HomeMy WebLinkAbout10317*
ORDINANCE NO. 10317
AN ORDINANCE APPROVING TWO COST
REIMBURSEMENT AGREEMENTS, DELINEATING THE
RESPONSIBILITIES OF THE SOUTHERN COLORADO
VIOLENT GANG SAFE STREETS TASK FORCE
(SCVGSSTF) AND THE SOUTHERN COLORADO TOC-W
TASK FORCE (SCTOCWTF), BETWEEN THE FEDERAL
BUREAU OF INVESTIGATION (FBI) AND THE CITY OF
PUEBLO, AND RATIFYING THE MAYOR'S SIGNATURE
THEREOF
WHEREAS, the City Council and Mayor of Pueblo have the authority on behalf of
the City of Pueblo, including its Police Department, to accept the Cost Reimbursement
Agreements between the Federal Bureau of Investigation (FBI) and the City of Pueblo
(City); and
WHEREAS, acceptance of the Cost Reimbursement Agreements for the
purposes for which they have been made is in the best interest of the City and will
benefit the health, welfare, and safety of the citizens of the City; NOW, THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The two Cost Reimbursement Agreements, between the FBI and the City,
relating to the operation of the Southern Colorado Gang Crime Safe Streets Task Force
and the Southern Colorado TOC-W Task Force, a true copy of which are attached
hereto, having been approved as to form by the City Attorney, are hereby approved.
SECTION 2.
The Mayor is hereby authorized to execute both Cost Reimbursement
Agreements on behalf of Pueblo, a Municipal Corporation, and the City Clerk is directed
to affix the seal of the City thereto and attest same.
SECTION 3.
The officers and staff of the City are authorized to perform any and all acts
consistent with the intent of this Ordinance to implement the policies and procedures
described herein.
SECTION 4.
This Ordinance shall become effective immediately upon final passage.
Action by City Council:
Introduced and initial adoption of Ordinance by City Council on October 11, 2022 .
Final adoption of Ordinance by City Council on October 24, 2022 .
President of City Council
Action by the Mayor:
☒ Approved on October 27, 2022 .
□ Disapproved on based on the following objections:
_
Mayor
Action by City Council After Disapproval by the Mayor:
□ Council did not act to override the Mayor's veto.
□ Ordinance re-adopted on a vote of , on
□ Council action on _______ failed to override the Mayor’s veto.
President of City Council
ATTEST
Deputy City Clerk
City Clerk's Office Item # R14
Background Paper for Proposed
Ordinance
October 11, 2022
COUNCIL MEETING DATE:
TO: President Heather Graham and Members of City Council
CC: Mayor Nicholas A. Gradisar
VIA: Marisa Stoller, City Clerk
FROM:
Chris Noeller, Chief of Police
SUBJECT: AN ORDINANCE APPROVING TWO COST REIMBURSEMENT
AGREEMENTS, DELINEATING THE RESPONSIBILITIES OF THE
SOUTHERN COLORADO VIOLENT GANG SAFE STREETS TASK
FORCE (SCVGSSTF) AND THE SOUTHERN COLORADO TOC-W
TASK FORCE (SCTOCWTF), BETWEEN THE FEDERAL BUREAU OF
INVESTIGATION (FBI) AND THE CITY OF PUEBLO, AND RATIFYING
THE MAYOR'S SIGNATURE THEREOF
SUMMARY:
The purpose of these agreements is to formalize relationships between participating
agencies for policy guidance, planning, training, public and media relations, and to
maximize inter-agency cooperation.
PREVIOUS COUNCIL ACTION:
Previous Cost Reimbursement Agreements regarding this matter have been approved
in the past.
BACKGROUND:
The mutual aid agreement concept, which utilizes an interagency approach involving
the FBI and the PPD, is necessary for the public safety of the citizens of Pueblo and to
provide for an appropriate and timely response to incidents involving matters of violent
crime.
FINANCIAL IMPLICATIONS:
Administration of this Cost Agreement will require staff time within the Police
Department to work cooperatively with the agencies and professionals at the FBI.
