HomeMy WebLinkAbout15112RESOLUTION NO. 15112
A RESOLUTION APPROVING AND ACCEPTING A
COLORADO DEPARTMENT OF LAW PEACE OFFICER
STANDARDS AND TRAINING (POST) GRANT, JULY 1,
2022, THROUGH JUNE 30, 2023, ESTABLISHING
PROJECT NUMBER PS2215, TRANSFERRING FUNDS
NOT TO EXCEED THE AMOUNT OF $4000 FROM
PROJECTS-TO-BE-DETERMINED IN THE PUBLIC
SAFETY LEADERSHIP DEVELOPMENT GRANT FUND
WHEREAS, the City Council of Pueblo has the authority on behalf of the City of
Pueblo, including its Police Department, to accept funding from the Colorado
Department of Law, Peace Officer Standards and Training (POST); and
WHEREAS, the Colorado Department of Law, Peace Officer Standards and
Training (POST) has tendered 2023 In-service Grant funding; and
WHEREAS, acceptance of the funding for the purposes for which it has been
made is in the best interest of the City and will benefit the health, welfare, and safety of
the citizens of the City; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that
SECTION 1.
The Award of the 2022 Colorado Department of Law, Peace Officer Standards
and Training (POST) In-service Grant funding is hereby accepted and approved in the
amount of $4,000.00.
SECTION 2.
Project Number PS2215 is hereby established in the Public Safety Grants Fund.
SECTION 3.
The amount of $4,000.00 is hereby authorized for transfer from the Projects To
Be Determined Account in the Public Safety Grants Fund to Project Number PS2215.
Said funds shall only be expended and used for this Project.
SECTION 4.
The officers and staff of the City are authorized to perform any and all acts
consistent with the intent of this Resolution to implement the policies and procedures
described herein.
SECTION 5.
This Resolution shall become effective on the date of final passage.
INTRODUCED January 9, 2023
BY: Vicente Martinez Ortega
MEMBER OF CITY COUNCIL
APPROVED:
PRESIDENT OF CITY COUNCIL
ATTESTED BY:
CITY CLERK
City Clerk's Office Item # M3
Background Paper for Proposed
Resolution
COUNCIL MEETING DATE: January 9, 2023
TO: President Heather Graham and Members of City Council
CC: Mayor Nicholas A. Gradisar
VIA: Marisa Stoller, City Clerk
FROM: Chris Noeller, Chief of Police
SUBJECT: A RESOLUTION APPROVING AND ACCEPTING A COLORADO
DEPARTMENT OF LAW PEACE OFFICER STANDARDS AND
TRAINING (POST) GRANT, JULY 1, 2022, THROUGH JUNE 30, 2023,
ESTABLISHING PROJECT NUMBER PS2215, TRANSFERRING
FUNDS NOT TO EXCEED THE AMOUNT OF $4000 FROM PROJECTS-
TO-BE-DETERMINED IN THE PUBLIC SAFETY LEADERSHIP
DEVELOPMENT GRANT FUND
SUMMARY:
The Colorado Department of Law has informed the Pueblo Police Department that
funds are available for a Peace Officer Standards and Training (POST) Grant. The term
of this grant covers the period from July 1, 2022, through June 30, 2023.
PREVIOUS COUNCIL ACTION:
Previous grants of this nature have routinely been approved each year.
BACKGROUND:
The Colorado Department of Law has informed the Pueblo Police Department that
funds are available for a Peace Officer Standards and Training (POST) Grant. These
funds will be used to provide leadership training. The term of this grant covers the
period from July 1, 2022, through June 30, 2023.
FINANCIAL IMPLICATIONS:
This grant will require staff time for project management and reporting.
BOARD/COMMISSION RECOMMENDATION:
None.
STAKEHOLDER PROCESS:
There is no stakeholder process required for this grant.
ALTERNATIVES:
If City Council does not approve this Resolution, the grant offer will not be accepted and
the $4000.00 will not be given to the Police Department for training needs.
RECOMMENDATION:
Approval of the Resolution.
