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City Clerk's Office Item # M3
Background Paper for Proposed
Resolution
COUNCIL MEETING DATE: December 11, 2023
TO: President Heather Graham and Members of City Council
CC: Mayor Nicholas A. Gradisar
VIA: Marisa Stoller, City Clerk
FROM: Andrew Hayes, Public Works Director
SUBJECT: A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE
AMOUNT OF $149,680.00 TO FRPHI HYDRONICS, LLC, FOR PROJECT NO.
23-140, MECHANICAL IMPROVEMENTS - HR BUILDING HVAC
REPLACEMENT, SETTING FORTH $75,000.00 FOR CONTINGENCIES, AND
AUTHORIZING THE PURCHASING AGENT TO EXECUTE SAME
SUMMARY:
Attached is a resolution awarding a construction contract to FRPHI Hydronics, LLC, for Project
No. 23-140, Mechanical Improvements - HR Building HVAC Replacement.
PREVIOUS COUNCIL ACTION:
None.
BACKGROUND:
This project will consist of the replacement of (8) eight HVAC units located on the roof of the
Human Resources/Heritage building in the City of Pueblo, Colorado. The intent is for a 1-for-1
exchange of the existing units with the same units. All work will adhere to all applicable
mechanical codes and standards of practice.
This Resolution awards the construction contract to FRPHI Hydronics, LLC.
FINANCIAL IMPLICATIONS:
Funding (including contingencies), in the amount of $224,680, will be paid from account Project
CI2308, Roof & RTU Replacement - HR/SOCO.
BOARD/COMMISSION RECOMMENDATION
None.
STAKEHOLDER PROCESS:
None.
ALTERNATIVES:
Denial of this resolution will cancel the project.
RECOMMENDATION:
Approval of the Resolution.
ATTACHMENTS:
1. 23-140 Bid Summary
RESOLUTION NO. 15439
A RESOLUTION AWARDING A CONSTRUCTION CONTRACT
IN THE AMOUNT OF $149,680.00 TO FRPHI HYDRONICS, LLC,
FOR PROJECT NO. 23-140, MECHANICAL IMPROVEMENTS -
HR BUILDING HVAC REPLACEMENT, SETTING FORTH
$75,000.00 FOR CONTINGENCIES, AND AUTHORIZING THE
PURCHASING AGENT TO EXECUTE SAME
WHEREAS, competitive bids for Project No. 23-140, Mechanical Improvements - HR
Building HVAC Replacement have been received and examined; AND,
WHEREAS, the proposal of FRPHI Hydronics, LLC, was the lowest bid determined to be
responsive, and the Committee of Awards recommends to the City Council that it authorize
Project No. 23-140, Mechanical Improvements - HR Building HVAC Replacement to be performed;
NOW, THEREFORE
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that
SECTION 1.
The City Council authorizes Project No. 23-140, Mechanical Improvements - HR Building
HVAC Replacement to be performed, and the contract for said project is hereby awarded to
FRPHI Hydronics, LLC, in the amount of $149,680.00.
SECTION 2.
The Purchasing Agent is hereby authorized to execute said contract on behalf of the City
of Pueblo, a Colorado Municipal Corporation, and the City Clerk shall affix the seal of the City
thereto and attest same.
SECTION 3.
In addition to the amount of the bid set forth, as aforementioned, an additional amount
as stipulated in this section is hereby established for contingencies and additional work.
Contingencies and Additional Work………$75,000.00
SECTION 4.
Funding, in the amount of $224,680, shall be from account Project CI2308, Roof & RTU
Replacement - HR/SOCO.
SECTION 5.
The officers of the City of Pueblo are authorized to perform any and all acts consistent
with this Resolution to implement the policies and procedures described herein.
SECTION 6.
This Resolution shall become effective immediately upon passage and approval.
INTRODUCED: December 11, 2023
BY: Vicente Martinez Ortega
MEMBER OF CITY COUNCIL
APPROVED:
PRESIDENT OF CITY COUNCIL
ATTESTED BY: