HomeMy WebLinkAbout10154ORDINANCE NO. 10154
AN ORDINANCE APPROVING AND AUTHORIZING THE MAYOR
TO SIGN SEVEN SUBRECIPIENT AGREEMENTS BETWEEN
THE CITY OF PUEBLO, A COLORADO MUNICIPAL
CORPORATION AND (1) BOYS AND GIRLS CLUBS OF PUEBLO
COUNTY, A COLORADO NONPROFIT CORPORATION, FOR (A)
THE EAST SIDE CLUBHOUSE PROJECT AND (B) TO
PURCHASE 2 MINIBUSES; (2) NEIGHBORWORKS SOUTHERN
COLORADO, INC., A COLORADO NONPROFIT CORPORATION
FOR THE FINANCIAL NAVIGATOR PROGRAM; AND (3)
PUEBLO COMMUNITY COLLEGE, A COLORADO COMMUNITY
COLLEGE, FOR (A) THE INDUSTRIAL SEWING TRAINING
PROGRAM; (B) THE INDUSTRIAL PAINTING TRAINING
PROGRAM; (C) THE PLACE FOR ACADEMIC KNOWLEDGE
(PEAK) PROGRAM; AND (D) THE SCIENCE, TECHNOLOGY,
ENGINEERING AND MATHEMATICS (STEM) PROGRAM, ALL
AS AUTHORIZED BY SECTION 603 (c)(1)(A) OF THE AMERICAN
RESCUE PLAN ACT AND U.S. TREASURY FINAL RULE 31 CFR
35.6 AND AUTHORIZING THE PAYMENT OF SIX HUNDRED TEN
THOUSAND SEVEN HUNDRED THIRTY-FOUR AND 40/100
DOLLARS ($610,734.40) FROM PROJECT NO. CI-2113 -
AMERICAN RESCUE PLAN ACT, FOR PURPOSES THEREOF
RECITALS
The following recitals are incorporated in and made a part of this Ordinance.
WHEREAS, on March 11, 2021, President Biden signed the U.S. Senate-amended
H.R. 1319 (P.L. 117-2) known as the American Rescue Plan Act (hereinafter “ARPA”);
and
WHEREAS, on May 10, 2021, the U.S. Treasury issued the Interim Final Rule to
implement ARPA in Title 31, Part 35 of the Code of Federal Regulations (“CFR”); and
WHEREAS, on January 6, 2022, the U.S. Treasury issued, with an effective date
of April 1, 2022, the Final Rule to implement ARPA in Title 31, Part 35 of the Code of
Federal Regulations (“CFR”); and
WHEREAS, under ARPA Section 603 (c)(1)(A) and the Final Rule 31 CFR 35.6
recipients may use Coronavirus Local Fiscal Recovery (“CLFR”) Funds to award grants
to nonprofit organizations that are responding to the negative economic impacts of the
COVID-19 public health emergency; and
WHEREAS, under ARPA Section 603 (c)(1)(A) and the Final Rule 31 CFR 35.6
the City may use CLFR Funds to the implement the 7 programs described in the 7
attached Subrecipient Agreements; NOW, THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO that:
SECTION 1.
The 7 Subrecipient Agreements (“Agreements”) between and the City of Pueblo,
a Colorado municipal corporation and the following entities, dated April 11, 2022, attached
hereto, having been approved as to form by the City Attorney, are hereby approved:
Organization Project Amount of Award
1 Boys and Girls Clubs of East Side Clubhouse $ 71,140.00
Pueblo County
2 Boys and Girls Clubs of 2 Minibuses 160,000.00
Pueblo County
3 NeighborWorks Southern Financial Navigator Program 6,794.40
Colorado, Inc.
4 Pueblo Community College Industrial Sewing Training 41,000.00
5 Pueblo Community College Industrial Painting Training 45,000.00
6 Pueblo Community College Place for Education and 186,800.00
Academic Knowledge (PEAK)
Program
7 Pueblo Community College Science, Technology, 100,000.00
Engineering and Mathematics
(STEM) Program
Total $ 610,734.40
SECTION 2.
The Mayor is hereby authorized to execute said Agreements for and on behalf of
the City and the City Clerk is authorized to affix the seal of the City thereto and attest
same.
SECTION 3.
Funds in the amount of $610,734.40 are hereby authorized to be paid from Project
No. CI-2113 – American Rescue Plan Act, for purposes of funding the 7 projects
described in the Agreements.
SECTION 4.
The officers and staff of the City are authorized to perform any and all acts
consistent with this Ordinance and the attached Agreements to implement the policies
and procedures described herein.
SECTION 5.
This Ordinance shall become effective on the date of final action by the Mayor and
City Council.
Action by City Council:
Introduced and initial adoption of Ordinance by City Council on March 28, 2022 .
Final adoption of Ordinance by City Council on April 11, 2022 .
President of City Council
Action by the Mayor:
☒ Approved on April 12, 2022 .
□ Disapproved on based on the following objections:
_
Mayor
Action by City Council After Disapproval by the Mayor:
□ Council did not act to override the Mayor's veto.
□ Ordinance re-adopted on a vote of , on
□ Council action on _______ failed to override the Mayor’s veto.
President of City Council
ATTEST
City Clerk
City Clerk’s Office Item # R-10
Background Paper for Proposed
Ordinance
COUNCIL MEETING DATE: March 28, 2022
TO: President Heather Graham and Members of City Council
VIA: Marisa Stoller, City Clerk
CC: Mayor Nicholas A. Gradisar
FROM: Daniel C. Kogovsek, City Attorney
SUBJECT: AN ORDINANCE APPROVING AND AUTHORIZING THE MAYOR TO SIGN
SEVEN SUBRECIPIENT AGREEMENTS BETWEEN THE CITY OF PUEBLO, A
COLORADO MUNICIPAL CORPORATION AND (1) BOYS AND GIRLS CLUBS
OF PUEBLO COUNTY, A COLORADO NONPROFIT CORPORATION, FOR (A)
THE EAST SIDE CLUBHOUSE PROJECT AND (B) TO PURCHASE 2
MINIBUSES; (2) NEIGHBORWORKS SOUTHERN COLORADO, INC., A
COLORADO NONPROFIT CORPORATION FOR THE FINANCIAL NAVIGATOR
PROGRAM; AND (3) PUEBLO COMMUNITY COLLEGE, A COLORADO
COMMUNITY COLLEGE, FOR (A) THE INDUSTRIAL SEWING TRAINING
PROGRAM; (B) THE INDUSTRIAL PAINTING TRAINING PROGRAM; (C) THE
PLACE FOR ACADEMIC KNOWLEDGE (PEAK) PROGRAM; AND (D) THE
SCIENCE, TECHNOLOGY, ENGINEERING AND MATHEMATICS (STEM)
PROGRAM, ALL AS AUTHORIZED BY SECTION 603 (c)(1)(A) OF THE
AMERICAN RESCUE PLAN ACT AND U.S. TREASURY FINAL RULE 31 CFR
35.6 AND AUTHORIZING THE PAYMENT OF SIX HUNDRED TEN THOUSAND
SEVEN HUNDRED THIRTY-FOUR AND 40/100 DOLLARS ($610,734.40) FROM
PROJECT NO. CI-2113 - AMERICAN RESCUE PLAN ACT, FOR PURPOSES
THEREOF
SUMMARY:
This Ordinance approves and authorizes the Mayor to sign 7 Subrecipient Agreements with local
entities to implement local projects, as authorized by Section 603(c)(1)(A) of the American Rescue
Plan Act and U.S. Treasury Final Rule 31 CFR 35.6. Funds for the 7 projects, in the amount of
$610,734.40 will be paid out of Project No. CI-2113, the American Rescue Plan Act.
