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HomeMy WebLinkAbout05770ORDINANCE NO. 5770 AN ORDINANCE APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF PUEBLO, THE BOARD OF COUNTY COMMISSIONERS OF PUEBLO COUNTY, AND THE PUEBLO COUNTY SHERIFF RELATING TO OPERATION OF A COMBINED EMERGENCY SERVICES DISPATCH CENTER AND AUTHORIZING THE EXECUTION OF SAME BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: CFrTTf1N 1 The Combined Dispatch Center Intergovernmental Agreement dated August 24, 1992 between the City of Pueblo, the Board of County Commissioners of the County of Pueblo and the Pueblo County Sheriff (the "Agreement ") relating to the operation of a combined emergency services dispatch center, a copy of which is attached hereto and incorporated herein by reference, having been approved by the City Attorney, is hereby approved. SECTION 2. The President of the City Council is hereby authorized and directed to execute the Agreement for and on behalf of the City of Pueblo and the City Clerk is directed to affix the seal of the City thereto and attest same. ATTEST: l / c Ci _y Clerk INTRODUCED: August 10, 1992 By MICHAEL OCCHIATO Councilperson APPROVED: Pre si ent of the City Council COMBINED DISPATCH CENTER INTERGOVERNMENTAL AGREEMENT THIS AGREEMENT entered into the 24th day of August, 1992 between the City of Pueblo, a municipal corporation (the "City "), the Board of County Commissioners of the County of Pueblo, Colorado (the "County ") and the Pueblo County Sheriff (the "Sheriff "), WITNESSETH: WHEREAS, the parties hereto have determined that a combined dispatch center would best serve the citizens of the City and of the County and would promote the public health, safety and welfare of the City and County, and WHEREAS, the City and County are empowered by X29 -1 -201 et seq. C.R.S. and Section 18 of Article XIV of the Colorado Constitution to cooperate and contract with one another to provide any function, service, or facility lawfully authorized to each of the cooperating or contracting entities, and WHEREAS, the operation of a dispatch center is lawfully authorized to each of the City and County, NOW, THEREFORE, in consideration of the foregoing and mutual covenants contained herein, City and County agree as follows: 1. Combined Dispatch Center The parties will upon execution of this Agreement commence and thereafter diligently pursue the relocation of their respective emergency telephone and dispatch service activities to approximately 4,500 square feet of floor space in the basement of the Judicial Building, 10th and Grand, Pueblo, Colorado, which will be provided rent -free by the County. The facility shall be known as the "Pueblo Combined Dispatch Center" (the "Center "). 2. Equipment City will make available for use in the Center its E -911 emergency telephone system by remote access to the Center and other equipment, all as described in attached Exhibit "A ". County will make available for use in the Center its dispatch consoles, computer aided dispatch, radio and broadcast systems, and other equipment, all as described in the attached Exhibit "B ". City will at its expense, estimated to be $130,000 but not to exceed $185,000, purchase and install equipment and facilities reasonably required to upgrade the County's computer aided dispatch system in order to handle the City's volume of emergency telephone calls. County will at its expense, estimated to be $63,000 but not to exceed $84,000, purchase and install all equipment and facilities reasonably required to remotely access in the Center the City's E -911 emergency telephone system. Title to the equipment made available by each party shall remain in the party making such equipment available subject to use in the Center. All equipment made available for use at the Center and described in Exhibits "A" and "B" is herein collectively called the "Equipment. 3. Personnel. Initial staffing for the Dispatch Center will be provided by the current dispatch staffs of the Pueblo County Sheriff's Department (1 deputy sheriff, 2 dispatch supervisors and 7 dispatchers) and Pueblo Police Department (1 corporal, 3 dispatch supervisors and 13 dispatchers). The Sheriff and the Pueblo Chief_ of Police will assign their respective emergency telephone answering and dispatch personnel to perform services in the Center. The personnel assigned to the Center will remain the employees of the assigning party and continue to be covered by such party's personnel policies. All personnel assigned to the Center will be cross - trained and be capable of performing tele service activities and emergency telephone answering and dispatch services in accordance with Dispatch Protocols developed as set forth in paragraph 4. Initially, four (4) personnel will perform tele service activities. The organizational structure of the Center is set forth in attached Exhibit "C ". 