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HomeMy WebLinkAbout06379ORDINANCE NO. 6379 AN ORDINANCE REORGANIZING THE ADMINISTRATIVE DEPARTMENTS OF PUEBLO, A MUNICIPAL CORPORATION; CREATING THE DEPARTMENT OF TRANSPORTATION; ABOLISHING THE BUREAU OF TRANSPORTATION AND COMMUNITY DEVELOPMENT; ABOLISHING THE DEPARTMENT OF AVIATION AND TRANSPORTATION; AND REPEALING ALL ORDINANCES AND RESOLUTIONS IN CONFLICT THEREWITH BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, COLORADO, that: SECTION 1 Pursuant to Section 3 -12 of the Charter of the City of Pueblo and upon the recommendation of the City Manager, the Department of Transportation, the head of which shall be the Director of Transportation is hereby created. The Department of Transportation shall be responsible for and exercise administrative authority over traffic engineering, street lighting, and communications, the regulation of traffic controls, traffic operations, parking, and such other functions as the City Council may assign by Resolution or Ordinance. SECTION 2 (a) The Bureau of Transportation and community Development are hereby abolished. (b) The Department of Aviation, and Transportation are hereby abolished. (c) The Department of Aviation created by Section 14 -1 of the Charter is hereby designated as a. separate Department responsible for such functions as shall be assigned by the City Council by Resolution or Ordinance. SECTION 3 In addition to the functions and duties assigned by Charter and Ordinances of the City of Pueblo, the Bureaus, Departments and Divisions of Departments of the City are hereby assigned and delegated the duties and functions set forth in the Functions of City Government which is attached hereto and incorporated herein as if set out herein in full. SECTION 4 If any section or part of this Ordinance shall be adjudged unenforceable or invalid, such judgment shall not affect, impair or invalidate the remaining sections and provisions of this Ordinance, it being the intention that the various provisions hereof are severable. If any section or part of this Ordinance shall conflict with any section or part of the charter of the City, such selection or provision shall not be deemed to be invalid but shall to the extent of such conflict be superseded by the conflicting provisions of the Charter which shall prevail and control. SECTION 5 All provisions of Ordinance No. 5287 in conflict with this Ordinance are hereby repealed and superseded by the provisions of this .Ordinance. SECTION 6 This Ordinance shall become effective upon final passage. All actions or proceedings heretofore taken by the City or City Manager, which are consistent with this Ordinance, are hereby ratified, confirmed, and approved. INTRODUCED November 9. 1998 BY: Corinne Koehler Councilperson APPROVED: l President o e C uncil ATTEST: t" i �E �. b �/n 274 COUNCIL BACKGROUND PAPER ORDINANCE An Ordinance reorganizing the Administrative Departments of Pueblo, a Municipal Corporation; creating the Department of Transportation; abolishing the Bureau of Transportation and Community Development,.abolishing the Department of Aviation and Transportation; and repealing all Ordinances and Resolutions in conflict therewith. DEPARTMENT CITY MANAGERS OFFICE I. ISSUE Should City Council authorize the reorganization of the City's Administrative Departments to bring the current organization in compliance with the Ordinances? H. BACKGROUND In January of 1986 the City of Pueblo reorganized several of its Administrative Departments creating Bureau's and Departments that at the time were felt to be more efficient. Since that time several Bureau's and Departments created by the 1986 action have been abolished and/or renamed. A review of the current organization and current Ordinances and Resolutions have uncovered a Bureau (Bureau of Transportation and Community Development) and a Department (Department of Aviation and Transportation) that no longer exist. This Ordinance would abolish them as well as create the Department of Transportation and recognize the current Administrative Departments of the City. M. FINANCIAL EWACT None CITY OF PUEBLO FUNCTIONS OF CITY GOVERNMENT TABLE OF CONTENTS Bureau/Department Page Number Bureau of Public Works 01 -02 Department of Aviation 03 City Clerk 04 City Manager 05 Civil Service Commission 06 Finance Department 07 Fire Department 08 -09 Housing and Community Development 10 Department of Information Services 11 Law Department 12 Municipal Court 13 Parks and Recreation Department 14 Personnel and Training Department 15 -16 Department of Planning and Development 17 Police Department 18 -19 Department of Purchases and Supplies 20 Department of Transportation 21 Department of Zoning 22 BUREAU OF PUBLIC WORKS General Administration, Budgeting, Staffing, Public Works, Grants and Contract Administration, Planning and Coordination of the following Departments and Divisions: A) Department of Public Works 1) Division of Engineering Functions: - Provide all engineering, design, surveying, architectural, maintenance, inspection, construction, and work equipment services required by the City. - Review all plats and improvement plans for new subdivisions. - Review of asphalt paving projects. - Provide the oversight for sanitary sewer reconstruction. - Reviews plans and specifications prepared by engineering consultants retained by the City. - Monitor Public Work projects. - Supervision of Landfill contracts. 