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HomeMy WebLinkAbout07683ORDINANCE NO. 7683 AN ORDINANCE APPROVING AND ACCEPTING A U.S. DEPARTMENT OF JUSTICE COMMUNITY ORIENTED POLICING SERVICES (COPS) METHAMPHETAMINE (METH) INITIATIVE GRANT AWARD NO. 2007CKWX0250, AND APPLICABLE CONDITIONS PERTAINING THERETO, ESTABLISHING PROJECT NUMBER PD0707, BUDGETING AND APPROPRIATING FUNDS NOT TO EXCEED $399,000.00, AUTHORIZING THE PRESIDENT OF THE CITY COUNCIL TO EXECUTE SAME, AND THE CITY MANAGER TO EXECUTE RELATED CERTIFICATIONS, ASSURANCES AND OTHER DOCUMENTS, AND APPROPRIATING FUNDS THEREFOR WHEREAS, the City Council of Pueblo has the authority on behalf of the City of Pueblo, including its Police Department, to accept grants from the federal government for public and municipal purposes and to enter into agreements relating thereto, and WHEREAS, the United States Department of Justice ( "DOJ ") has tendered a Community Oriented Policing Services ( "COPS ") Grant Award No. 2007CKWX0250 (the "Award ") in the amount of $399,000.00 upon conditions recited therein or incorporated therein by reference; and WHEREAS, acceptance of the Award for the purposes for which it has been made is in the best interest of the City and will benefit the health, welfare and safety of the citizens of the City; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1 _ The Award of Grant No. 2007CKWX0250 to the City of Pueblo, a true copy of which is attached hereto, is hereby approved and accepted in accordance with its terms and conditions. SECTION 2_ The President of the City Council is authorized to execute the Grant Award acceptance in the name of and on behalf of the City, and the City Manager is authorized to execute any and all other certifications, assurances and other documents associated therewith. SECTION 3_ The Grant Award Funds shall be deposited in an interest bearing trust fund account that is specifically designated for the Justice Assistance Grants Program ( "Program "). The funds in the account, including interest thereon, are hereby appropriated for and shall only be expended and used for the Program, and shall be so expended or obligated by August 31, 2009, provided, however, that none of the funds shall be spent or obligated until all applicable conditions precedent for expenditure of Grant Funds have been satisfied, as set forth in the Grant's Special Conditions. SECTION 4. This Ordinance shall become effective upon final passage and approval. INTRODUCED November 12, 2007 BY Randy Thurston Councilperson APPROVED: a F#k ESIDEINTof City Council ATTESTED BY: CITY CLERK PASSED AND APPROVED: November 26, 2007 L7 Cc 0 <" CD Background Paper for Proposed ORDINANCE AGENDA ITEM # DATE: November 12, 2007 DEPARTMENT: POLICE DEPARTMENT CHIEF JAMES W. BILLINGS, JR. TITLE AN ORDINANCE APPROVING AND ACCEPTING A U.S. DEPARTMENT OF JUSTICE COMMUNITY ORIENTED POLICING SERVICES (COPS) METHAMPHETAMINE (METH) INITIATIVE GRANT AWARD NO. 2007CKWX0250, AND APPLICABLE CONDITIONS PERTAINING THERETO, ESTABLISHING PROJECT NUMBER PD0707, BUDGETING AND APPROPRIATING FUNDS NOT TO EXCEED $399,000.00, AUTHORIZING THE PRESIDENT OF THE CITY COUNCIL TO EXECUTE SAME, AND THE CITY MANAGER TO EXECUTE RELATED CERTIFICATIONS, ASSURANCES AND OTHER DOCUMENTS, AND APPROPRIATING FUNDS THEREFOR ISSUE Should the City of Pueblo accept a 2007/2009 U.S. Department of Justice COPS METH Initiative Grant on behalf of the Police Department in the amount of $399,000.00? • 1•_.L•c The department recommends acceptance of this two -year grant to be used for community policing efforts in preventing the production, use, and distribution of methamphetamine. BACKGROUND This two -year methamphetamine initiative grant will provide resources to the Police Department to help address the supply and demand sides of the drug problem in Pueblo. Through the grant funding, the Police Department will engage in a balanced effort that includes an education and prevention component, an investigation and enforcement component, and a police officer training component. The education and prevention efforts will be accomplished through community policing partnerships in conjunction with the three police