HomeMy WebLinkAbout06379ORDINANCE NO. 6379
AN ORDINANCE REORGANIZING THE ADMINISTRATIVE DEPARTMENTS OF
PUEBLO, A MUNICIPAL CORPORATION; CREATING THE DEPARTMENT OF
TRANSPORTATION; ABOLISHING THE BUREAU OF TRANSPORTATION AND
COMMUNITY DEVELOPMENT; ABOLISHING THE DEPARTMENT OF AVIATION AND
TRANSPORTATION; AND REPEALING ALL ORDINANCES AND RESOLUTIONS IN
CONFLICT THEREWITH
BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, COLORADO, that:
SECTION 1
Pursuant to Section 3 -12 of the Charter of the City of Pueblo and upon the
recommendation of the City Manager, the Department of Transportation, the head
of which shall be the Director of Transportation is hereby created. The Department
of Transportation shall be responsible for and exercise administrative authority over
traffic engineering, street lighting, and communications, the regulation of traffic
controls, traffic operations, parking, and such other functions as the City Council
may assign by Resolution or Ordinance.
SECTION 2
(a) The Bureau of Transportation and community Development are hereby
abolished.
(b) The Department of Aviation, and Transportation are hereby abolished.
(c) The Department of Aviation created by Section 14 -1 of the Charter is hereby
designated as a. separate Department responsible for such functions as shall be assigned
by the City Council by Resolution or Ordinance.
SECTION 3
In addition to the functions and duties assigned by Charter and Ordinances of the
City of Pueblo, the Bureaus, Departments and Divisions of Departments of the City
are hereby assigned and delegated the duties and functions set forth in the
Functions of City Government which is attached hereto and incorporated herein as
if set out herein in full.
SECTION 4
If any section or part of this Ordinance shall be adjudged unenforceable or invalid,
such judgment shall not affect, impair or invalidate the remaining sections and
provisions of this Ordinance, it being the intention that the various provisions hereof
are severable. If any section or part of this Ordinance shall conflict with any section
or part of the charter of the City, such selection or provision shall not be deemed to
be invalid but shall to the extent of such conflict be superseded by the conflicting
provisions of the Charter which shall prevail and control.
SECTION 5
All provisions of Ordinance No. 5287 in conflict with this Ordinance are hereby
repealed and superseded by the provisions of this .Ordinance.
SECTION 6
This Ordinance shall become effective upon final passage. All actions or
proceedings heretofore taken by the City or City Manager, which are consistent with
this Ordinance, are hereby ratified, confirmed, and approved.
INTRODUCED November 9. 1998
BY: Corinne Koehler
Councilperson
APPROVED: l
President o e C uncil
ATTEST:
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COUNCIL BACKGROUND PAPER
ORDINANCE An Ordinance reorganizing the Administrative Departments
of Pueblo, a Municipal Corporation; creating the Department of
Transportation; abolishing the Bureau of Transportation and Community
Development,.abolishing the Department of Aviation and Transportation;
and repealing all Ordinances and Resolutions in conflict therewith.
DEPARTMENT CITY MANAGERS OFFICE
I. ISSUE
Should City Council authorize the reorganization of the City's
Administrative Departments to bring the current organization in
compliance with the Ordinances?
H. BACKGROUND
In January of 1986 the City of Pueblo reorganized several of its
Administrative Departments creating Bureau's and
Departments that at the time were felt to be more efficient.
Since that time several Bureau's and Departments created by
the 1986 action have been abolished and/or renamed. A review
of the current organization and current Ordinances and
Resolutions have uncovered a Bureau (Bureau of
Transportation and Community Development) and a
Department (Department of Aviation and Transportation) that
no longer exist. This Ordinance would abolish them as well as
create the Department of Transportation and recognize the
current Administrative Departments of the City.
M. FINANCIAL EWACT
None
CITY OF PUEBLO
FUNCTIONS OF
CITY
GOVERNMENT
TABLE OF CONTENTS
Bureau/Department
Page Number
Bureau of Public Works
01 -02
Department of Aviation
03
City Clerk
04
City Manager
05
Civil Service Commission
06
Finance Department
07
Fire Department
08 -09
Housing and Community Development
10
Department of Information Services
11
Law Department
12
Municipal Court
13
Parks and Recreation Department
14
Personnel and Training Department
15 -16
Department of Planning and Development
17
Police Department
18 -19
Department of Purchases and Supplies
20
Department of Transportation
21
Department of Zoning
22
BUREAU OF PUBLIC WORKS
General Administration, Budgeting, Staffing, Public Works, Grants and
Contract Administration, Planning and Coordination of the following
Departments and Divisions:
A) Department of Public Works
1) Division of Engineering
Functions:
- Provide all engineering, design, surveying, architectural,
maintenance, inspection, construction, and work equipment
services required by the City.
