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City Clerk's Office Item # M18
Background Paper for Proposed
Resolution
COUNCIL MEETING DATE: June 12, 2023
TO: President Heather Graham and Members of City Council
CC: Mayor Nicholas A. Gradisar
VIA: Marisa Stoller, City Clerk
FROM: Andrew Hayes, Public Works Director
SUBJECT: A RESOLUTION TO AMEND RESOLUTION NO. 15242 TO CORRECT
THE FINANCE PROJECT NUMBERS FROM WHICH FUNDS WILL BE
PAID FOR PROJECT NO. 23-064, MISCELLANEOUS CONCRETE
IMPROVEMENTS (CDBG)
SUMMARY:
This Resolution will amend the resolution authorizing the award of Contract No. 23-064
to Sunland Asphalt & Construction, LLC, correcting errors in the finance project
numbers from which funds are to be paid for the project.
PREVIOUS COUNCIL ACTION:
City Council approved Resolution No. 15242 on May 22, 2023, awarding a construction
contract to Sunland Asphalt & Construction, LLC., for Project No. 23-064 Miscellaneous
Concrete Improvements (CDBG) in the amount of $115,972.41, and setting aside
$11,597.59 for contingencies and additional work.
BACKGROUND:
When Resolution No. 15242 was originally drafted for presentation to City Council, the
finance project accounts from which funds were to be paid were incorrectly entered as
being paid from CI2009 - ADA Ramps - Citywide. The project scope, as awarded,
includes work at two locations that will be funded from two different finance project
accounts broken out as follows:
Funds in the amount of $99,956.51 (including contingencies and additional
work) for East 5th Street Improvements shall be paid from account Project No.
CD2009, ADA Ramps - Citywide.
Funds in the amount of $27,613.49 (including contingencies and additional
work) for improvements near Rawlings Library shall be paid from account
Project No. CD2213, Rawlings Library ADA Improvements.
This proposed Resolution will amend Resolution No. 15242 to correct the finance
project account numbers from which funds will be paid for the project as specified
above. No contract amendment is required and additional funding will not need to be
budgeted and appropriated to the project.
FINANCIAL IMPLICATIONS:
Funds in the amount of $99,956.51 (including contingencies and additional work) for
East 5th Street Improvements shall be paid from account Project No. CD2009, ADA
Ramps - Citywide. Funds in the amount of $27,613.49 (including contingencies and
additional work) for improvements near Rawlings Library shall be paid from account
Project No. CD2213, Rawlings Library ADA Improvements. The total value of the
contract as awarded is $115,972.41 and an additional $11,597.59 was allocated for
contingencies and extra work.
BOARD/COMMISSION RECOMMENDATION:
None.
STAKEHOLDER PROCESS:
None.
ALTERNATIVES:
Denial of this resolution will cause the incorrect finance project accounts to be charged
for the completion of the project.
RECOMMENDATION:
Approval of the Resolution.
ATTACHMENTS:
None
RESOLUTION NO. 15274
A RESOLUTION TO AMEND RESOLUTION NO. 15242 TO
CORRECT THE FINANCE PROJECT NUMBERS FROM WHICH
FUNDS WILL BE PAID FOR PROJECT NO. 23-064,
MISCELLANEOUS CONCRETE IMPROVEMENTS (CDBG)
WHEREAS, City Council approved Resolution No. 15242 on May 22, 2023, approving
the award of a construction contract to Sunland Asphalt & Construction, LLC., for Project No.
23-064 - Miscellaneous Concrete Improvements (CDBG) - in the amount of $115,972.41 and
allocating $11,597.59 for contingencies and additional work; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that
SECTION 1.
Section 4 of Resolution No. 15242 is hereby deleted in its entirety and amended to read
as follows:
SECTION 4.
Funds in the amount of $99,956.51 (including contingencies and additional work)
for East 5th Street Improvements shall be paid from account Project No. CD2009,
ADA Ramps - Citywide.
SECTION 2.
Section 5 of Resolution No. 15242 is hereby deleted in its entirety and amended to read
as follows:
SECTION 5.
Funds in the amount of $27,613.49 (including contingencies and additional work)
for improvements near Rawlings Library shall be paid from account Project No.
CD2213, Rawlings Library ADA Improvements.
SECTION 3.
The officers of the City are authorized to perform any and all acts consistent with the
intent of this Resolution to implement the policies and procedures described herein.
SECTION 4.
This Resolution shall become effective immediately upon passage and approval.
INTRODUCED: June 12, 2023
BY: Vicente Martinez Ortega
MEMBER OF CITY COUNCIL
APPROVED: __________________________
PRESIDENT OF CITY COUNCIL
ATTESTED BY: ________________________
CITY CLERK