ATTACHMENTS:
1. Pueblo PD FY23 SDGA Agreement_Signed
2. Signed POST Grant Application 102722
IMPORTANT
COLORADO DEPARTMENT OF LAW
Small Dollar
PEACE OFFICER STANDARDS AND TRAINING (POST)
Grant Award
The SDGA # and
RALPH L. CARR COLORADO JUDICIAL CENTER
LINE # must
1300 BROADWAY, 9TH FLOOR
DEPARTMENT OF LAW
appear on all
invoices,
PEACE OFFICER STANDARDS AND TRAINING
DENVER, CO 80203
packing slips,
cartons and
SDGA #:
POGG1 LAAA GT2023*012
Grantee:correspondence.
Pueblo Police Department
Contact:
Start Date: 7/1/2022
Corporal Jeff FurneyEnd Date: 6/30/2023
Contact's County:
Pueblo County
Phone:
719-553-3245
E-Mail:
jfurney@pueblo.us
Ship To:
Invoice To:
Name and Address:Pueblo Police Department
Colorado Department of Law
200 S. Main Street
Peace officer Standards and Training (POST)
1300 Broadway, 9th Floor
Pueblo, CO 81003
Denver, CO. 80203
post.grants@coag.gov
Instructions to Grantee
1.If for any reason delivery is delayed beyond the
delivery/installation date shown, please notify the agency
Any questions regarding this Small Dollar Grant Award should
contact named at the top left. (Right of cancellation is
be directed to kimberly.hernandez@coag.gov or 720-508-6882
reserved in instances in which timely delivery is not made.)
Special Instructions:
1.Order of precedence: 1) Small Dollar Grant Award Terms & Conditions; 2) Exhibit A Statement of Work (SOW)/Applicable Laws
(Exhibit A).
2.
Small Dollar Grant Award Terms and Conditions:
https://www.colorado.gov/osc/purchase-order-terms-conditions
3.
Description:
This Small Dollar Grant Award is to provide funds to Grantee to assist with the payment of registration cost for two (2) peace officers at
$2000 each to attend the DU Public Safety Leadership Development Program Training. See Exhibit A Statement of Work .
Payment will be made upon satisfactory delivery of goods and/or completion of training or services and receipt of a correct grantee invoice
and documentation of training attendance.
Grantee invoices must be received no later than sixty (60) calendar days from the completion of goods and/or the completion of services
and/or training. It is the responsibility of the Grantee to ensure that invoices are received at the "Invoice To" location above within the
time frame specified. ALL INVOICES FOR PAYMENT MUST BE SUBMITTED NO LATER THAN CLOSE OF BUSINESS JUNE 30, 2023.
THIS SMALL DOLLAR GRANT AWARD IS NOT EFFECTIVE UNTIL SIGNED BY THE CONTRACTS AND PROCUREMENT DIRECTOR. UNDER NO CIRCUMSTANCES SHALL THE
GOODS AND/OR SERVICES BE ORDERED OR PERFORMED PRIOR TO THE SDGA EFFECTIVE DATE, NOR EXCEED THE DOCUMENT TOTAL WITHOUT PRIOR WRITTEN
AUTHORIZATION FROM THE DEPARTMENT OF LAW.
DOCUMENT TOTAL =
$4,000.00
THIS SDGA IS ISSUED IN ACCORDANCE WITH STATE AND FEDERAL REGULATIONS FOR THE STATE
OF COLORADO
Name: Mitchell Tate
Title: Contracts and Procurement Director
Date:
State Purchasing Delegate Signature:________________________________
Page 1 of 1
EXHIBIT A
STATEMENT OF WORK
1.Parties: This Small Dollar Grant Award (hereinafter called “SDGA”) is entered into by Pueblo Police
Department (hereinafter called “Grantee”), and the STATE OF COLORADO acting by and
through the Department of Law, on behalf of the office of Peace Officer Standards and Training
(POST) (hereinafter called “State, or DOL-POST”).
