Loading...
HomeMy WebLinkAbout10705ORDINANCE NO. 10705 AN ORDINANCE AMENDING THE FISCAL YEAR 2024 STAFFING ORDINANCE BY CONVERTING ONE (1) VACANT FULL-TIME INTERNAL AUDITOR POSITION TO A NEW CLASSIFICATION ENTITLED NON-PROFIT COMPLIANCE COORDINATOR WITHIN THE AUTHORIZED STAFFING LEVELS OF THE MAYOR'S OFFICE WHEREAS, it is necessary to revise the positions for the ultimate efficiency and BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The following s 2024 Staffing Ordinance, is amended as follows: SECTION 2. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Ordinance to effectuate any transactions described therein. SECTION 3. This Ordinance shall be deemed to amend the Fiscal Year 2024 Budget and staffing with respect to the number and allocatio effective on the date of final action by the Mayor and City Council. Action by City Council: Introduced and initial adoption of Ordinance by City Council on April 22, 2024. Final adoption of Ordinance by City Council on May 14, 2024. ____________________________ President of City Council Action by the Mayor: Approved on _______________. Disapproved on ______________ based on the following objections: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ____________________________ Mayor Action by City Council After Disapproval by the Mayor: Council did not act to override the Mayor's veto. Ordinance re-adopted on a vote of ____________, on _____________ ____________________________ President of City Council ATTEST ________________________________ City Clerk City Clerk's Office Item # R8 Background Paper for Proposed Ordinance COUNCIL MEETING DATE: May 13, 2024 TO: President Mark Aliff and Members of City Council CC: Mayor Heather Graham VIA: Marisa Stoller, City Clerk FROM: Heather Graham, Mayor Marisa Pacheco, Director of Human Resources SUBJECT: AN ORDINANCE AMENDING THE FISCAL YEAR 2024 STAFFING ORDINANCE BY CONVERTING ONE (1) VACANT FULL-TIME INTERNAL AUDITOR POSITION TO A NEW CLASSIFICATION ENTITLED NON-PROFIT COMPLIANCE COORDINATOR WITHIN THE AUTHORIZED STAFFING LEVELS OF THE MAYOR'S OFFICE SUMMARY: The previous administration established the position of Internal Auditor during the 2023 budget process. To date, the position has never been posted or filled. This ordinance would convert the vacant position of Internal Auditor to a new classification entitled Non-Profit Compliance Coordinator. This position will be responsible for tracking, vetting, and monitoring compliance of non-profit organizations that receive funding from the City of Pueblo through either the annual budget process or off-cycle funding requests occurring during the year. This position will be a classified, non-bargaining position and will be subject to all hiring procedures under Civil Service rules and regulations. PREVIOUS COUNCIL ACTION: On December 11, 2023, Ordinance No. 10613 was approved by City Council. This Ordinance provided authorized staffing for Fiscal Year 2024. BACKGROUND: The following chart shows the non-departmental funding allocated by the City to various non-profit organizations and to various agencies through specific contracts, such as animal control, CSAC, Pueblo Zoo, Colorado Municipal League etc. Since 2021, the budget allocation for this line item has increased over two million dollars or over 38%. The City of Pueblo is responsible for ensuring the taxpayer funding received by non- profits and other non-departmental organizations is expended in a manner consistent with the outlined request or contractual agreement. This is particularly important in instances where a contractual relationship is not in place. Historically, there has not been a dedicated staff person to manage this important compliance function for the City of Pueblo. Therefore, the Mayor requests that the never-filled Internal Auditor position be converted to the full-time position of Non-Profit Compliance Coordinator for this purpose. In addition to developing a standardized funding request process for outside agencies to use for all City of Pueblo funding requests, the position will then measure the performance of programs and provide recommendations regarding funding and will report on whether the funding was used for the committed purposes. The position will coordinate all non-departmental budget requests by performing due governance, level of sustainability, and review of status with the City, Secretary of and compliance status. Additionally, the position will be responsible for developing a standardized reporting instrument, requirements, and frequency of required reporting for agencies awarded funding to be submitted to the City about the use of approved funds. While the position will not be a sitting member on the Community Services Advisory Commission (CSAC), the position will attend meetings of the commission and will monitor funding granted through that process to determine if duplicate funding is being requested of the City. Connected to that review will be the responsibility to cultivate an understanding of community funding resources beyond those provided by the City of Pueblo to support outside agency needs. The addition of this compliance position is an important first step in better understanding, monitoring, and providing the Mayor and City Council with timely, accurate information needed to make informed decisions with respect to outside agency funding requests moving forward. FINANCIAL IMPLICATIONS: and no additional funding is required. Annual savings of approximately $23,182 per year will be realized due to the conversion of the vacant Internal Auditor position. BOARD/COMMISSION RECOMMENDATION: Not Applicable. STAKEHOLDER PROCESS: None. ALTERNATIVES: The no action alternative would be to retain staffing levels as they are, which is not operationally efficient. RECOMMENDATION: Approval of the Ordinance. ATTACHMENTS: None