BOARD/COMMISSION RECOMMENDATION:
Not applicable to this Ordinance.
STAKEHOLDER PROCESS:
There is no stakeholder process required for these Cost Reimbursement Agreements.
ALTERNATIVES:
Decline the opportunity to work together with the FBI, hindering service to Pueblo
citizens.
RECOMMENDATION:
Approval of the Ordinance.
ATTACHMENTS:
1. PPD_SCTOCWTF_TFO_Cost_Reimbursement_Agreement-2022
2. PPD_SCVGSSTF_TFO_Cost_Reimbursement_Agreement-2022
For Official Use Only
FEDERAL BUREAU OF INVESTIGATION
Southern Colorado TOC-W Task Force
Cost Reimbursement Agreement
SCTOCWTF File No.: 281-DN-A3647434-MOU
Pursuant to Congressional appropriations, the Federal Bureau of Investigation (FBI) receives authority to pay
overtime for police officers assigned to the formalized Southern Colorado TOC-W Task Force (SCTOCWTF),
as set forth below, for expenses necessary for detection, investigation, and prosecution of crimes against the
United States. It is hereby agreed between the FBI and the Mayor of the City of Pueblo for the Pueblo Police
Department(PPD), located at 200 S. Main St., Pueblo, CO 81003, Taxpayer Identification Number: 84-
6000615 and Telephone Number: 719-553-2498, that:
1. This Agreement is entered into pursuant to, and as an annex to, the FBI SCTOCWTF Memorandum of
Understanding (MOU) signed by the Mayor of the City of Pueblo on 9 10.400 2022 and shall be read
and interpreted in conformity with all terms of that document.
2. Commencing upon execution of this Agreement, the FBI will, subject to availability of required funding,
reimburse PPD for overtime payments made to officers assigned to and working full time on SCTOCWTF
related matters.
3. Requests for reimbursement shall be made on a monthly basis utilizing the United States Department
of the Treasury Invoice Processing Platform (IPP) software system and shall be submitted to the FBI Denver
Field Office immediately after the first of the month which follows the month for which reimbursement is
requested. The reimbursement request shall be approved by the appropriate Supervisor(or their designee) at
PPD prior to the invoice submission in IPP. The invoice submitted in IPP will automatically route to the FBI
SCTOCWTF personnel for their review, approval, and processing for payment.
4. Overtime reimbursement payments from the FBI will be made via electronic funds transfer(EFT)
directly to PPD using the FBI's Unified Financial Management System (UFMS). To facilitate EFT, PPD shall
establish an account online in the System for Award Management (SAM) at www.SAM.cjov. Verification of
PPD banking information is required on an annual basis in order to keep payment information current. For
additional information regarding the UFMS and SAM, contact the FBI Denver Financial Liaison Specialist.
5. Overtime reimbursements will be calculated at the usual rate for which the individual officer's time
would be compensated in the absence of this Agreement. However, said reimbursement, per officer, shall not
exceed monthly and/or annual limits established annually by the FBI. The limits, calculated using Federal pay
tables, will be in effect for the Federal fiscal year running from October 1st of one year through September 30th
of the following year, unless changed during the period. The FBI reserves the right to change the
reimbursement limits, upward or downward, for subsequent periods based on fiscal priorities and
appropriations limits. The FBI will notify PPD of the applicable annual limits prior to October 1st of each year.
6. The number of PPD deputies assigned full-time to the SCTOCWTF and entitled to overtime
reimbursement by the FBI shall be approved by the FBI in advance of each fiscal year. Based on the needs of
the SCTOCWTF, this number may change periodically, upward or downward, as approved in advance by the
FBI.
1
For Official Use Only
This document is the property of the FBI and is loaned to your agency. Neither
it nor its contents may be released without authorization by FBI Headquarters.