2. General Description:
a) Authority. Authority to enter into this Small Dollar Grant Award exists in C.R.S.24-31-310 and
funds have been budgeted, appropriated and otherwise made available pursuant to C.R.S. 42-3-304
(24) and a sufficient unencumbered balance thereof remains available for payment. Required
approvals, clearance and coordination have been accomplished from and with appropriate agencies.
b) Purpose. The purpose of this Small Dollar Grant Award is to engage the services of the grantee to
assist the Department of Law, on behalf of the Peace Officer Standards and Training (POST) office,
with its statutory responsibility of providing law enforcement training and safety courses to certified
Colorado peace officers.
3. Program Year/Effective Date. The program year (starting and ending date) is July 1, 2022 thru June
30, 2023. All small dollar grant awards will begin on their effective date (signature date of the State
Purchasing Delegate) and end on June 30, 2023. DOL-POST shall not be liable to reimburse the
grantee for any performance, hereunder, including, but not limited to costs or expenses incurred, or be
bound by any provision hereof prior to the Effective Date or after the EndDate set forth in the main
body of this Small Dollar Grant Award.
4. Project Description and Budget. The maximum amount payable under this Small Dollar Grant
Award to the grantee by the State is $4,000.00 for the following approved project activities:
Project Activity Approved Budget
Training Scholarship – Public Safety Quantity Cost Subtotal
Leadership Development Program 2 $2,000.00 $4,000.00
TOTAL $4,000.00
5. Equipment. Equipment is defined as non-expendable personal property with a useful life of more than
one year. The grantee is required to document its procurement procedures and maintain this
documentation in the grant records. Receipts or invoices with order and delivery dates are required for
all equipment items. Grantees are allowed to follow the procurement requirements of the state or unit
of local government as long as the requirements meet or exceed the state requirements listed below.
Procurement procedures are required and must be maintained in the records of the grantee.
EXHIBIT A
Page 1 of 4
6.Inventory Procedures. If the grantee is purchasing equipment as a part of this Award the grantee
must have an effective system of property management and controls to safeguard against loss, damage,
or theft of equipment.
Adequate maintenance procedures must be developed to keep the property in good condition. The
grantee is required to maintain a POST inventory form for equipment purchased, in whole or in part,
with grant funds which contain the following information:
Description of item
Serial number and property inventory number
Date of purchase and delivery
Check or voucher number
Cost documentation, invoices, receipts
Equipment location
Present use
Condition
Disposition information
7.Reporting. Equipment purchased with state grant funds must be reported on annually. The ONLY
equipment/property that does not need to be reported to POST is ammunition and simunitions. A
POST equipment reporting form must be submitted to post.grants@coag.gov for each equipment item
th
by June 30 annually. This form provides the necessary disposition and retention information.
Equipment records must be maintained for seven (7) years from the date the first annual report is
submitted to DOL-POST. If any litigation, claim, or audit is started before the expiration of the seven
(7) year period, the records shall be retained beyond the seven-year period, until all litigation, claims,
or audit findings involving records have been resolved.
8.Disposition of Equipment. Disposition includes the sale (fortrade-up purposes only) or trade-in of
equipment as well as the disposal of equipment and the end of its useful life. Documenting the
disposition of equipment must be reported on a POST Equipment Disposition Form accompanied with
th
the Equipment Inventory Report Form which is due to POST by June 30. If disposition of equipment
occurs prior to year-end, the Equipment Disposition Form must be submitted at that time. Disposition
of equipment requires DOL-POST approval prior to the disposition. A copy of the form(s) must be
retained in the grantee’s file after the final disposition of the property. At the end of the grant award
period, ownership/title to all equipment may vest to the grantee agency if they will use the property for
the purposes of the legislation under which the grant was made. POST will require the agency to track
the equipment on the Equipment Inventory Report Form. Equipment must be available for inspection
by POST personnel. If the grantee agency no longer has a need for the equipment, and the equipment
is in working order, the ownership/title to the property will vest to the state. The state will seek to
have the property used for training purposes prior to disposing of it.
