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HomeMy WebLinkAbout10662ORDINANCE NO. 10662 AN ORDINANCE APPROVING AND ACCEPTING A COLORADO DIVISION OF CRIMINAL JUSTICE 2023 SMART GRANT (STATE'S MISSION FOR ASSISTANCE IN RECRUITING AND TRAINING GRANT PROGRAM) IS A FUNDING OPPORTUNITY OFFERED THROUGH THE OFFICE OF ADULT AND JUVENILE ASSISTANCE (OAJJA) FOR FISCAL YEARS 2024 AND 2025, AWARD NO. 2023-LE-24-12, AND APPLICABLE CONDITIONS PERTAINING THERETO, ESTABLISHING PROJECT NUMBER PS2316, BUDGETING AND APPROPRIATING FUNDS NOT TO EXCEED $791,811.00, AUTHORIZING MAYOR TO EXECUTE SAME AND RELATED CERTIFICATIONS, ASSURANCES, AND OTHER DOCUMENTS AND RATIFYING HER SIGNATURE THERETO WHEREAS, the City Council of Pueblo has the authority on behalf of the City of Pueblo, including its Police Department, to accept grants from the federal government for public and municipal purposes and to enter into agreements relating thereto; and WHEREAS, the Colorado Division of Criminal Justice has tendered a SMART Grant for Workforce, Recruitment, and Training, Award No. 2023-LE-24-12 (the “Award”) in the amount of $791,811.00 upon conditions recited therein or incorporated therein by reference; and WHEREAS, acceptance of the Award for the purposes for which it has been made is in the best interest of the City and will benefit the health, welfare and safety of the citizens of the City; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Awarding of Grant No. 2023-LE-24-12 to the City of Pueblo, a true copy of which is attached hereto, is hereby approved and accepted in accordance with its terms and conditions. SECTION 2. The Mayor of the City is authorized to execute the Grant Award acceptance in the name of and on behalf of the City, and the Mayor is authorized to execute any and all other certifications, assurances and other documents associated therewith. SECTION 3. Project Number PS2316 is hereby established, and the amount of $791,811.00 is budgeted and appropriated therefore. SECTION 4. The Grant Award Funds shall be deposited in an interest-bearing trust fund account that is specifically designated for the SMART grant. The funds in the account, including interest thereon, shall only be expended and used for the Program, and shall be so obligated and expended by December 31, 2025, provided, however, that none of the funds shall be spent or obligated until all applicable conditions precedent for expenditure of Grant Funds have been satisfied, as set forth in the Grant’s Special Conditions. SECTION 5. The State’s Mission for Assistance in Recruiting and Training (SMART) Grant Program is a funding opportunity offered through the Office of Adult and Juvenile Assistance (OAJJA) for fiscal years 2024 and 2025. SECTION 6. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Ordinance and the attached award to effectuate the policies and procedures described herein. SECTION 7. The Ordinance shall become effective on the date of final action by the Mayor and City Council. Action by City Council: Introduced and initial adoption of Ordinance by City Council on February 12, 2024. Final adoption of Ordinance by City Council on February 26, 2024. APPROVED: PRESIDENT OF CITY COUNCIL Action by the Mayor: ☒ Approved on 02/29/2024 . □ Disapproved on based on the following objections: Mayor Action by City Council After Disapproval by the Mayor: □ Council did not act to override the Mayor's veto. □ Ordinance re-adopted on a vote of , on □ Council action on _______ failed to override the Mayor’s veto. President of City Council ATTEST City Clerk City Clerk's Office Item # R9 Background Paper for Proposed Ordinance COUNCIL MEETING DATE: February 26, 2024 TO: President Mark Aliff and Members of City Council CC: Mayor Heather Graham VIA: Marisa Stoller, City Clerk FROM: Chris Noeller, Chief of Police SUBJECT: AN ORDINANCE APPROVING AND ACCEPTING A COLORADO DIVISION OF CRIMINAL JUSTICE 2023 SMART GRANT (STATE'S MISSION