PREVIOUS COUNCIL ACTION:
By Ordinance No. 9931, approved on May 17, 2021, the City Council established Project No. CI-
2113 and budgeted and appropriated up to $36.7 million in funds which were expected to be
distributed to the City from the American Recovery Plan Act (“ARPA”) for covered costs and
eligible expenses to be incurred during the period which began on March 3, 2021 until December
31, 2024 (to be expended by December 31, 2026).
BACKGROUND:
The attached Ordinance awards ARPA funds for the following 7 local projects:
Organization Project Amount of Award
1 Boys and Girls Clubs of East Side Clubhouse $ 71,140.00
Pueblo County
2 Boys and Girls Clubs of 2 Minibuses 160,000.00
Pueblo County
3 NeighborWorks Southern Financial Navigator Program 6,794.40
Colorado, Inc.
4 Pueblo Community College Industrial Sewing Training 41,000.00
5 Pueblo Community College Industrial Painting Training 45,000.00
6 Pueblo Community College Place for Education and 186,800.00
Academic Knowledge (PEAK)
Program
7 Pueblo Community College Science, Technology, 100,000.00
Engineering and Mathematics
(STEM) Program
Total $ 610,734.40
FINANCIAL IMPLICATIONS:
Three local entities will receive $610,734.40 in ARPA funds from Project No.CI-2113.
BOARD/COMMISSION RECOMMENDATION:
Not applicable to this Ordinance.
STAKEHOLDER PROCESS:
Not applicable to this Ordinance.
ALTERNATIVES:
City Council could decide not to support or fund the 7 local projects.
RECOMMENDATION:
Approval of the Ordinance
Attachments:
Proposed Ordinance
7 Proposed Subrecipient Agreements.
SUBRECIPIENT AGREEMENT
THIS SUBRECIPIENT AGREEMENT ("Agreement") is made and entered into this 11th
day of April, 2022, (hereinafter "Effective Date") by and between the City of Pueblo, a Colorado
municipal corporation, hereinafter referred to as the "City" and the Boys and Girls Clubs of Pueblo
County, a Colorado nonprofit corporation, hereinafter referred to as the "Subrecipient." City and
Subrecipient are sometimes each referred to as a "Party" and collectively "Parties."
RECITALS
The following recitals are incorporated in and made a part of this Agreement.
WHEREAS, on March 11, 2021, President Biden signed the U.S. Senate-amended H.R.
1319 (P.L. 117-2) known as the American Rescue Plan Act (hereinafter"ARPA"); and
WHEREAS, on May 10, 2021, the U.S. Treasury issued the Interim Final Rule to
implement ARPA in Title 31, Part 35 of the Code of Federal Regulations ("CFR"); and
WHEREAS, by Ordinance No. 9931, approved on May 17, 2021, the City Council
established Project No. Cl2113 and budgeted and appropriated up to$36.7 million in funds which
were expected to be distributed to the City from ARPA for covered costs and eligible expenses to
be incurred during the period which began on March 3, 2021 until December 31, 2024 (to be
expended by December 31, 2026); and
WHEREAS, on January 6, 2022, the U.S. Treasury issued, with an effective date of April
1, 2022, the Final Rule to implement ARPA in Title 31, Part 35 of the Code of Federal Regulations
("CFR"); and
WHEREAS, under the Final Rule, recipients may use Coronavirus Local Fiscal Recovery
Funds ("CLFRF") to respond to the COVID-19 public health emergency and the negative
economic consequences resulting therefrom; and
WHEREAS, Subrecipient has requested that the City use CLRF Funds in connection with
the purchase of two(2) Ford Microbird, Ct Series, 14 passenger, minibuses(hereinafter"Project");
and
WHEREAS, the City desires to disburse funds from Project No. CI2113 to the Subrecipient
to administer the Project and perform certain services in connection therewith as set forth in this
Agreement and in the Scope of Services attached hereto; and
WHEREAS, Subrecipient has represented to the City that is duly qualified, eligible and
willing to undertake the Project and provide the services identified herein and in the Scope of
Services attached hereto.
NOW, THEREFORE, in consideration of the foregoing recitals and the terms and
conditions set forth herein, the Parties hereto mutually agree as follows:
1. FACTUAL BASIS FOR THE GRANT AWARD
(a) The findings of fact contained in the "Factual Basis of Grant Award" in the
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accompanying Subrecipient Agreement between the Parties concerning the East
Side Clubhouse, also dated April 11, 2022, are incorporated herein by reference,
as if set forth verbatim.
(b) One of the most exceptional components of the Boys & Girls Club Experience is
that members have daily access to tested, proven and nationally recognized
programs in five core areas: (1) Education & Career Development; (2) Health &
Life Skills; (3) Character & Leadership Development; (4) Sports, Fitness, &
Recreation; and (5) Arts. All programs are designed to drive positive outcomes for
youth and reinforce necessary life skills. Subrecipient's comprehensive
programming is facilitated by highly trained, educated youth development
professionals in developmentally rich environments designed specifically for kids.
(c) Subrecipient serves young people at seven Clubhouses in Pueblo County. The
Clubhouses are intentionally located in areas with high poverty, low educational
levels and high crime rates, to provide a nurturing safety net for the young people
who need services most: (1) Ray Aguilera Teen Club @ Central; (2)Avondale; (3)
East Side; (4) Sprague (south side); (5) Irving (north side); (6) Cesar Chavez
Academy (West side) and (7) Minnequa (south side).
(d) The single greatest disparity Pueblo's youth face today is access to opportunities.
Two additional mini buses will allow Subrecipient to transport more youth, more
consistently, to and from Clubhouses and offer enrichment activities, regional
college tours, cultural visits to youth who don't have enough of these opportunities.
Families in poverty often count reliable transportation as a primary need and
Subrecipient serves parents who often work multiple jobs and can't get away
during the workday to transport to and from the Club. Serving school aged children
helps working parents and their employers while building Pueblo's future
workforce. Two additional minibuses are the literally vehicles of opportunity and a
window to the world for Pueblo's youth.
(e) Subrecipient has used minibuses and vans for special field trips like hiking in
Beulah; bowling, skating or swimming; and team sports such as the Girls Rock
Volleyball league games. Minibuses have also been used to take kids out of town,
e.g. a college tour with 17 teens to visit Regis University (Denver), Red Rocks
Community College (Lakewood) and the University of Northern Colorado
(Greeley).
(f) Two new minibuses are needed for use at Subrecipient's largest Clubhouses,
Risley Middle School and its Sprague Clubhouse. Recent expansion of services
and the opening of new sites at the Ray Aguilera Teen Clubhouse at Central, Cesar
Chavez Academy, and Minnequa Elementary has resulted in transportation
services which are approaching a crisis level.
(g) Subrecipient transports approximately 125 children, aged 6-18 every day. Club
members are picked up from several schools and transported to one of seven
Clubhouses (Avondale, Sprague, CCA, Minnequa, East Side, Ray Aguilera Teen
Clubhouse @Central and, Irving). Subrecipient has also used vans and minibuses
to transport children to a variety of activities - including such weekly activities as
Teen Night (Thursdays), a new Biking Program on Pueblo's bike trail (Fridays) and
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for Career Exploration events at Pueblo Community College and other career
tours.
(h) Subrecipient's transportation fleet needs to be upgraded and many of its vehicles
need to be immediately replaced. The vans range in age from 10 to 30 years old.
Keeping the vans in safe condition and on- the-road is an ongoing challenge for
the Subrecipient. Most of the vans are showing wear and tear and the current
safety data reflects that 14-passenger mini-busses are safer. According to Sadler
Sports and Recreation Insurance, the use of 12 to 15- passenger vans has come
under scrutiny because of the documented rollover risks. Experts recommend that
for organizations which own 12 to 15-passenger vans, replace those vehicles with
safer alternatives such as minibuses as soon as is feasible.
(i) Subrecipient has an aging fleet with some vehicles being acquired nearly 20 years
ago. As the need for replacement of vehicles accelerates, Subrecipient will
continue to employ strategies that have served it well in the past. In 2019,
Subrecipient applied for and received a grant from the Rawlings Foundation to
purchase a new minibus. Nine years ago, when subrecipient began seeing end-
of-year budget surpluses, its board had the foresight to set a policy that 25% of
any annual budget surplus be invested in Subrecipient's transportation program.
Subrecipient has purchased one minibus from that fund. Subrecipient has an
annual Minibus Sponsorship campaign where local businesses can pay a $2,500
sponsorship fee and receive their logo and sponsorship recognition on a minibus
for a year. Subrecipient anticipates this program will raise $10,000 annually. In
addition, Subrecipient has competed for funding nationally, such as with its 2019
award of$7,500 from Bridgestone for its transportation fleet.
2. SERVICES; RESPONSIBILITIES OF SUBRECIPIENT
(a) Subrecipient agrees to satisfactorily perform and complete all services and items
of work, and furnish all labor and materials encompassed within or reasonably
necessary to accomplish the tasks and functions described in the Scope of
Services attached hereto as Exhibit "A" and incorporated herein by reference, in
full compliance with all provisions of this Agreement.
(b) Subrecipient warrants and represents that it: (i) has the requisite authority and
capacity to perform all terms and conditions on Subrecipient's part to be performed
hereunder; (ii) that it is fully aware of and understands its duty to perform all
functions and services in accordance with the regulatory requirements of 31 CFR
Part 35 and those identified in Exhibit"C" hereto; and (iii)that it is accepting federal
financial assistance hereunder subject to certain mandatory repayment provisions.
3. RESPONSIBILITIES OF THE CITY
The City shall designate a representative of the City who will be authorized to make all necessary
decisions required of the City on behalf of the City in connection with the performance of this
Agreement and the disbursement of funds in connection with the Project. In the absence of such
a designation, the City Mayor shall be deemed as City's authorized representative.
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4. SUBRECIPIENT'S COMPENSATION AND METHOD OF PAYMENT
(a) The City will pay to Subrecipient an amount up to that specified in subparagraph
(c)of this paragraph as full compensation for all services and work to be performed
or undertaken by Subrecipient under this Agreement. Payment of funds to
Subrecipient is subject to all of the following requirements, which shall be
conditions precedent to payment: (i) that Subrecipient has expended funds for
eligible approved expenditures, (ii) that Subrecipient is not in default of any
material provision of this Agreement nor applicable law or regulation, (iii) that
Subrecipient has timely submitted requests for payment or reimbursement
detailing the eligible payment or reimbursement items in a format approved by City,
(iv) that Subrecipient has certified with each payment or reimbursement request
compliance with the requirements identified in Exhibit"C" and that all expenditures
for which reimbursement is sought were made for and in furtherance of the
approved Project and are an eligible use of federal assistance under ARPA and
federal regulations.
(b) Payment hereunder is also subject to and may only be disbursed in accordance
with applicable Federal regulations including but not limited to those at 31 CFR
Part 35, as presently promulgated and as same may be revised from time to time
in the future, all other terms of this Agreement, and any special provisions in the
Scope of Services. All payments received by Subrecipient hereunder are subject
to repayment by Subrecipient as provided in 31 CFR Part 35.
(c) The aggregate of all payments made hereunder shall not exceed One Hundred
and Sixty Thousand Dollars (U.S. $160,000.00). City shall make full payment to
Subrecipient within thirty(30)days following approval of this Agreement by the City
Council of the City of Pueblo and execution of this Agreement by the Subrecipient.
(d) Upon expiration of the term of this Agreement or upon any prior termination,
Subrecipient shall transfer to City any funds provided hereunder which are on hand
at the time of expiration or termination.
5. TERM OF PROJECT AND AGREEMENT
(a) The term of the Project shall be from May 1, 2022 to December 31, 2022 unless
this Agreement is sooner terminated as herein provided.
(b) The term of this Agreement shall be from the Effective Date set forth above to
December 31, 2022 unless sooner terminated as herein provided.
6. TERMINATION OF AGREEMENT
(a) For Cause: This Agreement may be terminated by City for cause, including any
nonperformance by the Subrecipient, upon ten (10) days written notice to
Subrecipient including a statement of the reasons therefore, and after an
opportunity for a hearing has been afforded. If a hearing is requested, it shall be
held before the City's Mayor whose decision shall be final. The determination of
the City as to the cause of termination and the appropriateness thereof shall be
final and binding upon both City and Subrecipient. Cause for termination shall
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include any material failure by Subrecipient to comply with any term of this
Agreement.
(b) For Convenience: This Agreement may be terminated by City for convenience
upon ten (10) days written notice to Subrecipient, which decision shall not be
subject to appeal.