2) Division of Streets Functions: - Responsible for a broad range of construction and maintenance activities with the City. - Maintain City's streets, alleys, drainage ditches, provides demolition services to the Housing Division, performs weed control and supplies manpower and equipment for special projects. - Provides street sweeping services for the City's paved streets. - Responsible for management of the Storm Sewer system. O1 3) Division of Shops Functions: - Responsible for the maintenance and repair of the City's fleet of vehicles and small machinery. - Maintaining shop operations and development. - Responsible for the dispensing of various fuels to the City's vehicles fleet and contracted entities. 4) Public Buildings Functions: Maintain, in cooperation with the Department of Public Works, the operation of the Public Building services, which performs emergency repairs, routine and preventative maintenance for all buildings owned by the City. B) Department of Wastewater Functions: Responsible for the administration, operation, management, maintenance, repair and replacement of the City's Wastewater collection, pretreatment program, treatment system and facilities. 02 DEPARTMENT OF AVIATION Functions: - Responsible for the administration, planning and coordination of aviation services. - Responsible for the administration of all services related to commercial, private and itinerant aircraft. - All related support activities to the airport (i.e. enforcement of leases and contract services, security, fire protection and property maintenance). 03 CITY CLERK Functions: - Acts as Clerk of the City Council. - Gives notices of Council Meetings. - Keeps a journal and permanent record of the proceedings of City Council's meetings, ordinances, and resolutions. - Keeps an indexed Franchise Record. - Oversees and conducts municipal elections, accepts nominations and certifies final election results. - Performs voter registration and receives and certifies City petitions. - Serves as the Clerk and Recorder for the Fire and Police Pension Boards, and the Pueblo Liquor and Beer Licensing Board. - Certifies City Council's final actions. - Prepares and distributes Code of Ordinance Supplements. - Serves as City microfilming center. - Records various documents. - Coordinates City mail routing and messenger service. - Sees that notices are published in newspapers, as necessary. - Prepares City Council regular meeting agendas and assures that agenda materials are distributed by City Council members and the City Manager in a timely manner. - Administer oaths to new City employees and elected official. 04 CITY MANAGER Functions: - Provides direction in all efforts undertaken by the City Administration. - Consult with elected officials concerning issues facing the City. - Keep elected officials informed of all relevant information. - Develop reports on all programs being undertaken. - Identify all intergovernmental issues facing the City and coordinate action on those issues. Local, State and Federal Legislative review. Coordinate the day to day operations of the City. Develop policies, which will enhance the City's economic growth and development. Prepare the City's budget annually and be responsible for its administration after adoption. Assure that the City is being operated on a financially sound basis. Keep the Council advised of the financial condition and future needs of the City. - Respond to citizens concerns and requests. - Be aware of all community activities and react as necessary. - Evaluate the City Government to assure that it is operating in the most efficient manner possible. - Be responsible for the enforcement of the laws and ordinances of the City. - Exercise supervision and control over all executive and administrative departments and agencies of the City. - Review policy and make recommendations to the City Council. - Enforce all contracts and franchises entered into by the City. - Perform all duties as may be prescribed by the Charter or required of him by the City Council not inconsistent with the City Charter. - Assure that all citizens are receiving fair and equitable treatment and service from the City. 05 CIVIL SERVICE COMMISSION Functions: The Pueblo Civil Service Commission, in compliance with rules and ordinances established by the City Council, is responsible for recruiting, screening, testing applicants, conducting competitive examinations and establishing reinstatement lists, reemployment lists and eligibility lists for the City's classified service. The Commission is empowered to hear appeals relating to classification, reclassification, allocation of positions, disciplinary action involving suspension, demotion or dismissal and to investigate conditions of employment and make a report of its findings to the City Council. 