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HomeMy WebLinkAbout10311 ORDINANCE NO. 10311 AN ORDINANCE APPROVING A LICENSE AGREEMENT BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND THE COLORADO STATE FAIR AUTHORITY, A SUBDIVISION OF THE STATE OF COLORADO, AND AUTHORIZING THE MAYOR TO EXECUTE SAME BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The License Agreement for Use of a Facility between the City of Pueblo, a Colorado Municipal Corporation, and the Colorado State Fair Authority, a subdivision of the State of Colorado, a copy of which is attached hereto "Agreement", having been approved as to form by the City Attorney, is hereby approved. SECTION 2. The Mayor is authorized to execute and deliver the Agreement in the name of the City and the City Clerk is directed to affix the seal of the City thereto and attest same. SECTION 3. The officers of the City are authorized to perform any and all acts consistent with this Ordinance to implement the policies and procedures described herein. SECTION 4. This Ordinance shall become effective on the date of final action by the Mayor and City Council. Action by City Council: Introduced and initial adoption of Ordinance by City Council on October 11, 2022 . Final adoption of Ordinance by City Council on October 24, 2022 . President of City Council Action by the Mayor: ☒ Approved on October 27, 2022 . □ Disapproved on based on the following objections: _ Mayor Action by City Council After Disapproval by the Mayor: □ Council did not act to override the Mayor's veto. □ Ordinance re-adopted on a vote of , on □ Council action on _______ failed to override the Mayor’s veto. President of City Council ATTEST Deputy City Clerk City Clerk's Office Item # R8 Background Paper for Proposed Ordinance October 11, 2022 COUNCIL MEETING DATE: TO: President Heather Graham and Members of City Council CC: Mayor Nicholas A. Gradisar VIA: Marisa Stoller, City Clerk FROM: Andrew Hayes, Public Works Director SUBJECT: AN ORDINANCE APPROVING A LICENSE AGREEMENT BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND THE COLORADO STATE FAIR AUTHORITY, A SUBDIVISION OF THE STATE OF COLORADO, AND AUTHORIZING THE MAYOR TO EXECUTE SAME SUMMARY: This Ordinance approves a license agreement for the use of facilities at the Colorado State Fairgrounds in support of a community clean up event scheduled to be held on October 29, 2022. PREVIOUS COUNCIL ACTION: None. BACKGROUND: The City of Pueblo will be executing a City-wide clean up event to be held on October 29, 2022, at the Colorado State Fairgrounds for the benefit of City of Pueblo residents. The Colorado State Fair has requested the City enter into a license agreement for use of the facility to host the event. All fees associated with the use of the facility have been waived under the terms of the license agreement. FINANCIAL IMPLICATIONS: None. BOARD/COMMISSION RECOMMENDATION: Not applicable to this Ordinance. STAKEHOLDER PROCESS: Not applicable to this Ordinance. ALTERNATIVES: If this Ordinance is not approved, the City of Pueblo will not be able to host the cleanup event as planned at the State Fairgrounds. RECOMMENDATION: Approval of the Ordinance. ATTACHMENTS: 1. Clean Up Event Facility Use Agreement (October 2022) NO:n23- 1'3G </ COLORADO STATE FAIR LICENSEE AGREEMENT FOR USE OF FACILITY This agreement made one enre-ect into the, 2.34 _day of Oc+b _ 2622 and between the Colorado State Fair A.,thority. hereinafter known as the FAIR, ano ORGANIZATION/EVENT NAME: CITY OF PUEBLO/PUEBLO TEAM UP TO CLEAN UP CONTACT:ANDREW HAYES, DIRECTOR OF PUBLIC WORKS ADDRESS: 211 E. D STREET CITY: PUEBLO STATE:CO ZIP:81003 PHONE:719-553-2267 (office)/719-252-4874(cell) EMAIL: ahayes@pueblo.us hereinafter known as the LICENSEE. WHEREAS, the FAIR agrees to rent