor is in violation of this paragraph, the State tray exercise any remedy available at law or equity or under this
Contracts including, without limitation, immediate termination of the Contract and sty remedy consistent with United States copyright laws or applicable licensing restrictions.
8. EMPLOYEE FINANCIAL INTEREST. DEB 2418- 201 & CRS 24 -50 -507
The signatories aver tharto their knowledge, no employee of the State of Colorado has any personal or beneficial interest whatsoever in the service or property described herein.
9. ILLEGAL ALIENS — PUBLIC CONTRACTS FOR SERVICES. CRS 8 -17.5 -101 and Public Law 208,104" Congress, as amended and expanded in Public Law
156,108"' Congress, as amended
The Contractor certifies that the Contractor shall comply with the provisions of CRS a -1Z5 -101 et seq. The Contractor shall not
knowingly employ or contract with an illegal alien to perform work under this contractor enter into a contract with a subcontractor that
knowingly employs or contracts with an Illegal alien. The Contractor represents, warrants, and agrees that it (i) has verified that it
does not employ any Illegal aliens, through participation in the Basic Pilot Employment Verification Program administered by the Social
Security Administration and Department of Homeland Security, or (it) otherwise will comply with the requirements of CRS 8-17.5 -
101(2)(b)(I). The Contractor shall comply with all reasonable requests made in the course of an Investigation by the Colorado
Department of Labor and Employment. If the Contractor fails to comply with any requirement of this provision or CRS 8- 17.5 -101 et
seq., the State may terminate this contract for breach and the Contractor shall be liable for actual and consequential damages to the
State.
Effective Date: July 1, 2006
THE PARTIES HERETO HAVE EXECUTED THIS AGREEMENT
GRANTEE: S EF COL AD ��
Pueblo Memorial Airport
Aeronautics Division Director
F EIN No: 846000615B Department of Transportation
Authorized Signature
Barbara Vidmar
President of City Counci
Print Name of Authorized Officer
(Place seal here, if available.)
ATTE (Seal) by
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24 -30 -202 requires that the State Controller approve all state contracts and agreements. The agreement is not
valid until the State Controller, or such assistant as he may delegate, has signed it. The contractor is not authorized to begin
performance until the agreement is signed and dated below. If performance begins prior to the date below, the State of
Colorado may not be obligated to pay for the goods and /or services provided
APPENDIX A
APPENDIX - A
DESCRIPTION OF INTERNSHIP
The internship is sponsored by CITY OF PUEBLO which owns and operates PUEBLO MEMORIAL
AIRPORT is an on- the -job training program in airport management designed to meet the aviation
purposes of the airport and the community. The airport management intern is to directly aid and assist
the general manager of the Airport in the coordination, control, operation, maintenance and use of the
airport for aviation purposes, in accordance with policies and standards as prescribed by the airport's
governing body. The intern is responsible to the airport manager for the accurate and timely
completion of assigned written and oral reports relating to the investigation, analysis, inspection and
preliminary evaluation of aviation and airfield management. Examples of duties assigned to the intern
include, but are not limited to, the following:
1. Aid in the planning, direction and supervision of all airport operations and related public
service for which the Airport is responsible to provide better accessibility to airport facilities in
the case of medical or other type emergency.
2. Assist the general manager of the Airport in the establishment of operating rules and
regulations affecting the use of airport buildings, grounds and services, including making
recommendations of methods for improvement in airport operations to better provide for the
economic development of the community.
3. Monitor Airport's noise compliant hot -line as appropriate and investigate possible
violations reported thereon to promote aviation safety.
4. Aid in the preparation of the Airport's operations and certification manuals and
emergency plan as prescribed by the Federal Aviation Administration certification procedures
and assist in the updating of those documents to better serve the safe operation and
accessibility of aviation in this state.
5. Aid staff in the preparation and submission of Airport annual operating budget and in the
initiation and preparation of budget proposals for Airport capital expenditures for aviation
purposes.
6. Perform semi - skilled and unskilled work in the maintenance and repair of runways,
taxiways, buildings, hangars, lands and other airport facilities to provide safe aviation operations
for the community and which leads to the development of public facilities for aviation purposes.
7. Perform tasks related to the maintenance and self- inspection of the airport facilities in
accordance with the provisions of federal aviation regulations and to insure maintenance of the
state aviation system plan.
ATTACHMENT A
ATTACHMENT A
AIRPORT INTERNSHIP
The State of Colorado, Department of Transportation- Division of Aeronautics herein offers an
internship program focused on airport operations and management for the purpose of
enhancing the aviation system in the state.