06 FINANCE DEPARTMENT Functions: - Development of City's Annual Budget. - Coordination of Finance with all City Departments. - Maintain and prepare City Payroll. - Maintain Sales Tax Licensing and Auditing. - Cooperates with the Director of Purchasing in maintaining City equipment inventory listing. - Supervise and is responsible for disbursement of all City funds. - Maintain a general accounting system for the City Government, as well as all special funds, bonds and notes of the City and the receipt and delivery of City bonds and notes for transfer, registration or exchange. - Coordinate and oversees, in cooperation with the Director of Purchasing, City Health and Liability Insurance's. - Coordinate the preparation of the City's Annual Financial Report. - Coordinate and administer City Contracts (except Community Development). - Coordinate Land Purchase and Land Inventory control. - Monitors Cable TV Contract and other Franchise Agreements. - Monitors disposition of surplus real property. - Monitors property and building leases. - Reviews City's Risk Management Program - Acts as Secretary to the Insurance Committee. 07 FIRE DEPARTMENT Responsible for the protection of life and property from fire, enforcement of laws and ordinances and regulations relating to fire prevention and fire safety and such other related functions as to insure public safety. General Administration, Budgeting, Staffing, Grants and Contract Administration, Planning and Coordination of the following operations: A) Administration Functions: - Responsible for budgeting, planning, staffing, supervising and organizing of the Fire Department. B) Fire Suppression Functions: Responsible for fire extinguishment, hazardous materials incidents, water rescue, inspections of commercial and industrial facilities, participation in training exercises and other activities in support of all Fire Department Operations. Hazardous Materials containment and clean up. C) Fire Prevention Functions: Responsible for enforcement of Codes and Ordinances, Laws and Regulations related to life safety fire prevention and fire safety. Responsible for inspections of commercial and industrial properties. Responsible for fire investigations to determine cause and origin of fire. 'I Responsible for Public Education services that inform citizens and the commercial industrial population of practices conducive to fire safety and accident prevention. Provide educational opportunities that enable the general population to deal with fire and emergency medical problems. D) Emergency Medical Services Functions: - Responsible for emergency and rescue activities. E) Training Functions: Responsible for providing the Fire Suppression personnel with the knowledge and skills necessary to perform the activities related to fire suppression. Responsible for acquiring related schooling and training for all Fire Department personnel. Responsible for coordinating training activities within the Fire Department and with other agencies that share our common mission. 09 DEPARTMENT HOUSING AND COMMUNITY DEVELOPMENT General Administration, Budgeting, Staffing, Grants and Contract Administration, Planning and Coordination of the following Divisions: A) Division of Housing Functions: - Administer and coordinate the Community Development Block Grant Program activities - Provide staff support to the CDBG Citizens Advisory Committee. - Monitor Housing Code Enforcement. - Administer the City /State Rehabilitative Loan Program. - Maintain and coordinate the Volunteer Demolition Program. - Provide Housing counseling. - Maintain and coordinate the Acquisition and Relocation Program. - Administration of the Water and Sewer Line Connection Program for low and moderate family housing. - Administer State and Federal programs that relate to housing projects. - Research and prepare Grant Proposals. B) Division of Health and Human Services Functions: - To perform Health and Human Service Planning. - To conduct periodic Community Needs Assessment. - Maintain a City inventory of Health and Human Services. - Develop and maintain a Resource Allocation Process for the funding of community based Health and Human Service organizations. - Perform Grant monitoring review of community based organizations receiving City funds. - Provide staff support to the Health and Human Service Commission and its advisory committees. - Provide training and technical assistance to Health and Human Service community based organizations. - Provide Grantsmanship assistance to City departments and agencies and Health and Human Service community based organizations. 