FOR ASSISTANCE IN RECRUITING AND TRAINING GRANT PROGRAM) IS A FUNDING OPPORTUNITY OFFERED THROUGH THE OFFICE OF ADULT AND JUVENILE ASSISTANCE (OAJJA) FOR FISCAL YEARS 2024 AND 2025, AWARD NO. 2023-LE-24-12, AND APPLICABLE CONDITIONS PERTAINING THERETO, ESTABLISHING PROJECT NUMBER PS2316, BUDGETING AND APPROPRIATING FUNDS NOT TO EXCEED $791,811.00, AUTHORIZING MAYOR TO EXECUTE SAME AND RELATED CERTIFICATIONS, ASSURANCES, AND OTHER DOCUMENTS AND RATIFYING HER SIGNATURE THERETO SUMMARY: Attached is Award No. 2023-LE-24-12. The State’s Mission for Assistance in Recruiting and Training (SMART) Grant Program is a funding opportunity offered through the Office of Adult and Juvenile Assistance (OAJJA) for fiscal years 2024 and 2025. PREVIOUS COUNCIL ACTION: Previous grants have come before the council and have been approved allowing for the use of such funds for purposes that are in line with the city’s mission and function. BACKGROUND: The Colorado SMART Grant Program provides funds to units of local government for the purpose of improving law enforcement recruitment and training. The program is designed to help local communities address problems specific to their area. The funds will be utilized in the following manner according to the requirements of the grant. $426,240 - 4 Intern Positions at $106,560 per position $231, 000: POST training POST certification at Pueblo Community College for 21 students for two years at $11,000 each (tuition and fees) $21,600 - For entirety of Supplies and Operating Expenses Postage: $1800 Recruitment flyers, Invitations and Personalized materials Display items: $3,200 Professional backdrop and table cover Marketing items: $2,400 Social media boosts, targeted advertising for two years Flash drives: $2,200 400 USB drives at $8 each for two years Copying/printing: $12,000 Full color collateral, letters, posters, etc. for two years $68,916.00 - For entirety of Travel Ground: $3,000 Car rental, Lyft/Uber, parking, tips, etc. for two years Meals (OOS): $9,600 Meals during out of state travel for two persons. 80 away days at $120/day. over two years Meals (IS): $3,600 Meals during in-state travel for two people. 60 travel days at $30 per day each over two years Lodging (OOS): $14,000 One room per night for 80 away nights at $175 each over two years Lodging (IS): $6,000 Two rooms per night for 20 nights at $150 each over two years Airfare: $28,000 One RT ticket at $700 for 40 trips over two years Mileage (IS): $4,716 7,200 miles at IRS rate $0.655/miles $17,350.00 - For Video Production A local production company will be used to film a new video that highlights the benefits of Pueblo’s police force, the community and its housing and schools, its nearby recreation options, and departmental opportunities for growth. Price includes taping, editing, and final product hosted on vendors YouTube Channel and other media that the City can use independently. $26,705 - Administrative/Indirect at 5% De-minimus indirect rate, in the absence of a negotiated indirect cost rate, of 5% to offset accounting, legal, development, etc. - Scholarships cannot be included in in cost formula for indirect. Total Funded: $791,811.00 FINANCIAL IMPLICATIONS: This grant funding represents $791,811.00 to the City of Pueblo with no required match. The City is responsible for administering the drawdown of the grant. These funds will assist in filling public safety vacancies that exist within the Pueblo Police Department. BOARD/COMMISSION RECOMMENDATION: Not Applicable. STAKEHOLDER PROCESS: The Pueblo Police Department will reach out to local stakeholders to fill four FTE intern slots. They will also reach out to local video production entities that can assist in producing recruitment videos. ALTERNATIVES: City Council can choose not to accept this grant. RECOMMENDATION: Approval of the Ordinance. ATTACHMENTS: 1. 2023-LE-24-12_-_City_of_Pueblo_Grant Agreement 2. 2023-LE-24-12_Exhibit E_Pueblo