HomeMy WebLinkAbout14894
RESOLUTION NO. 14894
A RESOLUTION APPROVING AND ACCEPTING A
COLORADO DEPARTMENT OF LAW PEACE OFFICER
STANDARDS AND TRAINING (POST) GRANT, JULY 1,
2021 THROUGH JUNE 30, 2022, ESTABLISHING PROJECT
NUMBER PS2205, TRANSFERRING FUNDS NOT TO
EXCEED THE AMOUNT OF $4,000 FROM PROJECTS-TO-
BE-DETERMINED IN THE PUBLIC SAFETY GRANTS FUND
WHEREAS, the City Council of Pueblo has the authority on behalf of the City of
Pueblo, including its Police Department, to accept funding from the Colorado Department
of Law, Peace Officer Standards and Training (POST); and
WHEREAS, the Colorado Department of Law, Peace Officer Standards and
Training (POST) has tendered 2022 In-service Grant funding; and
WHEREAS, acceptance of the funding for the purposes for which it has been made
is in the best interest of the City and will benefit the health, welfare, and safety of the
citizens of the City; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The Award of the 2021 Colorado Department of Law, Peace Officer Standards and
Training (POST) In-service Grant funding is hereby accepted and approved in the amount
of $4,000.00.
SECTION 2.
Project Number PS2205 is hereby established in the Public Safety Grants Fund.
SECTION 3.
The amount of $4,000.00 is hereby authorized for transfer from the Projects To Be
Determined Account in the Public Safety Grants Fund to Project Number PS2205. Said
funds shall only be expended and used for this Project.
SECTION 4.
The officers and staff of the City are authorized to perform any and all acts
consistent with the intent of this Resolution to implement the policies and procedures
described herein.
SECTION 5.
This Resolution shall become effective on the date of final passage.
INTRODUCED May 23, 2022
BY: Vicente Martinez Ortega
MEMBER OF CITY COUNCIL
APPROVED:
PRESIDENT OF CITY COUNCIL
ATTESTED BY:
DEPUTY CITY CLERK
City Clerk’s Office Item # M-5
BACKGROUND PAPER FOR PROPOSED
RESOLUTION
COUNCIL MEETING DATE: May 23, 2022
TO: President Heather Graham and Members of City Council
CC: Mayor Nicholas A. Gradisar
VIA: Marisa Stoller, City Clerk
FROM: Chris Noeller, Chief of Police
SUBJECT: A RESOLUTION APPROVING AND ACCEPTING A COLORADO
DEPARTMENT OF LAW PEACE OFFICER STANDARDS AND TRAINING
(POST) GRANT, JULY 1, 2021 THROUGH JUNE 30, 2022,
ESTABLISHING PROJECT NUMBER PS2205, TRANSFERRING FUNDS
NOT TO EXCEED THE AMOUNT OF $4000 FROM PROJECTS-TO-BE-
DETERMINED IN THE PUBLIC SAFETY GRANTS FUND
SUMMARY:
The Colorado Department of Law has informed the Pueblo Police Department that funds
are available for a Peace Officer Standards and Training (POST) Grant. The term of this
grant covers the period from July 1, 2021 through June 30, 2022.
PREVIOUS COUNCIL ACTION:
Previous grants of this nature have routinely been approved each year.
BACKGROUND:
The Colorado Department of Law has informed the Pueblo Police Department that funds
are available for a Peace Officer Standards and Training (POST) Grant. These funds will
be used to provide leadership training. The term of this grant covers the period from July
1, 2021 through June 30, 2022.
FINANCIAL IMPLICATIONS:
This grant will require staff time for project management and reporting.
BOARD/COMMISSION RECOMMENDATION:
None.
STAKEHOLDER PROCESS:
There is no stakeholder process required for this grant.
ALTERNATIVES:
If City Council does not approve this Resolution, the grant offer will not be accepted and
the $4000.00 will not be given to the Police Department for training needs.
RECOMMENDATION:
Approval of the Resoution.
Attachments:
POST Purchase Order and POST Award Letter
IMPORTANT
COLORADO DEPARTMENT OF LAW
Small Dollar
PEACE OFFICER STANDARDS AND TRAINING (POST)
Grant Award
The SDGA # and
RALPH L. CARR COLORADO JUDICIAL CENTER
LINE # must
1300 BROADWAY, 9TH FLOOR
DEPARTMENT OF LAW
appear on all
invoices,
PEACE OFFICER STANDARDS AND TRAINING
DENVER, CO 80203
packing slips,
cartons and
SDGA #:
POGG1 LAAA GT202200000000000052
correspondence.
