HomeMy WebLinkAbout15683RESOLUTION NO. 15683
A RESOLUTION AMENDING THE LEGISLATIVE PROCEDURES
AND RULES OF THE PUEBLO CITY COUNCIL BY CREATING A
POLICY REGARDING ELETRONIC
PARTICIPATION AND DUTIES OF THE CITY CLERK.
WHEREAS, City Council desires to amend the Legislative Procedures and Rules of
Council to allow for the creation of a written policy regarding electronic participation and duties
of the City Clerk; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that
SECTION 1.
The Legislative Procedures and Rules of Council is amended as follows:
8. Voting.
(b) Whenever a vote is taken, each Council member present shall vote "aye" or "nay" and
record such vote upon the electronic voting machine by moving the appropriate switch. After all
members have so voted, the \[presiding officer\] City Clerk shall cause the vote of the Council to
be flashed upon a recording board which board shall be plainly visible to the City Council and
spectators present in the Council Chambers. The City Clerk shall then record the vote of each
member of the City Council upon the Journal of the Council's proceedings before passing on to
the next order of business.
36. Electronic Participation Rules For City Council Meetings
These rules specify the circumstances under which the Mayor and City
Councilmembers may participate in regular meetings, special meetings, work sessions,
participation by video or audio means, such as Zoom, Microsoft Teams or similar
platform approved by the City, which is clear, uninterrupted and allows two-way
communication for the participating Councilor(s).
(a) If a member of City Council is unable to attend in person, the Councilmember shall
contact the President of Council and the City Clerk in advance of the meeting to
determine if arrangement for Electronic Participation is possible. In submitting such
request, the Councilmember agrees to comply with all requirements for Electronic
Participation. Councilmembers shall endeavor to advise the President of Council and
the City Clerk of their intent to participate via Electronic Participation at the earliest
possible time and not less than twenty-four (24) hours prior to the meeting.
(b) Upon receipt of such request, the City shall use its best efforts to provide the
technical means necessary to fulfill the request from City Hall; provided, however, that
it shall be incumbent upon the Councilmember who desires to attend by Electronic
Participation to provide the technical means necessary to facilitate remote attendance
from their location. If Electronic Participation is not possible, a telephone connection
may be employed.
(c) The City shall, to the extent feasible, initiate the Electronic Participation not later
than ten (10) minutes prior to the scheduled time of the meeting. Upon any
disconnection during a meeting, City staff shall attempt to re-initiate the connection.
(d) All members of City Council shall be able to hear one another and
Councilmembers appearing by Electronic Participation shall be able to hear all
discussion and testimony in a manner designed to provide maximum notice and
participation.
(e) Elected officials participating by Electronic Participation shall have their cameras
on during the meeting.
(f) Elected officials participating by Electronic Participation during an executive
session shall ensure that they have a secure connection, and shall ensure they are
alone while participating in an executive session.
SECTION 2.
The officers of the City are authorized and directed to perform any and all acts
consistent with the intent of this Resolution to effectuate the policies and procedures described
herein.
SECTION 3.
This Resolution shall become effective immediately upon final passage.
INTRODUCED: July 8, 2024
BY: Regina Maestri
MEMBER OF CITY COUNCIL
APPROVED: __________________________
PRESIDENT OF CITY COUNCIL
ATTESTED BY: ________________________
CITY CLERK
City Clerk's Office Item # M9
Background Paper for Proposed
Resolution
COUNCIL MEETING DATE: July 8, 2024
TO: President Mark Aliff and Members of City Council
CC: Mayor Heather Graham
VIA: Marisa Stoller, City Clerk
FROM: Harley Gifford, Deputy City Attorney
SUBJECT: A RESOLUTION AMENDING THE LEGISLATIVE PROCEDURES AND
RULES OF THE PUEBLO CITY COUNCIL BY CREATING A POLICY
REGARDING ELECTED OFPARTICIPATION
AND DUTIES OF THE CITY CLERK.
SUMMARY:
This Resolution approves an amendment to the Pueblo Municipal Code, Appendix A,
creating a policy for electronic participation as defined therein. Additionally, this
City Clerk causing the display of
PREVIOUS COUNCIL ACTION:
None.
BACKGROUND:
City Council directed staff to prepare the attached Resolution to amend Appendix A.
FINANCIAL IMPLICATIONS:
None.
BOARD/COMMISSION RECOMMENDATION:
Not applicable to this Resolution.
STAKEHOLDER PROCESS:
Not applicable to this Resolution.
ALTERNATIVES:
The City Council could not adopt this written policy and continue current procedures.
RECOMMENDATION:
Passage of the Resolution.
ATTACHMENTS:
None