HomeMy WebLinkAbout10222ORDINANCE NO. 10222
AN EMERGENCY ORDINANCE APPROVING AND
ACCEPTING A GRANT FROM THE COLORADO
DEPARTMENT OF LOCAL AFFAIRS (DOLA) FOR THE
STATE’S POOLS SPECIAL INITIATIVE PROGRAM,
AUTHORIZING THE MAYOR TO EXECUTE SAME,
ESTABLISHING PROJECT NO. CI2211, BUDGETING AND
APPROPRIATING FUNDS IN THE AMOUNT OF $25,000 TO
SAID PROJECT NO. CI2211
WHEREAS, on June 30, 2022, the City of Pueblo was notified by the Colorado
Department of Local Affairs that it will receive grant funds in the amount of $25,000.00
for the Governor’s Pools Special Initiative 2022 (PSI) program; and
WHEREAS, if the PSI program and grant funds are not immediately approved, and
the $25,000.00 is not budgeted and appropriated, staff will not be recruited and retained
for public swimming pools per the PSI program prior to closure of the pool season on
September 5, 2022; and
WHEREAS, acceptance and execution of the grant and the budgeting and
appropriating of the associated $25,000.00 is immediately needed for Pueblo’s public
swimming pools in order: (1) to attract and retain public pool employees through the
summer and ensure adequate staffing levels, where having insufficient staff and
lifeguards at public pools would create conditions hazardous to the public health and
safety; and (2) to attract and retain public pool employees to preserve public pool
properties and ensure they does not fall into a derelict or dangerous condition; and
WHEREAS, in accordance with Charter Section 3-20, an emergency ordinance is
required for the immediate preservation or protection of public health, property, or safety,
and the completion of the PSI program and acceptance of the grant is declared an
emergency. NOW, THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The Pools Special Initiative 2022 Grant (“Grant”) between the City of Pueblo, a
Municipal Corporation, and the Colorado Department of Local Affairs, a copy of which is
attached hereto, having been approved as to form by the City Attorney, is hereby
approved.
SECTION 2.
The Mayor is authorized to accept the Grant in the name of the City and the City
Clerk is directed to affix the seal of the City thereto and attest same.
SECTION 3.
Project No. CI2211 – Pools Special Initiative Grant is hereby established.
SECTION 4.
Funds in the amount of $25,000.00 are hereby accepted from the Colorado
Department of Local Affairs pursuant to the Grant and are hereby budgeted and
appropriated to Project No. CI2211 – Pools Special Initiative Grant.
SECTION 5.
Grant funds shall be used in accordance with the PSI-22-003 City of Pueblo –
Pools Special Initiative 2022 Grant Award and Next Steps Agreement notification
received on June 30, 2022.
SECTION 6.
The officers and staff of the City are authorized to perform any and all acts
consistent with this Ordinance to implement the policy and procedures described therein.
SECTION 7.
This Ordinance shall become effective on the date of final action by the Mayor and
City Council.
Action by City Council:
Introduced and initial adoption of Ordinance by City Council on July 11, 2022 .
Final adoption of Ordinance by City Council on July 11, 2022 .
President of City Council
Action by the Mayor:
☒ Approved on July 13, 2022 .
□ Disapproved on based on the following objections:
_
Mayor
Action by City Council After Disapproval by the Mayor:
□ Council did not act to override the Mayor's veto.
□ Ordinance re-adopted on a vote of , on
□ Council action on _______ failed to override the Mayor’s veto.
President of City Council
ATTEST
City Clerk
City Clerk’s Office Item # S-1
Background Paper for Proposed
Ordinance
COUNCIL MEETING DATE: July 11, 2022
TO: President Heather Graham and Members of City Council
CC: Nicholas A. Gradisar, Mayor
VIA: Marisa Stoller, City Clerk
FROM: Steven Meier, Director of Parks and Recreation
SUBJECT: AN EMERGENCY ORDINANCE APPROVING AND ACCEPTING A GRANT
FROM THE COLORADO DEPARTMENT OF LOCAL AFFAIRS (DOLA) FOR
THE STATE’S POOLS SPECIAL INITIATIVE PROGRAM, AUTHORIZING THE
MAYOR TO EXECUTE SAME, ESTABLISHING PROJECT NO. CI2211,
BUDGETING AND APPROPRIATING FUNDS IN THE AMOUNT OF $25,000
TO SAID PROJECT NO. CI2211
SUMMARY:
This Emergency Ordinance approves and accepts a Pools Special Initiative Program grant from
the Colorado Department of Local Affairs, authorizes the Mayor to execute the grant project award
notification, establishes Project No. CI2211, and budgets and appropriates $25,000.00 to Project
No. CI2211.
PREVIOUS COUNCIL ACTION:
Not applicable to this Ordinance.
BACKGROUND:
On June 24, 2022, the City of Pueblo, along with numerous other Colorado municipalities and
agencies, applied for the Governor’s “Pools Special Initiative” grant to receive state funding to
help ensure public swimming pools across the State of Colorado are open and properly staff in
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time for the July 4 holiday and for the remainder of the summer months.
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On June 30, 2022, Governor Polis announced the grants ahead of the July 4 holiday weekend,
where the City of Pueblo along with seventy-one other municipalities and agencies across
Colorado would receive funds to help swimming pools to open and expand hours this summer in
light of the country’s workforce shortage. Pueblo was one of the few in Southern Colorado who
received this maximum grant amount.
The “Pools Special Initiative 2022” provides incentives to attract and retain public pool employees
through the summer and ensure adequate staffing levels to allow pools to open at maximum
capacity. The grant will be beneficial in keeping qualified lifeguards, ensuring that our pools can
increase operating hours and stay open longer in the summer after many lifeguards return to
school in the fall, and expanding capacity to teach life-saving swim lessons.
FINANCIAL IMPLICATIONS:
The grant award funds will be utilized to cover additional personnel expenses at the City’s four
outdoor swimming pools as a result of increased operating hours and programs through the end
of the summer season, which ends on Labor Day, September 5, 2022.
BOARD/COMMISSION RECOMMENDATION:
Not applicable to this Ordinance.
STAKEHOLDER PROCESS:
Not applicable to this Ordinance.
ALTERNATIVES:
If this Ordinance is not approved, the City will be required to return the grant funds to the Colorado
Department of Local Affairs, and the City swimming pools will not add additional operating hours
or days to enhance the recreational swimming needs of the community.
RECOMMENDATION:
Approval of the Ordinance.
Attachments:
PSI-22-003 City of Pueblo – Pools Special Initiative 2022 Grant Award and Next Steps Agreement
DocuSign Envelope ID:355BEDFF-3E9A-422F-956C-43D231DE10EA
CTGG1 NLAA 202200003635
CIE+i COLORADO
.� Department of Local Affairs
DOLA
Division of Local Government
June 29, 2022
Nicholas Gradisar, Mayor
City of Pueblo
1 City Hall Place
Pueblo, CO 81003
RE: PSI-22-003—City of Pueblo - Pools Special Initiative 2022 - Grant Award and Next Steps
Agreement
Dear Mayor Gradisar:
The Colorado Department of Local Affairs (DOLA) has reviewed your application for the Pools Special
Initiative 2022 (PSI) program, a State funded initiative. As DOLA's Executive Director, 1 am pleased to
inform you of your award of$25,000.00. Your submitted application and this award letter serve as your
agreement with the State. Recipients of these funds do not require any additional contracts.
By accepting the funding, you as the PSI grantee are agreeing to spend the funds on recruitment and
retention efforts for public swimming pool employees within your jurisdiction and are agreeing to the
attached Terms & Conditions.
You must make two separate advance requests using DOLA's online grants portal system to obtain your
grant funding:
• 1st half- upon receipt of this agreement, and
• 2nd half- upon fully expending and reporting on the 1st halt.
The first advance request should be submitted as soon as possible after the Effective Date of this signed
award letter. The advance request form, as well as the report form, are included along with this grant
award letter agreement.
Thank you for your interest in the Pools Special Initiative 2022 program. Please contact your regional
manager with any questions.