Pueblo Police Department
Contact:
Start Date: 7/1/2021
Detective Roman CastroEnd Date: 6/30/2022
Contact's County:
Pueblo County
Phone:
719-240-0229
E-Mail:
rcastro@pueblo.us
Ship To:
Invoice To:
Name and Address:Pueblo Police Department
Colorado Department of Law
200 S. Main Street
1300 Broadway, 9th Floor
Pueblo, CO 81003
Denver, CO. 80203
post.grants@coag.gov
Instructions to Grantee
1.If for any reason delivery is delayed beyond the
delivery/installation date shown, please notify the agency
Any questions regarding this Small Dollar Grant Award should
contact named at the top left. (Right of cancellation is
be directed to post.grants@coag.gov
reserved in instances in which timely delivery is not made.)
Special Instructions:
1.Order of precedence: 1) Small Dollar Grant Award Terms & Conditions; 2) Exhibit A Statement of Work (SOW)/Applicable Laws
(Exhibit A).
2.
Small Dollar Grant Award Terms and Conditions:
https://www.colorado.gov/osc/purchase-order-terms-conditions
3.
Description:
This Small Dollar Grant Award is to provide funds to for the training of certified peace officers in the State of Colorado.
See Exhibit A Statement of Work.
Payment will be made upon satisfactory delivery of goods and/or completion of training or services and receipt of a correct
invoice and documentation of training attendance.
Grantee invoices must be received no later than sixty (60) calendar days from the completion of goods and/or the completion of services
and/or training. It is the responsibility of the Grantee to ensure that invoices are received at the "Invoice To" location above within the
time frame specified. ALL INVOICES FOR PAYMENT MUST BE SUBMITTED NO LATER THAN CLOSE OF BUSINESS JUNE 30, 2022.
THIS SMALL DOLLAR GRANT AWARD IS NOT EFFECTIVE UNTIL SIGNED BY A CONTRACTS AND PROCUREMENT DIRECTOR. UNDER NO CIRCUMSTANCES SHALL THE GOODS
AND/OR SERVICES BE ORDERED OR PERFORMED PRIOR TO THE SDGA EFFECTIVE DATE, NOR EXCEED THE DOCUMENT TOTAL WITHOUT PRIOR WRITTEN AUTHORIZATION
FROM THE DEPARTMENT OF LAW.
DOCUMENT TOTAL =
$4,000.00
THIS SDGA IS ISSUED IN ACCORDANCE WITH STATE AND FEDERAL REGULATIONS FOR THE STATE
OF COLORADO
Name: Mitchell Tate
Title: Contracts and Procurement Director
Date:
State Purchasing Delegate Signature:________________________________
Page 1 of 1
EXHIBIT A
STATEMENT OF WORK
Parties:ThisSmall Dollar Grant Award(hereinafter called“SDGA”) isentered into by Pueblo Police
Department (hereinafter called “”), and the STATE OF COLORADO acting by and
through the Department of Law, on behalf of the office of Peace Officer Standards and Training
(POST) (hereinafter called “State, or DOL-POST”).
General Description:
Authority. Authority to enter into thisSDGA exists in C.R.S.24-31-310 and funds have been
budgeted, appropriated and otherwise made available pursuant to C.R.S. 42-3-304 (24) and a
sufficient unencumbered balance thereof remains available for payment. Required approvals,
clearance and coordination have been accomplished from and with appropriate agencies.
Purpose. The purpose of this SDGA is to engage the services of the to assist the Department
of Law, on behalf of the Peace Officer Standards and Training (POST) office, with its statutory
responsibility of providing law enforcement training and safety courses to certified Colorado peace
fficers.
o
Program Year/Effective Date. The program year (starting and ending date) is July 1, 2021 thru June
30, 2022. All SDGA’s will begin on their effective date (signature date of the State Purchasing
Delegate) and end on June 30, 2022. DOL-POST shall not be liable to reimburse the for any
performance, hereunder, including, but not limited to costs or expenses incurred, or be bound by any
provision hereof prior to the Effective Date or after the End Date set forth in the main body of this
SDGA.
Project Description and Budget. The maximum amount payable under this SDGA to the by
the State is $4,000.00 for the following approved project activities:
Project Activity Approved Budget
TrainingScholarship – Public Safety $4,000.00
Leadership Development Program
TOTAL $4,000.00
5.Equipment. Equipment is defined as non-expendable personal property with an acquisition cost of
$5,000 or more per unit and a useful life of more than one year. The is required to document
its procurement procedures and maintain this documentation in the grant records. Receipts or invoices
with order and delivery dates are required for all equipment items. Vendors are allowed to follow the
procurement requirements of the state or unit of local government as long as the requirements meet or
exceed the state requirements listed below. Procurement procedures are required and must be
maintained in the records of the grantee.
Exhibit A - 1
Inventory Procedures. If the is purchasing equipment as a part of this Award the
musthave an effective system of property management and controls to safeguard against loss, damage,
ortheft of equipment.