- Review all plats and improvement plans for new subdivisions.
- Review of asphalt paving projects.
- Provide the oversight for sanitary sewer reconstruction.
- Reviews plans and specifications prepared by engineering
consultants retained by the City.
- Monitor Public Work projects.
- Supervision of Landfill contracts.
2) Division of Streets
Functions:
- Responsible for a broad range of construction and maintenance
activities with the City.
- Maintain City's streets, alleys, drainage ditches, provides
demolition services to the Housing Division, performs weed
control and supplies manpower and equipment for special projects.
- Provides street sweeping services for the City's paved streets.
- Responsible for management of the Storm Sewer system.
O1
3) Division of Shops
Functions:
- Responsible for the maintenance and repair of the City's fleet of
vehicles and small machinery.
- Maintaining shop operations and development.
- Responsible for the dispensing of various fuels to the City's
vehicles fleet and contracted entities.
4) Public Buildings
Functions:
Maintain, in cooperation with the Department of Public Works,
the operation of the Public Building services, which performs
emergency repairs, routine and preventative maintenance for all
buildings owned by the City.
B) Department of Wastewater
Functions:
Responsible for the administration, operation, management,
maintenance, repair and replacement of the City's
Wastewater collection, pretreatment program, treatment
system and facilities.
02
DEPARTMENT OF AVIATION
Functions:
- Responsible for the administration, planning and coordination of aviation
services.
- Responsible for the administration of all services related to commercial,
private and itinerant aircraft.
- All related support activities to the airport (i.e. enforcement of leases and
contract services, security, fire protection and property maintenance).
03
CITY CLERK
Functions:
- Acts as Clerk of the City Council.
- Gives notices of Council Meetings.
- Keeps a journal and permanent record of the proceedings of City
Council's meetings, ordinances, and resolutions.
- Keeps an indexed Franchise Record.
- Oversees and conducts municipal elections, accepts nominations and
certifies final election results.
- Performs voter registration and receives and certifies City petitions.
- Serves as the Clerk and Recorder for the Fire and Police Pension Boards,
and the Pueblo Liquor and Beer Licensing Board.
- Certifies City Council's final actions.
- Prepares and distributes Code of Ordinance Supplements.
- Serves as City microfilming center.
- Records various documents.
- Coordinates City mail routing and messenger service.
- Sees that notices are published in newspapers, as necessary.
- Prepares City Council regular meeting agendas and assures that agenda
materials are distributed by City Council members and the City Manager
in a timely manner.
- Administer oaths to new City employees and elected official.
04
CITY MANAGER
Functions:
- Provides direction in all efforts undertaken by the City Administration.
- Consult with elected officials concerning issues facing the City.
- Keep elected officials informed of all relevant information.
- Develop reports on all programs being undertaken.
- Identify all intergovernmental issues facing the City and coordinate
action on those issues.
Local, State and Federal Legislative review.
Coordinate the day to day operations of the City.
Develop policies, which will enhance the City's economic growth and
development.
Prepare the City's budget annually and be responsible for its
administration after adoption.
Assure that the City is being operated on a financially sound basis.
Keep the Council advised of the financial condition and future needs of
the City.
- Respond to citizens concerns and requests.
- Be aware of all community activities and react as necessary.
- Evaluate the City Government to assure that it is operating in the most
efficient manner possible.
- Be responsible for the enforcement of the laws and ordinances of the
City.
- Exercise supervision and control over all executive and administrative
departments and agencies of the City.
- Review policy and make recommendations to the City Council.
- Enforce all contracts and franchises entered into by the City.
- Perform all duties as may be prescribed by the Charter or required of him
by the City Council not inconsistent with the City Charter.
- Assure that all citizens are receiving fair and equitable treatment and
service from the City.
