HomeMy WebLinkAbout15543RESOLUTION NO. 15543
A RESOLUTION ESTABLISHING PROJECT NO. CI2426 - CITY
COUNCIL AND DEPARTMENT RELOCATION PROJECT,
TRANSFERRING $3,934,163.00 FROM PROJECT CI2018 -
PUEBLO CITY/COUNTY BUILDING TO PROJECT NO. CI2426,
AND BUDGETING AND APPROPRIATING $3,934,163.00 INTO
PROJECT NO. CI2426 - CITY COUNCIL AND DEPARTMENT
RELOCATION PROJECT
WHEREAS, multiple City departments require additional administrative office space, or
the consolidation of existing office space to support the efficient and timely delivery of municipal
services to the City's residents and businesses; and
WHEREAS, the City Council desires to establish dedicated offices for its members and
any future City staff who may be assigned to support Council members; and
WHEREAS, the facilitation of these objectives requires allocation of resources to support
the project;
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that
SECTION 1.
Project No. CI2426 - City Council and Department Relocation Project is hereby
established.
SECTION 2.
The Director of Finance is directed to transfer, budget, and appropriate funds in the
amount of $3,934,163.00 from Project No. CI2018 - Pueblo City/County Building to Project No.
CI2426 - City Council and Department Relocation Project, and to close out Project No. CI2018 -
Pueblo City/County Building.
SECTION 3.
Funds budgeted and appropriated for Project No. CI2426 - City Council and Department
Relocation Project are authorized for expenditures incident to the planned relocation of City
Department offices and the establishment of City Council offices, including but not limited to,
procurement of moving services; procurement of furniture, fixtures, and equipment; payments
for the lease of real property; design and construction of capital improvements to the Public
Works Building at 211 E. D Street; procurement and installation of IT equipment, procurement of
janitorial services; earnest money payments for the purchase of real property; professional
services; and other related project expenses. Any contracts for capital improvements using
funds from Project CI2426 - City Council and Department Relocation Project shall be approved
by Resolution of City Council in accordance with applicable provisions of the City's Charter, the
Pueblo Municipal Code, and the City's Purchasing Policies and Procedures.
SECTION 4.
This Resolution shall become effective upon passage and approval.
INTRODUCED: March 11, 2024
BY: Roger Gomez
MEMBER OF CITY COUNCIL
APPROVED:
PRESIDENT OF CITY COUNCIL
ATTESTED BY:
CITY CLERK
City Clerk's Office Item # M21
Background Paper for Proposed
Resolution
COUNCIL MEETING DATE: March 11, 2024
TO: President Mark Aliff and Members of City Council
CC: Mayor Heather Graham
VIA: Marisa Stoller, City Clerk
FROM: Andrew Hayes, Public Works Director
SUBJECT: A RESOLUTION ESTABLISHING PROJECT NO. CI2426 - CITY
COUNCIL AND DEPARTMENT RELOCATION PROJECT,
TRANSFERRING $3,934,163.00 FROM PROJECT CI2018 - PUEBLO
CITY/COUNTY BUILDING TO PROJECT NO. CI2426, AND
BUDGETING AND APPROPRIATING $3,934,163.00 INTO PROJECT
NO. CI2426 - CITY COUNCIL AND DEPARTMENT RELOCATION
PROJECT
SUMMARY:
A Resolution establishing Project CI2426 - City Council and Department Relocation
Project and transferring, budgeting, and appropriating funds in the amount of
$3,934,163.00 from Project CI2018 into Project CI2426 - City Council and Department
Relocation Project.
PREVIOUS COUNCIL ACTION:
City Council previously budgeted and appropriated funds for the purchase of the Wells
Fargo Building under Ordinance No. 9830. A portion of the funds was spent to study
what upgrades would be required to the building before it could be occupied and to
provide an accurate estimate of the cost of those repairs. A balance of $3,934,163.00
currently remains in the project account.
BACKGROUND:
Funds transferred, budgeted, and appropriated into Project No. CI2426 will be used to
pay for multiple expenses related to the relocation of multiple City Departments and the
establishment of dedicated offices for the City Council. Anticipated expenses include
procurement of moving services; procurement of furniture, fixtures, and equipment;
payments for the lease of real property; design and construction of capital
improvements to the Public Works Building at 211 E. D Street; procurement and
installation of IT equipment, procurement of janitorial services; earnest money
payments for the purchase of real property; professional services; and other related
project expenses.
This project, in conjunction with other funding initiatives currently under consideration
by the City Council, will ultimately result in the provision of adequate office space for the
Planning, Finance, Law, Human Resources, Civil Service, Public Works, and
Wastewater Departments, as well as for Pueblo Transit and City Council.
FINANCIAL IMPLICATIONS:
Approval of this Resolution will result in funds in the amount of $3,934,163.00 being
budgeted and appropriated into a new project account designated as CI2426 - City
Council and Department Relocation Project.
BOARD/COMMISSION RECOMMENDATION:
Not applicable to this Resolution.
STAKEHOLDER PROCESS:
Not applicable to this Resolution.
ALTERNATIVES:
Failure to approve this Resolution will prevent the City from being able to procure the
services and execute the projects necessary to facilitate the proposed office
relocations.
RECOMMENDATION:
Approval of this Resolution.
ATTACHMENTS:
None