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HomeMy WebLinkAbout06749ORDINANCE NO. 6749 AN ORDINANCE APPROVING AND ACCEPTING FEMA GRANT AWARD NO. EMW- 2001 -FG- 07476, ASSITANCE TO FIREFIGHTERS GRANT PROGRAM, FOR ACQUISITION OF PERSONAL PROTECTIVE EQUIPMENT, TRANSFERRING REQUIRED MATCHING FUNDS THEREFORE, AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE INSTRUMENTS ACCEPTING SAID GRANT. WHEREAS, by Resolution No. 9273 Council authorized a grant application to be submitted on behalf of the City of Pueblo to the Federal Emergency Management Agency ( "FEMA ") under its Assistance to Firefighters Program for procurement of Personal Protective Equipment; and WHEREAS, FEMA has tendered a grant award No. EMW- 2001 -FG -07476 ( "the Grant Award ") to the City in the amount of $46,293.00 for such purpose, and with a required City funding match of $19,840.00; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The grant award, a true copy of which is attached hereto, having been approved as to form by the City Attorney, is hereby approved and accepted. 4F.C'TION City matching funds required under the terms of the Grant Award, in an amount not exceeding $19,840.00, are hereby authorized to be transferred from the general fund reserve. SECTION 3. The President of the City Council is authorized to execute and deliver any instruments on behalf of the City to effect acceptance of the Grant Award. SECTION 4 This Ordinance shall become effective immediately upon final passage and approval. INTRODUCED: October 22, 2001 BY: Corinne Koehler 0":• M CIL ATTESTED BY: TY CLERK PASSED AND APPROVED: November 12, 2001 COUNCIL PERSON r ............ Background Paper for Proposed ORDINANCE &d, =YV749 AGENDA ITEM # 17 q a. DATE: OCTOBER 22, 2001 DEPARTMENT: FIRE DEPARTMENT -FIRE CHIEF GREG MILLER TITLE AN ORDINANCE APPROVING AND ACCEPTING FEMA GRANT AWARD NO. EMW- 2001 -FG- 07476, ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM, FOR ACQUISITION OF PERSONAL PROTECTIVE EQUIPMENT, TRANSFERRING REQUIRED MATCHING FUNDS THEREFORE, AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE INSTRUMENTS ACCEPTING SAID GRANT. ISSUE The Fire Department has been awarded a grant in the amount of $66,133.00. The City of Pueblo is obligated to a 70/30 match. The City contribution totals $19,840.00. RECOMMENDATION It is the recommendation of the Fire Chief that the grant award be accepted and the funds be appropriated. BACKGROUND The Fire Department grant application was authorized by resolution #9273 on April 23, 2001. The grant is for the acquisition of fire fighting equipment and personal protective equipment. FINANCIAL IMPACT A transfer of $19,840.00 from the general fund reserve. Federal Emergency Management Agency Washington, D.C. 20472 Mr. Greg Miller City of Pueblo Fire Department 1551 Bonforte Blvd. Pueblo, CO 81001 -1642 Re: Grant No. EMW- 2001 -FG -07476 Dear Mr. Miller: Congratulations, your grant application submitted under FEMA's Assistance to Firefighters Grant Program for Personal Protective Equipment has been approved. The approved project costs amount to $66,133.00. The Federal share is $46,293.10 and your share of the costs is $19,839.90. Enclosed with this award letter, you will find FEMA's grant agreement articles. Please make sure you read and understand the articles as they outline the terms and conditions related with your grant award. Maintain a copy of these documents for your official files. You establish acceptance of these grant agreement articles when you expend any of the grant funds available to you. I want to call your attention to Article XI that refers to OMB Circular A -110, Part 43 and good procurement practices. The Federal guidance states "All procurement transactions shall be conducted in a manner to provide, to the maximum extent practical, open and free competition." In general, getting two or more bids is seen as a good practice when making substantial purchases. Grant payments under the Assistance to Firefighters Grant Program are made on a reimbursable or an immediate -needs basis. When you need a draw from your grant funds, fill out the attached Request for Advance or Reimbursement (Standard Form 270) and send it to us at the address listed below. In order to speed up the payment process, you also have the option of sending the request via fax at 202 - 646 -3846. We will initiate the payment with the faxed copy but you must also send us the original, signed copy at the address provided below. Each request for payment must be made by using this form. If you have not already done so, please submit a signed I I99a, Direct Deposit Sign -Up Form, to the address below. Send all grant payment documents to: Federal Emergency Management Agency Financial & Acquisition Management Division Grants Management Branch 500 C Street, SW, Room 350 Washington, DC 20472 Attn: Sylvia A. Carroll