05
CIVIL SERVICE COMMISSION
Functions:
The Pueblo Civil Service Commission, in compliance with rules and
ordinances established by the City Council, is responsible for recruiting,
screening, testing applicants, conducting competitive examinations and
establishing reinstatement lists, reemployment lists and eligibility lists for
the City's classified service.
The Commission is empowered to hear appeals relating to classification,
reclassification, allocation of positions, disciplinary action involving
suspension, demotion or dismissal and to investigate conditions of
employment and make a report of its findings to the City Council.
06
FINANCE DEPARTMENT
Functions:
- Development of City's Annual Budget.
- Coordination of Finance with all City Departments.
- Maintain and prepare City Payroll.
- Maintain Sales Tax Licensing and Auditing.
- Cooperates with the Director of Purchasing in maintaining City
equipment inventory listing.
- Supervise and is responsible for disbursement of all City funds.
- Maintain a general accounting system for the City Government, as well
as all special funds, bonds and notes of the City and the receipt and
delivery of City bonds and notes for transfer, registration or exchange.
- Coordinate and oversees, in cooperation with the Director of
Purchasing, City Health and Liability Insurance's.
- Coordinate the preparation of the City's Annual Financial Report.
- Coordinate and administer City Contracts (except Community
Development).
- Coordinate Land Purchase and Land Inventory control.
- Monitors Cable TV Contract and other Franchise Agreements.
- Monitors disposition of surplus real property.
- Monitors property and building leases.
- Reviews City's Risk Management Program
- Acts as Secretary to the Insurance Committee.
07
FIRE DEPARTMENT
Responsible for the protection of life and property from fire, enforcement of
laws and ordinances and regulations relating to fire prevention and fire
safety and such other related functions as to insure public safety.
General Administration, Budgeting, Staffing, Grants and Contract
Administration, Planning and Coordination of the following operations:
A) Administration
Functions:
- Responsible for budgeting, planning, staffing, supervising
and organizing of the Fire Department.
B) Fire Suppression
Functions:
Responsible for fire extinguishment, hazardous materials
incidents, water rescue, inspections of commercial and
industrial facilities, participation in training exercises and
other activities in support of all Fire Department Operations.
Hazardous Materials containment and clean up.
C) Fire Prevention
Functions:
Responsible for enforcement of Codes and Ordinances, Laws
and Regulations related to life safety fire prevention and fire
safety.
Responsible for inspections of commercial and industrial
properties.
Responsible for fire investigations to determine cause and
origin of fire.
'I
Responsible for Public Education services that inform citizens
and the commercial industrial population of practices
conducive to fire safety and accident prevention. Provide
educational opportunities that enable the general population
to deal with fire and emergency medical problems.
D) Emergency Medical Services
Functions:
- Responsible for emergency and rescue activities.
E) Training
Functions:
Responsible for providing the Fire Suppression personnel
with the knowledge and skills necessary to perform the
activities related to fire suppression.
Responsible for acquiring related schooling and training for
all Fire Department personnel.
Responsible for coordinating training activities within the
Fire Department and with other agencies that share our
common mission.
09
DEPARTMENT HOUSING AND COMMUNITY DEVELOPMENT
General Administration, Budgeting, Staffing, Grants and Contract
Administration, Planning and Coordination of the following Divisions:
A) Division of Housing
Functions:
- Administer and coordinate the Community Development Block Grant
Program activities
- Provide staff support to the CDBG Citizens Advisory Committee.
- Monitor Housing Code Enforcement.
- Administer the City /State Rehabilitative Loan Program.
- Maintain and coordinate the Volunteer Demolition Program.
- Provide Housing counseling.
- Maintain and coordinate the Acquisition and Relocation Program.
- Administration of the Water and Sewer Line Connection Program for
low and moderate family housing.
- Administer State and Federal programs that relate to housing projects.
- Research and prepare Grant Proposals.
B) Division of Health and Human Services
Functions:
- To perform Health and Human Service Planning.
- To conduct periodic Community Needs Assessment.
- Maintain a City inventory of Health and Human Services.
- Develop and maintain a Resource Allocation Process for the funding of
community based Health and Human Service organizations.
- Perform Grant monitoring review of community based organizations
receiving City funds.
- Provide staff support to the Health and Human Service Commission and
its advisory committees.
- Provide training and technical assistance to Health and Human Service
community based organizations.
- Provide Grantsmanship assistance to City departments and agencies and
Health and Human Service community based organizations.