(c) Post Expiration and Termination Procedures: Upon expiration or in the event of a
prior termination, all remaining and unspent grant funds, shall immediately become
the sole and separate property of the City and the Subrecipient shall perform all
acts and execute all instruments necessary to transfer and assign such funds to
the City. All finished or unfinished documents, data, studies, reports, and work
product prepared by the Subrecipient under this Agreement or with grant funds
shall, at the option of the City, become City's property.
7. ASSIGNABILITY
This Agreement shall not be assigned or transferred by the Subrecipient without the prior written
consent of the City. Any assignment or attempted assignment made in violation of this provision
shall, at City's election, be deemed void and of no effect whatsoever.
8. CONFLICT OF INTEREST
The Subrecipient certifies and warrants that neither it nor any members of its Board of Directors,
officers or employees has or will derive any personal or financial interest or benefit from the activity
or activities assisted pursuant to this Agreement, nor has an interest in any contract, subcontract
or agreement with respect thereunto, nor the proceeds thereunder, either for themselves or for
those with whom they have family or business ties, during their tenure and for one year thereafter.
Subrecipient shall avoid all conflicts of interest which are prohibited by applicable federal
regulations including but not limited to those set forth in 31 CFR Part 35 as presently promulgated
and as same may be revised from time to time in the future.
9. SUBRECIPIENT RECORDS
Subrecipient shall maintain records as to all services provided, reimbursable expenses incurred
in performing the Scope of Services and complete accounting records. Accounting records shall
be kept on a generally recognized accounting basis and as requested by the City's auditor. The
Subrecipient agrees to comply with all applicable uniform administrative requirements described
or referenced in 31 CFR 35. The Compliance Provisions attached as Exhibit "B" hereto are made
a part of this Agreement and Subrecipient agrees to perform and comply with same. The City,
Comptroller General of the United States, the Inspector General of the U.S. Treasury and any of
their authorized representatives, shall have the right to inspect and copy, during reasonable
business hours, all books, documents, papers and records of the Subrecipient which relate to this
Agreement for making an audit or examination. Upon completion of the work and end of the term
of this Agreement, the City may require copies of all Subrecipient's financial records relating to
this Agreement to be turned over to City.
10. MONITORING AND EVALUATION
The City shall have the right to monitor and evaluate the progress and performance of the
Subrecipient to assure that the terms of this Agreement are being satisfactorily fulfilled in
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accordance with City's and other applicable monitoring and evaluation criteria and standards.
The City shall at least quarterly review the Subrecipient's performance using on-site visits,
progress reports required to be submitted by the Subrecipient, audit findings, disbursements
transactions and contact with the Subrecipient as necessary. The Subrecipient shall furnish to
the City quarterly program and financial reports of its activities in such form and manner as may
be requested by the City. Subrecipients shall fully cooperate with City in relation to such
monitoring and evaluation.
11. SUBRECIPIENT FILES AND INFORMATION REPORTS
The Subrecipient shall maintain files containing information which shall clearly document all
activities performed in conjunction with this Agreement, including, but not limited to, financial
transactions, conformance with assurances and activity reports. These records shall be retained
by the Subrecipient for a period of three years after the completion of the Project. Financial and
activity reports shall be submitted quarterly no later than the ninth day of the month following the
end of the quarter for which the report is submitted.
12. INDEPENDENCE OF SUBRECIPIENT
Nothing herein contained nor the relationship of Subrecipient to City, which relationship is
expressly declared to be that of an independent contractor, shall make or be construed to make
Subrecipient or any of Subrecipient's agents or employees the agents or employees of the City.
Subrecipient shall be solely and entirely responsible for its acts and the acts of its agents,
employees and subcontractors.
13. LIABILITY, INSURANCE
(a) As to the City, Subrecipient agrees to assume the risk of all personal injury,
including death and bodily injury, and damage to and destruction of property,
including loss of use therefrom, caused by or sustained, in whole or in part, in
conjunction with or arising out of the performance or nonperformance of this
Agreement by Subrecipient or by the conditions created thereby. Subrecipient
further agrees to indemnify and save harmless the City, its officers, agents and
employees, from and against all claims, liabilities, costs, expenses, penalties and
attorney fees arising from such injuries to persons or damages to property or based
upon or arising out of the performance or nonperformance of this Agreement by
Subrecipient or out of any violation by Subrecipient of any statue, ordinance, rule
or regulation.
(b) Subrecipient agrees that it shall procure and will maintain during the term of this
Agreement, such insurance as will protect it from claims for damages because of
personal injury including bodily injury, sickness or disease or death of any of its
employees or of any person other than its employees, and from claims or damages
because of injury to or destruction of property including loss of use resulting
therefrom; and such insurance will provide for coverage in such amounts as set
forth in subparagraph (c).
(c) The minimum insurance coverage which Subrecipient shall obtain and keep in force
is Comprehensive General and Automobile Liability Insurance with limits not less
than Five Hundred Thousand and No/100 Dollars ($500,000) per person and One
Million Dollars ($1,000,000) per occurrence for personal injury, including but not
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limited to death and bodily injury, and Fifty Thousand and No/100 Dollars ($50,000)
per occurrence for property damage.
(d) Workers' Compensation Insurance complying with statutory requirements in
Colorado.
14. CERTIFICATIONS
The Subrecipient agrees to execute and abide by the certifications contained in Exhibit"C" hereto,
and Subrecipient's application for ARPA funds, both of which are hereby made a part of this
Agreement. In the event of any conflict between the terms of this Agreement and Subrecipient's
Application, this Agreement shall control.
15. REVERSION OF ASSETS
(a) Upon expiration of the term of this Agreement, or upon any prior termination,
Subrecipient shall transfer to City any funds provided hereunder which are on hand
at the time of expiration or termination.
(b) In the event City incurs any costs or expenses in enforcing the requirements of this
paragraph 15 or in bringing any action to recover the property or amount of any
repayment obligation, City shall be entitled to recover its costs and expenses,
including reasonable attorney's fees.
16. PERA LIABILITY
The Subrecipient shall reimburse the City for the full amount of any employer contribution required
to be paid by the City of Pueblo to the Public Employees' Retirement Association ("PERA") for
salary or other compensation paid to a PERA retiree performing contracted services for the City
under this Agreement. The Subrecipient shall fill out the questionnaire attached as Exhibit D and
submit the completed form to City's Finance Office as part of the signed Agreement.
17. ENTIRE AGREEMENT; AMENDMENTS
The provisions set forth in this Agreement, and all Exhibits and attachments to this Agreement,
constitute the entire and complete agreement of the parties hereto and supersede all prior written
and oral agreements, understandings or representations related thereto. No amendment or
modification of this Agreement, and no waiver of any provisions of this Agreement shall be binding
unless made in writing and executed by the duly authorized officers of both the Subrecipient and
City.
18. GOVERNMENT IMMUNITY. The City does not waive or intend to waive, by any provisions
of this Agreement, the monetary limitations or any other rights, immunities and protections
provided by the Colorado Governmental Immunity Act § 24-10-101 to 120, C.R.S., or otherwise
available under applicable law.
