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HomeMy WebLinkAbout15111 City Clerk's Office Item # M2 Background Paper for Proposed Resolution COUNCIL MEETING DATE: January 9, 2023 TO: President Heather Graham and Members of City Council CC: Mayor Nicholas A. Gradisar VIA: Marisa Stoller, City Clerk FROM: Andra Ahrens, Director Wastewater SUBJECT: A RESOLUTION RATIFYING AN EMERGENCY CONSTRUCTION CONTRACT IN THE AMOUNT OF $33,252.95 WITH PARKER EXCAVATING, INC. FOR EMERGENCY SANITARY SEWER POINT REPAIR AT 125 RIVERWALK PL, PROJECT NO. 20-059 (WWAN03) AND APPROVING THE PURCHASING AGENT’S EXECUTION OF SAME SUMMARY: This Resolution ratifies and approves award of a construction contract to Parker Excavating, Inc. for emergency sanitary sewer point repairs at 125 Riverwalk Pl. PREVIOUS COUNCIL ACTION: None. BACKGROUND: While the Wastewater Department collection crew was performing routine maintenance near 125 Riverwalk Place, the cleaning head became stuck in an offset joint. After further investigation, two large voids and a collapse were discovered in the sewer main. An emergency repair was necessary to retrieve the cleaning head and repair the defects, so a backup would not occur.. The repair work was performed under the Sanitary Sewer Point Repair multi-year contract under which three contractors were qualified via competitive bid. An estimate was prepared, and Parker Excavating was the lowest bidder and accepted the work. The cost breakdown for the project is as follows: Sanitary Sewer Replacement-related Total: $ 18,035.95 54% Surface Improvement Related Total: $ 15,217.00 46% Grand Total: $ 33,252.95 100% FINANCIAL IMPLICATIONS: Funding for this project came from the sanitary sewer rehabilitation budget funded by the Sewer User Fund. Funding was available and had been budgeted, appropriated, and allocated to Project No. 20-059 (WWAN03). BOARD/COMMISSION RECOMMENDATION: Not applicable. STAKEHOLDER PROCESS: None. ALTERNATIVES: Not approve the Resolution, but this would require a finding that there was not an emergency condition. RECOMMENDATION: Approval of the Resolution. ATTACHMENTS: 1. 125 Riverwalk Pl Emergency Point Repair RESOLUTION NO. 15111 A RESOLUTION RATIFYING AN EMERGENCY CONSTRUCTION CONTRACT IN THE AMOUNT OF $33,252.95 WITH PARKER EXCAVATING, INC. FOR EMERGENCY SANITARY SEWER POINT REPAIR AT 125 RIVERWALK PL, PROJECT NO. 20-059 (WWAN03) AND APPROVING THE PURCHASING AGENT’S EXECUTION OF SAME WHEREAS, an emergency sanitary sewer repair was authorized by the Mayor in accordance with Section 1-10-5 of the Pueblo Municipal Code; and WHEREAS, the point repair work was awarded to Parker Excavating, Inc., under the 2021-2023 multi-year point repair contract; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that SECTION 1. City Council ratifies and approves the contract for repair of the sanitary sewers at 125 Riverwalk Pl with Parker Excavating, Inc., Project No. 20-059 (WWAN03) awarded to said bidder in the amount of $33,252.95. SECTION 2. Funds for Project 20-059 (WWAN03) shall be from the Sewer User Fund. SECTION 3. The Purchasing Agent was authorized to execute said contract on behalf of Pueblo, A Municipal Corporation, and the City Clerk properly affixed the seal of the City thereto and attested the same. SECTION 4. The officers and staff of the City are authorized to perform any and all acts consistent with the intent of this Resolution and the contract to implement the transactions described therein. Furthermore, all actions previously taken by officers and staff of the City consistent with the contract including any payments authorized under the contract and the contract change order in the amount of $6,120.95 are hereby ratified. SECTION 5. This Resolution shall become effective immediately upon passage and approval. INTRODUCED January 9, 2023 BY: Vicente Martinez Ortega MEMBER OF CITY COUNCIL APPROVED: PRESIDENT OF CITY COUNCIL ATTESTED BY: CITY CLERK CONTRACT CHANGE ORDER City of Pueblo Department of Public Works Project Number :Change Order No. :20-059 (WWAN03)ONE12/9/2022Page 1 of 1 Project Name : 2021, 2022 and 2023 Sanitary Sewer Point Repair 125 Riverwalk Pi Contractor : PARKER EXCAVATING INC. 1428 Stockyard Rd., Pueblo, CO 81001 You are hereby requested to comply with the following changes from the plans & specifications: Bid Item Description of ChangesDecreaseIncrease No.Contract ByContract By 1 REMOVE & REPLACE 8" PVC PIPE <10' DEEP (1-20LF)($11,500.00) 100LF) 2($7,500.00) REMOVE AND REPLACE 7" REINFORCED CONCRETE 3($17.00) REMOVE CAMERA / CLEANING HEAD / TAP CUTTER 4$498.00 REMOVE & REPLACE 8" PVC PIPE <10' DEEP (>100LF) 6$11,466.00 7$9,250.00 (>100LF) REINSTATE SERVICES - 6" 8$776.00 REMOVE 48'' MANHOLE 9$2,170.00 10 TRAFFIC CONTROL$977.95 TOTAL (Decrease) / Increase ($19,017.00)$25,137.95 Net Adjustment This Change Order $6,120.95 Amount of Previous Change Order(s) $0.00 $27,132.00 Original Contract Amount Total Adjusted Contract Amount To Date $33,252.95 Reason For Change:Actual Field Quantities. The time provided for completion of the contract is changed by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract apply hereto. Prepared by: ___________________________________________ Date:____________ Associate Engineer II Reviewed by: ___________________________________________ Date:____________ Wastewater Engineering Manager Accepted by: ___________________________________________ Date:____________ Contractor's Representative If this Change Order causes an increase from the original contract price, signed approval by the Director constitutes representation that lawful appropriations are sufficient to cover such increase. Approved by: ___________________________________________ Date:____________ Director of Wastewater FORM CO100.1299 20-059 (WWAN03) 2021-2023 Emergency Sanitary Sewer Point Repair 125 Riverwalk Place µ XW XW 505059.0 ! P XW XW XW 505059.6 505061.5 ! P ! P XW XW XWXW XW XW XWXW XW XW 505057.9 ! P XW XW XW 505057.4 505058.8 505057.3 ! P ! P 505063.5 ! P ! P XW ^ 505059.5 ! P XW 505060.4 REPAIR LOCATION ! P XW XW XW XW XW XW XW XW Copyright nearmap 2015