10
DEPARTMENT OF INFORMATION SERVICES
Functions:
- Develop and implement an Information Management Policy and Program
for the City.
- Provide education on Information Technology and its uses to all levels of
City Government.
- Maintain all installed application software.
- Analyze and design new systems choices for development on all City
hardware.
- Document all applications for user, operations, and program
maintenance.
- Integrate new systems and those already implemented to provide
maximum efficiency, in the forms of office automation, end -user
computing and telecommunications.
Maintain systems software in the most efficient, effective and current
manner possible.
- Provide backup security for all systems and applications.
- Provide necessary hardware and software support to obtain the most
effective use of the City's data resources.
- Assure that all stored information is available to users in a timely and
consistent manner.
11
LAW DEPARTMENT
Functions:
Act as Legal Counsel for City Government in areas such as Contract
Development and Review, Development of Ordinances and Resolutions,
Technical Legal Interpretations and any other matters relating to legal
and administrative function of Municipal government assigned by
ordinance or general law to City Attorney.
12
MUNICIPAL COURT
Functions:
- Responsible for Court activities in the following areas:
Traffic Offenses
General Offenses
Miscellaneous Offenses
Appeals to County Court
Exclusive original jurisdiction of all causes arising under the City Charter
and the Ordinances of the City.
13
PARKS AND RECREATION DEPARTMENT
General Administration, Budgeting, Staffing, Grants and Contract
Administration, Planning and Coordination of the following Divisions:
A) Parks Division
Functions:
- Administers the operation of municipal parks, play areas,
playgrounds, golf courses, tennis courts, lake facilities,
swimming pools, fountains, recreation and community
facilities and cemeteries.
- Maintenance of facilities under supervision by the Parks
Division.
- Maintain the City's Greenhouse.
- Provides administrative oversight for the operation of the
City Zoo.
B) Recreation Division
Functions:
- Planning, conducting and supervision of organized public,
physical and cultural recreation programs.
- Cooperation with public and private agencies in public
recreation programs, concerts and other entertainment.
Administer and coordinate all City swimming pools
operations and programs.
- Provide recreational programs for City's multi- purpose
recreational centers.
C) Division of Ice Arena
Functions:
To perform all those administration and operational services
to maintain the City's Ice Arena.
To schedule the use of the Ice Arena for the public, school
districts, and private functions.
14
PERSONNEL AND TRAINING DEPARTMENT
General Administration, Budgeting, Staffing, Planning and Contract
Administration and Coordination of the following functions:
A) Employee Relations
Functions:
- Day to day union relations.
- Research and recommendations regarding union and non-
union grievances.
- Preparation for and participation in negotiations with
employee Unions.
- Assist departments with disciplinary actions.
B) Employment
Functions:
- Assistance in the recruitment process for unclassified
personnel positions, as well as temporary, part-time and
seasonal employees.
- Orientation of new employees.
- Preparation of pay schedule.
C) Training
Functions:
- City wide training activities.
- City training and development plan.
D) Affirmative Action/Equal Employment Opportunity
Functions:
- Investigate Grievances
- City Affirmative Action Plan
- Collection and Maintenance of relevant data.
15
E) Other Functions
- Coordination of physical exams and Employee Assistance
Program
- Development and maintenance of job specifications,
reclassification evaluations and job analysis.
- Assist employees with health and retirement benefits and
administer Workmen's Compensation claims.
- Prepare Federal, State and Local reports, conduct salary and
benefit .audits and respond to surveys.
16
DEPARTMENT OF PLANNING AND DEVELOPMENT
Functions:
- Responsible for and exercise administrative authority over planning
activities for physical development of the City and perform such planning
activities as may be directed by the Planning and Zoning Commission.
- Provide staff support to the Planning and Zoning Commission, Zoning
Board of Appeals, the Subdivision Review Committee, and the Planned
Unit Development Advisory Committee, and the Architectural Control
Committee.
- Assume the role of facilitating and coordinating the planning process and
researching and collecting all data and information needed by the
planning participants and users of such information.
- Performs the function of Current and Long Range Planning as well as
maintaining an Information Resource Library.
- Maintains a close alignment with the current and future Zoning
Department functions and develop a system to receive proper community
input into the planning process conducted by the Planning Department
- Develop Plan for future transportation services for the City.
- Review future transportation planning issues involving the City.
- Performs Regional Transportation analysis for the Pueblo Area Council
of Governments.