19. NO THIRD-PARTY BENEFICIARIES. It is expressly understood and agreed that
enforcement of the terms and conditions of this Agreement and all rights of action relating to such
enforcement shall be strictly reserved to the Parties and nothing contained in this Agreement shall
give or allow any such claim or right of action by any other third party. It is the express intention
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of the Parties that any person other than the Parties receiving services or benefits under the
Agreement shall be deemed an incidental beneficiary only.
20. LITIGATION, VENUE AND WAIVER OF TRIAL BY JURY. In the event of any litigation
arising under this Agreement, the court shall award to the prevailing Party its costs and reasonable
attorney fees. Exclusive venue for any such litigation shall be Pueblo County, Colorado. All such
litigation shall be filed in the District Court, County of Pueblo, State of Colorado, and each Party
submits to the personal and subject matter jurisdiction of such District Court. To the fullest extent
permitted by law, the Parties hereby waive their right to a trial by jury.
21. If any provision of this Agreement is determined by a court of competent jurisdiction to be
invalid or unenforceable, the remainder of this Agreement shall nonetheless remain in full force
and effect.
22. RULES OF CONSTRUCTION. The Parties acknowledge that the Parties and their counsel
have reviewed and revised this Agreement and that the normal rule of construction to the effect
that any ambiguities are to be resolved against the drafting Party shall not be employed in the
interpretation of this Agreement or any exhibits or amendments hereto.
23. WAIVER. The waiver or failure to enforce any provision of this Agreement shall not operate
as a waiver of any future breach of any such provision or any other provision hereof.
24. NO MONETARY DAMAGES AGAINST CITY. In consideration of City entering into the
Agreement, Subrecipient waives and discharges City, its officers, agents and employees from
any and all claims for any monetary damages whether such claims arise under tort, contract,
statutory or any other law.
25. COUNTERPARTS. This Agreement may be executed in two (2)or more counterparts and
each such counterpart shall be deemed for all purposes to be an original and all such counterparts
shall together constitute but one and the same original.
26. SIGNATURES
The persons signing this Agreement on behalf of Subrecipient represent and warrant that such
persons and Subrecipient have the requisite power and authority to enter, execute and deliver
this Agreement and that this Agreement is a valid and legally binding obligation of Subrecipient
enforceable against Subrecipient in accordance with its terms.
IN WITNESS, WHEREOF, the Subrecipient and the City have executed this Agreement
as of the date first above written and under the laws of the State of Colorado.
CITY OF PUEBLO
A COLORADO MUNICIPAL CORPORATION
By 7 "'40 '
City Cle Nicholas A Gradis , Mayor
[S E A L]
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Subrecipient:
BOYS AND GIRLS CLUBS OF
PUEBLO COUNTY
A Colorado nonprofit corporation
ATTEST:
By BY 1i. I ai /—
Signature 'vat r
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EXHIBIT A
SCOPE OF SERVICES
Changes in the scope of services, budget, or method of compensation contained in this
Agreement, unless otherwise noted, may only be made through a written amendment to this
Agreement, executed by the Subrecipient and the City.
A. Performance Monitoring:
The City will monitor the performance of the Subrecipient according to the Principal Tasks and
Budget set forth herein. Substandard performance shall mean non-compliance with this
Agreement. If actions to correct such substandard performance are not taken by the Subrecipient
within a reasonable period of time after being so notified by the City, contract suspension or
termination procedures may be initiated, in the sole discretion of the City.
SUBRECIPIENT'S SCOPE OF SERVICES
B. Principal Tasks
The components of the Subrecipient's work plan under this Agreement shall be as follows:
Purchase of two (2) Ford Microbird, Ct Series, 14 passenger, minibuses.
C. Budget
$160,000.00.
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EXHIBIT B
COMPLIANCE PROVISIONS INCORPORATED
IN THE SUBRECIPIENT AGREEMENT
1. An accounting system using the accrual basis of generally accepted accounting principles which
accurately reflects all costs chargeable (paid and unpaid) to the Project is mandatory. A receipts and
disbursements ledger must be maintained. A general ledger with an income and expense account for each
budgeted line item is necessary. Paid invoices revealing check number, date paid and item is necessary.
Similarly,cash receipts for the payment of wages is mandatory. Paid invoices revealing check number,date
paid and evidence of goods or services received are to be filed per the expense account they were charged.
2. There is no flexibility on budgets. Line items may be changed only by the City's written
concurrence of a budget amendment.
3. Eligible expenses are those considered reasonable and necessary costs for the efficient operation of
the Project as determined by the City. All costs must be budgeted items. Request for advance or
reimbursements of expenses must be accompanied by:
1. Original invoice marked with funding source
2. Detailed listing of each expense showing:
a) recipient
b) brief description of purchase
c) amount with method of computation detailed
Cost Summary must be submitted quarterly to reflect entries through the closing date for the books(indicate
Closing Date on Cost Summary).
4. All employees handling funds are required to be insured by a fidelity bond.
5. The City shall not be obligated to any third party contractors of the Subrecipient. The subrecipient
is further cautioned against obligating funds beyond the contract date of the agreement between the City
and the Subrecipient.
6. The Subrecipient will furnish the City such statements, records, data and information, and permit
such interviews with personnel as the City may request to effectively monitor and evaluate the project.
7. City auditors will periodically make interim audits and may, upon completion of the Project, make
a final audit.
8. All records must be retained by the Subrecipient for a period of three years following the last day
of the Agreement. (Cost summary reports must reflect actual general ledger balances.)
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EXHIBIT C
CERTIFICATIONS
Subrecipient hereby certifies that the grant will be conducted and administered in compliance with
all applicable federal and state statutes and regulations, including but not limited to the following,:
(1) Title VII of the Civil Rights Act of 1964 (Pub. L. 88-352; 42 U.S.C. 2000d, et seq.) and
implementing regulations issued at 24 CFR Part 1;
(2) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-284; 42 U.S.C. 3601, et semc.), as
amended;and that the grantee will administer all programs and activities related to housing and community
development in a manner to affirmatively further fair housing;
(3) Section 109 of the Housing and Community Development Act of 1974, as amended; and
the regulations issued pursuant thereto;
(4) Section 3 of the Housing and Urban Development Act of 1968,as amended;
(5) Executive Order 11246, as amended by Executive Orders 11375 and 12086, and
implementing regulations issued at 41 CFR Chapter 60;
(6) Executive Order 11063, as amended by Executive Orders 12259, and implementing
regulations at 24 CFR Part 107;
(7) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112), as amended, and
implementing regulations when published for effect;
(8) The Age Discrimination in Employment Act of 1975 (Pub. L. 94-135), as amended, and
implementing regulations when published for effect;
(9) The relocation requirements of Title II and the acquisition requirements of Title III of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and the HUD
implementing regulations set forth in 24 CFR Part 42;
(10) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order
11288 relating to the prevention, control and abatement of water pollution;
(1 1) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (Pub. L. 93-234);
(12) The applicable regulations, policies, guidelines and requirements of OMB Circular Nos.