Sincerely,
44.1 )14. /41-4';.--*/
Rick M. Garcia
Executive Director
cc: Luann Martinez, Responsible Administrator
Tara Marshall, DOLA Regional Manager
Governor Jared S. Polis I Rick M. Garcia, Executive Director 1 Chantal Unfug, Division Director 0? cu o
1313 Sherman Street, Room 521, Denver, CO 80203 P 303.864.7720 TDD/TTY 303.864.7758 www.dola.colorar,,` % R
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DocuSign Envelope ID:355BEDFF-3E9A-422F-956C-43D231DE10EA
In accordance with §24-30-202 C.R.S.,this Agreement is not valid until signed and dated below by the State
Controller or an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
—DocuSigned by:
tic 141.(4L1L kosicL — 00-1,4
—090ACD88A721474...
By: Beulah Messick,Controller Delegate
Effective Date: 6/30/2022 I 3:15 PM MDT
CMS# 177165 VCUST# 14170 ADDR AD001 EFT DLG# 22-003
THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK
Governor Jared S. Polis I Rick M. Garcia, Executive Director Chantal Unfug, Division Director C��
1313 Sherman Street, Room 521, Denver, CO 80203 P 303.864.7720 TDD;TTY 303.864.7758 www.dola.coloradew .��\
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DocuSign Envelope ID:355BEDFF-3E9A-422F-956C-43D231DE10EA
Pools Special Initiative 2022 - Grant Award
Terms & Conditions
1. Statutory Authority. C.R.S. 24-32-106(1)(c)
2. Funding Period: July I, 2022 through September 30, 2022
3. Use of Funds
a. Grant funds will only be spent on costs associated with the recruitment and retention of
public swimming pool employees. Eligible expenses include but are not limited to:
■ any expenses related to recruitment of public swimming pool employees such as
marketing and advertising,job board fees, referral bonuses;
■ any expenses related to retention of public swimming pool employees such as to
pay increases, signing bonuses, fringe benefits, team building opportunities,
employee appreciation expenses.
b. Grantee counties, municipalities, and special districts understand that any grant funds
expended outside of the intent of this program must be returned to the Department of
Local Affairs within 30 days of the ruling by DOLA of improper fund use.
c. Grant funds expire September 30, 2022. Grantee counties, municipalities, and special
districts must not incur any expenses after September 30, 2022.
d. Ineligible expenses include but are not limited to: any expenses not related to recruitment
and retention of public swimming pool employees such as utilities, pool supplies, pool
equipment and furniture, maintenance expenses, recruitment and retention expenses for
non-swimming pool employees, training*, any expenses already accounted for in your
current budget. *for assistance with training costs, contact your local workforce center.
4. Documentation. Recipient shall retain documentation on all uses of the funds, including
invoices, receipts, data and financial records, and any other documentation that establishes
compliance for up to three (3) years after the final report is approved using PSI funds. Such
documentation shall be provided to DOLA or its duly authorized representatives upon request.
5. Monitoring.
a. DOLA or the State of Colorado reserves the right to initiate detailed monitoring or
auditing of any grantee at its sole discretion.
b. The review shall provide assurance that the information self-reported by Grantee is
accurate and complete, and identify unallowable or questionable expenditures for
follow-up. When concerns are noted during the review process, the Grantee shall provide
documentation of the expenditures or accounting practices to DOLA for verification.
c. Funds spent outside of the stated program intent must be returned to DOLA within 30
days of identification by DOLA of improper use.
6. Financial Reporting.
a. Recipient counties, municipalities, and special districts must provide DOLA with
itemized reports upon the complete expense of both (2) advance payments detailing how
grant funds were spent. Invoices and proof of payment must be provided to support the
expenditures.
b. Recipient counties, municipalities, and special districts must submit a final report upon
the completion of the project.
c. Any unspent funds must be returned to DOLA no later than October 31, 2022 and prior to
submitting the final report. Unspent funds will be deobligated by DOLA.
7. In the event of a conflict between the terms and conditions of the Grantee's Application and the
terms and conditions of this award agreement letter, the terms and conditions of this award
agreement letter shall prevail.
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