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City Clerk's Office Item # M4
Background Paper for Proposed
Resolution
COUNCIL MEETING DATE: June 12, 2023
TO: President Heather Graham and Members of City Council
CC: Mayor Nicholas A. Gradisar
VIA: Marisa Stoller, City Clerk
FROM: Andrew Hayes, Public Works Director
SUBJECT: A RESOLUTION TRANSFERRING FUNDS IN THE AMOUNT OF
$90,029.35 FROM THE "2023" PUBLIC WORKS OPERATING BUDGET
FOR CONTRACT SERVICES, APPROVING AMENDMENT NO. 2 TO
THE MASTER SUBSCRIPTION AGREEMENT IN THE AMOUNT OF
$90,029.35 BETWEEN THE CITY OF PUEBLO, A COLORADO
MUNICIPAL CORPORATION, AND BRIGHTLY SOFTWARE, INC., A
NORTH CAROLINA CORPORATION, FORMERLY DUDE SOLUTIONS,
INC., FOR PROJECT NO. 21-041 PUEBLO STREET ASSESSMENT
PROJECT, AND AUTHORIZING THE PURCHASING AGENT TO
EXECUTE SAME.
SUMMARY:
This Resolution transfers $90,029.35 from the "2023" Public Works Operating Budget
for Contract Services, approves Contract Amendment No. 2 to the Master Subscription
Agreement awarded to Brightly Software, Inc., in the amount of $90,029.35 for Project
No. 21-041 Pueblo Street Assessment Project.
PREVIOUS COUNCIL ACTION:
Resolution 14728, dated October 12, 2021, approved a Master Subscription Agreement
for Software License with Dude Solutions, Inc., (now Brightly Software, Inc.), for
$162,829.21.
Resolution 14932, dated July 11, 2022, established project CI2210, Public Works Asset
Management Project, transferred $145,000.00 from the Public Works Operating Budget
for Contract Services, transferred $162,829.21 from Project HUAN01 - Street
Resurfacing, approved Amendment No. 1 to the Master Subscription Agreement
awarded to Brightly Software, Inc., in the amount of $144,488.74 for Project No. 21-041
Pueblo Street Assessment Project.
BACKGROUND:
The City of Pueblo solicited requests for proposals for contract services to evaluate the
City’s streets for condition and drivability. Additionally, proposers were requested to
recommend a Pavement Management Software solution to assist the City with capital
expenditure budgeting and project planning. Dude Solutions, Inc., (now Brightly
Software, Inc.), was selected as the lowest, most responsive bid for the software
agreement for the street assessment data and was awarded a Master Subscription
Agreement.
The proposed Amendment No. 2 provides for a modification to the original agreement
for additional services for a visual assessment evaluation of facility systems for
approximately 600,000 square feet of City-owned facilities. This Resolution transfers
the funds from the Public Works operating budget for contract services.
FINANCIAL IMPLICATIONS:
Funds in the amount of $90,029.35 shall be transferred from the "2023" Public Works
operating budget for contract services to Public Works Asset Management Project No.
CI2210.
Funding in the amount of $90,029.35 will be paid from account CI2210, Public Works
Asset Management Project.
BOARD/COMMISSION RECOMMENDATION:
None.
STAKEHOLDER PROCESS:
None.
ALTERNATIVES:
Denial of this Resolution will result in the cancellation of additional services.
RECOMMENDATION:
Approval of the Resolution.
ATTACHMENTS:
1. 21-041B Amendment No 2 to Master Subscription Agreement - Add Facilities
Condition Assessment
RESOLUTION NO. 15260
A RESOLUTION TRANSFERRING FUNDS IN THE AMOUNT OF
$90,029.35 FROM THE "2023" PUBLIC WORKS OPERATING
BUDGET FOR CONTRACT SERVICES, APPROVING
AMENDMENT NO. 2 TO THE MASTER SUBSCRIPTION
AGREEMENT IN THE AMOUNT OF $90,029.35 BETWEEN THE
CITY OF PUEBLO, A COLORADO MUNICIPAL CORPORATION,
AND BRIGHTLY SOFTWARE, INC., A NORTH CAROLINA
CORPORATION, FORMERLY DUDE SOLUTIONS, INC., FOR
PROJECT NO. 21-041 PUEBLO STREET ASSESSMENT
PROJECT, AND AUTHORIZING THE PURCHASING AGENT TO
EXECUTE SAME.
WHEREAS, Project No. 21-041, Street Resurfacing Project was awarded to Dude
Solutions, Inc., (now Brightly Software, Inc.), on October 12, 2021, and,
WHEREAS, Amendment No. 1 to the Master Services Agreement was approved on July
11, 2022, and,
WHEREAS, the City of Pueblo and Brightly Software, Inc., (formerly Dude Solutions,
Inc.), desire to modify the Agreement for additional services; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that
SECTION 1.
Funds in the amount of $90,029.35 shall be transferred from the "2023" Public Works
Operating Budget, Contract Services, to Project No. CI2210, Public Works Asset Management
Project.
SECTION 2.
The Amendment, by and between the City of Pueblo, a Municipal Corporation, and
Brightly Software, Inc., a North Carolina Corporation, a copy of which is attached hereto, having
been approved as to form by the City Attorney, is hereby approved, and City Council authorizes
the additional work contemplated by the Amendment to be performed in the amount of
$90,029.35.
SECTION 3.
Funds in the amount of $90,029.35 for said shall be paid from Project No. CI2210 –
Public Works Asset Management Project.
SECTION 4.
The Purchasing Agent is hereby authorized to execute said Amendment on behalf of the
City of Pueblo, a Colorado Municipal Corporation, and the City Clerk shall affix the seal of the
City thereto and attest same.
SECTION 5.
The officers of the City are authorized to perform any and all acts consistent with this
Resolution and the attached Amendment to implement the policies and procedures described
herein.
SECTION 6.
This Resolution shall become effective immediately upon passage and approval.
INTRODUCED: June 12, 2023
BY: Vicente Martinez Ortega
MEMBER OF CITY COUNCIL
APPROVED: __________________________
PRESIDENT OF CITY COUNCIL
ATTESTED BY: ________________________
CITY CLERK