A-102, Revised, 24 CFR 85 and Subpart J of 24 CFR 570, A-87, A-110, A-122, A-128 and A-133; 2 CFR
200.310;2 CFR 200.313 and 2 CFR 200.316 as they relate to the acceptance and use of federal funds under
this federally-assisted program;
(13) The Clean Air Act(42 U.S.C. 7401 et.seq.) as amended; particularly section 176 (c) and
(d) [42 U.S.C. 7506(c) and(d)];
(14) The Safe Drinking Water Act of 1974 (42 U.S.C. 201, 300 (f) et.seq., and 21 U.S.C. 349)
as amended; particularly section 1424 (e)(42 U.S.C. 300 (h)-303 (e));
(15) The Endangered Species Act of 1973 (16 U.S.C. 1531 et. Seq.)as amended; including but
not limited to section 7 (16 U.S.C. 1536)thereof;
(16) The Reservoir Salvage Act of 1960 916 U.S.C. 469 et.seq.); particularly section 3 (16
U.S.C. 469a-1); as amended by the Archeological and Historical Preservation Act of 1974;
(17) Flood Disaster Protection Act of 1973 (42 U.S.C. 4001 et.seq.) as amended; particularly
sections 102(a) and 202(a) [42 U.S.C. 4012a(a)and 4106(a)];
(18) Executive order 11990, Protection of Wetlands, May 24, 1977 (42 FR 26961 et. Seq.);
particularly sections 2 and 5;
(19) Lead-Based Paint Poisoning Prevention requirements of 25 CFR Part 35 issued pursuant
to the Lead-Based Paint Poisoning Prevention Act(42 U.S.C. 4821 et.seq.);
(20) The National Historic Preservation Act of 1966 (16 U.S.C. 470 et seq.) as amended;
particularly section 106 (16 U.S.C. 4700; and
(21) Executive Order 11593, Protection and Enhancement of the Cultural Environment, May
13, 1971 (36 FR 8921 et seq.); particularly section 2(c).
(22) Construction work financed in whole or in part with federal funds is subject to the
prevailing wage requirements of the Davis-Bacon Act(29 CFR, Parts 3 and 5),the Copeland Act(29 CFR
Part 3), and the Contract Work Hours and Safety Standards Act (Public Law 91-54, 83 Stat. 96). When a
project meets this applicability requirement,the labor standards provision of the HUD 4010 and the Davis-
Bacon Wage Decision issued for the project will be incorporated into this contract document and shall be
incorporated into all construction contracts and subcontracts of any tier thereunder.
(23) No ARPA funds may be expended for lobbying purposes and payments from other sources
for lobbying must be disclosed(24 CFR Part 87).
(a) No federally appropriated funds have been or will be paid, by or on behalf of
subrecipient, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the awarding of any
federal contract, the making of any federal grant, the making of any federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or cooperative
agreement.
(b) If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency,
a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this federal contract, grant, loan, or
cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
(24) Where asbestos is present in property undergoing rehabilitation, Federal requirements
apply regarding worker exposure, abatement procedures and disposal. (CPD-90-44 EPA/OSHA).
EXHIBIT D
COLORADO PUBLIC EMPLOYEES RETIREMENT ASSOCIATION
SUPPLEMENTAL QUESTIONNAIRE TO BE ANSWERED BY
ANY BUSINESS PERFORMING SERVICES FOR THE CITY OF PUEBLO
Pursuant to section 24-51-1101(2),C.R.S.,salary or other compensation from the employment,engagement,retention
or other use of a person receiving retirement benefits (Retiree) through the Colorado Public Employees Retirement
Association(PERA) in an individual capacity or of any entity owned or operated by a PERA Retiree or an affiliated
party by the City of Pueblo to perform any service as an employee, contract employee, consultant, independent
contractor, or through other arrangements, is subject to employer contributions to PERA by the City of Pueblo.
Therefore,as a condition of contracting for services with the City of Pueblo,this document must be completed,signed
and returned to the City of Pueblo:
a) Are you,or do you employ or engage in any capacity,including an independent contractor,a PERA Retiree
who will perform any services for the City of Pueblo? Yes ,Noo.
b) If you answered "yes" to (a) above, please answer the following question: Are you an individual, sole
proprietor or partnership,or a business or company owned or operated by a PERA Retiree or an affiliated
party? Yes , No .
If you answered"yes"please state which of the above entities best describes your business:
c) If you answered"yes"to both(a)and(b), please provide the name, address and social security number of
each such PERA Retiree.
Name Name
Address Address
Social Security Number Social Security Number
(If more than two,please attach a supplemental list)
Failure to accurately complete, sign and return this document to the City of Pueblo may result in your being denied
the privilege or doing business with the City of Pueblo.
If you answered"yes" to both (a) and(b), you agree to reimburse the City of Pueblo for any employer contribution
required to be paid by the City of Pueblo to PERA for salary or other compensation paid to you as a PERA Retiree or
paid to any employee or independent contractor of yours who is a PERA Retiree performing services for the City of
Pueblo. You further authorize the City of Pueblo to deduct and withhold all such contributions from any moneys due
or payable to you ► the City of Pueblo under any current or future contract or other arrangement for services between
you and the City of 'ueblo. , /
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Signed ' 41.4 .. ,2077 I '
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By: A.A. _°_4 . 4
Name: a' WA I 0,--1—
Title: IOMM _._ 1W I'
For pu�oses of responding to question (b) above, an "affiliated party" includes (1) any person who is the named
beneficiary or co-beneficiary on the PERA account of the PERA Retiree;(2)any person who is a relative of the PERA
Retiree by blood or adoption to and including parents, siblings, half-siblings, children, and grandchildren; (3) any
person who is a relative of the PERA Retiree by marriage to and including spouse, spouse's parents, stepparents,
stepchildren, stepsiblings, and spouse's siblings; and (4) any person or entity with whom the PERA Retiree has an
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agreement to share or otherwise profit from the performance of services for the City of Pueblo by the PERA Retiree
other than the PERA Retiree's regular salary or compensation.
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SUBRECIPIENT AGREEMENT
THIS SUBRECIPIENT AGREEMENT ("Agreement") is made and entered into this 11th
day of April, 2022, (hereinafter "Effective Date") by and between the City of Pueblo, a Colorado
municipal corporation, hereinafter referred to as the "City" and the Boys and Girls Clubs of Pueblo
County, a Colorado nonprofit corporation, hereinafter referred to as the "Subrecipient." City and
Subrecipient are sometimes each referred to as a "Party" and collectively "Parties."
