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HomeMy WebLinkAbout15100 RESOLUTION NO. 15100 A RESOLUTION AMENDING RESOLUTION NO. 14854 TO AMEND THE LIST OF IDENTIFIED GOVERNMENTAL SERVICE PROJECTS AND FUNDING ALLOCATION BETWEEN SAID PROJECTS WHEREAS, City Council passed Resolution No. 14854 on April 11, 2022, authorizing payment in an amount not to exceed $6,580,000.00 from Project No. CI2113 for fifteen Governmental Services Projects; and WHEREAS, City Council passed Resolution No. 14999 on September 12, 2022 increasing the approved funding for the purchase of a pumper truck for the Fire Department from $500,000.00 to $708,537.00 and adding a new project to purchase a trash truck for the Parks and Recreation Department in the amount of $155,000; and WHEREAS, City Council passed Resolution No. 15009 September 26, 2022 increasing the approved funding for purchase of mowers for the Parks and Recreation Department from $220,000.00 to $223,110.42; and WHEREAS, estimated costs for some of the equipment procurement projects have been revised since the original Resolution was passed based on vendor quotes, bids, and other current cost data; and WHEREAS, based on the aforementioned updated project budget estimates, reallocation of funds between certain projects and the addition of two new projects to the approved project list is contemplated under this Resolution; and WHEREAS, the total budget of $6,946,647.42 that was approved for all projects under Resolution No. 14854 and subsequent amendments will remain unchanged; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that SECTION 1. Section 1 of Resolution No. 14854 is amended to read as follows: Department Project Amount 1 Information Software Storage $270,000.00 Technology 2 Public Gateway Arches $750,000.00 Works (Northern Ave., Union Ave., E. 8th Street) 3 Parks & El Centro Renovations $1,000,000.00 Recreation 4 Parks & Mowers $223,110.42 Recreation 5 Parks & Greenhouse $1,500,000.00 Recreation Renovations 6 Planning Unified Code $225,000.00 7 Public Two Dump Trucks with $270,000.00 Works Snowplows and Spreaders 8 Public Skid Steer with Bucket $78,000.00 Works and Jackhammer Attachment 9 Public Two Equipment Trailers $23,500.00 Works 10 Mayor's Financial Empowerment $50,000.00 Office Center 11 Mayor's Priority Based $30,000.00 Office Budgeting 12 Police RMS/CAD Software $1,200,000.00 13 Human Comprehensive $125,000.00 Resources Compensation Study 14 Fire Fire Pumper $708,537.00 15 Parks & Trash Truck $155,000.00 Recreation 16 Public Mowing and Spraying $238,500.00 Works Equipment 17 Public Neighborhood Trail $100,000.00 Works Connectivity Planning Study Total $6,946,647.42 SECTION 2. The officers and staff of the City are authorized to perform any and all acts consistent with this Resolution which are necessary or desirable to implement the transactions described therein. INTRODUCED: December 27, 2022 BY: Dennis Flores MEMBER OF CITY COUNCIL APPROVED: PRESIDENT OF CITY COUNCIL ATTESTED BY: DEPUTY CITY CLERK City Clerk's Office Item # M6 Background Paper for Proposed Resolution COUNCIL MEETING DATE: December 27, 2022 TO: President Heather Graham and Members of City Council CC: Mayor Nicholas A. Gradisar VIA: Marisa Stoller, City Clerk FROM: Andrew Hayes, Public Works Director SUBJECT: A RESOLUTION AMENDING RESOLUTION NO. 14854 TO AMEND THE LIST OF IDENTIFIED GOVERNMENTAL SERVICE PROJECTS AND FUNDING ALLOCATION BETWEEN SAID PROJECTS SUMMARY: This Resolution will amend the list of Governmental Services Projects identified in Resolution No. 14854. PREVIOUS COUNCIL ACTION: On April 11, 2022, City Council authorized 15 Governmental Services Projects under Resolution No. 14854 in an amount not to exceed $6,580,000 from Project CI2113. BACKGROUND: Since the original resolution was passed in April of 2022, City staff have initiated procurement of the equipment, services, and projects identified. The initial costs identified for each project were based on internal estimates and many of these estimates have since been refined based on solid bid data from vendors. Costs