HomeMy WebLinkAbout07292ORDINANCE NO. 7292
AN ORDINANCE AMENDING THE 2005 CITY BUDGET, INCREASING THE BUDGET BY
$64,075.00 BY USE OF FUND BALANCE RESERVE AND APPROPRIATING THAT AMOUNT FOR
USE BY THE INFORMATION TECHNOLOGY DEPARTMENT FOR PURCHASE AND
IMPLEMENTATION OF A DOCUMENT IMAGING AND MANAGEMENT SYSTEM FOR ALL CITY
DEPARTMENTS
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The budget for project number CPO407 is increased by the amount of $64,075.00, and funds
for such increase are appropriated from the General Fund, Fund Balance Reserve.
SECTION 2.
This ordinance shall become effective upon final passage and approval.
INTRODUCED April 11, 2005
BY Jeff Chostner
Councilperson
APPROVED:
ATTESTED BY:
CITY CLERK
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PASSED AND APPROVED April 25, 2005
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Background Paper for Proposed
ORDINANCE
AGENDA ITEM # IX 2t)
DATE: March 29, 2005
DEPARTMENT: INFORMATION TECHNOLOGY DEPARTMENT
JOHN WILKINSON
DIRECTOR OF INFORMATION TECHNOLOGY
TITLE
AN ORDINANCE AMENDING THE 2005 CITY BUDGET, INCREASING THE BUDGET BY $64,075.00
BY USE OF FUND BALANCE RESERVES AND APPROPRIATING THAT AMOUNT FOR USE BY THE
INFORMATION TECHNOLOGY DEPARTMENT FOR PURCHASE AND IMPLEMENTATION OF A
DOCUMENT IMAGING AND MANAGEMENT SYSTEM FOR ALL CITY DEPARTMENTS.
Should the City Council approve a transfer of funds in the amount of $64,075.00 from the City's General
Fund reserve to the Information Technology Department's FY 2005 Budget for the purchase of a
document imaging and management system?
RECOMMENDATION
Approval of Ordinance
BACKGROUND
City departments receive and process paper documents on a daily basis. Many of these documents must
be retained for historical or legal purposes. City employees must physically search for documents when
trying to locate material pertinent to City business and locating the correct documentation is often time
consuming. In the event of a fire, flood or other type of disaster, these documents are at risk of being
destroyed.
With an additional appropriation of $64,075.00 the Information Technology Department can purchase and
implement a document imaging and management system allowing paper documents to be converted into
electronic format. These images can then be stored, backed -up, and retrieved easily from the City's
network.
FINANCIAL IMPACT
The anticipated expenditure for this project is $114,075.00. To complete the project $50,000.00 is
included in the approved Information Technology 2005 budget, with an additional $64,075.00 needing to
be transferred from the City's Accumulated Fund Balance to the FY 2005 Information Technology
Departments budget.