RECITALS
The following recitals are incorporated in and made a part of this Agreement.
WHEREAS, on March 11, 2021, President Biden signed the U.S. Senate-amended H.R.
1319 (P.L. 117-2) known as the American Rescue Plan Act (hereinafter"ARPA"); and
WHEREAS, on May 10, 2021, the U.S. Treasury issued the Interim Final Rule to
implement ARPA in Title 31, Part 35 of the Code of Federal Regulations ("CFR"); and
WHEREAS, by Ordinance No. 9931, approved on May 17, 2021, the City Council
established Project No. C12113 and budgeted and appropriated up to$36.7 million in funds which
were expected to be distributed to the City from ARPA for covered costs and eligible expenses to
be incurred during the period which began on March 3, 2021 until December 31, 2024 (to be
expended by December 31, 2026); and
WHEREAS, on January 6, 2022, the U.S. Treasury issued, with an effective date of April
1, 2022, the Final Rule to implement ARPA in Title 31, Part 35 of the Code of Federal Regulations
("CFR"); and
WHEREAS, under the Final Rule, recipients may use Coronavirus Local Fiscal Recovery
Funds ("CLFRF") to respond to the COVID-19 public health emergency and the negative
economic consequences resulting therefrom; and
WHEREAS, Subrecipient has requested that the City use CLRF Funds in connection with
keeping the Subrecipient's East Side Clubhouse located at 625 N. Monument Ave., Pueblo, CO
81001 open to continue providing services for the coming year (hereinafter"Project"); and
WHEREAS, the City desires to disburse funds from Project No. CI2113 to the Subrecipient
to administer the Project and perform certain services in connection therewith as set forth in this
Agreement and in the Scope of Services attached hereto; and
WHEREAS, Subrecipient has represented to the City that is duly qualified, eligible and
willing to undertake the Project and provide the services identified herein and in the Scope of
Services attached hereto.
NOW, THEREFORE, in consideration of the foregoing recitals and the terms and
conditions set forth herein, the Parties hereto mutually agree as follows:
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1. FACTUAL BASIS FOR THE GRANT AWARD
(a) The past few years have been challenging for young people and families in the
Pueblo community and the impact of Covid-19 created additional life-changing
implications that have continued to affect Pueblo's local agencies, resources,
government entities and funding opportunities. The increase of people in the
Pueblo community who are underserved and impoverished has created a health
and economic crisis. Local agencies which provide necessary services to adults
experiencing homelessness,job loss, food scarcity and other critical situations are
now experiencing an increased demand that affects their resources and capacity.
Unfortunately, the availability of funds in Pueblo is limited and when money is
diverted to assist agencies in crisis, the loss of financial support for other
organizations then creates additional crises and hardships for those who provide
preventative services.
(b) Subrecipient Boys & Girls Clubs of Pueblo County has been a proud recipient of
CDBG funds for many years and these funds have always been utilized to support
staffing at the East Side Clubhouse that has been located inside Risley
International Middle School since 1994. Unfortunately, Subrecipient was recently
notified that it would not be recommended for CDBG funding because the CDBG
advisory committee had chosen to fund agencies which are focusing on housing
and food scarcity in Pueblo County. Without access to quality no-cost childcare,
many of Pueblo's families will not be able to continue working in our community
and the loss of income will affect their abilities to pay for basic necessities,
including housing, which then impacts Pueblo's local economy. Subrecipient's
facility has the capacity to serve up to 150 members daily at the East Side
Clubhouse with a full staff, but without adequate funding, Subrecipient will be
forced to reduce staffing, and will have to deny services to many of the City's
children and families.
(c) Low-income students generally have fewer learning resources at home, suffer from
the digital divide (the gulf between those who have ready access to computers and
the Internet and those who do not) and stand to lose disproportionately from less
technology because of reduced access to their classroom and social life in school.
When students attend Boys & Girls Clubs, they have access to Wi-Fi, electronic
devices and tutors to provide help with homework. The parents and caregivers of
the children served by the Subrecipient, who are predominantly front-line and
essential workers, are able to focus on their jobs, knowing the academic, social
and emotional needs of their children are being met in a safe, supportive
environment. Throughout the COVID-19 pandemic, Subrecipient has continued to
provide BGCPC's Clubhouses when youth need assistance most—afterschool on
Monday-Thursday, all day on Fridays. In addition, Subrecipient provided an
intentionally designed high impact full-service summer program in 2021.
(d) Subrecipient's East Side Clubhouse opened its doors in 1994 and primarily serves
six feeder schools from the Historic East Side Neighborhood: East High School,
Risley International Academy of Innovation Middle School, Fountain International
Magnet School and Parkview, Bradford and Eva Baca Elementary schools. The
Clubhouse's population served is 89% at or below poverty level.
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2. SERVICES; RESPONSIBILITIES OF SUBRECIPIENT
(a) Subrecipient agrees to satisfactorily perform and complete all services and items
of work, and furnish all labor and materials encompassed within or reasonably
necessary to accomplish the tasks and functions described in the Scope of
Services attached hereto as Exhibit "A" and incorporated herein by reference, in
full compliance with all provisions of this Agreement.
(b) Subrecipient warrants and represents that it: (i) has the requisite authority and
capacity to perform all terms and conditions on Subrecipient's part to be performed
hereunder; (ii) that it is fully aware of and understands its duty to perform all
functions and services in accordance with the regulatory requirements of 31 CFR
Part 35 and those identified in Exhibit"C" hereto; and (iii)that it is accepting federal
financial assistance hereunder subject to certain mandatory repayment provisions.
3. RESPONSIBILITIES OF THE CITY
The City shall designate a representative of the City who will be authorized to make all necessary
decisions required of the City on behalf of the City in connection with the performance of this
Agreement and the disbursement of funds in connection with the Project. In the absence of such
a designation, the City Mayor shall be deemed as City's authorized representative.
4. SUBRECIPIENT'S COMPENSATION AND METHOD OF PAYMENT
(a) The City will pay to Subrecipient an amount up to that specified in subparagraph
(c)of this paragraph as full compensation for all services and work to be performed
or undertaken by Subrecipient under this Agreement. Payment of funds to
Subrecipient is subject to all of the following requirements, which shall be
conditions precedent to payment: (i) that Subrecipient has expended funds for
eligible approved expenditures, (ii) that Subrecipient is not in default of any
material provision of this Agreement nor applicable law or regulation, (iii) that
Subrecipient has timely submitted requests for payment or reimbursement
detailing the eligible payment or reimbursement items in a format approved by City,
(iv) that Subrecipient has certified with each payment or reimbursement request
compliance with the requirements identified in Exhibit"C" and that all expenditures
for which reimbursement is sought were made for and in furtherance of the
approved Project and are an eligible use of federal assistance under ARPA and
federal regulations.