Revised 05/24/2022
7. Prior to submission of any overtime reimbursement requests, PPD shall prepare an official
document setting forth the identity of each officer assigned full-time to the SCTOCWTF, along with the
regular and overtime hourly rates for each officer. Should any officers change during the fiscal year, a
similar statement shall be prepared regarding the new officers prior to submitting any overtime
reimbursement requests for the officers. If the rate changes during the fiscal year for a previously
assigned officer, an updated letter shall be attached with the invoice submission in IPP that reflects the
new rate. The updated letter shall be mailed to the Denver Field Office SCTOCWTF personnel to
maintain in FBI records.
8. Each request for reimbursement shall be submitted via IPP to the FBI. The request for
reimbursement shall include an invoice number, invoice date, the name, overtime compensation rate,
number of reimbursable hours claimed, and the dates of those hours for each officer for whom
reimbursement is sought. An attachment signed and dated by an authorized Agency representative
noting the dates and hours for each officer overtime reimbursement claimed shall be uploaded in IPP
as supporting documentation for the invoice to confirm the information described in this paragraph is
accurate, and the personnel for whom reimbursement is claimed were assigned full-time to the
SCTOCWTF.
9. Requests for reimbursement shall be submitted monthly and all requests shall be received by
the FBI no later than December 31st of the next fiscal year for which the reimbursement applies. For
example, reimbursements for the fiscal year ending September 30, 2022, shall be received by the FBI
monthly and not later than December 31, 2022. The FBI is not obligated to reimburse any requests
received untimely and not in accordance herewith.
10. This Agreement is effective upon signatures of the parties and will remain in effect for the
duration of PPD's participation on the SCTOCWTF, contingent upon approval of necessary funding,
and unless terminated in accordance with the provisions herein. This Agreement may be modified at
any time by written consent of the parties or based on changing business operations and practices of
the FBI. It may be terminated at any time upon mutual consent of the parties, or unilaterally upon
written notice from the terminating party to the other party at least 30 days prior to the termination date.
Signatories:
• ,""-- . 4:44.44,Ar
Michael . S neider Nicholas A. Gradisar
Special Agen in Charge Mayor
Federal Bureau of Investigation City of Pueblo, Colorado
Date: `� l 3 0 / 2.2-
Date: 9-074-i ce
diujl
Financi Li-I.o ���•ecialist
Federal ureau of Investigation
Date: qb-1b0)}-
2
For Official Use Only
This document is the property of the FBI and is loaned to your agency. Neither
it nor its contents may be released without authorization by FBI Headquarters.
•
For Official Use Only
FEDERAL BUREAU OF INVESTIGATION
Southern Colorado Violent Gang Safe Streets Task Force
Cost Reimbursement Agreement
SCVGSSTF File No.: 281-DN-A3647441-MOU
Pursuant to Congressional appropriations, the Federal Bureau of Investigation (FBI) receives authority to pay
overtime for police officers assigned to the formalized Southern Colorado Violent Gang Safe Streets Task
Force (SCVGSSTF), as set forth below, for expenses necessary for detection, investigation, and prosecution of
crimes against the United States. It is hereby agreed between the FBI and the Mayor of the City of Pueblo for
the Pueblo Police Department (PPD), located at 200 S. Main St., Pueblo, CO 81003, Taxpayer Identification
Number: 84-60006-15, and Telephone Number: 719-553-2498, that:
1. This Agreement is entered into pursuant to, and as an annex to, the FBI SCVGSSTF Memorandum of
Understanding (MOU) signed by the Mayor of the City of Pueblo on 9'-oC•,ZOP2., 2022 and shall be read
and interpreted in conformity with all terms of that document.
2. Commencing upon execution of this Agreement, the FBI will, subject to availability of required funding,
reimburse PPD for overtime payments made to officers assigned to and working full time on SCVGSSTF
related matters.
3. Requests for reimbursement shall be made on a monthly basis utilizing the United States Department
of the Treasury Invoice Processing Platform (IPP) software system and shall be submitted to the FBI Denver
Field Office immediately after the first of the month which follows the month for which reimbursement is
requested. The reimbursement request shall be approved by the appropriate Supervisor(or their designee) at
PPD prior to the invoice submission in IPP. The invoice submitted in IPP will automatically route to the FBI
SCVGSSTF personnel for their review, approval, and processing for payment.