Adequate maintenance procedures must be developed to keep the property in good condition. The
is required to maintain a POST inventory form for equipment purchased, in whole or in part,
with grant funds which contain the following information:
Description of item
Serial number and property inventory number
Date of purchase and delivery
Check or voucher number
Cost documentation, invoices, receipts
Equipment location
Present use
Condition
Disposition information
Reporting. Equipment purchased with state grant funds must be reported on annually. A POST
equipment reporting form must be submitted to POST at post.grants@coag.gov for each equipment
th
item by June 30 annually. This form provides the necessary disposition and retention information.
Equipment records must be maintained for seven (7) years from the date the first annual report is
submitted to DOL-POST. If any litigation, claim, or audit is started before the expiration of the seven
year period, the records shall be retained beyond the seven-year period, until all litigation, claims,
or audit findings involving records have been resolved.
Disposition of Equipment. Disposition includes the sale or trade-in of equipment as well as the
disposal of equipment and the end of its useful life. Disposition of equipment requires DOL-POST
approval prior to the disposition. At the end of the grant award period, title to all equipment may vest
in the agency if the certifies in writing that it will use the property for the same
purposeareas under which the grant was made.
Procurement Procedures. Purchases of equipment and services shall be in a manner providing
maximum open and free competition. Procurement shall be made by one of the following methods:
Small purchase procedures are those relatively simple and informal procurement methods
for securing services, and supplies, that does not exceed $25,000 in the aggregate. If small
purchase procedures are used for procurement under the grant, written quotes must be
obtained and documented from at least three (3) qualified sources. These procedures are
generally used for the acquisition of relatively small standardized items such as computers.
Competitive negotiation (request for proposal or other competitive process) is one method
that can be used to procure goods or services that cost more than $25,000. A request for
Exhibit A - 2
proposal (RFP) is publicized, negotiations are conducted with more than one of the sources
submitting offers, and either a fixed-price cost-reimbursable type contract is awarded, as
appropriate. The following requirements apply to competitive negotiations:
RFP’s must be publicized and identify all evaluation factors and their relative
importance. Any response to publicized RFP’s shall be honored to the maximum
extent possible.
Proposals must be solicited from at least three (3) qualified sources.
Vendors must have a method for conducting technical evaluations of the
proposals received and for selecting vendors.
Awards must be made to the responsible firm (individual) who proposal is most
advantageous to the program, with price and other factors considered.
Competitive sealed bids (formal advertising) can also be used for procurement over
$25,000. Bids are publicly solicited and a firm, fixed-price contract (lump sum or unit price)
is awarded to the responsible bidder, whose bid, conforming to all material terms and
conditions of the invitation for bids, is the lowest price. Procurement by sealed bids under a
grant will be accomplished through the use of state purchasing procedures or an equivalent
local established procurement procedure.
Non-competitive negotiation (sole-source justification) is procurement through the
solicitation of a proposal from only one source or after solicitation of a number of sources
when competition is determined inadequate. Prior approval by DOL-POST is required for all
non-competitive procurement.
Payments. Payments shall be made in accordance with the provisions set forth in the SDGA and
applicable State Controller Fiscal Rules and DOL-POST disbursement procedures. Payments to
are limited to the unpaid obligated balance of the SDGA.
shall submit a request for reimbursement within sixty (60) calendar days from the
delivery of goods and/or the completion of services and/or training and no later than June 30,
2022. Payment requests must be submitted with cost documentation (receipts, invoices, canceled
checks) and proof of attendance (if attending training). Lodging (hotel) receipts must be dated and
itemized.
Grant Record Retention. All grant records must be retained for three (3) years after the end of the
state fiscal year that includes the end date of the grant. For example, if the grant ended June 30, 2019
the state fiscal year would be July 1, 2018 to June 30, 2019. The files could be destroyed after June30,
2022. Grant records include all financial records, supporting documents, statistical records, and all
other records pertinent to the grant. Source documents include copies of the grant award, any required
reports, accounting transactions, the general ledger, personnel and payroll records (if applicable to the
award) and any related documents and records.
Applicable Laws. At all times during the performance of this SDGA, shall comply with all
applicable State laws and their implementing regulations, currently in existence and as hereafter
amended, including without limitation those set forth in this Exhibit. Laws, regulations, and
authoritative guidance incorporated into this SDGA include, without limitation:
Exhibit A - 3
epartment of Law, Peace Officer Standards and Training Continuing Education Grant
D
Guidelines, available on the POST website.
State of Colorado, State Controller Fiscal Rules, available on the Colorado.gov website.
C.R.S. §24-31-310 Resources for the Training of Peace Officers.
C.R.S. §24-31-303 (l) Duties, Powers of the POST Board.
C.R.S. §24-31-315 Annual In-Service Training Requirements.
13.Compliance: The agrees to be responsible for ensuring compliance with this SDGA Award
Terms and Conditions and ensure that any equipment or ammunition purchased as a part of this Award
will be used for training purposes only.
Exhibit A - 4