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Home My WebLink About15198RESOLUTION NO. 15198 A RESOLUTION APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE A SOFTWARE LICENSE AND SUPPORT AGREEMENT BETWEEN THE CITY OF PUEBLO, A COLORADO MUNICIPAL CORPORATION, AND CHENOSA SYSTEMS CORPORATION, A NEW JERSEY CORPORATION DOING BUSINESS AS PROPHOENIX, AND A RELATED SOFTWARE ESCROW AGREEMENT, FOR THE SOFTWARE LICENSING AND INSTALLATION OF A NEW POLICE DEPARTMENT RECORD MANAGEMENT AND COMPUTER- AIDED DISPATCH SYSTEM, AS AUTHORIZED BY SECTION 603(C)(1)(C) OF THE AMERICAN RESCUE PLAN ACT AND U.S. TREASURY FINAL RULE 31 CFR 35.6 WHEREAS, competitive qualifications and bids for Project E9AN01 for the City of Pueblo Police Department’s Record Management and Computer-Aided Dispatch systems have been received and examined; WHEREAS, the proposal of Chenosa System Corporation was most supported and competitive of those bids and determined to be best aligned with the City’s goals; and WHEREAS, payment is authorized by Section 603 of the American Rescue Plan Act and U.S. Treasury Final Rule 31 CFR 35.6.; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that SECTION 1. The Software License and Support Agreement (“Agreement”) between the City of Pueblo, a Colorado municipal corporation, and Chenosa Systems Corporation, a New Jersey corporation doing business as ProPhoenix, for the installation and support of the City of Pueblo Police Department’s Record Management and Computer-Aided Dispatch systems, a copy of which is attached hereto, having been approved as to form by the City Attorney, is hereby approved. SECTION 2. The Mayor is hereby authorized to execute said Agreement for and on behalf of the City, and the Mayor is further authorized to execute the Agreement by electronic signature. SECTION 3. In order to implement the terms of the Agreement, the Software Escrow Agreement (“Escrow Agreement”) between the City of Pueblo, a Colorado municipal corporation, and Chenosa Systems Corporation, a New Jersey corporation doing business as ProPhoenix, and National Software Escrow, Inc. for the escrow of ProPhoenix software, a copy of which is attached hereto, having been approved as to form by the City Attorney, is hereby approved. SECTION 4. The Mayor is hereby authorized to execute said Escrow Agreement for and on behalf of the City, and the Mayor is further authorized to execute the Escrow Agreement by electronic signature. SECTION 5. The transfer of funds in the amount of $1.2 million is hereby authorized from Project CI2113– American Rescue Plan Act for payments consistent with this Resolution. SECTION 6. The remaining balance of the Agreement in the amount of $800,000 is hereby authorized to be paid from Project E9AN01. SECTION 7. The officers and staff of the City are authorized to perform all acts consistent with this Resolution and the attached Agreement to implement the transactions described therein. SECTION 8. This Resolution shall become effective immediately upon passage and approval: INTRODUCED: April 10, 2023 BY: Larry Atencio MEMBER OF CITY COUNCIL APPROVED: __________________________ PRESIDENT OF CITY COUNCIL ATTESTED BY: ________________________ CITY CLERK City Clerk's Office Item # M14 Background Paper for Proposed Resolution COUNCIL MEETING DATE: April 10, 2023 TO: President Heather Graham and Members of City Council CC: Mayor Nicholas A. Gradisar VIA: Marisa Stoller, City Clerk FROM: Lori Pinz, Director Information Technology Chris Noeller, Chief of Police SUBJECT: A RESOLUTION APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE A SOFTWARE LICENSE AND SUPPORT AGREEMENT BETWEEN THE CITY OF PUEBLO, A COLORADO MUNICIPAL CORPORATION, AND CHENOSA SYSTEMS CORPORATION, A NEW JERSEY CORPORATION DOING BUSINESS AS PROPHOENIX, AND A RELATED SOFTWARE ESCROW AGREEMENT, FOR THE SOFTWARE LICENSING AND INSTALLATION OF A NEW POLICE DEPARTMENT RECORD MANAGEMENT AND COMPUTER-AIDED DISPATCH SYSTEM, AS AUTHORIZED BY SECTION 603(C)(1)(C) OF THE AMERICAN RESCUE PLAN ACT AND U.S. TREASURY FINAL RULE 31 CFR 35.6 SUMMARY: This Resolution approves the attached Software License and Support Agreement between the City of Pueblo and Chenosa Systems Corporation, doing business as ProPhoenix, for the Police Department’s new Record Management and Computer- Aided Dispatch systems. Also attached is an incidental Software Escrow Agreement with National Software Escrow, Inc. needed to effectuate certain terms of the Software License and Support Agreement. Payment is authorized by Section 603(c)(1)(C) of the American Rescue Plan Act (“ARPA”) and U.S. Treasury Final Rule 31 CFR 35.6. PREVIOUS COUNCIL ACTION: By Resolution 14854, approved on April 11, 2022, the City Council established and approved Project No. CI2113 authorizing payment for 15 governmental service projects authorized by Section 603(c)(1)(C) of ARPA and U.S. Treasury Final Rule 31 CFR 35.6. BACKGROUND: Central Square’s One Solution was adopted by the City of Pueblo’s Police Department (PD) in 2008. PD utilizes One Solution software applications for both its Record Management (RMS) and Computer-Aided Dispatch (CAD) systems. Central Square has chosen to discontinue these products. In February 2022, a Request for Qualification, with a subsequent Request for Proposal (RFP), process was conducted. The RFP project review committee selected ProPhoenix’s RMS and CAD systems to replace the One Solution products. The City must complete the conversion to the new systems by the end of 2024, and it is anticipated this implementation will take twelve (12) months from the date of project kick-off to completion. The committee’s final selection was driven by the improvements to inter-agency response, coordination, connectivity, and communications. The newer systems have powerful analytics that will assist in the delivery of services and provide real-time situational awareness allowing PD to better address the increase in crime/violent crime and crime intervention. New technology for “mobile” operations provides patrol with the ability to improve the remote work capabilities in the field, processing evidence that would normally require more personnel and longer processing times. It would aid in the performance of all tasks, especially the enforcement of public health orders by streamlining the field operations process. PD would be able to better coordinate the delivery of both emergent and non- emergent services to the public and provide for increased public communications and increased efficiency in record keeping, which would have proven useful during the Covid-19 pandemic. In addition, ProPhoenix offers compliance with HB 217 mandates for recording contact information and reporting data to the state. The total purchase of these systems is $2.0 million dollars. This purchase will be funded using ARPA lost revenue / governmental services funding as approved by Council in April 2022, and E-9-1-1 Funds from Project E9AN01 – Computer Equipment, Software, and Support. FINANCIAL IMPLICATIONS: The total cost is two million ($2.0M) dollars with subsequent years of annual maintenance and support costs in the amount of $143,730.60 (with expected five percent (5%) annual increases), to be budgeted and appropriated during the annual budgeting process. BOARD/COMMISSION RECOMMENDATION: Not applicable. STAKEHOLDER PROCESS: Not applicable. ALTERNATIVES: If City Council does not approve this Resolution, the City of Pueblo Police Department will not be able to replace or continue to receive support and maintenance on their current systems. System failures will have catastrophic impact to mission critical police and fire services provided to the community. RECOMMENDATION: Approval of the Resolution. ATTACHMENTS: 1. Pueblo Software License and Support Agreement 2. Prophoenix - Pueblo Proposal 3. NationalSoftwareEscrow