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HomeMy WebLinkAbout10208ORDINANCE NO. 10208 AN ORDINANCE AMENDING THE FISCAL YEAR 2022 STAFFING ORDINANCE BY ADDING FIVE (5) FULL-TIME POSITIONS TO THE AUTHORIZED FOR THE PURPOSE OF SUPPORTING COMMUNITY DEVELOPMENT ACTIVITIES WHEREAS, it is necessary to revise the positions for the ultimate efficiency and functionality for the Public Works, Stormwater and Planning and Community Development Departments in their mission to support development activities within the community; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: (brackets indicate matter being deleted, underscore indicates matter being added) SECTION 1. The following sections captioned “Planning & Community Development” , “Public Works- Engineering “and “Stormwater”, and of Ordinance No. 10085, being the 2022 Staffing Ordinance, are amended as follows: SECTION 2. The officers and staff of the City are authorized to perform any and all acts consistent with the intent of this Ordinance to implement the transactions described therein. SECTION 3. This Ordinance shall be deemed to amend the Fiscal Year 2022 Budget and staffing with respect to the number and allocation of positions within the Planning and Community Development, Public Works, Stormwater Departments and shall become effective on the date of final action by the Mayor and City Council. Action by City Council: Introduced and initial adoption of Ordinance by City Council on June 13, 2022 . Final adoption of Ordinance by City Council on June 27, 2022 . President of City Council Action by the Mayor: ☒ Approved on June 29, 2022 . □ Disapproved on based on the following objections: _ Mayor Action by City Council After Disapproval by the Mayor: □ Council did not act to override the Mayor's veto. □ Ordinance re-adopted on a vote of , on □ Council action on _______ failed to override the Mayor’s veto. President of City Council ATTEST City Clerk City Clerk’s Office Item # S-11 BACKGROUND PAPER FOR PROPOSED ORDINANCE COUNCIL MEETING DATE: June 13, 2022 TO: President Heather M. Graham and Members of City Council CC: Mayor Nicholas A. Gradisar VIA: Marisa Stoller, City Clerk FROM: Mayor Nicholas A. Gradisar Marisa Pacheco, Human Resources Director SUBJECT: AN ORDINANCE AMENDING THE FISCAL YEAR 2022 STAFFING ORDINANCE BY ADDING FIVE (5) FULL-TIME POSITIONS TO THE AUTHORIZED STAFFING FOR THE PURPOSE OF SUPPORTING COMMUNITY DEVELOPMENT ACTIVITIES SUMMARY: To enhance the City’s efficiency and effectiveness in processing new and existing commercial and residential property development projects, the Mayor requests to add the following new positions: Planning and Community Development:  1 Land Use Technician Public Works:  1 Deputy Director of Public Works  1 Civil Engineer – Transportation  1 Associate Engineer I Stormwater :  1 Civil Engineer – Drainage Furthermore, the Public Works Department requests to convert a vacant, funded Pavement Management Technician position to an Associate Field Engineer. All staffing changes listed are directly connected to the objective of enhancing the City’s capacity to respond to commercial and residential development projects. PREVIOUS COUNCIL ACTION: On December 28, 2021, Ordinance No. 10085 was approved by City Council. This Ordinance provided authorized staffing for Fiscal Year 2022. BACKGROUND: A City objective is to enhance the efficiency with which the various elements of development review connected to commercial and residential development projects is accomplished. The City is experiencing a significant increase in the number of land use and development-related applications from developers and property owners. Many of these applications are complex and inter-related, making the application review process a significant challenge. Since fall of 2021, there have been a historic number of subdivision applications submitted to the Planning and Community Development Department. In fact, more development requests have been submitted since September of 2021 to current date, than in the previous decade. Current Subdivision Applications – Received between September 2021- March 2022 Case Description Lots Multi-Family Units Regency Crest Filing 13 57 Pueblo Springs Apartments 265 Villa Bella Filing 2 375 Pikes Peak Park Filing 1 114 220 Rivers Run 50 Cottages at Park West 158 Pastora Ranch Filing 1 90 Pastora Ranch Filing 2 104 North Vista Highlands Filing 5 141 Belmont Place 97 Total 978 693 1671 Historic Subdivision Applications - 2003-2020 Year(s) Lots Multi-Family Total Units 2020 5 49 54 2009-2019 250 250 (average 23 per year) 2008 80 150 230 2007 823 823 2006 226 226 2005 272 272 2004 260 15 265 2003 552 552 Active or Potential Development Project Areas as of April 2022 (33 in