HomeMy WebLinkAbout15335RESOLUTION NO. 15335
A RESOLUTION ESTABLISHING AN APPROVED LIST OF
CONTRACTORS TO PERFORM EMERGENCY STORM SEWER
POINT REPAIRS DURING CALENDAR YEARS 2023 THROUGH
2026 AND AUTHORIZING THE PURCHASING AGENT TO
EXECUTE THE SAME
WHEREAS, proposals for performing storm sewer point repairs under Project No. 23-
040 have been received and examined, and;
WHEREAS, the proposals from Russ Grading and Excavating Inc., K.R. Swerdfeger
Construction, Inc., and Parker Excavating, Inc., (collectively the “Approved List”) have been
determined to be responsive; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that
SECTION 1.
Council hereby authorizes, subject to an unexpended balance of appropriations
therefore, that upon approval of the Mayor, contracts for effecting emergency storm sewer point
repairs may be awarded from time to time, to the lowest bidder on the Approved List, as
determined by unit prices for elements of construction submitted by responsive bidders under
Project No. 23-040, based on the requirements and unit quantities of each repair project as may
arise, and that the same be awarded to said bidder in the required amount at the time of each
project.
SECTION 2.
Funds for Project 23-040 (SWAN03) shall be from the “Stormwater Point Repairs and
Pipe Cleaning” capital project budget funded by the Stormwater Utility Enterprise.
SECTION 3.
The Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo,
a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the
same. Any such contract shall be submitted to the City Council for ratification and approval.
SECTION 4.
The officers and staff of the City are authorized to perform any and all acts consistent
with the intent of this Resolution and the contract to implement the transactions described
therein.
SECTION 5.
This Resolution shall become effective immediately upon passage and approval.
INTRODUCED: August 14, 2023
BY: Vicente Martinez Ortega
MEMBER OF CITY COUNCIL
APPROVED:
PRESIDENT OF CITY COUNCIL
ATTESTED BY:
CITY CLERK
City Clerk's Office Item # M13
Background Paper for Proposed
Resolution
COUNCIL MEETING DATE: August 14, 2023
TO: President Heather Graham and Members of City Council
CC: Mayor Nicholas A. Gradisar
VIA: Marisa Stoller, City Clerk
FROM: Andrew Hayes, Public Works Director
SUBJECT: A RESOLUTION ESTABLISHING AN APPROVED LIST OF
CONTRACTORS TO PERFORM EMERGENCY STORM SEWER POINT
REPAIRS DURING CALENDAR YEARS 2023 THROUGH 2026 AND
AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME
SUMMARY:
This Resolution will establish an approved list of contractors to perform emergency
storm sewer point repairs during calendar years 2023 through 2026.
PREVIOUS COUNCIL ACTION:
City Council has historically established such lists for this purpose with the most recent
list approved for calendar years 2020 and 2022.
BACKGROUND:
The City of Pueblo owns and operates a storm sewer system for the purpose of
conveying stormwater to outfall to rivers and creeks. Portions of the storm sewer
system are more than 100 years old and were constructed using clay tile, corrugated
metal, and brick. From time to time, the City discovers broken pipes or obstructions in
pipes that cannot be cleared. In such emergency cases, point repairs must be made in
an expeditious manner by excavating and replacing the damaged storm sewer pipes.
Storm sewer problems requiring point repairs are most often discovered when residents
report problems such as sinkholes and storm sewer backups. It is often not possible to
anticipate when and where point repairs will be needed. Between the time that the
problem occurs and the time it is repaired, the public and nearby properties may be at
risk of health and safety issues, along with property damage due to flooding. It is in the
best interest of the community that storm sewer point repairs be completed as rapidly
as possible after discovery.
The City of Pueblo normally requires competitive bids for construction projects in order
to assure that costs are controlled. The City also has provisions that allow the Mayor to
approve emergency construction projects without bidding and without prior City Council
approval. This Resolution, authorizing contracts from 2023 through 2026 Storm Sewer
Point Repair will provide both competitive bid cost controls and rapid response
capability by establishing a list of qualified contractors who have provided a list of unit
prices.
The Purchasing Department solicited unit cost competitive bids from contractors for
various elements of storm sewer point repair, including per-linear-foot pipe replacement
costs for differing pipe sizes and depths, unit costs for manholes, unit costs for curb-
and-gutter repair, and mobilization costs. Three bids were received. A bid summary
sheet is attached. The three responsive bidders form a list of qualified contractors to
whom point repair projects can be offered.
When a point repair project arises, Stormwater Department staff will evaluate the
repairs needed, determine the unit quantities for the work required and determine which
of the qualified vendors would be able to complete the repairs at the lowest cost by
using the unit prices provided by each vendor in their bid. The point repair will then be
offered to the vendor providing the lowest cost. The vendor will be required to sign a
standard City construction contract for each project. The project will then proceed
immediately without further Council action until after the project is complete.
FINANCIAL IMPLICATIONS:
Funding for this project will come from the “Stormwater Point Repairs and Pipe
Cleaning” capital project budget funded by the Stormwater Utility. Funding is available
and has been budgeted, appropriated, and allocated to Project No. 23-040 (SWAN03).
BOARD/COMMISSION RECOMMENDATION:
Not applicable.
STAKEHOLDER PROCESS:
None.
ALTERNATIVES:
Alternative No. 1 – No Action
Under this alternative, the City would not create an approved list of contractors to make
repairs to the existing storm sewer system if and when emergencies occur. The risk of
flooding due to storm sewer overflows and backups increases which potentially causes
property damage and public safety issues.
Alternative No. 2 – Place Mains on the Rehabilitation List
Under this alternative, the City would make no immediate improvements and would not
create an approved list of contractors for emergency repairs. Any emergency problem
areas would be placed on a rehabilitation list and prioritized by the level of importance.
This alternative would significantly increase the time it takes to repair the damaged
system and there would still be a risk of property damage and public safety issues due
to flooding until the system is repaired.
RECOMMENDATION:
Approval of the Resolution.
ATTACHMENTS:
1. Evaluation Tabulation