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ORDINANCE NO. 10276
AN ORDINANCE APPROVING AND ACCEPTING A GRANT IN
THE AMOUNT OF $20,000 FROM THE TRAILHEAD INSTITUTE
FOR THE PUEBLO FOOD PROJECT, AUTHORIZING THE
MAYOR TO SIGN THE GRANT AGREEMENT, CREATING
PROJECT NO. CI2215, AND BUDGETING AND
APPROPRIATING $20,000 TO PROJECT NO. CI2215
BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The Grant Agreement for Colorado Food Pantry Assistance purposes dated August 23,
2022 (“Agreement”) between the City of Pueblo, a Municipal Corporation, on behalf of the Pueblo
Food Project, and the Trailhead Institute, a copy of which is attached hereto, having been
approved as to form by the City Attorney, is hereby approved.
SECTION 2.
The Mayor is hereby authorized to execute said Agreement on behalf of the City of Pueblo,
a Colorado Municipal Corporation, and the City Clerk is authorized to affix the seal of the City
thereto and attest the same.
SECTION 3.
Project No. CI2215 is hereby created.
SECTION 4.
Funds in the amount of $20,000.00 shall be accepted pursuant to the Agreement and
budgeted and appropriated to Project No. CI2215.
SECTION 5 .
The officers and staff of the City are hereby authorized to perform any and all acts
consistent with this Ordinance and the attached Agreement to implement the transactions
described therein.
SECTION 6.
This Ordinance shall become effective on the date of final action by the Mayor and City
Council.
Action by City Council:
Introduced and initial adoption of Ordinance by City Council on September 12, 2022 .
Final adoption of Ordinance by City Council on September 26, 2022 .
President of City Council
Action by the Mayor:
☒ Approved on September 28, 2022 .
□ Disapproved on based on the following objections:
_
Mayor
Action by City Council After Disapproval by the Mayor:
□ Council did not act to override the Mayor's veto.
□ Ordinance re-adopted on a vote of , on
□ Council action on _______ failed to override the Mayor’s veto.
President of City Council
ATTEST
City Clerk
City Clerk’s Office Item # R-6
Background Paper for Proposed
Ordinance
COUNCIL MEETING DATE: September 12, 2022
TO: President Heather Graham and Members of City Council
VIA: Marisa Stoller, City Clerk
FROM: Nicholas A. Gradisar, Mayor
SUBJECT: AN ORDINANCE APPROVING AND ACCEPTING A GRANT IN THE AMOUNT
OF $20,000 FROM THE TRAILHEAD INSTITUTE FOR THE PUEBLO FOOD
PROJECT, AUTHORIZING THE MAYOR TO SIGN THE GRANT AGREEMENT,
CREATING PROJECT NO. CI2215, AND BUDGETING AND APPROPRIATING
$20,000 TO PROJECT NO. CI2215
SUMMARY:
Attached is an Ordinance approving and accepting a grant in the amount of $20,000.00 from the
Colorado Blueprint to End Hunger, administered by the Trailhead Institute, (“Trailhead”) to provide
funds for hunger relief work by the Pueblo Food Project through the Food Pantry Assistance Grant
Program. This Ordinance creates Project No. CI2215, budgets and appropriates the grant funds
to Project No. CI2215, and authorizes the Mayor to sign the Grant Agreement.
PREVIOUS COUNCIL ACTION:
City Council previously approved Ordinance No. 9703 on April 27, 2020, approving the initial
Trailhead Grant Award, establishing Project No. CI2009, and budgeting and appropriating the
initial grant funds to Project No. CI2009. City Council approved Ordinance No. 9733 on July 14,
2020, approving a second Trailhead Grant Award and budgeting and appropriating the grant
funds to Project No. CI2009. City Council also approved Ordinance No. 9833 on December 14,
2020 approving another Trailhead Grant Award and budgeting and appropriating the grant funds
to Project No. CI2009. City Council also approved Ordinance No. 9936, on May 24, 2021,
approving another Trailhead Grant Award, of $10,450 and budgeting and appropriating funds to
Project No. CI2112. City Council also approved Ordnance No. 10063 on December 13, 2021
Trailhead Grant Award for Food Pantry Assistance establishing Project No. CI2122.
BACKGROUND:
The Pueblo Food Project applied for a grant administered by the Colorado Blueprint to End
Hunger, to support hunger relief efforts in Pueblo via the Pueblo Food Project community pantry.
The grant proposal was accepted and awarded in the amount of $20,000. These funds are to be
used in accordance with the submitted proposal. All activities are geared towards hunger relief.
FINANCIAL IMPLICATIONS:
There are no matching funds required for this grant. Upon passage of the Ordinance, the City of
Pueblo will receive the entire $20,000.00 on behalf of the Pueblo Food Project. The total grant
budget for Project No. CI2215 will become $20,000.00.
BOARD/COMMISSION RECOMMENDATION:
Not applicable to this Ordinance.
STAKEHOLDER PROCESS:
Not applicable to this Ordinance.
ALTERNATIVES:
If the proposed Ordinance is not approved, the Pueblo Food Project will not receive the grant
funds.
RECOMMENDATION:
Approval of the Ordinance.
Attachments:
Proposed Ordinance
Grant Agreement
DocuSign Envelope ID:F5555E02-DEC5-471A-A9F8-A5C6BD56D432
08/23/2022
Megan Moore
1 City Hall PI
Pueblo, CO
Re: FOOD PANTRY ASSISTANCE GRANT PROGRAM
The Colorado Blueprint to End Hunger, administered by the Trailhead Institute ("Trailhead") is
pleased to award City of Pueblo,through the Pueblo Food Project a grant for$20,000, defined
below, or in any amendments to the Award,for the purposes set forth in Paragraph 1, below.