There will be a number of both immediate and long -term benefits realized by the participating
airports, the students, and the citizens of Colorado.
The student will benefit by gaining actual experience and exposure in his /her field of study. The
airport will benefit by gaining an enthusiastic worker who wants to learn as much as possible in
this specific area.
The aviation industry and the people of Colorado will benefit by the relatively low cost of the
project's development and by the enhancement of the education and preparation of the people
who will be the future airport operators of Colorado.
DEFINITIONS and DETAILS:
A. Internship: A formal agreement wherein an airport and a student enrolled in or recently
graduated from an academic program focusing on aviation management or related field
of business management, work together for a specific period of time.
B. Time Period: Fifty -two week internship from start date.
C. Responsibilities:
1. The student shall:
a. commit to stated period of time
b. work 40 hours /week
C. follow directions of airport manager or designated authority and the established
syllabus
d. provide evidence of learning in the form of a daily journal, project paper, or
similar article.
2. The airport shall:
a. commit to stated period of time
b. provide job duties that will directly relate to airport operation /management and
that will enhance a student's education in that area
C. provide supervision and feedback
d. provide evaluation assistance to the student's academic institution and /or the
Colorado Department of Transportation- Aeronautics Division within or at the
completion of the internship
e. commit to minimum of 50% of the hourly wage ($6.00/ hr) and cover PERA and
workmen's compensation..
3. The CDOT- Division of Aeronautics shall:
a. provide access to AAAE suggested curriculum guide for airports and academic
institutions.
b. commit to 50% of the hourly wage ($6.00)
D. Costs:
The intern will work 40 hours /week ($12.00 /hour minimum) for the specified period of the
internship. Total costs for a full year (including two weeks unpaid vacation leave) equals
$24,000.00. This cost will be split between the airport and the CDOT- Division of
Aeronautics. (See above under Responsibilities.)
2. Annual state authorization, based on the State fiscal year, is to be $60,000.00 (based on
5 full -time interns). Actual number of internships may vary based on demand from
airports and students and the availability of professional intern sponsorship.
E. Work Responsibilities:
1. Intern work duties will be directly related to the operation of the airport, and may involve
both inside and outside work.
2. In addition to specific duties related to the internship, the AAAE internship curriculum will
be used to ensure that all basic aspects of professional airport operation and
management are covered.
PARTIES INVOLVED:
A. Colorado Department of Transportation- Division of Aeronautics
B. Colorado airport operators and managers
APPLICATION PROCESS:
A. Airports
1. Submit to the CDOT- Division of Aeronautics Director an application for funding assistance.
2. After funding has been granted to an airport and appropriate agreements executed, the
airport will contact such academic institutions where likely candidates may be recruited
identifying its desire to recruit candidates; or conduct recruitment for the position in any
manner appropriate on a national level.
3. Airports must execute an agreement with the Division on the condition of funding.
B. Students
1. Submit to sponsoring airport a letter of application that addresses why they want to do an
airport operations internship, how they are prepared for such an internship and where they
can go for such an internship.
2. Respond to recruitment advisories from the sponsoring airport; supply a resume, current
grade record and letter of academic reference.
ATTACHMENT B
ONE -YEAR SYLLABUS
The following is a sample outline for a one -year syllabus or work schedule written on the guidelines of
the AAAE Internship Manual. The AAAE Internship Manual was developed to assist the airport and
interns in establishing the appropriate guidelines for their particular airport. This particular syllabus
provides a general overview of airport operations. There are many examples of internship work
schedules specified for different size airports and operations.
ADMINISTRATION
ORIENTATION /FAMILIARIZATION
ADMINISTRATIVE
Rules and regulations
Contracts and negotiations
Tenant relations
Special projects
FINANCE
Budgeting
Purchasing
Accounts payable /receivable
Spending limitations
Budget deviations
Petty cash procedures
LEGAL
Federal Aviation Regulations
Advisory Circulars
Airports compliance requirements
Secret Meeting Law
Administrative Code
Airport rules and regulations
Airport environmental quality guidelines
Unlawful retainer
Lease administration
ENGINEERING
Filing of drawings
Reading and interpreting drawings
Drafting and use of CAD equipment
Notices to Airmen
Construction safety
Airport operations during construction
OPERATIONS
Airlines
General aviation
Car rental agencies
Fixed base operators
Fuel farms
Federal Aviation Regulation Part 139
Aircraft rescue and firefighting
Security
Safety
MAINTENANCE
BUILDINGS
Terminal Building
Other buildings
Custodial
Hangars
Security
Safety
AIRPORT /AIRFIELD
Runways
Taxiways
Pavement repairs
Lighting and marking
Mowing
Weed control
Bird and animal control
VEHICLES
Basic maintenance
Scheduled maintenance
Scheduled replacements
Operation of automotive and contractor's equipment
INVENTORY
Inventory procedures
Inventory items
RESOLUTION
kTWV.9 TW_1W1
1. The General Assembly of the State of Colorado declared in Title 43 of the Colorado Revised
Statutes, Article 10, 1991 ( "the Act ") in C.R.S.43 -10 -101 "...that there exists a need to promote
the safe operations and accessibility of general aviation in this state; that improvements to
general aviation transportation facilities will promote diversified economic development across
the state; and that accessibility to airport facilities for residents of this state is crucial in the event
of a medical or other type of emergency...."
