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HomeMy WebLinkAbout15264 City Clerk's Office Item # M8 Background Paper for Proposed Resolution COUNCIL MEETING DATE: June 12, 2023 TO: President Heather Graham and Members of City Council CC: Mayor Nicholas A. Gradisar VIA: Marisa Stoller, City Clerk FROM: Andra Ahrens, Director Wastewater SUBJECT: A RESOLUTION RATIFYING AN EMERGENCY CONSTRUCTION CONTRACT IN THE AMOUNT OF $15,577.93 WITH PARKER EXCAVATING, INC. FOR EMERGENCY SANITARY SEWER POINT REPAIR AT 1016 BLUESTEM BOULEVARD, PROJECT NO. 20-059 (WWAN03) AND APPROVING THE PURCHASING AGENT’S EXECUTION OF THE SAME. SUMMARY: This Resolution ratifies and approves award of a construction contract to Parker Excavating, Inc. for emergency sanitary sewer point repairs at 1016 Bluestem Blvd. PREVIOUS COUNCIL ACTION: None BACKGROUND: During routine inspection of sewer mains, the Wastewater Department collection crew discovered a root ball pulled out of the upstream side of the manhole in the main near 1016 Bluestem Blvd. After cutting the root ball out, they discovered the line was a dead end and it was not plugged causing a large void to develop at the end of the pipe. An emergency repair was necessary to repair this defect by removing the existing manhole and installing a new manhole where the dead end was located. The repair work was performed under the Sanitary Sewer Point Repair multi-year contract under which three contractors were qualified via competitive bid. An estimate was prepared, and K.R. Swerdfeger Construction, Inc. was the low bidder but could not perform the work. The project was awarded to the next low bidder, Parker Excavating. The cost breakdown for the project is as follows: Sanitary Sewer Replacement-related Total: $ 13,772.93 88% Surface Improvement Related Total: $ 1,805.00 12% Grand Total: $ 15,577.93 100% FINANCIAL IMPLICATIONS: Funding for this project came from the sanitary sewer rehabilitation budget funded by the Sewer User Fund. Funding was available and had been budgeted, appropriated, and allocated to Project No. 20-059 (WWAN03). BOARD/COMMISSION RECOMMENDATION: Not applicable STAKEHOLDER PROCESS: None ALTERNATIVES: Not approve the Resolution, but this would require a finding that there was not an emergency condition. RECOMMENDATION: Approval of the Resolution. ATTACHMENTS: None RESOLUTION NO. 15264 A RESOLUTION RATIFYING AN EMERGENCY CONSTRUCTION CONTRACT IN THE AMOUNT OF $15,577.93 WITH PARKER EXCAVATING, INC. FOR EMERGENCY SANITARY SEWER POINT REPAIR AT 1016 BLUESTEM BOULEVARD, PROJECT NO. 20-059 (WWAN03) AND APPROVING THE PURCHASING AGENT’S EXECUTION OF THE SAME. WHEREAS, an emergency sanitary sewer repair was authorized by the Mayor in accordance with Section 1-10-5 of the Pueblo Municipal Code; and WHEREAS, the point repair work was awarded to Parker Excavating, Inc., under the 2021-2023 multi-year point repair contract; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that SECTION 1. City Council ratifies and approves the contract for repair of the sanitary sewers at 1016 Bluestem Blvd with Parker Excavating, Inc., Project No. 20-059 (WWAN03) awarded to said bidder in the amount of $15,577.93. SECTION 2. Funds for Project 20-059 (WWAN03) shall be from the Sewer User Fund. SECTION 3. The Purchasing Agent was authorized to execute said contract on behalf of Pueblo, A Municipal Corporation, and the City Clerk properly affixed the seal of the City thereto and attested the same. SECTION 4. The officers and staff of the City are authorized to perform any and all acts consistent with the intent of this Resolution and the contract to implement the transactions described therein. Furthermore, all actions previously taken by officers and staff of the City consistent with the contract including any payments authorized under the contract and the contract change order in the amount of $5,179.93 are hereby ratified. SECTION 5. This Resolution shall become effective immediately upon passage and approval. INTRODUCED: June 12, 2023 BY: Vicente Martinez Ortega MEMBER OF CITY COUNCIL APPROVED: __________________________ PRESIDENT OF CITY COUNCIL ATTESTED BY: ________________________ CITY CLERK