the LICENSEE, where is, as. is, CAPNiVAL i OT (known hereinafter as the P-?EMISESi located on the Colorado State Fairgrounds for the purpose of COMMUNITY CLEAN UP EVENT(The "Event'). the Fair grants User the use and occupancy of the Premises for the following RENTAL PERIOD Date(s)of Event: SATURDAY, OCTOBER 29,2022 Time of Event: 8:00 AM TO 3:00 PM Authorized MOVE IN period: 8:00 AM to 7:00 PM on FRIDAY, OCTOBER 28,2022 Move-Out Period: BY 5:00 PM MONDAY,OCTOBER 31,2022. Authorized Occupancy: Licensee shall have access. to the Premises on dates and tam es lister above only. Authorized occupancy on event duy(sj only shall oe 07:00 AM to 7:00 PM, The Rental Period shall not be extended tor any purpose without the written permission of the Fair's General Manager. User agrees to nay For any additional period of time in excess of the Rent al Period. Now,therefore, in consideration of rental price as follows. RENTAL FEE:WAIVED-INCLUDES RENTAL PERIOD ABOVE. DAMAGE DEPOSIT: WAIVED ADDITIONAL MOVE-IN/MOVE-OUT FEES: WAIVED SET-UP/CLEAN-UP FEE: WAIVED-CUSTOMER TO PERFORM SET UP&CLEAN UP. ADJUSTABLE CHARGES: LICENSEE is responsible for setup of tables and chars unless noted above. Additional tables and chairs may be rented front :he FAIR should building capacity allow Additional equipment fides are SE 00 per table and 51.(10 per chair Setup/clean up fees of no less than 5350 per occurrence will be charged if FAIR is recuired to perform setup and/or cleanup. SECURITY: _icensee is'coon-ed to use State Fair Security at a rare of up to 527.00 per guard per hour and up to $35.50 per uniformed police officer per hour. Number of security guards end/or uniformea police will be determined by security director and FAP Management. FOOD&BEVERAGE: Licensee may use caterer of choice for catered meals inside the facility; however at caterers must he pre- aporoveo by FAIR management Alcoholic Beverages may be served during your event: however, the SALE of alcoholic beverages is prohibited the SALE of food or beverage is prohibited without approval`rem the FAIR All concessions(sale of food or beverage) for events must be coordinate through the FAIR and ail concessionaires rrv,ist. enter into a separate contract with the FAIR. This signed contract is due back to the FAIR in ten (10)days with first payment to hold building_ The LICENSEE will notify FAIR fourteen (14)days in advance of event set-up. The LICENSEE agrees to make payments and final settlement as follows: No payment due with signed contract,all rental fees waived. An additional$0,75 and 2.25%service fee will be applied to the transaction amount for all credit card payments. F AiR will charge and LICENSEE agrees to nay one and one-half percent(i.S%)per month interest on any unpaid balance after settlement date. TERM OF LICENSEE The F IR and LICENSEE hereby agree,to wit(LICENSEE TO READ&INITIAL EACH TERM) ii PAYMLNI All base davrnenya,estimated adjustable charges and refundable damage depocit pavment;are due fourceen days prior to 1: 'c rpipd evErni PZ:sr:CL.n11,k:e enr: p .1 po-carrc a,soan'es. r-conachata corr....tongi d eiertt. An a (Id 0,al -30 i-,and 2.2b sorytct- ff.,. aa.all apcstirci t,; :-arbsactosh anootin' for an rrod,t.ca-d pmincert.'s ,a; pr;.d: "t ' t,,,to" •e:H-tt ,4 ,oet"gla.og tht." J.); , 'IC iC;'ng.,CYCY not et.,,d those avno Hp rp frad not lelcradaltre down Od,,Tileflt. Thia ref:me stee cagraerst shadftc app a to roomer!'ot,o 'or rental rt Or the osait s SlOui0 e,-en:at $N/A to.tarter oda-ca cha'gra evEs.",t,rya to ra: ;And pe'pd -Ino, d'iCe:ok" ocarat5 ons ..danectto c....."Iow times rstabh shell ai thy°rural and;ar,rrt;in at HAIR Y.1',D• ,Y) .alOcal evens tseconto Val; G'tor atiodarstolodtr.trl agruos rbot oa k.og tut f.t;e fatro,rcoonds os sof:road'with ottich ,2..