HomeMy WebLinkAbout06587ORDINANCE NO. 6587
AN ORDINANCE AUTHORIZING THE USE OF ELECTRONIC
RECORDS AND ELECTRONIC SIGNATURES FOR CITY
GOVERNMENTAL TRANSACTIONS, AUTHORIZING THE
UTILIZATION OF THE COLORADO GOVERNMENT
ELECTRONIC TRANSACTIONS ACT, AND DIRECTING THAT
THE RULES AND REGULATIONS ADOPTED BY THE
EXECUTIVE DIRECTOR OF THE COLORADO DEPARTMENT
OF PERSONNEL BE FOLLOWED IN THE CITY'S USE OF
ELECTRONIC RECORDS AND ELECTRONIC SIGNATURES
WHEREAS, the City intends to adopt and implement the use of electronic
records and electronic signatures; and
WHEREAS, the Colorado Government Electronic Transactions Act ( "Act ")
applies to electronic records and electronic signatures generated, stored, processed,
communicated, or used for any governmental transaction, and
WHEREAS, the Act authorizes local public entities to utilize provisions of the Act
upon approval of the local public entity's governing body, and
WHEREAS, the City Council hereby finds and determines that the utilization of
the provisions of the Act by the City would promote the public health, welfare,
convenience and safety. NOW THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The City Council does hereby authorize the use of electronic records and
electronic signatures generated, stored, processed, communicated or used for any City
governmental transaction.
SECTION 2.
Except as otherwise provided in the Government Electronic Transactions Act,
Article 71.1, Title 24, C.R.S. (the "Act ") and except where electronic transactions are
expressly prohibited by the Charter, state or federal law, the City will utilize the
provisions of the Act in the use of electronic records and electronic signatures
generated, stored, processed, communicated or used for any City governmental
transaction.
SECTION 3.
The rules, standards, procedures and policies for the use of electronic records
and electronic signatures by public entities adopted and promulgated by the executive
director of the department of personnel of the State of Colorado pursuant to section
24- 71.1- 110(1)(a), C.R.S. ( "State Rules and Regulations ") shall be followed in the City's
use of electronic records and electronic signatures.
SECTION 4.
The Director of the Department of Information Services shall implement,
supervise and be responsible for the implementation and supervision of the City's use of
electronic records and electronic signatures in the manner authorized by this Ordinance.
The Director of the Department of Information Services shall adopt rules, standards,
procedures and policies with the approval of the City Manager and in conformity with
the Act, the State Rules and Regulations, this Ordinance and the Charter, for the use of
electronic records and signatures by the City, its employees, departments, agencies,
boards, commissions and council.
SECTION 5.
Nothing in this Ordinance shall be deemed to alter any legal or Charter
requirement that a contract or agreement be in writing, authorized and approved as
provided in the Charter, nor shall anything contained in this Ordinance alter any Charter
provision specifically requiring oaths, contracts, agreements, budgets, journals,
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ordinances, resolutions or other documents to be in written or printed form. This
Ordinance shall not apply to any record that serves as a unique and transferable token
of rights and obligations including, without limitation, negotiable instruments and other
instruments of title wherein possession of the instrument is deemed to confer title.
SECTION 6.
The City Council finds and determines that the written requisition and Director of
Finance certification required by Section 7 -30 of the Charter means and includes
electronic requisitions and certifications as well as requisitions and certifications in
written or printed form. The City Council does further find and determine that the
Director of Finance in prescribing the form of receipts, bills, vouchers, or claims to be
used by all offices, departments and agencies of the City government as provided in
Section 7 -19 of the Charter is authorized to prescribe electronic forms and electronic
signatures in addition to, or in lieu of, written or printed forms and signatures.
SECTION 7.
This Ordinance shall become effective upon final passage.
INTRODUCED: September 11 ,2000
By Rich Golenda
ATTEST:
City rk
PASSED & APPROVED:
September 25, 2000
Councilperson
AP 9VED:
I . I /I L�-' W, /1' Q-,
President of the City Council
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