HomeMy WebLinkAbout10231ORDINANCE NO. 10231
AN ORDINANCE APPROVING AND AUTHORIZING THE MAYOR
TO EXECUTE A PAID INTERNSHIP SITE AGREEMENT
BETWEEN THE BOARD OF GOVERNORS OF THE COLORADO
STATE UNIVERSITY SYSTEM, ACTING BY AND THROUGH
COLORADO STATE UNIVERSITY PUEBLO AND THE CITY OF
PUEBLO, A COLORADO MUNICIPAL CORPORATION
BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The Paid Internship Site Agreement (“Agreement”) between the City of Pueblo, a Colorado
municipal corporation and the Board of Governors of the Colorado State University System acting
by and through Colorado State University Pueblo, dated May 26, 2022, a copy of which is attached
hereto, having been approved as to form by the City Attorney, is hereby approved. The Mayor is
authorized to execute and deliver said Agreement in the name of the City and the City Clerk is
authorized to affix the seal of the City thereto and attest same.
SECTION 2.
The officers and staff of the City are authorized to perform any and all acts consistent with
this Ordinance and the attached Agreement to implement the policies and procedures described
therein.
SECTION 3.
This Ordinance shall become effective immediately upon final action by the Mayor and
City Council nunc pro tunc May 26, 2022.
Action by City Council:
Introduced and initial adoption of Ordinance by City Council on July 11, 2022 .
Final adoption of Ordinance by City Council on July 25, 2022 .
President of City Council
Action by the Mayor:
☒ Approved on July 28, 2022 .
□ Disapproved on based on the following objections:
_
Mayor
Action by City Council After Disapproval by the Mayor:
□ Council did not act to override the Mayor's veto.
□ Ordinance re-adopted on a vote of , on
□ Council action on _______ failed to override the Mayor’s veto.
President of City Council
ATTEST
City Clerk
City Clerk’s Office Item # R-10
Background Paper for Proposed
Ordinance
COUNCIL MEETING DATE: July 11, 2022
TO: President Heather Graham and Members of City Council
CC: Mayor Nicholas A. Gradisar
VIA: Marisa Stoller, City Clerk
FROM: Haley Robinson, Director of Public Affairs
SUBJECT: AN ORDINANCE APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE
A PAID INTERNSHIP SITE AGREEMENT BETWEEN THE BOARD OF
GOVERNORS OF THE COLORADO STATE UNIVERSITY SYSTEM, ACTING
BY AND THROUGH COLORADO STATE UNIVERSITY PUEBLO AND THE CITY
OF PUEBLO, A COLORADO MUNICIPAL CORPORATION
SUMMARY:
The attached Ordinance approves and authorizes the Mayor to sign a paid internship agreement
with Colorado State University-Pueblo (“CSU-P”).
PREVIOUS COUNCIL ACTION:
Not applicable to this Ordinance.
BACKGROUND:
The Multimedia Communication Intern position with the City of Pueblo in the Mayor's Office, under
the supervision of the Director of Public Affairs, will be tasked wide range of assignments based
upon the individual's educational experience. Duties and responsibilities may include, but are not
limited to the following: Attend weekly meetings and other departmental-related meetings that
facilitate learning. Research the current state of public access channels 17 and 19. Assist with
social media management and content creation. Assist with the Implementation of social media
assets for the City of Pueblo. Make recommendations for updating current communication (visual
to include graphic design or video work) including public access channels, social media,
flyers/announcements, and other modes of communication related to City of Pueblo. Help
departmental staff with creative or design needs. Meet with other City of Pueblo departments such
as Pueblo Fire, Pueblo Parks and Recreation, and Pueblo Police Department to assist with
cohesive and consistent branding and communication methods or projects. Attend meetings with
community partners to assist with communication and promotional needs related to input and
responsibility of City of Pueblo.
FINANCIAL IMPLICATIONS:
The salary for the CSU-P intern is included in the 2022 fiscal year budget.
BOARD/COMMISSION RECOMMENDATION:
Not applicable to this Ordinance.
STAKEHOLDER PROCESS:
Not applicable to this Ordinance.
ALTERNATIVES:
If City Council does not approve this Ordinance, the CSU-P student will be denied the City
internship.
RECOMMENDATION:
Approval of the Ordinance.
Attachments:
Proposed Ordinance
Proposed Internship Agreement
PAID INTERNSHIP SITE AGREEMENT BETWEEN THE BOARD OF GOVERNORS
OF THE COLORADO STATE UNIVERSITY SYSTEM, ACTING BY AND THROUGH
COLORADO STATE UNIVERSITY PUEBLO AND CITY OF PUEBLO
This Internship Site Agreement (the "Agreement") is made, and entered into between the
Board of Governors of the Colorado State University System, acting by and through Colorado
State University Pueblo ("University"), and City of Pueblo ("Internship") if appropriate, (singularly
"party" and together "parties"), entered into on this 26 of May, 2022
WITNESSETH:
WHEREAS, certain CSU Pueblo students in the Media and Entertainment Department
("Students") at the University are able to obtain Internship Site/research experiences; and
WHEREAS, Internship Site desires to participate and cooperate with University to
implement said program by accepting and placing Students with Internship Site to enable them
to obtain Internship Site/research experiences by providing services to Internship Site; and
WHEREAS, this Agreement will serve as recognition of the separate and mutual
responsibilities of the University and Internship Site to each other and to the Students involved;
THEREFORE, in consideration of the mutual goals herein, the parties agree as follows:
SCOPE OF THE INTERNSHIP SITE
A. The Multimedia Communication Intern position with the City of Pueblo in the
Mayor's Office, under the supervision of the Director of Public Affairs, will be
tasked wide-range of assignments based upon the individual's education
experience. Duties and responsibilities may include, but are not limited to the
following: Attend weekly meetings and other departmental-related meetings
that facilitate learning. Research the current state of public access channels
17 and 19. Assist with social media management and content creation. Assist
with the Implementation of social media assets for the City of Pueblo. Make
recommendations for updating current communication (visual to include
graphic design or video work) including public access channels, social media,
flyers/announcements, and other modes of communication related to City of
Pueblo. Help departmental staff with creative or design needs. Meet with other
City of Pueblo departments such as Pueblo Fire, Pueblo Parks and Recreation,
and Pueblo Police Department to assist with cohesive and consistent branding
and communication methods or projects. Attend meetings with community
partners to assist with communication and promotional needs related to input
and responsibility of City of Pueblo.
B. The Internship Site hours will be set by the supervisor of Internship Site at a later
time so that the students and Internship Site may find a mutually convenient
time(s).
C. The student Internship Site between Internship Site and University will
commence on the 1st of June, 2022 and end on the 31st of December 2022.
II. UNIVERSITY RESPONSIBILITIES
A. Assign a faculty member to be the instructional supervisor for students placed at
Internship Site.
B. Observe appropriate channels as designated by Internship Site for coordinating
Internship Site/research experiences.
C. Have faculty participate in individual and/or group conferences with
appropriate Internship Site staff for the purpose of discussing objectives and
planning for learning experiences and evaluating Student performance.
D. Have its representatives,if possible,confer at least annually with Internship Site
for joint review of the program and progress of students placed at Internship
Site.
E. Provide a faculty member assigned pursuant to this Agreement to make
regular site visits one or more times during the period of field placement to
review the student's activities and to consult with a counterpart Internship Site
staff member concerning the educational experience and progress of students
working at Internship Site. Internship Site recognizes that on site visits may be
impractical, and will work with University to develop mutually satisfactory
alternatives if necessary.
III. INTERNSHIP SITE RESPONSIBILITIES
A. Make its resources and facilities available for Internship Site/research
experiences for students.
B. Cooperate with the University faculty in planning for the educational program
and for evaluating the experiences and student performance.
C. Retain overall responsibility for management of organizations services.
D. Designate a qualified staff member who will be responsible for the daily
supervision and performance of students and will participate with the
University's faculty member in evaluating Students under their supervision.
E. Comply with the Fair Labor Standards Act(FLSA)before classifying an intern as
an unpaid "trainee" if applicable.
F. In accordance with the Family Education Rights and Privacy Act(FERPA), any
re-disclosure of Internship Site candidate/intern information is prohibited
without the intern's express written consent under 20 U.S.C. § 1 232(g)(a)(I)
(C)(D). A student may not be required to waive these rights under FERPA as
a condition of the Internship Site. Any release of student information or
education records is prohibited and may be actionable under applicable laws.
G. If the Internship Site requires that a student complete a background check, the
site will be responsible for the cost of the background check. Internship Site
retains the right to reject any student based on the results of the background
check. If the student does not pass the background check he or she will be
informed of the reasons pursuant to the Fair Credit Report Act. The University
will not be given any information relating to the failure other than the fact that
the student did not pass.
H. Adhere to all Federal and State employment laws and regulations, including
adherence to current Federal and State wage laws.
I. The Internship Site will be deemed an "Employer" for the purpose of providing
on-the-job training for students and shall provide sufficient workers'
compensation and liability insurance for the student pursuant CRS 8-40-
302(7)(a).
J. Provide appropriate wages to the student for the tasks assigned to the student
and be responsible for all federal, state payroll taxes and deductions from the
student's earnings.
K. The student intern is not to replace a permanent employee of Internship Site.
IV. INTERNSHIP SITE AND UNIVERSITY FURTHER AGREE:
A. The assignment of students, faculty and Internship Site personnel will be made
without regard to the age, citizenship, creed, color, disability, gender, gender
expression, gender identity, genetic information, national origin or ancestry,
pregnancy, race, religion, sex, sexual orientation or veteran status of the
persons involved.
B. Internship Site may instruct the University to withdraw a student whose conduct
or practice Is not in accord with Internship Site Site's policies and standards of
care.
C. University may withdraw any student whose progress, conduct, or
performance in practice does not meet standards for continuation in the
program, or when Internship Site does not provide agreed upon educational
experiences for the student.
D. This Agreement may be terminated upon the giving of thirty days' written
notice by either party to the other party. Students already enrolled and
participating in good standing in the program shall have an opportunity to
complete the program at Internship Site to meet the course of study
requirements for graduation.
E. In advance or the early days of each semester, University will disclose the
number of students and the students to be placed at the Internship Site.
F. University and Internship Site agree that no money will be paid by either party
to the other under the terms and conditions of this Agreement and that the
mutual benefits contained herein constitute sufficient consideration. The
parties to this Agreement intend that the relationship contemplated by this
Agreement is that of independent entities working in mutual cooperation. The
Parties hereto are not partners, agents, nor principals of one another.
University's interns shall not act as the Internship Site agents or representatives
in any capacity, and shall not make any commitments on behalf of the
Internship Site.
G. This Agreement constitutes the entire agreement between the parties and
supersedes any previous contracts, understandings, or agreements of the
Parties, whether verbal or written, concerning the subject matter of this
Agreement.
H. This agreement cannot be assigned, except with the express written permission
of the non assigning party.
I. Internship Site shall be responsible to the fullest extent allowed under the law
for its own negligence, and the negligence of its employees and authorized
volunteers acting within the scope of their actual authority. Nothing contained
in this Agreement shall be construed as an express or implied waiver by
University of its governmental and sovereign immunities, as an express or
implied acceptance by University of liabilities arising as a result of actions
which lie in tort or could lie in tort in excess of the liabilities allowable under the
Colorado Governmental Immunity Act, C.R.S. § 24-10-101 et seq., as a pledge
of the full faith and credit of the state of Colorado, or as the assumption of any
of the parties of a debt, contract or liability of each other in violation of article
XI, Section 1 of the Colorado Constitution.
IN WITNESS THEREOF, the parties hereto have caused this Agreement to be duly
executed and delivered by their duly authorized agents and is effective upon the date and
signatures below:
ReQar' Foster , 2 7-3, -e
^Larne prInted,
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CSU PLI. ''eOrese
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ATTEST: CITY OF PUEBLO
By: OTSSIAQ' BY: 7(.:0044141, deroLitael--tifta-;
Cit erk Mayor
Date: 111-C2L Date: 4: __401.40,407.,
Mohammed Abdelrahman
CSU Pueblo Provost Name (printed)
CSU Pueblo Provost
Date
Reaan Foster,Lecturer/Today!?c.' agrjaE;_, ___� _%'_nor CSU Pueblo Representative
Name(printed)
/7/ %•
AIL
CSU P �•i•'e•rese+ t ve Signature
Date
ATTEST: CITY OF PUEBLO
By: � �^�''_ ' By: (4 " 4
Cit rk Mayor
Date: 7 '1�?12-1., Date:
CSU Pueblo Provost Name (printed)
Chad Kinney, Interim Provost
CSU Pueblo Prov
8-9-22
Date