(I:USI grantect raserves the ughl (H-' _'or des;goatc oarkicg ancrn. trot tic Crotte"ns ).,,ettI, for tru The Pfea. "-att.' roarge og uF ttertir kl'Lc.etir)r. Ir roof or 1,1)ad oar /4/60 , N , 'p 'r ... n, fOr re; 1,7n,", i; 1, DCPrt an:nac stab--1 aaa-mt Cfbin.IC !/!-R,s\c..SFS Any ;se of s-r-tohosr hevaragesp 'no;so or irS s ire Ha ri;c0,1flliYjnIECt approva' -Ot f“..At 51,11-.: .IIJIOrfe.JC.,, Revanoe, up ;rinor tatfasrennehe 'he Pus tofhmi ages 5 oroolhoPd : 301,Yor3R4..? coa; (to -TSTROOtst Ficcoroen,'ermines dr-o slicances a'. a.assha ay(Noble NPH ri •rat",42. Lict..!sro-n reaursad. ...;11I fcha tratt.,,c; ; It\y: A noNsinEcoR,:,.;IOPs .!(7.c._ fteredra yst arid, 3 rhatcsion to tractor at 5515FF S -Hti-prrH-;scare, ,tcto, as a.snda,,- exe,;;),N dei oroborts.ore out a,r1 not be perrretod up torfora or change rirly rt,trent Attach,!1.15:-)iiriC O Oar'of ihp hw,d,og,t3e,-.11tTy Pr 70'V-I Ot tack i re700r,--iI5 to the walls Cr rot.nras of said htaldings7taci does, cta.tstiSit. luctha agrees ,.-3trI Ot .aratfingitardihes in any,p)r-r, ph,W,never,and "craft'Dierne,Th P 1101 Oncir',•to vu taiticar reccIveci or-diaar ...yea1 vu ic vu as'c ;-'3 .1Isri agrees not to put bs,r.eo floors.toair;:ars 1,134 PH HP H vu 1-ine rEereoveO 111-I.-It, 7013CHINF5 ")1 iu il`r P0,116!TED trvu,t toes 'tylr )11;t13nal Cs gi..L-Nt.Ca/A c.);- .S. ciatsiSEr. ograes to rriv PAIR;at cor'nt tItntAge ItatP I In,any hnetarel !Eeft In t:ul'fIngs or 0,toe eremiscs alter Aatt-asuzect Rcntal7Carcurarany C'0,1 k4IR shah not he testaorhsible for loss Or darnagt?!0 arra racrcharcbse pr mater.a.s'ett or; on:miser after asPi _ICENY-F, also agree", refno(P P. sgq, nantte:S,jiP any 21.:h(r 0 OMOTiOnSI rr&fecal or 3dveit,spronot,t,'t• inco-darel.apon cornplatain u'f1',event Snoldri FAR ccao,e to re'r Ove arty :iho'it,t stated"nate .a.s,',he damage_csahosit re P11'ea as 3clear :i1)1..Aor r‘ .1) SLJ,N NG ).31.: agrees to remove ,...1CfrttsirE S‘..?xhrri doccraa0o ind u'' go,aehl ats. 1 o'ar 7.2ri1,'Y;&11goz Cr NS'L. borther,q-,,reas to rato-a pretr.scr cr.;arra colic t.,410P cur-sea:ad, o0311)Jr,',.`1°30 ono tear ararepted ld;gal-nage 0r...r1 (eit-road frorn ocdallag ono deposited III toporprIato iY Con rai C ta'ark agrees to rPri,()Ve AI:ref j14afa3 tf oft' outsIde citcheolac ; rorladtro. Snobld cICI-NSEE,faa to re-boair garbage dr,p )0.flr,,.:rittons arid tad to d4 the haild'ng n sr!ahr rot ainy(Wan :rP 141'135P cd'apottr- sal na p5,3 pup np thr resIR at a clean rip hae and adoillono shor-gos , PicA 'ci'r.g/aacillties aro rent gd ere;s ;weft; norrra; tn.-t,rit;at a'actr's,e1 prowiaa "ao,olornent, aopl.p.11.; `) Adltlt; ,1521E,.)! 5Y)wer tool' no Da d by Lif.,1,Ns!I Ni .ritao III':focal perrchttrd I,f,.HNISI a agrees to o.'quest any ocr p3 el' 1I PM:Jr tql,eter, evert not then two hi woe.; advancr n'33,1 Po,etit the e414.wld be sole,Iidge if note-rron.or the evadontlty .and'or yerioad ir 'lecy co'sera/ices end shell exersiso the to( '1''"I trf-;same SAO' 4 4,.I Ll CY To Noe ax-ert perrili'ted 'pp P toe I;cirlsEE toctoWl'ilty, ic,dete.nn it e': tn,ot, C' Iceit3re !-3.0A,toonto,its off cser- , agent,,, eIrp;oyees from any„tno rseiras,ea,,ses rat acnon,Pict:togs ascru nr frrim damage, ry.ri P ;(),,.to any oarsoo or parso oalsono! property,irLhd op p I oe-soos to whorr. Me I It-.1.Nh,,CCL may no .atoda ondar any;aorgrarfan ;:orrpersitirr, aws,and toe I CFNbEE h rroatif. Il 1'rum Jro asr.", -:.J"nage (...;-1,J3C-of action, IPImS,u pots for(it-image, including hut not arhltad to oss of nroporty,goods,wares, riercnondise,or I J -505K,cacsed 115,arettcg riot of,or'n in y5 onnected vu'' the axarcice"LICENSEE'',orao.eges reareln NbURAN(...E.. .