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HomeMy WebLinkAbout10721ORDINANCE NO. 10721 AN ORDINANCE APPROVING A PURCHASE AGREEMENT BETWEEN THE CITY OF PUEBLO, A COLORADO MUNICIPAL CORPORATION AND MUSCO SPORTS LIGHTING LLC, A COLORADO CORPORATION IN THE AMOUNT OF $649,894 FOR NEW LIGHTING EQUIPMENT FOR THE CITY PARK BALLFIELDS 3 AND 4 AND THE MINERAL PALACE PARK PICKLEBALL COURTS, AUTHORIZING THE CITY OF AGENT TO EXECUTE THE PURCHASING AGREEMENT, CREATING PROJECT NO. CI2440, AND BUDGETING AND APPROPRIATING $649,894 TO PROJECT NO. CI2440 WHEREAS, the City desires to purchase, acquire, and lease new LED sports lighting systems constituting personal property necessary for the purpose of promoting safe outdoor recreation experiences to the citizens of our community; and WHEREAS, the City is purchasing the lighting systems through a national cooperative purchasing agreement with Sourcewell Master Project: 199030, Contract Number: 071619- MSL; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Purchase Agreement between the City of Pueblo, a Colorado Municipal Corporation and Musco Sports Lighting, LLC, a Colorado Corporation, for lighting systems for City Park Ballfields #3 and #4 and the Mineral Palace Park Pickleball Courts in the amount of $649,894.00, the lease/purchase agreement relating to the equipment already having been approved by City Council, is hereby approved. SECTION 2. Funds in the amount of $649,894 are hereby budgeted and appropriated to Project No. CI2440. SECTION 3. City officers and staff are directed and authorized to perform any and all acts consistent with the intent of this Resolution and the Agreement and Escrow Agreements to implement the transactions described herein. SECTION 4. This Ordinance shall become effective immediately upon final passage. Action by City Council: Introduced and initial adoption of Ordinance by City Council on May 13, 2024. Final adoption of Ordinance by City Council on May 28, 2024. ____________________________ President of City Council Action by the Mayor: Approved on _______________. Disapproved on ______________ based on the following objections: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ____________________________ Mayor Action by City Council After Disapproval by the Mayor: Council did not act to override the Mayor's veto. Ordinance re-adopted on a vote of ____________, on _____________ ____________________________ President of City Council ATTEST ________________________________ Deputy City Clerk City Clerk's Office Item # R13 Background Paper for Proposed Ordinance COUNCIL MEETING DATE: May 28, 2024 TO: President Mark Aliff and Members of City Council CC: Mayor Heather Graham VIA: Marisa Stoller, City Clerk FROM: Steven Meier, Director of Parks and Recreation SUBJECT: AN ORDINANCE APPROVING A PURCHASE AGREEMENT BETWEEN THE CITY OF PUEBLO, A COLORADO MUNICIPAL CORPORATION AND MUSCO SPORTS LIGHTING LLC, A COLORADO CORPORATION IN THE AMOUNT OF $649,894 FOR NEW LIGHTING EQUIPMENT FOR THE CITY PARK BALLFIELDS 3 AND 4 AND THE MINERAL PALACE PARK PICKLEBALL COURTS, AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE PURCHASING AGREEMENT, CREATING PROJECT NO. CI2440, AND BUDGETING AND APPROPRIATING $649,894 TO PROJECT NO. CI2440 SUMMARY: This Ordinance would approve the purchase agreement for lighting equipment for the City Park Ballfields 3 and 4 and the Mineral Palace Park Pickleball Courts. PREVIOUS COUNCIL ACTION: City Council approved the Lease Purchase Agreement with Clayton Holdings for this project on April 22, 2024. BACKGROUND: Approximately 99% of the City owned softball fields, outdoor basketball courts, and tennis courts consist of metal halide lamps. Metal halide lamps use large quantities of wattage to operate which results in exceptionally high utility expenses to operate annually. The Parks and Recreation Department has been working on a plan to replace the metal halide lamps with efficient LED lights throughout the City which will result in the reduction of annual utility expenses while providing safer lighting for the recreational facility users. The Parks and Recreation Department has determined that the softball field lights at City Park Fields #3 and #4 are a priority for replacement. These lights and wooden poles were installed in the mid to late 1950s and are becoming a maintenance and safety concern. The Mineral Palace Park Pickleball Courts were constructed in 2022 without lights. The addition of LED lights to this popular recreational facility will increase awareness and popularity of the new courts. FINANCIAL IMPLICATIONS: The total for the new LED lighting systems is $649,894, which will be amortized over five years. The cost will be financed through a lease/purchase agreement with Clayton Holdings, LLC with the first payment in the amount of $143,269 due on June 1, 2024. appropriation by the City Council. The City will make lease payments through Capital Project CI2440 Athletic Field Lighting Replacement. BOARD/COMMISSION RECOMMENDATION: Not applicable to this Ordinance. STAKEHOLDER PROCESS: Not applicable to this Ordinance. ALTERNATIVES: If the City Council declines to approve this Ordinance, the City will not purchase the new LED sports field and court lighting systems required to maintain the community's expectations for quality and safe recreation experiences. RECOMMENDATION: Approval of the Ordinance. ATTACHMENTS: 1. 2024 Purchase Agreement - Sports Lighting - Musco