HomeMy WebLinkAbout15589RESOLUTION NO. 15589
A RESOLUTION ESTABLISHING AN APPROVED LIST OF
CONTRACTORS TO PERFORM EMERGENCY WATER LINE
REPAIRS FOR CITY DEPARTMENTS AND AUTHORIZING THE
PURCHASING AGENT TO EXECUTE SAME
WHEREAS, proposals for performing emergency water line repairs under Project No.
24-043 - Emergency Water Line Repairs for City Parks have been received and examined;
AND,
WHEREAS, the proposals of FRPHI Environmental Construction Services, Inc., KK
Construction, and Miller Pipeline, LLC, (collectively the "Approved List") have been determined
to be responsive; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that
SECTION 1.
The City Council authorizes, subject to an unexpended balance of appropriations
therefore, and in accordance with the City's purchasing policies and procedures, that contracts
for emergency water line repairs may be awarded from time to time in accordance with the bid
documents and associated Contract 24-043 - Emergency Water Line Repairs for City Parks, to
the lowest responsive and responsible bidder on the Approved List capable of causing the
required repairs to be performed within the City's required time frame, as best fits the needs of
the City. Emergency contract awards shall be determined by unit prices for work elements
submitted by responsive bidders under Project No. 24-043 - Emergency Water Line Repairs for
City Parks, the City's timeline requirements, and unit quantities for each emergency repair
project, and that the same be awarded to said bidder in the required amount at the time of each
emergency repair project. So long as the repairs are performed according to an approved
statement of work pursuant to the bid documents and Contract, additional City Council approval
will not be needed for each emergency repair contract that is paid out of operating expenses or
other capital projects designated for facility repair and maintenance.
SECTION 2.
The Purchasing Agent is hereby authorized to execute said contract on behalf of the City
of Pueblo, a Colorado Municipal Corporation, and the City Clerk shall affix the seal of the City
thereto and attest the same.
SECTION 3.
The officers and staff of the City of Pueblo are authorized to perform any and all acts
consistent with the intent of this Resolution and contract to implement the policies and
procedures described herein.
SECTION 4.
This Resolution shall become effective immediately upon passage and approval.
INTRODUCED: April 8, 2024
BY: Dennis Flores
MEMBER OF CITY COUNCIL
APPROVED: __________________________
PRESIDENT OF CITY COUNCIL
ATTESTED BY: ________________________
CITY CLERK
City Clerk's Office Item # M12
Background Paper for Proposed
Resolution
COUNCIL MEETING DATE: April 8, 2024
TO: President Mark Aliff and Members of City Council
CC: Mayor Heather Graham
VIA: Marisa Stoller, City Clerk
FROM: Andrew Hayes, Public Works Director
SUBJECT: A RESOLUTION ESTABLISHING AN APPROVED LIST OF
CONTRACTORS TO PERFORM EMERGENCY WATER LINE REPAIRS
FOR CITY DEPARTMENTS AND AUTHORIZING THE PURCHASING
AGENT TO EXECUTE SAME
SUMMARY:
Attached is a Resolution establishing an approved list of contractors to perform
emergency water line repairs to water lines owned and maintained by the City of
Pueblo for use by various City departments.
PREVIOUS COUNCIL ACTION:
None.
BACKGROUND:
Water line repairs include repairing cracked, broken, defective, damaged, etc. water
line(s), supplying all materials, completing work to specifications, and providing traffic
control (as needed) for each project as contracted. Each contract (site) will be awarded
as the need arises, based upon availability and project calculations from submitted unit
prices. The term of the approved contractor list is three years, consisting of the
remainder of calendar year 2024, and all of 2025 and 2026 with the option to renew for
two (2) additional one-year terms.
The irrigation systems and water lines regularly break, but it is not possible to anticipate
when and where repairs will be needed. Repairs must be completed as soon as
possible to limit disruption in services and loss of required turf and landscape irrigation.
The City of Pueblo requires formal competitive bids for these emergency projects to
assure that costs are controlled. This Resolution will provide both competitive bid cost
controls and rapid response capability by creating a list of qualified contractors who
have provided a list of unit prices. The City's Purchasing Department solicited unit cost
competitive bids from contractors for various elements of water line repair, which
included mobilization, labor, and equipment costs. Three bids were received and
attached is the bid summary sheet. All bidders form a list of qualified firms to whom the
water line repair projects can be offered.
FINANCIAL IMPLICATIONS:
Funding for future projects will be determined at the time of the project.
BOARD/COMMISSION RECOMMENDATION:
None.
STAKEHOLDER PROCESS:
None.
ALTERNATIVES:
Denial of this resolution will cancel establishing an approved list of contractors.
RECOMMENDATION:
Approval of the Resolution.
ATTACHMENTS:
1. 24-043 Bid Summary