[Cr NSLE under-stands ard agree!:laCeN!.:E st-bater,scdr e al' re, porasdace; for the .'inn actions C' L if,ENSfar-,gaestc attenders thd7or any Polo all damages John P.nas or;caused ly I;CI g_Jests or a tteicees as a resolt of this cense for the us,,of fairground tacatitaer It is taiderstrabd that::41R, p Is,aotiort,may ICLN3f 1 to provide proof of auhtic his Sty dasuraric.e.n amounts and coverage to,(2,arif :Aft,. ai.IF-4/11_ 5: rai.ra/f.RNkrlErl I AL.nr,miy41 14 No berm ca- corriltion a!this;contract shall be con's:"oart or ncarpretad as a WI ver express or Impaed of env of the in;runales,rights,btmeitts.orotes.tioos,rat other drovlsions, :lac Colorado Canvoromental Immunity Act,CRS'524-10 101 el Y.?!.:. iCe e. vi ;ort Clathrs Act,28 1.1 S.C. §.§1346th';aO0.1t;71 rA scot vu 30Plfr.,451P kIr 1(1 4411-11 as-Handed (0.41 ;NDEPENDENT CONIRACI()R.Confrarstry shell perform If", 0tH- re.incler es an indtapencent rrnt cart or and net.as as ernaloyee, Neither Cord'ector nor any agent Or employee of Contractor snail Or steemed to be an agent or employe ot Contractor and;to; err nichooes and not Pntitil!to Jtit-,-Mpl,)•,'Iler ,7ernpers3r,c'r nonet.t;tnrough tor nt)t.31-e. the Star.shall not pay Contractor and its employees and agents oniy if such coverage is made available by Contractor ora third party.Contractor shall pay wher cue ail applicable employment taxes and income taxes and local head taxes incurred oiircuant to this contract.Cortractor shall not have authorization, express or implied,to bind the State to any agreement,liability or understanding,except as expressly set forth herein Contractor shall tai provide and keep it force workers'compensation and unemployment compensation insurance it the amounts renrrirea by law,(in)provide proof thereof when .quested by the State,and(el be solely responsible for its acts and those of its employees and agents. 7) COMPLIANCE Willa LAW.Contractor shall strictly comply with all applicable federal and State laws,rules.and regulations in etfect hereaft r established,including,without limitation,laws applicable to discrimination and unfair employment practices. CHOICE OF LAW.Colorado law,and rules and regulations issued pursuant thereto,shall be applied in:he interpretation,execration,and enforcement of this contract Any provision included or incorporated herein by reference which conflicts with said laws, ales,and regulations shall he nail and void.Any provision incorporated herein by reference which purports to negate this or any other Special Provision n whole or In part shall not oe valid or enforceable or available in any action at law,whether by way of complaint,defense,or otherwise.Any provision rendered null . • .d oy the operation of this provision shall not invalidate the remainder of this contract,to the extent capable of execution 49470, 191 BINDING ARBITRATION PROI IIBItED.Tne State of Colorado does not agree to binding arbitration by any extra judicial body or person. Any provision to the contrary in this contact or incorporated herein by refeeenre shall be null and void. THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT Persons signing for Contractor hereby shear and affirm that they are authorized to act on Contractor's behalf and aclaionledge that the 1 State is retying on their representations to that effect. Licensee/Contractor: State of Colorado: Colorado State Fair City of Pueblo,a Colorado municipal corporation 1001 Beul Ave. Legal Name of Contracting Entity P .blo, ,i 410Q4 .6 ��48� f(41!414440 ._ Signature of Authorize Officer' tirr` enera' Manager Nicholas A. Gradisar, Mayor Printed Name &Title of Authorizod Officer 0/1 e(K Date .47"16/ g144451 Date 84-6000615 Social Security Number or FEIN In accordance with§24-30-202, C R.S., this Contract is nor valid until signed and dared below by the State Coartol er or an authorized delegate. STATE CONTROLLER Robert Jai-os, CPA,MBA,,m By: a C'assidv.C ntroll relegate Dare: