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HomeMy WebLinkAbout15439 City Clerk's Office Item # M3 Background Paper for Proposed Resolution COUNCIL MEETING DATE: December 11, 2023 TO: President Heather Graham and Members of City Council CC: Mayor Nicholas A. Gradisar VIA: Marisa Stoller, City Clerk FROM: Andrew Hayes, Public Works Director SUBJECT: A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $149,680.00 TO FRPHI HYDRONICS, LLC, FOR PROJECT NO. 23-140, MECHANICAL IMPROVEMENTS - HR BUILDING HVAC REPLACEMENT, SETTING FORTH $75,000.00 FOR CONTINGENCIES, AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE SAME SUMMARY: Attached is a resolution awarding a construction contract to FRPHI Hydronics, LLC, for Project No. 23-140, Mechanical Improvements - HR Building HVAC Replacement. PREVIOUS COUNCIL ACTION: None. BACKGROUND: This project will consist of the replacement of (8) eight HVAC units located on the roof of the Human Resources/Heritage building in the City of Pueblo, Colorado. The intent is for a 1-for-1 exchange of the existing units with the same units. All work will adhere to all applicable mechanical codes and standards of practice. This Resolution awards the construction contract to FRPHI Hydronics, LLC. FINANCIAL IMPLICATIONS: Funding (including contingencies), in the amount of $224,680, will be paid from account Project CI2308, Roof & RTU Replacement - HR/SOCO. BOARD/COMMISSION RECOMMENDATION None. STAKEHOLDER PROCESS: None. ALTERNATIVES: Denial of this resolution will cancel the project. RECOMMENDATION: Approval of the Resolution. ATTACHMENTS: 1. 23-140 Bid Summary RESOLUTION NO. 15439 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $149,680.00 TO FRPHI HYDRONICS, LLC, FOR PROJECT NO. 23-140, MECHANICAL IMPROVEMENTS - HR BUILDING HVAC REPLACEMENT, SETTING FORTH $75,000.00 FOR CONTINGENCIES, AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE SAME WHEREAS, competitive bids for Project No. 23-140, Mechanical Improvements - HR Building HVAC Replacement have been received and examined; AND, WHEREAS, the proposal of FRPHI Hydronics, LLC, was the lowest bid determined to be responsive, and the Committee of Awards recommends to the City Council that it authorize Project No. 23-140, Mechanical Improvements - HR Building HVAC Replacement to be performed; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that SECTION 1. The City Council authorizes Project No. 23-140, Mechanical Improvements - HR Building HVAC Replacement to be performed, and the contract for said project is hereby awarded to FRPHI Hydronics, LLC, in the amount of $149,680.00. SECTION 2. The Purchasing Agent is hereby authorized to execute said contract on behalf of the City of Pueblo, a Colorado Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest same. SECTION 3. In addition to the amount of the bid set forth, as aforementioned, an additional amount as stipulated in this section is hereby established for contingencies and additional work. Contingencies and Additional Work………$75,000.00 SECTION 4. Funding, in the amount of $224,680, shall be from account Project CI2308, Roof & RTU Replacement - HR/SOCO. SECTION 5. The officers of the City of Pueblo are authorized to perform any and all acts consistent with this Resolution to implement the policies and procedures described herein. SECTION 6. This Resolution shall become effective immediately upon passage and approval. INTRODUCED: December 11, 2023 BY: Vicente Martinez Ortega MEMBER OF CITY COUNCIL APPROVED: PRESIDENT OF CITY COUNCIL ATTESTED BY: