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HomeMy WebLinkAbout15442RESOLUTION NO. 15443 A RESOLUTION OF THE CITY OF PUEBLO, A COLORADO MUNICIPAL CORPORATION, ACTING BY AND THROUGH ITS GOLF ENTERPRISE, APPROVING THE ACQUISITION OF MAINTENANCE EQUIPMENT AND GOLF CARTS FOR ELMWOOD AND WALKING STICK GOLF COURSES AND AUTHORIZING THE CITY OF PUEBLO'S PURCHASING AGENT TO EXECUTE PURCHASING AGREEMENTS FOR SAME WHEREAS, the City of Pueblo Golf Enterprise has partnered with the City of Tucson, AZ to utilize a national cooperative purchasing agreement with the National Intergovernmental Purchasing Alliance and the TORO Company to acquire new grounds maintenance equipment; and WHEREAS, proposals for golf carts have been solicited, received, evaluated, and the best proposals selected; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that SECTION 1. A bid award for the purchase of grounds maintenance equipment for the Golf Enterprise, ("Equipment") for a purchase price not to exceed $1,574,758.01 is hereby made to L.L. Johnson Distributing Company, Inc., a Colorado Corporation, subject to (a) execution of a final Purchasing Agreement in substantially the form hereto ("Purchasing Agreement"), and (b) approval of a lease purchase agreement relating to the Equipment by separate Resolution. SECTION 2. A bid award for the purchase of golf carts for the Golf Enterprise, ("Golf Carts") for a purchase price not to exceed a total of $821,962.70, is hereby made to Masek Rocky Mountain Distribution, Inc., a Delaware Corporation d/b/a Masek Rocky Mountain Golf Cars, subject to (a) execution of a final Purchasing Agreement in substantially the form attached hereto ("Purchasing Agreement"), and (b) approval of a lease purchase agreement relating to the equipment by separate Resolution. SECTION 3. Upon approval of the final Purchasing Agreements as to form by the City Attorney, and upon approval of a Resolution approving lease purchase financing, the Purchasing Agent is hereby authorized to execute said Purchasing Agreements for and on behalf of the Golf Enterprise of the City of Pueblo and the City Clerk shall affix the seal of the City thereto and attest same. SECTION 4. The officers and staff of the City are authorized to perform any and all acts consistent with the intent of this Resolution and the attached Purchasing Agreements which are necessary or desirable to implement the transactions described herein. SECTION 5. This Resolution shall become effective immediately upon final passage. INTRODUCED: December 11, 2023 BY: Vicente Martinez Ortega MEMBER OF CITY COUNCIL APPROVED: PRESIDENT OF CITY COUNCIL ATTESTED BY: City Clerk's Office Item # M6 Background Paper for Proposed Resolution COUNCIL MEETING DATE: December 11, 2023 TO: President Heather Graham and Members of City Council CC: Mayor Nicholas A. Gradisar VIA: Marisa Stoller, City Clerk FROM: Steven Meier, Director of Parks and Recreation SUBJECT: A RESOLUTION OF THE CITY OF PUEBLO, A COLORADO MUNICIPAL CORPORATION, ACTING BY AND THROUGH ITS GOLF ENTERPRISE, APPROVING THE ACQUISITION OF MAINTENANCE EQUIPMENT AND GOLF CARTS FOR ELMWOOD AND WALKING STICK GOLF COURSES AND AUTHORIZING THE CITY OF PUEBLO'S PURCHASING AGENT TO EXECUTE PURCHASING AGREEMENTS FOR SAME SUMMARY: This Resolution would approve the acquisition of new grounds maintenance equipment and golf carts for the Elmwood and Walking Stick Golf Courses. PREVIOUS COUNCIL ACTION: None. BACKGROUND: In 2007, the City of Tucson, AZ established a national cooperative purchasing agreement for grounds maintenance equipment with the National Intergovernmental Purchasing Alliance and the TORO Company. Rather than having to go out for a competitive bid for this equipment, the Golf Enterprise has partnered with a Colorado TORO distributor, L.L. Johnson Distributing Company, to take advantage of this cooperative agreement. Certain existing grounds maintenance equipment of the City’s two Golf Courses have become ongoing maintenance issues due to their high number of hours used. The average useful lifespan of a commercial mower in a municipal or golf environment is five years. Under this Resolution, the Golf Enterprise will lease/purchase one hundred fifty-three (153) fleet cars, two (2) marshal cars, two (2) range picker cars, two (2) beverage cars, six (6) greens mowers, four (4) fairway mowers, six (6) rough mowers, eight (8) utility vehicles, two (2) bunker maintenance vehicles, one (1) turf aerator, and one (1) 300-gallon sprayer. The total cost for the maintenance equipment and golf carts is $2,396,720.71. FINANCIAL IMPLICATIONS: The grounds maintenance equipment and the golf cart financing package total of $2,396,720.71, which will be amortized over five years. Golf Enterprise will make lease payments through their operating budgets. The City’s Enterprise obligations under the equipment and golf cart leases shall be subject to annual appropriation by the City Council. BankFunding, LLC will be paid Interest at the annual rate of 4.68% to finance this lease/purchase transaction. BOARD/COMMISSION RECOMMENDATION: It is the request of the Golf Enterprise Advisory Committee that this Resolution be approved as submitted. STAKEHOLDER PROCESS: Not applicable to this Resolution. ALTERNATIVES: If the City Council fails to approve this Resolution, the Golf Enterprise will not purchase the new equipment and golf carts required to maintain and operate the two (2) municipal golf courses to the community’s expectations. RECOMMENDATION: Approval of the Resolution. ATTACHMENTS: 1. PURCHASING AGREEMENT_LL JOHNSON AND GOLF ENTERPRISE_12.11.2023 2. Elmwood Equipment Quote - TORO 08.08.22 3. Walking Stick Equipment Quote - TORO 08.08.22 4. PURCHASING AGREEMENT_MASEK GOLF CARS OF COLORADO AND GOLF ENTERPRISE_12.11.2023 5. 2024 Masek Golf Car Proposal_08.08.23