4. Administrative Board and Dispatch Protocol. The Sheriff, Pueblo Chief of Police and Pueblo Fire Chief will act as the administrative board for the Center (the "Administrative Board ") and will develop personnel training procedures and necessary protocol for tele service activities and for emergency telephone answering and dispatching the appropriate emergency service vehicle (the "Dispatch Protocols ") within their respective jurisdiction, pro- vided, the Dispatch Protocols do not conflict with or attempt to establish operating procedures or policies of the Sheriff, Pueblo Police Department and /or the Pueblo Fire Department. The Dispatch Protocol shall incorporate all confidential and privacy provisions required by applicable law and regulation. 5. Center Operations From among the personnel assigned pursuant to paragraph 3, a City police officer shall be designated by the Pueblo Chief of Police to act as operations manager to supervise and oversee the performance of personnel assigned to the Center and the day -to -day operation of the Center and a deputy sheriff shall be designated by the Sheriff to act as facilities manager to oversee and supervise the Center's equipment, computer operations, E -911 system, radio facilities, financial affairs and budget. The operations manager and facilities manager shall be subject to the general control and direction of the Administrative Board. The operations manager and facilities manager will meet and coordinate their respective activities on a daily basis. If a personnel matter arises with respect to Sheriff's personnel, the operations manager will coordinate the resolution of the matter with the facilities manager. 6. Operating Expenses. The estimated current annual expen- ditures for dispatching activities of the Pueblo Police Department is $638,616 and for the Pueblo County Sheriff is $396,301 or a percentage of combined costs of 62% and 38% respectively. Operating expenses shall be shared between the City and County in the follow- ing percentages: City - 62 %, County - 38 %. Operating expenses include but are not limited to: Equipment repair, maintenance and -2- replacement; purchase and installation of additional equipment; E -911 telephone emergency services rates and charges; salaries and other benefits of personnel assigned to the Center; and, all other costs and expenses incurred in the operation of the Center. Operat- ing expenses do not include rent for the space occupied by the Center. City and County will annually on or before October 31 of each year approve a Center operating expense budget for the next calendar year and appropriate their respective share of such expenses. All expenditures for operating expenses shall be in conformity with the approved budget and no obligation or commitment for any Center expenditures shall be made unless there exists sufficient unencumbered funds for such expenditure. If the purchase of additional equipment is included within an approved budget, such equipment shall be purchased at the lowest and best bid obtained through competitive bidding and shall be owned by the City and County in the same percentage as their respective share of operating expenses subject to use in the Center. 7. Termination. This Agreement shall remain in effect until termination as follows: (a) If either City or County shall fail to annually appropriate or pay its share of the Center's operating costs, the other party may advance to the Center the defaulting party's share of such costs which shall be and become a debt owing to the non - defaulting party recoverable in an action at law including interest and attorney fees. If either City or County defaults in the payment of its share of the Center's costs and expenses, or, if any party hereto shall fail to perform a material provision on its part to be performed hereunder and such failure is not corrected within 30 days after receipt of notice from any other party, then, in either event, the non - defaulting party may terminate this Agreement upon ninety (90) days' prior written notice given to the other parties, and in the event of such termination all Equipment and furniture located in or used in connection with the Center shall remain in the Center and the non - defaulting party shall have the right to continue to use the Equipment, furniture and space occupied by the Center for an addi- tional period of one year. (b) The C i t y and County may, at any time hereafter, for any reason, by mutual agreement terminate this Agreement. (c) Except as provided in (a) and (b) above, this Agreement may not be terminated by any party hereto until after December 31, 1997 and only then at the end of calendar year 1998 and any subsequent calendar year, upon written notice given by the terminating party to the other parties at least nine months prior to the end of the calendar year in which termination occurs. Upon termination under (b), all Equipment and furniture located in or used in connection with the Center shall be delivered to the party owning such Equipment free of this Agreement or as otherwise mutually agreed by the City and County. 