EXHIBIT A
Page 2 of 4
9.Procurement Procedures. Purchases of equipment and services shall be in a manner providing
maximum open and free competition. Procurement shall be made by one of the following methods:
Small purchase procedures are those relatively simple and informal procurement methods
for securing services, and supplies, that does not exceed $250,000 in the aggregate. If small
purchase procedures are used for procurement under the grant, written quotes must be
obtained and documented from at least three (3) qualified sources. These procedures are
generally used for the acquisition of relatively small standardized items such as computers.
Competitive negotiation (request for proposal or other competitive process) is one method
that can be used to procure goods or services that cost more than $250,000. A request for
proposal (RFP) is publicized, negotiations are conducted with more than one of the sources
submitting offers, and either a fixed-price cost-reimbursable type contract is awarded, as
appropriate. The following requirements apply to competitive negotiations:
RFP’s must be publicized and identify all evaluation factors and their relative
importance. Any response to publicized RFP’s shall be honored to the maximum
extent possible.
Proposals must be solicited from at least three (3) qualified sources.
Grantees must have a method for conducting technical evaluations of the
proposals received and for selecting vendors.
Awards must be made to the responsible firm (individual) who proposal is most
advantageous to the program, with price and other factors considered.
Competitive sealed bids (formal advertising) can also be used for procurement over
$250,000. Bids are publicly solicited and a firm, fixed-price contract (lump sum or unit
price) is awarded to the responsible bidder, whose bid, conforming to all material terms and
conditions of the invitation for bids, is the lowest price. Procurement by sealed bids under a
grant will be accomplished through the use of state purchasing procedures or an equivalent
local established procurement procedure.
Non-competitive negotiation (sole-source justification) is procurement through the
solicitation of a proposal from only one source or after solicitation of a number of sources
when competition is determined inadequate. Prior approval by DOL-POST is required for all
non-competitive procurement.
10.Payments. Payments shall be made in accordance with the provisions set forth in the Small Dollar
Grant Award and applicable State Controller Fiscal Rules and DOL-POST disbursement procedures.
Payments to Grantee are limited to the unpaid obligated balance of the Small Dollar Grant Award.
Grantee shall submit a request for reimbursement within sixty (60) calendar days from the
delivery of goods and/or the completion of services and/or training and no later than June 30,
2023. Payment requests must be submitted with cost documentation (receipts, invoices, canceled
checks) and proof of attendance (if attending training). Lodging (hotel) receipts must be dated and
itemized.
11. Grant Record Retention. All grant records must be retained for three (3) years after the end of the
state fiscal year that includes the end date of the grant. For example, if the grant ended June 30, 2019
EXHIBIT A
Page 3 of 4
the state fiscal year would be July 1, 2018 to June 30, 2019. The files could be destroyed after June
30, 2022.Grant records include all financial records, supporting documents, statistical records, and all
other records pertinent to the grant. Source documents include copies of the grant award, any required
reports, accounting transactions, the general ledger, personnel and payroll records (if applicable to the
award) and any related documents and records.
12.Applicable Laws. At all times during the performance of this Small Dollar Grant Award, Grantee
shall comply with all applicable State laws and their implementing regulations, currently in existence
and as hereafter amended, including without limitation those set forth in this Exhibit. Laws,
regulations, and authoritative guidance incorporated into this Small Dollar Grant Awardinclude,
without limitation:
Department of Law, Peace Officer Standards and Training Continuing Education Grant
Guidelines, available on the POST website.
State of Colorado, State Controller Fiscal Rules, available on the Colorado.gov website.
C.R.S. §24-31-310 Resources for the Training of Peace Officers.
C.R.S. §24-31-303 (l) Duties, Powers of the POST Board.
C.R.S. §24-31-315 Annual In-Service Training Requirements.
13. Compliance: The Grantee agrees to be responsible for ensuring compliance with this Small Dollar
Grant Award Terms and Conditions and ensure that any equipment or ammunition purchased as a part
of this Award will be used for training purposes only.
EXHIBIT A
Page 4 of 4