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HomeMy WebLinkAbout15324RESOLUTION NO. 15324 A RESOLUTION AUTHORIZING THE TRANSFER OF BUDGETED AND APPROPRIATED FUNDS IN THE AMOUNT OF $135,000 FROM PROJECT NO. CI2302 – FIRE RECORD MANAGEMENT SYSTEM TO THE FIRE DEPARTMENT’S CAPITAL BUDGET FOR COMPUTER EQUIPMENT > 2500 BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that SECTION 1. The transfer of previously budged and appropriated funds in the amount of $135,000 from Project No. CI2302 – Fire Record Management System to the Fire Department’s Capital Budget for Computer Equipment > 2500 is hereby approved. SECTION 2. The officers of the City are authorized to perform any and all acts consistent with this Resolution to implement the policies and procedures described herein SECTION 3. This Resolution shall become effective immediately upon passage and approval: INTRODUCED: August 14, 2023 BY: Vicente Martinez Ortega MEMBER OF CITY COUNCIL APPROVED: PRESIDENT OF CITY COUNCIL ATTESTED BY: CITY CLERK City Clerk's Office Item # M2 Background Paper for Proposed Resolution COUNCIL MEETING DATE: August 14, 2023 TO: President Heather Graham and Members of City Council CC: Mayor Nicholas A. Gradisar VIA: Marisa Stoller, City Clerk FROM: Barb Huber, Fire Chief Lori Pinz, Director Information Technology SUBJECT: A RESOLUTION AUTHORIZING THE TRANSFER OF BUDGETED AND APPROPRIATED FUNDS IN THE AMOUNT OF $135,000 FROM PROJECT NO. CI2302 – FIRE RECORD MANAGEMENT SYSTEM TO THE FIRE DEPARTMENT’S CAPITAL BUDGET FOR COMPUTER EQUIPMENT > 2500 SUMMARY: This Resolution approves the transfer of previously budgeted and appropriated funds in the amount of $135,000 from Project No. CI2302 – Fire Record Management system to the Fire Department’s Capital Budget for Computer Equipment > 2500. PREVIOUS COUNCIL ACTION: In November 2022, the City Council passed and adopted the 2023 Annual Budget approving the appropriation of $300,000 to CI2302 for the Fire Department’s Record Management system. BACKGROUND: Project No. CI2302 was initially created to replace the Fire Department’s current Records Management system. The replacement system costs for their new system modules are less than what was appropriated to this project. Due to a funding error, in the 2023 Annual Budget, Fire did not receive capital budget to replace this aging equipment. The equipment in the Fire trucks is over six (6) years old, out-of-warranty and failing, and must be refreshed. A portion of the unused funding in the CI2302 is enough to replace these computers running 24 x 7 in environmentally harsh year- around conditions. FINANCIAL IMPLICATIONS: Transferring these funds will ensure appropriate funding for twenty-two GETAC V110 computers ensuring reliable operating equipment in the Fire Department’s fleet. BOARD/COMMISSION RECOMMENDATION: Not applicable to this resolution. STAKEHOLDER PROCESS: Not applicable to this resolution. ALTERNATIVES: If the City Council does not approve this Resolution, the Fire Department will not be able to replace their aging computers required to respond effectively and efficiently to calls of service impacting life-saving operations. RECOMMENDATION: Approval of the Resolution. ATTACHMENTS: None