- Other Planning functions as requested by City Government.
17
POLICE DEPARTMENT
Responsible for the preservation of public peace, prevention of crime,
apprehension of criminals, protection of the rights of persons and property
and the enforcement of the laws of the State of Colorado and the Ordinances
of the City.
General Administration, Budgeting, Staffing, Grants and Contract
Administration, Planning and Coordination of the following Police
Operations:
A) Chief of Police Office
Functions:
- Plan, prepare, submit and administer the Department
Budget.
- Process and maintain Department personnel records in
compliance and conjunction with the City Department of
Personnel and Training.
- Prepare and maintain all records pertaining to the
Departmental Payroll.
- Develop and implement departmental policies, procedures
and programs.
- Compile and publish annual report and other reports
necessary for effective management.
- Design, approve and control all departmental forms.
- Administration of any federally funded program within the
Department.
- Investigate complaints against officers and employees of the
Police Department.
- Conduct, review and submit review of inspection and staff
studies.
- Coordinate activities pertaining to Civil Actions and/or
investigations in conjunction with the City Attorney.
18
B) Support Services
Functions:
- Provide Police and Fire Communication services.
- Operate Emergency Services 911 Center
- Operate identification services including limited lab
services.
- Provide prisoner care and custody in the City's 72 -hour
facility.
- Receive, distribute and maintain departmental records.
- Provide and record all Department training.
- Receive and maintain all property and evidence.
- Provide building maintenance.
- Enforce narcotic, liquor, gambling and other vice laws.
C) Operation Services
Functions:
- Responsible for Traffic Division, which provides accident
investigation, selective enforcement, vehicle traffic
congestion control and relief, DUI and DWI enforcement,
parking enforcement, hit and run investigation and
assimilation of data pertaining to traffic problems, vehicle
accidents, traffic violations and other traffic related
situations or incidents.
- Responsible for Investigations Division, Special Operations,
Crime Stoppers, and Adult and Juvenile Investigations.
D) Other Functions
Coordination of physical exams and Employee Assistance
Program
- Development and maintenance of job specifications,
reclassification evaluations and job analysis.
- Assist employees with health and retirement benefits and
administer Workmen's Compensation claims.
- Prepare Federal, State and Local reports, conduct salary and
benefit audits and respond to surveys.
19
DEPARTMENT OF PURCHASES AND SUPPLIES
Functions:
- Maintain the contracting for all supplies, materials, equipment, and
contractual services required by any department, office, or agency of City
Government.
- Establish and enforce standard specifications for all supplies, materials,
and equipment required by City Government.
- Supervise and control the storeroom of supplies, materials and
equipment.
- Supervise transfer of materials, supplies, and equipment between the City
departments or agencies.
- Supervise the selling of surplus articles no longer of use to the City
- Create and maintain a record of non - expendable property owned by the
City.
- Maintain an identification system of all City equipment owned by the
City.
- Maintain the purchasing of surety Bonds for all officers and employees
of the City.
- Maintain and oversee a competitive bidding system for the City.
- Maintain a requisition system for the City.
20
DEPARTMENT OF TRANSPORTATION
Functions:
- Responsible for traffic safety.
- Responsible for activities related to the administration and regulation of
traffic control and traffic operations.
1) Traffic Engineering
- Responsible for all traffic engineering functions and traffic control
devices within the City.
- .Responsible for traffic safety and related activities.
- Maintain support to the school safety committee to evaluate school
crossings, school boundaries and various requests by citizens as they
relate to traffic safety.
2) Traffic Maintenance
- Responsible for the installation and construction of traffic control
systems and demolition.
- Administers City's lighting services and maintains and installs all traffic
control devices.
3) Communications
- Responsible for installation, maintenance and operation of
communications (radio) network for Police, Fire, and all other City
departments, including the 911 emergency communications system, and
associated electronic systems and equipment.
4) Parking
- Responsible for the administration of the City owned parking facilities.
21
DEPARTMENT OF ZONING
Functions:
Enforcement of City Zoning Laws.
- Review Zoning Code violations.
- Coordinate and review re- zoning, subdivisions, annexations, and vacation
and architectural review activities within the City.
- Flood Insurance program.
- Junk Car enforcement.
- Acts as Executive Secretary to the Planning and Zoning Commission and
the Zoning Board of Appeals.
22