total) Platted Lots – 379 acres, 1,626 lots/units 1 Eagleridge Estates – 30 ac - 130 lots 2 Villa Bella – 20 ac - 90 lots 3 Villa Bella – 25 acres - 125 lots 4 Sawyer Ridge– 20 ac - 98 lots 5 Sawyer Ridge, filing 2 – 36 ac - 165 lots 6 North Vista – 194 ac - 320lots, +/- 450 units 7 Regency Crest – 7 ac - 35 lots 8 West Lee Hills – 13 ac - 23 lots 9 Crestview Hills – 14 ac - 70 lots 10 Outlook Ridge Apartments – 8 ac - 120 units 11 River’s Run – 12 ac - 60 lots Subdivision Improvement Agreement Amendment – 124 acres, 490 lots/units 12 Walking Stick Vista – 40 ac - 97 lots – Amend SIA 13 Pueblo del Sol – 24 ac - 93 lots – Amend SIA 14 Northpointe Estates Mobile Home Park – 60 ac, 300 units Unplatted – Overall Totals – 1,181 acres, 2,985 lots/units Northeast – 325 acres, 1,175 lots/units 15 Villa Bella 560 ac - 2,620 lots, Current Application 48 ac -375 lots –Subdivision 16 North Vista Highlands – Current Application, filing 5, 141 lots 110 ac 17 Fountain Creek Apartments/Townhomes 39 ac - 411 lots – Subdivision 18 Belmont Place 114 ac – Current Application 116 lots – total 411 lots – Subdivision 19 Oakshire Lane Cottages 14 ac –132 units – Rezone & Subdivision Northwest, 101 acres, 630 lots/units 20 Andiamo Development 85 ac – 350 lots – Rezone & Subdivision 21 Apartment Complex – 16 ac – 280 units West – 223 acres, 1573 units/lots 22 Cottages at Park West – 25 ac - Current Application 194 units - Rezone & Subdivision 23 Pueblo Springs Apartments – 13 ac - Current Application 265 units - Rezone & Subdivision 24 Pikes Peak Park 90 ac - Current Application 114 lots & 220 units – Rezone & Subdivision 25 Quail Ridge 65 ac 600 lots/units – Rezone & Subdivision, portion Annex 26 Chamberlains/West Side Addition– 30 ac, 180 units/lots – Rezone & Subdivision Southwest – 498.35 ac, 519 lots/units 27 Pastora Ranch 110 ac – 194 lots - Subdivision Downtown - 16 acres, 431 +/- units 28 Fuel & Iron Project 2.5 acres, 28 units – Redevelopment in Process 29 Watertower Place 10 acres, +/- 110 units – PUD Amnd Current Application 30 Arkansas Bluffs 2 ac -– 115 units – Rezone & Subdivision 31 City Block 110 ac – .5 ac – 30 units – plus 1.3 ac - 178 units at full build out South - 18 acres, 230 +/- units 32 Motel Conversion – Lake Avenue – 1 .3 ac – 30 units 33 Pueblo Dog Track Redevelopment – 17 ac – 200 units Housing Permit Activity Another strong indicator of development activity is the number of housing permits being issued. According to Pueblo Regional Building, 206 permits were issued in 2021. In 2022, between January and the end of April, 112 permits were already issued with an anticipated total for the year in excess of 300. Specific Staffing Requests Supporting the timely and thorough review of development applications requires a well-trained staff with subject matter technical expertise and knowledge of the Pueblo Municipal Code, land use, transportation engineering, drainage engineering standards and regulations, federal permitting requirements as well as City construction standards. Additionally, these staff members must also possess the soft skills required to successfully communicate and collaborate with a broad cross-section of the public. Given development trends that have taken shape over the past year as well as anticipated funding for future City projects, it is crucial that adequate resources be allocated to meet the City's development support objectives. Adding additional staffing resources and maximizing current capacity is critical to success. Planning and Community Development – 1 Full-Time Position Land Use Technician The Land Use Technician position will significantly help with the daily land use communications with customers, and in accomplishing the variety of administrative support activities associated with moving applications through the required review and public hearing processes. The Land Use Technician will set up case files, organize the application attachments for distribution to other City departments and outside agencies, properly notice property owners, prepare legal notices of hearings and work with the three boards and commissions of the Planning and Community Development Department. Maintaining accurate and up-to-date records of land use applications, and documenting the legal process required for city land use actions is mission critical in supporting development activities. Adding an additional Land Use Technician will provide for better allocation of time for senior planning staff to work on staff reports and development reviews to expedite development applications. Public Works – 3 Full-Time Positions, 1 Existing Position Conversion Deputy Director Public Works (New Classification) The Deputy Director will provide additional leadership and management