satellite facilities the Gty is in the process of establishing. A detective will be re- assigned to each satellite facility to work out of the satellite office to investigate the crimes occurring in that respective neighborhood. The grant will pay for a part time employee for each of the three satellite facilities to help by taking reports, disseminating information to the public, and ensuring there is always someone available at the satellite facility during normal hours. The grant will pay the full cost of computers and printers for the part time employees. The grant also provides funding for billboard and media advertising to educate the community about the methamphetamine problems. The investigation and enforcement portion entails three major components: a fully funded crime analyst for two years, $90,000 over the two-year grant for overtime funding for police officers and /or detectives to engage in investigation and enforcement activities based upon the crime analyst's findings, and a $45,000 covert video surveillance system that will consist of four remote cameras that will be deployed at strategic locations as determined by the crime analyst to address criminal activity. The third component pertains to law enforcement training wherein the grant will pay for six seminars over the two-year grant period to train local and regional police officers about drug recognition and trafficking, investigative techniques, and officer safety pertaining to methamphetamine labs and methamphetamine users. FINANCIAL IMPACT There is no match required for this grant. There could be an impact after the life of the two-year grant if the City were to continue employing a crime analyst and the three part time clerical employees assigned to staff the satellite facilities. The crime analyst's salary (with benefits) is about $57,000 per year. The police Department currently does not have a crime analyst. The cost of the three part time employees is about $17,000 each per year. U. S. Department of Justice Community Oriented Policing Services Grants Administration Division (GAD) Methamphetamine Initiative 1100 Vnmum Avenuq MM1' n'ashingmn, DC 20530 Memorandum To: Chief James W. Billings, Jr. Pueblo, City of From: Michael E, Dame, Assistant Director Ramesa Pitts, Grant Program Specialist Budget Prepared By: Kevin Andrews, Grant Program Specialist Re: Methamphetamine Initiative Financial Clearance Memo A financial analysis of budgeted costs has been completed. Costs under this award appear reasonable, allowable, and consistent with existing guidelines. Exceptions / Adjustments are noted below. OJP Vendor #: 846006150 ORI #: C005101 Grant #: 2007CKWX0250 Budeet Cateeory Proposed Budget Approved Budget Adjustments Disallowed /Adjusted - Reasons /Comments Personnel $175,630.00 $175,630.00 $0.00 Fringe Benefits $44,819.55 $44,819.55 $0.00 Equipment $52,350.00 $52,350.00 $0.00 Other $ 176,200.00 $126,200.00 $50,000.00 Unallowable Item Direc Cos ts: $4 48,99 9. 55 $398, $50,000.00 Grand Total $448,999.55 $398,999.55 $50,000.00 Grand Total. Share: S 399,000.00 Applicant Share: S 0.00 Cleared Date: 8/8/2007 Overall Comments: Other Cost item Confidential Informant and Drug 'Buy Money" was disallowed, Maintenance agreements must be purchased within the two year grant period. Prior to the obligation, expenditure or drawdown of grant funds for non- competitive contracts in excess of $100,000, grantee must submit a sole source justification to the COPS Office for review and approval. Prior to the obligation, expenditure, or drawdown of grant funds for independent consultant fees in excess of $450 per day, approval must be obtained from the COPS Office. If the vendor number on this form differs from the EIN number included in your application, then for administrative purposes only, we are assigning a different vendor number to your agency. The reason for this administrative change is that your original EIN number has been assigned to another agency. If this applies to your agency, please use the new vendor number on all financial documents related to this grant award. The vendor number should not be used for IRS purposes and only applies to this grant.