10 DEPARTMENT OF INFORMATION SERVICES Functions: - Develop and implement an Information Management Policy and Program for the City. - Provide education on Information Technology and its uses to all levels of City Government. - Maintain all installed application software. - Analyze and design new systems choices for development on all City hardware. - Document all applications for user, operations, and program maintenance. - Integrate new systems and those already implemented to provide maximum efficiency, in the forms of office automation, end -user computing and telecommunications. Maintain systems software in the most efficient, effective and current manner possible. - Provide backup security for all systems and applications. - Provide necessary hardware and software support to obtain the most effective use of the City's data resources. - Assure that all stored information is available to users in a timely and consistent manner. 11 LAW DEPARTMENT Functions: Act as Legal Counsel for City Government in areas such as Contract Development and Review, Development of Ordinances and Resolutions, Technical Legal Interpretations and any other matters relating to legal and administrative function of Municipal government assigned by ordinance or general law to City Attorney. 12 MUNICIPAL COURT Functions: - Responsible for Court activities in the following areas: Traffic Offenses General Offenses Miscellaneous Offenses Appeals to County Court Exclusive original jurisdiction of all causes arising under the City Charter and the Ordinances of the City. 13 PARKS AND RECREATION DEPARTMENT General Administration, Budgeting, Staffing, Grants and Contract Administration, Planning and Coordination of the following Divisions: A) Parks Division Functions: - Administers the operation of municipal parks, play areas, playgrounds, golf courses, tennis courts, lake facilities, swimming pools, fountains, recreation and community facilities and cemeteries. - Maintenance of facilities under supervision by the Parks Division. - Maintain the City's Greenhouse. - Provides administrative oversight for the operation of the City Zoo. B) Recreation Division Functions: - Planning, conducting and supervision of organized public, physical and cultural recreation programs. - Cooperation with public and private agencies in public recreation programs, concerts and other entertainment. Administer and coordinate all City swimming pools operations and programs. - Provide recreational programs for City's multi- purpose recreational centers. C) Division of Ice Arena Functions: To perform all those administration and operational services to maintain the City's Ice Arena. To schedule the use of the Ice Arena for the public, school districts, and private functions. 14 PERSONNEL AND TRAINING DEPARTMENT General Administration, Budgeting, Staffing, Planning and Contract Administration and Coordination of the following functions: A) Employee Relations Functions: - Day to day union relations. - Research and recommendations regarding union and non- union grievances. - Preparation for and participation in negotiations with employee Unions. - Assist departments with disciplinary actions. B) Employment Functions: - Assistance in the recruitment process for unclassified personnel positions, as well as temporary, part-time and seasonal employees. - Orientation of new employees. - Preparation of pay schedule. C) Training Functions: - City wide training activities. - City training and development plan. D) Affirmative Action/Equal Employment Opportunity Functions: - Investigate Grievances - City Affirmative Action Plan - Collection and Maintenance of relevant data. 15 E) Other Functions - Coordination of physical exams and Employee Assistance Program - Development and maintenance of job specifications, reclassification evaluations and job analysis. - Assist employees with health and retirement benefits and administer Workmen's Compensation claims. - Prepare Federal, State and Local reports, conduct salary and benefit .audits and respond to surveys. 16 DEPARTMENT OF PLANNING AND DEVELOPMENT Functions: - Responsible for and exercise administrative authority over planning activities for physical development of the City and perform such planning activities as may be directed by the Planning and Zoning Commission. - Provide staff support to the Planning and Zoning Commission, Zoning Board of Appeals, the Subdivision Review Committee, and the Planned Unit Development Advisory Committee, and the Architectural Control Committee. - Assume the role of facilitating and coordinating the planning process and researching and collecting all data and information needed by the planning participants and users of such information. - Performs the function of Current and Long Range Planning as well as maintaining an Information Resource Library. - Maintains a close alignment with the current and future Zoning Department functions and develop a system to receive proper community input into the planning process conducted by the Planning Department - Develop Plan for future transportation services for the City. - Review future transportation planning issues involving the City. - Performs Regional Transportation analysis for the Pueblo Area Council of Governments. - Other Planning functions as requested by City Government. 