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HomeMy WebLinkAbout07117ORDINANCE NO. 7117 AN ORDINANCE APPROPRIATING THE FEDERAL FISCAL YEAR (FFY) 2004 (OCTOBER 1, 2003 TO SEPTEMBER 30, 2004) URBAN TRANSPORTATION PLANNING BUDGET (FUND 263) FOR CONSOLIDATED AND RURAL PLANNING GRANT (CPG AND RPG) FUNDS APPROVED AND ADOPTED THROUGH THE UNIFORM PLANNING WORK PROGRAM (UPWP) BY THE PUEBLO AREA COUNCIL OF GOVERNMENT FOR THE URBAN TRANSPORTATION PLANNING DIVISION (UTPD) WHEREAS, the Pueblo Area Council of Governments ( PACOG) has approved the FFY 2004 budget for the UPWP of $435,489 including $336,601 federal CPG funds, $25,000 State of Colorado RPG funds, and $73,888 PACOG local matching funds; and WHEREAS the City of Pueblo's Community Development Department, through a subdelegation agreement with PACOG, performs the regional transportation planning function using the UPWP funds; BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. Funds in the amount of $435,489 are hereby budgeted and appropriated for Urban Transportation Planning (Fund 263) for FFY 2004 and the budget is hereby amended to include same. All funds previously budgeted and appropriated for Fund 263 are included and subsumed in this appropriation. INTRODUCED February 23, 2004 BY Michael Occhiato Councilperson APPROVED: PRESI ENT OF CITY COUNCIL ATTESTED BY: CITY CLERK PASSED AND APPROVED March 22, 2004 FA LVIN:k)n E ar A L I Background Paper for Proposed ORDINANCE DATE: February 23, 2004 DEPARTMENT: COMMUNITY DEVELOPMENT/ JIM MUNCH PLANNING DEPARTMENT/ CATHY GREEN TITLE Z AGENDA ITEMS �& 3(o AN ORDINANCE APPROPRIATING THE FEDERAL FISCAL YEAR (FFY) 2004 (OCTOBER 1, 2003 TO SEPTEMBER 30, 2004) URBAN TRANSPORTATION PLANNING BUDGET (FUND 263) FOR CONSOLIDATED AND RURAL PLANNING GRANT (CPG AND RPG) FUNDS APPROVED AND ADOPTED THROUGH THE UNIFORM PLANNING WORK PROGRAM (UPWP) BY THE PUEBLO AREA COUNCIL OF GOVERNMENT FOR THE URBAN TRANSPORTATION PLANNING DIVISION (UTPD) ISSUE Should the City Council amend Transportation Budget (Fund 263) to include the FFY 2004 UPWP funds of $435,489 as budgeted and provided by PACOG? Approve the Ordinance. 13ACKGR UND The approved UPWP budget for the Pueblo Area Council of Governments ( PACOG) for Federal Fiscal Year 2004 for Transportation Planning Funds is $435,489. This total includes the "carryover' of all fund balances previously approved and appropriated. The City of Pueblo's Urban Transportation Planning Division, within the Community Development Department, performs all Transportation Planning Functions for PACOG as specified in the annual subdelegation agreement. The federal and state funds PACOG receives through the UPWP are administered by the Colorado Department of Transportation on behalf of the Federal Highway Administration (FHWA) for the federal fiscal year which runs from October 1 of one year to September 30 of the following year (i.e. FFY 2004 is 10/01/2003 to 09/30/2004). In previous years, the City budget was prepared using FFY totals for the City's calendar year budget cycle. Now, however, the planned accumulation of several years of carryover funds, the better accounting capabilities of the City's "HTE" system, and changes in reporting and auditing requirements by CDOT and FHWA, present the opportunity to align the transportation planning budget precisely with the federal fiscal year. This timing alignment will greatly simplify continuing grant administration, budgeting, and billing; accurately account for and subsume all prior fund balances; and provide for substantially clearer audit trails if needed in the future. This ordinance budgets and appropriates the Transportation Planning budget (Fund 263) to agree with the FFY 2004 UPWP budget approved by PACOG, CDOT, and FHWA. FINANCIAL IMPACT This appropriation provides $435,489 for Transportation Planning for the federal fiscal year beginning October 1, 2003. No further change in general revenue funds is required at this time to implement this change. The local contribution (including the City share of $20,552) to PACOG for 2004 was reduced in part for 2004 because of existing carryover funds. PACOG is expected to approve the 2004 sub - delegation agreement with the City at its regular meeting on February 26, 2004 to provide the UPWP funds for this item. The approved agreement will be placed on the City Council agenda for March 22 when this proposed ordinance would also be scheduled for second reading. Transportation Planning Grant Fund Mission /Function The Transportation Planning Grant Fund is a Special Revenue Fund used to receive grant funds for planning related activities. Objectives: • To provide a coordinated regional effort on transportation planning issues. Budget Summary FUND 263 2002 Actual 2003 Actual (projected) 2004 Proposed FT Employees 1 2 2 Grant Revenue 220,169 352,027 435,489 Current Program Revenue 196,577 344,027 430,489 Capital Outlay 4,632 8,000 5,000 Transfers 18,960 0 0 Total Expenditures and Transfers 220,169 352,027 435,489 Ending Dec. 31, Fund Balance 0 0 0 Significant Adjustments: • The Transportation Planner and MPO Administrator are the two personnel positions in this fund. n .10