8. Legal Rights This Agreement is not intended to, nor -3- should it be construed to, create, affect or extend the legal responsibilities or liabilities of the parties hereto except as expressly stated herein, nor to create or impose any obligation on the part of either party hereto to provide any emergency telephone or dispatch or other services, nor to create or extend any legal rights or remedy to or for the benefit of any other person or entity. County represents and warrants that the facilities and equipment remodeled, purchased or acquired by or with Federal Emergency Management Agency (the "FEMA ") funds for the Chemical Stockpile Emergency Preparedness Program (the "CSEPP ") and transferred to or used in the Center will meet and comply with the CSEPP and County's assurances with respect thereto. 9. Dispatch Center Evaluation Committee: There is hereby created a Dispatch Center Evaluation Committee which shall consist of the Chief of Police, the City Manager, the Sheriff, and the County Manager. The committee will annually examine and evaluate the program, administration and structure of the Center to identify modifications needed to improve the Center's efficiency and report its findings to the City Council and Board of County Commissioners by June 30th of each year beginning June 30, 1993. 10. Disputes The parties agree to perform all reasonable and necessary acts to complete the merger of the parties' emergency telephone services and dispatch activities as contemplated herein and to operate the Center in a manner which will be beneficial to the people of the City and the County. If a dispute arises with respect to this Agreement or the meaning or application of any provision hereof, the parties agree to meet and confer in good faith to amicably resolve such dispute. 11. Modification. No modification of this Agreement shall be effective until reduced to writing, signed by the parties and approved by duly adopted resolution of the governing bodies of the City and County. 12. Complete Agreement. This Agreement is intended as the complete integration of all understandings between the parties and no prior or contemporaneous agreement, understanding or promises of any kind shall be of any force or effect whatsoever. The prior Agreement between the City and County dated April 15, 1986 and all amendments thereto, are specifically rescinded and superseded by this Agreement. 13. Severability Clause. If any provision of this Agreement, or the application hereof to any party or circumstance, is held invalid, such invalidity shall not affect other provisions or applications of this Agreement which can be given effect without the invalid provision or application, and to this end the provisions of this Agreement are declared to be severable. WHEREFORE, the parties have executed this Agreement the day and year first above written. -4- ( S E A L ) Attest: Cr Clerk Approved as to form: City Attor ATTEST: Secretary to the Board f_ County Commissioners Approved -to fo unty At orrrey ' City of Pueblo By Pre si nt of he City Council County of Pueblo Board of County Commissioners of Pueblo County, Colorado By airman TJ 59.12 -5- PUEBLO CITY /COUNTY DISPATCH CITY RESOURCES EXHIBIT A The following is equipment which is associated with the 911 system which will need to be taken: A. AT &T 705 display terminal for 3B2 Call Management system. B. AT &T dot matrix, wide carriage printer for 3B2 Call Management system. C. Supply of ribbons for AT &T printer. The following equipment will be necessary in order to upgrade the County CAD system and provide dispatch personnel with access to Police Department record systems. A. Unisys 486, 50 mh2 processor B. Expansion cabinet upgrade C. ESMD disk controller upgrade D. Unisys 64 megabyte memory E. JBM protocol convertor F. UDS 9600 baud modem EXHIBIT B: PUEBLO CITY /COUNTY DISPATCH CENTER - -- COUNTY RESOURCES - -- 1. Remote E911 Equipment interface to the City of Pueblo's AT &T System 85 Switch * 2. Radio Dispatch Consoles A. 9 ea. Console mounted terminals B. 2 ea. PC Desk style terminals C. 3 ea. Central electronic bays 3. Radio Console Furniture A. 34 ea. Fixed console modules B. 4 ea. Movable console modules C. 9 ea. Two drawer, movable file cabinets 4. Recording Equipment A. 9 ea. Zetron 921 ALI recorders B. 9 ea. Zetron 20RD instant recall recorders C. 4 ea. Logging recorders 5. Console Data Equipment A. 20 ea. Teleray 30 -4FUL Terminals B. 1 ea. DEC 433 PC Workstation (200 MB HD, 20" Monitor, GIS network capable), to be located in the director's office C. 1 ea. CompuAdd 386/25 PC (330 MB HD, 2400 b Modem) with Fountain Creek Flood Warning System, to be located in one of the supervisor's console 6. City \County Paging System A. 1 ea. Zetron Model 2200 Paging Terminal B. 1 ea. 250 watt Ericsson \General Electric Mastr II Paging transmitter C. 1 ea. Zetron Model 66 Transmitter Controller 7. Radio Base Stations A. 32 ea. Ericsson \General Electric Mastr II Base Stations B. 2 ea. Telewave receive combiners C. 32 ea. Celwave base antennas and coax 8. Security Systems A. 3 ea. Northern electronic lock systems B. 4 ea. JVC security cameras C. 2 ea. Zenith 25" televisions D. 1 ea. Security video digitizer 9. Office Furniture /Equipment A. 1 ea. FAX machine B. 1 ea. VCR C. 1 ea. Microwave oven D. 1 ea. Coffee maker E. Telephones (not including those in the dispatch consoles) • 1 ea. attendant console • 2 ea. speaker • 2 ea. wall • 12 ea. analog F. 2 ea. efficiency workstations (desks) G. 1 ea. secretarial desks H. 1 ea. 30 1 'x30" table Page 2 Pueblo City /County Dispatch Exhibit B Continued 9 Continued I. 1 ea. 30 "x96" folding table J. 3 ea. 36 "x72" table K. 2 ea. 5 drawer legal file cabinet L. 3 ea. 4 drawer legal file cabinet M. 2 ea. wall files (mail slots) N. 1 ea. Supreme Tri -File 7 Module lateral file system 0. 