17 POLICE DEPARTMENT Responsible for the preservation of public peace, prevention of crime, apprehension of criminals, protection of the rights of persons and property and the enforcement of the laws of the State of Colorado and the Ordinances of the City. General Administration, Budgeting, Staffing, Grants and Contract Administration, Planning and Coordination of the following Police Operations: A) Chief of Police Office Functions: - Plan, prepare, submit and administer the Department Budget. - Process and maintain Department personnel records in compliance and conjunction with the City Department of Personnel and Training. - Prepare and maintain all records pertaining to the Departmental Payroll. - Develop and implement departmental policies, procedures and programs. - Compile and publish annual report and other reports necessary for effective management. - Design, approve and control all departmental forms. - Administration of any federally funded program within the Department. - Investigate complaints against officers and employees of the Police Department. - Conduct, review and submit review of inspection and staff studies. - Coordinate activities pertaining to Civil Actions and/or investigations in conjunction with the City Attorney. 18 B) Support Services Functions: - Provide Police and Fire Communication services. - Operate Emergency Services 911 Center - Operate identification services including limited lab services. - Provide prisoner care and custody in the City's 72 -hour facility. - Receive, distribute and maintain departmental records. - Provide and record all Department training. - Receive and maintain all property and evidence. - Provide building maintenance. - Enforce narcotic, liquor, gambling and other vice laws. C) Operation Services Functions: - Responsible for Traffic Division, which provides accident investigation, selective enforcement, vehicle traffic congestion control and relief, DUI and DWI enforcement, parking enforcement, hit and run investigation and assimilation of data pertaining to traffic problems, vehicle accidents, traffic violations and other traffic related situations or incidents. - Responsible for Investigations Division, Special Operations, Crime Stoppers, and Adult and Juvenile Investigations. D) Other Functions Coordination of physical exams and Employee Assistance Program - Development and maintenance of job specifications, reclassification evaluations and job analysis. - Assist employees with health and retirement benefits and administer Workmen's Compensation claims. - Prepare Federal, State and Local reports, conduct salary and benefit audits and respond to surveys. 19 DEPARTMENT OF PURCHASES AND SUPPLIES Functions: - Maintain the contracting for all supplies, materials, equipment, and contractual services required by any department, office, or agency of City Government. - Establish and enforce standard specifications for all supplies, materials, and equipment required by City Government. - Supervise and control the storeroom of supplies, materials and equipment. - Supervise transfer of materials, supplies, and equipment between the City departments or agencies. - Supervise the selling of surplus articles no longer of use to the City - Create and maintain a record of non - expendable property owned by the City. - Maintain an identification system of all City equipment owned by the City. - Maintain the purchasing of surety Bonds for all officers and employees of the City. - Maintain and oversee a competitive bidding system for the City. - Maintain a requisition system for the City. 20 DEPARTMENT OF TRANSPORTATION Functions: - Responsible for traffic safety. - Responsible for activities related to the administration and regulation of traffic control and traffic operations. 1) Traffic Engineering - Responsible for all traffic engineering functions and traffic control devices within the City. - .Responsible for traffic safety and related activities. - Maintain support to the school safety committee to evaluate school crossings, school boundaries and various requests by citizens as they relate to traffic safety. 2) Traffic Maintenance - Responsible for the installation and construction of traffic control systems and demolition. - Administers City's lighting services and maintains and installs all traffic control devices. 3) Communications - Responsible for installation, maintenance and operation of communications (radio) network for Police, Fire, and all other City departments, including the 911 emergency communications system, and associated electronic systems and equipment. 4) Parking - Responsible for the administration of the City owned parking facilities. 21 DEPARTMENT OF ZONING Functions: Enforcement of City Zoning Laws. - Review Zoning Code violations. - Coordinate and review re- zoning, subdivisions, annexations, and vacation and architectural review activities within the City. - Flood Insurance program. - Junk Car enforcement. - Acts as Executive Secretary to the Planning and Zoning Commission and the Zoning Board of Appeals. 22