for some of the identified projects were lower than anticipated while some were higher. Based on the bids received and updated cost estimates since the original Resolution was passed, the Public Works Department is also requesting to reallocate the funds originally proposed for purchasing a street sweeper toward the procurement of mowing and spraying equipment to assist with roadway vegetation management. A summary of the proposed changes to the original project list is below: Department Project Original Amount Updated Notes Amount 1 Information Software $270,000 $270,000 No Change Technology Storage 2 Public Gateway $750,000 $750,000 No Change Works Arches (Northern Ave, Union Ave, E. 8th Street) 3 Parks & El Centro $1,000,000 $1,000,000 No Change Recreation Renovations 4 Parks & Mowers $223,110.42 $223,110.42 No Change Recreation 5 Parks & Greenhouse $1,500,000 $1,500,000 No Change Recreation Renovations 6 Planning Unified Code $225,000 $225,000 No Change 7 Public 2 Dump Trucks $260,000 $270,000 Total cost of dump trucks Works with snow with snow plows, spreaders plows and other required safety equipment is anticipated to be $10,000 higher than the original estimate. 8 Public Skid Steer with $150,000 $78,000 Total cost of skid steer and Works Bucket and attachments is anticipated Jackhammer to be approximately Attachments $78,000, approximately $72,000 less than the original estimate. 9 Public Two equipment $40,000 $23,500 Total cost of the equipment Works trailers trailers is anticipated to be $23,500, approximately $16,500 less than the original estimate. Bids for electric sweepers 10 Public Electric $260,000 $0 came in at over $600,000. Works Sweeper (4- Given the high cost of wheel) purchase, Public Works is seeking to delete this project from the approved list and reallocate the $260,000 to other equipment purchases. (See item 16 below). 11 Mayor's Financial $50,000 $50,000 No change Office Empowerment Center 12 Mayor's Priority Based $30,000 $30,000 No change Office Budgeting 13 Police RMS/CAD $1,200,000 $1,200,000 No change Software 14 Human Comprehensive $125,000 $125,000 No change Resources Compensation Study 15 Fire Fire Pumper $708,537 $708,537 No change 16 Parks & Trash Truck $155,000 $155,000 No change Recreation 17 Public Mowing, $0 $238,500 This is a new project Works Spraying, and created to replace aging Vegation mowing, spraying, and Management vegetation management Equipment equipment used to maintain public roadways within the City. The cost of purchase will be covered within the budget that was approved by the original authorizing Resolution and subsequent amendments through savings realized on other Public Works projects as well as reallocation of the funds that were originally designated for the purchase of an electric street sweeper. 18 Public Neighborhood $0 $100,000 This is a new project to Works Trail identify opportunities and Connectivity alternatives for improving Planning Study multimodal transportation connections between trails, designated bicycle lanes/routes, and other key neighborhood access points within the city. The cost of procuring the professional services required for the study will be covered within the budget that was approved by the original authorizing Resolution and subsequent amendments through savings realized on other Public Works projects as well as reallocation of the funds that were originally designated for the purchase of an electric street sweeper. FINANCIAL IMPLICATIONS: The total amount of funding authorized under the original resolution and subsequent amendments remains unchanged. The list of identified projects and the allocation of funds between individual projects will be updated. BOARD/COMMISSION RECOMMENDATION: Not applicable to this Resolution. STAKEHOLDER PROCESS: Not applicable to this Resolution. ALTERNATIVES: Failure to approve this Resolution will not allow for the reallocation of funding and prevent the execution of certain projects identified in the original resolution. RECOMMENDATION: Approval of the Resolution. ATTACHMENTS: None