capacity within the Public Works Department. This position will manage personnel administration, champion internal process improvement and technical innovation, and support the Director in achieving the City's public infrastructure and capital project programs. The Deputy Director will be required to hold the same credentials as the Director in case of an extended absence or vacancy in the Director position. Civil Engineer – Transportation (New Classification) The Civil Engineer-Transportation will provide direct support to the Traffic Engineer, reviewing applications for various land use and development activities; managing standards and specifications related to signals, signs, and striping for City projects; designing and developing scopes of work for City projects; analyzing traffic data and transportation studies; and performing other duties as assigned by the Traffic Engineer. The Civil Engineer-Transportation will be on a career path that leads to licensure as a Professional Engineer which is required within five years of the employee's hire date. Associate Engineer I The Associate Engineer I will facilitate the review and approval of land use and development applications for residential and commercial development within the City; draft agreements and exhibits related to subdivisions and property boundary rearrangements; provide input on the development and update of standard details, construction specifications, design criteria, and other City standards; prepare resolutions, ordinances, and background papers for City Council agenda items; and other duties as assigned by the Engineering Manager. Pavement Management Tech to Associate Field Engineer (Conversion) The Pavement Management Technician position within Public Works is currently vacant due to a recent retirement. By converting the position to an Associate Field Engineer, the employee in this role would assess pavement conditions across the City, assist in developing scopes of work and estimating quantities for paving projects, and oversee day-to-day construction operations on those projects. Some of the Pavement Management Technician job responsibilities have been transferred to the new Public Works Asset and Project Coordinator positions or they have been contracted out. Public Works still requires the day-to-day project management and oversight capacity previously performed by the Pavement Management Technician, but this is a function also performed by the Associate Field Engineer job classification. Associate Field Engineers have a wide scope of construction oversight training and experience that includes paving projects. This realignment will allow Public Works to support a broader range of project types now and into the future. Stormwater – 1 Full-Time Position Civil Engineer – Drainage The Stormwater Department is finding that the engineering firms that submit drainage documents to for reviews are overwhelmed as well as the City. These firms are submitting incomplete documents. This causes the Stormwater Department to have to spend extra time documenting mistakes and completing multiple reviews of one project to ensure that drainage criteria is met. The addition of one more Civil Engineer – Drainage position would make a significant difference in being able to meet the development review deadlines. This extra Drainage Engineer position will be able to design construction documents for Stormwater capital improvement projects. Otherwise, a private engineering firm would have to be paid to design these projects. FINANCIAL IMPLICATIONS: All costs associated with this proposal will be paid out of either the General Fund or the Stormwater Enterprise Fund dependent on department assignment. Assuming the additional development positions are approved, the timeline to fill through the Civil Service, selection and post-offer background processes would likely result in a hire date no sooner than August 2022 for the majority of the new positions. Some of the requested positions may be filled sooner if an existing Civil Service eligibility list is already established with a sufficient number of qualified candidates. The costs below include salary, benefits and necessary recruitment and office equipment costs. BOARD/COMMISSION RECOMMENDATION: Not Applicable. STAKEHOLDER PROCESS: None. ALTERNATIVES: The no action alternative would be to retain current staffing levels and continue as is with respect to development activities within the City. As has been outlined, this is not operationally ideal for the departments involved given the surge in development related activities. The suggested changes represent a more efficient way to accomplish this important work for the community. RECOMMENDATION: Approval of the Ordinance.