2. The Act created the Colorado Aeronautical Board ( "the Board ") to establish policies and
plans for the growth and development of aviation in the state, and to establish procedures for
the administration and distribution of moneys credited to the aviation fund to be used solely for
aviation purposes at public - accessible airports, including procedures for the state aviation
system grant program. SEE, C.R.S.43 -10 -105 of the Act.
3. The Act created the Division of Aeronautics ( "the Division ") to support the Board in fulfilling
its duties. The duties of the Division in supporting the Board moneys credited to the aviation
fund for aviation purposes, providing advisory assistance to airports providing access to the
public, including technical and planning assistance, and implementing /administering the state
aviation system grant program established solely for aviation purposes. SEE. C.R.S.43 -10 -103
and C.R.S.43 -10 -108.5 of the Act.
4. Any entity operating a public - accessible airport in the state may apply to the Division for a
state aviation system grant to be used solely for aviation purposes. SEE, C.R.S.43 -10- 102(3)
and 43 -10- 108.5(2) of the Act.
5. The Applicant, City of Pueblo which owns and operates Pueblo Memorial Airport is a public -
accessible airport or an entity operating such an airport in the state and has filed an application
with the Division and the Board for a state aviation system grant to be used solely for aviation
purposes.
6. The Division is authorized to assist only those public - accessible airports or entities operating
such airports that request assistance by means of a resolution passed by the governing board
of the airport or entity and forwarded to the Division. SEE, C.R.S.43 -10 -103 (5) of the Act.
7. The Applicant understands that if it is awarded a grant by the State, any disbursement of
grant funds to the Applicant shall be contingent upon the prior receipt by the State of a
resolution that has been adopted by the duly authorized governing body of the Applicant and
that expressly satisfies certain grant procedures and requirements, as described below
8. The Applicant desires to request such grant assistance by means of a resolution passed by
Applicant's duly authorized governing board, in order to comply with C.R.S.43 -10 -103 (5) of the
Act and to satisfy certain grant procedures and requirements. The Applicant intends that the
resolution:
a) designate the individual authorized by the Applicant to execute the application on its
behalf and to act in all related matters as the Applicant's Project Director for the project
proposed in the Application, as described in the Division's Grant Program Project
Management Manual ( "the Manual "); and
b) commit the Applicant to comply with all terms and conditions of the application and all
guidelines, policies, procedures, and requirements described in the Manual if a grant for
the project is awarded to the Applicant by the Board; and
c) obligate the Applicant to appropriate or otherwise make available in a timely manner
sufficient funds, if any, that are required from the Applicant for the application project.
NOW THEREFORE BE IT RESOLVED THAT:
City of Pueblo as the duly authorized governing body of the grant Applicant, hereby formally
requests assistance from the Colorado Aeronautical Board and the Division of Aeronautics in
the form of a state aviation system grant. City of Pueblo states that such grant shall be used
solely for aviation purposes, as determined by the State, and as generally described in the
Application.
FURTHER BE IT RESOLVED:
That City of Pueblo hereby designates Jerry Brienza as the Internship Director, as described in
the internship grant contract, and authorized the Internship Director to act in all matters relating
to the internship, including execution of the internship grant contract.
FURTHER:
City of Pueblo has appropriated or will appropriate or otherwise make available in a timely
manner all funds, if any, that are required to be provided by the Applicant under the terms and
conditions of the internship grant Contract.
FINALLY:
City of Pueblo hereby accepts all guidelines, procedures, standards, and requirements
described in the contract as applicable to the performance of the internship and hereby
approves the internship grant contract submitted by the State, including all terms and conditions
contained therein.
ForCityofPueblo - Barbara Vidmar, President of City Council