4. Overtime reimbursement payments from the FBI will be made via electronic funds transfer(EFT)
directly to PPD using the FBI's Unified Financial Management System (UFMS). To facilitate EFT, PPD shall
establish an account online in the System for Award Management (SAM) at www.SAM.gov. Verification of
PPD banking information is required on an annual basis in order to keep payment information current. For
additional information regarding the UFMS and SAM, contact the FBI Denver Financial Liaison Specialist.
5. Overtime reimbursements will be calculated at the usual rate for which the individual officer's time
would be compensated in the absence of this Agreement. However, said reimbursement, per officer, shall not
exceed monthly and/or annual limits established annually by the FBI. The limits, calculated using Federal pay
tables, will be in effect for the Federal fiscal year running from October 1st of one year through September 30th
of the following year, unless changed during the period. The FBI reserves the right to change the
reimbursement limits, upward or downward, for subsequent periods based on fiscal priorities and
appropriations limits. The FBI will notify PPD of the applicable annual limits prior to October 1st of each year.
6. The number of PPD deputies assigned full-time to the SCVGSSTF and entitled to overtime
reimbursement by the FBI shall be approved by the FBI in advance of each fiscal year. Based on the needs of
the SCVGSSTF, this number may change periodically, upward or downward, as approved in advance by the
FBI.
1
For Official Use Only
This document is the property of the FBI and is loaned to your agency. Neither
it nor its contents may be released without authorization by FBI Headquarters.
Revised 05/24/2022
7. Prior to submission of any overtime reimbursement requests, PPD shall prepare an official
document setting forth the identity of each officer assigned full-time to the SCVGSSTF, along with the
regular and overtime hourly rates for each officer. Should any officers change during the fiscal year, a
similar statement shall be prepared regarding the new officers prior to submitting any overtime
reimbursement requests for the officers. If the rate changes during the fiscal year for a previously
assigned officer, an updated letter shall be attached with the invoice submission in IPP that reflects the
new rate. The updated letter shall be mailed to the Denver Field Office SCVGSSTF personnel to
maintain in FBI records.
8. Each request for reimbursement shall be submitted via IPP to the FBI. The request for
reimbursement shall include an invoice number, invoice date, the name, overtime compensation rate,
number of reimbursable hours claimed, and the dates of those hours for each officer for whom
reimbursement is sought. An attachment signed and dated by an authorized Agency representative
noting the dates and hours for each officer overtime reimbursement claimed shall be uploaded in IPP
as supporting documentation for the invoice to confirm the information described in this paragraph is
accurate, and the personnel for whom reimbursement is claimed were assigned full-time to the
SCVGSSTF.
9. Requests for reimbursement shall be submitted monthly and all requests shall be received by
the FBI no later than December 31st of the next fiscal year for which the reimbursement applies. For
example, reimbursements for the fiscal year ending September 30, 2022, shall be received by the FBI
monthly and not later than December 31, 2022. The FBI is not obligated to reimburse any requests
received untimely and not in accordance herewith.
10. This Agreement is effective upon signatures of the parties and will remain in effect for the
duration of PPD's participation on the SCVGSSTF, contingent upon approval of necessary funding, and
unless terminated in accordance with the provisions herein. This Agreement may be modified at any
time by written consent of the parties or based on changing business operations and practices of the
FBI. It may be terminated at any time upon mutual consent of the parties, or unilaterally upon written
notice from the terminating party to the other party at least 30 days prior to the termination date.
Signatories:
a / —.yl •
Michael H4neider Nicholas A. Fadi ar
Special A, Charge Mayor
Federal Bureau of InvestigationICity of Pueblo, Colorado
Date: � '3 J ` ZZ Date: I .a- 7.Da
Financ L. so ecialist
Feder Bureau of Investigation
Date: 914940,1.7?-
2
For Official Use Only
This document is the property of the FBI and is loaned to your agency. Neither
it nor its contents may be released without authorization by FBI Headquarters.