This grant is being made in response to and in reliance upon the accuracy of statements made in
your grant proposal dated July 31, 2022,and any subsequent submissions to Trailhead. By
accepting this letter agreement,you agree to the following terms and conditions of the grant:
1. Purpose of Grant and Restrictions.The grant funds are restricted for the charitable
purposes described in your grant proposal, attached as Schedule B and incorporated into this
agreement by this reference, and must be used exclusively for those purposes.The grant may
not be expended for any other purpose without Trailhead's written approval. Further, Food
Pantry Assistance grant funds must be used before June 30, 2023, unless Trailhead agrees in
writing to extend such term. Any unspent grant funds will be requested back from grantees and
must be returned to the Colorado Department of Human Services at the end of the grant period.
Fund allocations are described in Schedule A. If Trailhead does not agree to such term extension,
any unexpended or uncommitted grant funds must be repaid to Trailhead. You acknowledge
and agree that this grant is funded with State of Colorado funds that then sub-awarded to
Trailhead, and agree to comply with the terms and conditions of State of Colorado Session Bill
C.R.S. 26-2-139, attached as Appendix 1 and incorporated into this Agreement by this reference.
2. Disbursement of Grant. Upon our receipt of an executed copy of this agreement,we
will remit the 85 percent of the grant payment to your organization,and withhold the remaining
15 percent of the grant payment until the progress report is made as provided in Section 3 of
this agreement.
3. Grant Reporting.You will furnish us with a mid-term progress report and final report,
along with expense sheets, and copies of your food purchase receipts for all funds expended in
each time period, upon the request of the Blueprint Grant Manager.The reports will cover the
manner in which grant funds were spent and your progress made in accomplishing the purposes
of the grant. The CO Blueprint to End Hunger will provide you with mid and final report
templates,expense sheet templates to record grant expenses, and a Google Drive link to upload
all invoices/receipts and expense sheets to your organization's specific folder. All of the
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mentioned documents will also be available in the Grantee share folder to access at any time.
You will also furnish us with such other reports and information relating to the grant as we may
request from time to time, including,without limitation,financial statements and other reports
concerning your organization. We recommend your organization create its own internal system
for tracking expenses related to the grant to ensure all the dollars are spent correctly.
4. Inspections and Grant Oversight; Books and Records.We may, at our own expense,
monitor and conduct an evaluation of the operations, programs or projects funded by the grant,
which may include site visits by our representatives and discussions with your organization's
personnel. Further, you will keep complete and accurate books and records of the funds
received and expenses incurred under this grant for at least four years after your completion of
use of the grant funds, and make such information available to us at reasonable times. We may,
at our own expense and on reasonable notice, audit your books and records as they relate to
the grant.
5. Publicity.Trailhead may include information regarding the grant, including the amount
and purpose of the grant,your organization's logo or trademark or other information or
materials about your organization and its activities, in any of its private or public reports.
Trailhead may also refer to the grant in its press releases. You will not use Trailhead's logos or
other trademarks without our prior review and written consent.
6. Conflicts of Interest.You agree not to engage in any business or activities, or maintain
any relationship that conflicts in any way with the full performance of Trailhead under the
Award.Such a conflict would arise if any of your employees, officers, or agents were to offer or
provide any tangible benefit to any employee of the State of Colorado, or any member of the
employee's immediate family, related to the Award.
7. Suspension or Termination of Grant.The total amount of the grant, or any portion
thereof, may be discontinued, modified or withheld at any time when, in our judgment,such
action is necessary to comply with the requirements of any law or regulation affecting our
responsibilities with respect to the grant. Further, we reserve the right to terminate this
agreement and require you to return any unspent funds at our sole discretion, if(a)you violate
any term or condition of this agreement, or (b)we believe you are no longer able to expend the
grant funds as contemplated by this agreement and the grant proposal, or otherwise achieve
the purposes of the grant. Finally, any part of the grant funds used in violation of this agreement
will need to be repaid to us.
8. Miscellaneous. All references in this agreement to the term "grant" or"grant funds"
refer to the original funds and any investment earnings thereon. This agreement will be
governed in all respects by the laws of Colorado.You may not assign any rights or obligations
under this agreement without our prior written consent. Subject to that,this agreement will be
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binding upon our respective successors and assigns.This agreement is intended as the final and
binding expression of our agreement relating to the grant and as the complete and exclusive
statement of its terms. No amendment, supplement or waiver of this agreement will be
effective unless made in writing and signed by an authorized representative of each of us. This
agreement may be executed in one or more counterparts, each of which will be deemed an
original and all of which will be taken together and considered to be one instrument.A scanned
or digital signature will be accepted and effective as an original or manual signature.
Sincerely,
TRAILHEAD INSTITUTE
S ampe, President& Executive Director
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The undersigned, on behalf of City of Pueblo, through the Pueblo Food Project, hereby
accepts and agrees to all of the terms and conditions of the grant as set forth above;
acknowledge they have received and retained a copy of this agreement; and certify they are
duly authorized to accept the grant on behalf of and to commit City of Pueblo, through the
Pueblo Food Project to all of its terms and conditions.
City of Pueblo,through the Pueblo Food Project
_2KhgilivuerAaeei.;
Nicholas Gradisar, Mayor, City of Pueblo
44.4.V41,
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