2 ea. Bookcase P. 1 ea. Bookshelf with casters Q. 10 ea. Dispatchers chairs R. 3 ea. Office chairs S. 16 ea. Visitors chairs T. 1 ea. Tape storage cabinet U. 36 ea. Lockers (12" x 12" x 18 ") V. 5 ea. Stools W. 3 ea. 12 Hour Wall Clock X. 2 ea. 24 Wall Clock 10. Computer Aided Dispatch Equipment A. 1 ea. Unisys U6000/70 -A3 Computer • 2 80386 CPU • 16 MB memory • SCSI I/F 4 • 380 MB disk • 150 1/4" Tape • Ethernet cntrl • 16 Port cntrl B. 1 ea. (2) 80386/20 MHz CPU C. 1 ea. 24 MB memory D. 1 ea. Dual channel disk controller E. 1 ea. 2nd Ethernet cntrl F. 1 ea. Expansion cabinet G. 1 ea. 1.6 GB Disk H. 1 ea. Dual drive tray I. 1 ea. 4 MM Tape drive J. 1 ea. Mod 37 laser printer K. 1 ea. Letter paper tray L. 2 ea. 32 Port server M. 8 ea. Port adapter * Still under evaluation of bids, quantities may change. June 23, 1992 PUEBLO CITY /COUNTY COMBINED DISPATCH CENTER ADMINISTRATIVE BOARD CHIEF SHERIFF FIRE OF POLICE CHIEF OPERATIONS , I FACILITIES MANAGER MANAGER U A x w 2 COUNTY DISPATCHERS -7 CITY DISPATCHERS -14 COUNTY TELE- SERVICE -2 CITY COMPUTER OPERATIONS E-911 SYSTEM RADIO FACILITIES BUDGET /FINANCE TELE- SERVICE -2 ORGANIZATIONAL CHART 11 JAMES M. BREWER COMMISSIONER DIST. NO. 1 SOLLIE S. RASO COMMISSIONER DIST. NO. 2 KATHY FARLEY COMMISSIONER DIST. NO. 3 JAMES M. BREWER CHAIRMAN OF BOARD JAMES E. SPACCAMONTI COUNTY MANAGER TERRY A. HART COUNTY ATTORNEY BOARD OF COUNTY COMMISSIONERS September 4, 1992 Ms. Marian Mead City Clerk City Hall, 1st Floor Pueblo, Colorado 81003 RE: Combined Dispatch Center Intergovernmental Agreement Dear Marian: Enclosed please find one (1) fully- executed original of the Combined Dispatch Center Intergovernmental Agreement between the City of Pueblo and Pueblo County. Said Agreement was approved and executed by the Board of County Commissioners at their regular meeting on August 27, 1992. Please retain this document for your records. Thank you very much for your time and assistance. If you have any questions or concerns, please do not hesitate to contact this office at (719)546 -6000, ext. 3290. Sincerely, Kris A. Hartman Legal Assistant /kah Enclosure PUEBLO COUNTY COURT HOUSE 215 W. 10th ST., PUEBLO, CO 81003 -2992 (719) 546 -6000 FAX: (719) 544 -0342 STATE OF COLORADO, ss. County of Pueblo, The Board of County Commissioners met in regular session in its office in Pueblo County, Colorado, on Thursday the August A. D. 19 92 at 10: 00 Present: __James M. Brewer o'clock. 1> Sollie S. Raso 27th day of Chairman. County Commissioner. Kathy Farley County Commissioner. )f Terry Hart County Attorney. >> Lucille Wilson Deputy County Clerk or Deputy. When the following proceedings, among others, were had and done, to -wit: RESOLUTION NO. 92 -358 APPROVING THE REVISED COMBINED DISPATCH CENTER INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF PUEBLO, PUEBLO COUNTY, AND THE PUEBLO COUNTY SHERIFF WHEREAS, on June 23, 1992, through Resolution No. 92 -282, this Board approved the Combined Dispatch Center Intergovernmental Agreement between the City of Pueblo, Pueblo County, and the Pueblo County Sheriff dated June 22, 1992; and WHEREAS, on July 13, 1992, the Pueblo City Council voted to reject the June 22, 1992 version of the Combined Dispatch Center Intergovernmental Agreement; and WHEREAS, subsequently, the City and County met to negotiate changes to the Dispatch Center Agreement sufficient to meet the City's concerns and the Agreement has been revised accordingly; and WHEREAS, the revised written Agreement is acceptable to this Board and this Board desires to replace the previously approved Agreement with the current revised Agreement in order to accomplish consolidation of the City's and County's Dispatch Centers in order to promote the public health, safety, and welfare of the citizens of the City and County. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pueblo County, Colorado, that the revised Combined Dispatch Center Intergovernmental Agreement between the City of Pueblo, Colorado, Pueblo County, Colorado, and the Pueblo County Sheriff, dated August 24, 1992, the terms and conditions of which are incorporated herein by this reference, be, and hereby is, approved. BE IT FURTHER RESOLVED that the Chairman of the Board be, and hereby is, authorized to execute this revised Agreement on behalf of Pueblo County. BE IT FURTHER RESOLVED that Resolution 92 -282, be, and hereby is, rescinded and replaced in its entirety by this Resolution. By the following vote on roll -call: RASO -Aye, FARLEY -Aye, BREWER -Aye. SHLCTH.O1 /CARESOL