(b) Payment hereunder is also subject to and may only be disbursed in accordance
with applicable Federal regulations including but not limited to those at 31 CFR
Part 35, as presently promulgated and as same may be revised from time to time
in the future, all other terms of this Agreement, and any special provisions in the
Scope of Services. All payments received by Subrecipient hereunder are subject
to repayment by Subrecipient as provided in 31 CFR Part 35.
(c) The aggregate of all payments made hereunder shall not exceed Seventy-One
Thousand One Hundred Forty Dollars (U.S. $71,140.00). City shall make full
payment to Subrecipient within thirty (30) days following approval of this
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Agreement by the City Council of the City of Pueblo and execution of this
Agreement by the Subrecipient.
(d) Upon expiration of the term of this Agreement or upon any prior termination,
Subrecipient shall transfer to City any funds provided hereunder which are on hand
at the time of expiration or termination.
5. TERM OF PROJECT AND AGREEMENT
(a) The term of the Project shall be from May 1, 2022 to December 31, 2023 unless
this Agreement is sooner terminated as herein provided.
(b) The term of this Agreement shall be from the Effective Date set forth above to
December 31, 2023 unless sooner terminated as herein provided.
6. TERMINATION OF AGREEMENT
(a) For Cause: This Agreement may be terminated by City for cause, including any
nonperformance by the Subrecipient, upon ten (10) days written notice to
Subrecipient including a statement of the reasons therefore, and after an
opportunity for a hearing has been afforded. If a hearing is requested, it shall be
held before the City's Mayor whose decision shall be final. The determination of
the City as to the cause of termination and the appropriateness thereof shall be
final and binding upon both City and Subrecipient. Cause for termination shall
include any material failure by Subrecipient to comply with any term of this
Agreement.
(b) For Convenience: This Agreement may be terminated by City for convenience
upon ten (10) days written notice to Subrecipient, which decision shall not be
subject to appeal.
(c) Post Expiration and Termination Procedures: Upon expiration or in the event of a
prior termination, all remaining and unspent grant funds, shall immediately become
the sole and separate property of the City and the Subrecipient shall perform all
acts and execute all instruments necessary to transfer and assign such funds to
the City. AU finished or unfinished documents, data, studies, reports, and work
product prepared by the Subrecipient under this Agreement or with grant funds
shall, at the option of the City, become City's property.
7. ASSIGNABILITY
This Agreement shall not be assigned or transferred by the Subrecipient without the prior written
consent of the City. Any assignment or attempted assignment made in violation of this provision
shall, at City's election, be deemed void and of no effect whatsoever.
8. CONFLICT OF INTEREST
The Subrecipient certifies and warrants that neither it nor any members of its Board of Directors,
officers or employees has or will derive any personal or financial interest or benefit from the activity
or activities assisted pursuant to this Agreement, nor has an interest in any contract, subcontract
or agreement with respect thereunto, nor the proceeds thereunder, either for themselves or for
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those with whom they have family or business ties, during their tenure and for one year thereafter.
Subrecipient shall avoid all conflicts of interest which are prohibited by applicable federal
regulations including but not limited to those set forth in 31 CFR Part 35 as presently promulgated
and as same may be revised from time to time in the future.
9. SUBRECIPIENT RECORDS
Subrecipient shall maintain records as to all services provided, reimbursable expenses incurred
in performing the Scope of Services and complete accounting records. Accounting records shall
be kept on a generally recognized accounting basis and as requested by the City's auditor. The
Subrecipient agrees to comply with all applicable uniform administrative requirements described
or referenced in 31 CFR 35. The Compliance Provisions attached as Exhibit"B" hereto are made
a part of this Agreement and Subrecipient agrees to perform and comply with same. The City,
Comptroller General of the United States, the Inspector General of the U.S. Treasury and any of
their authorized representatives, shall have the right to inspect and copy, during reasonable
business hours, all books, documents, papers and records of the Subrecipient which relate to this
Agreement for making an audit or examination. Upon completion of the work and end of the term
of this Agreement, the City may require copies of all Subrecipient's financial records relating to
this Agreement to be turned over to City.
10. MONITORING AND EVALUATION
The City shall have the right to monitor and evaluate the progress and performance of the
Subrecipient to assure that the terms of this Agreement are being satisfactorily fulfilled in
accordance with City's and other applicable monitoring and evaluation criteria and standards.
The City shall at least quarterly review the Subrecipient's performance using on-site visits,
progress reports required to be submitted by the Subrecipient, audit findings, disbursements
transactions and contact with the Subrecipient as necessary. The Subrecipient shall furnish to
the City quarterly program and financial reports of its activities in such form and manner as may
be requested by the City. Subrecipients shall fully cooperate with City in relation to such
monitoring and evaluation.
11. SUBRECIPIENT FILES AND INFORMATION REPORTS
The Subrecipient shall maintain files containing information which shall clearly document all
activities performed in conjunction with this Agreement, including, but not limited to, financial
transactions, conformance with assurances and activity reports. These records shall be retained
by the Subrecipient for a period of three years after the completion of the Project. Financial and
activity reports shall be submitted quarterly no later than the ninth day of the month following the
end of the quarter for which the report is submitted.
12. INDEPENDENCE OF SUBRECIPIENT
Nothing herein contained nor the relationship of Subrecipient to City, which relationship is
expressly declared to be that of an independent contractor, shall make or be construed to make
Subrecipient or any of Subrecipient's agents or employees the agents or employees of the City.
Subrecipient shall be solely and entirely responsible for its acts and the acts of its agents,
employees and subcontractors.
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13. LIABILITY, INSURANCE
(a) As to the City, Subrecipient agrees to assume the risk of all personal injury,
including death and bodily injury, and damage to and destruction of property,
including loss of use therefrom, caused by or sustained, in whole or in part, in
conjunction with or arising out of the performance or nonperformance of this
Agreement by Subrecipient or by the conditions created thereby. Subrecipient
further agrees to indemnify and save harmless the City, its officers, agents and
employees, from and against all claims, liabilities, costs, expenses, penalties and
attorney fees arising from such injuries to persons or damages to property or based
upon or arising out of the performance or nonperformance of this Agreement by
Subrecipient or out of any violation by Subrecipient of any statue, ordinance, rule
or regulation.
(b) Subrecipient agrees that it shall procure and will maintain during the term of this
Agreement, such insurance as will protect it from claims for damages because of
personal injury including bodily injury, sickness or disease or death of any of its
employees or of any person other than its employees, and from claims or damages
because of injury to or destruction of property including loss of use resulting
therefrom; and such insurance will provide for coverage in such amounts as set
forth in subparagraph (c).
(c) The minimum insurance coverage which Subrecipient shall obtain and keep in force
is Comprehensive General and Automobile Liability Insurance with limits not less
than Five Hundred Thousand and No/100 Dollars ($500,000) per person and One
Million Dollars ($1,000,000) per occurrence for personal injury, including but not
limited to death and bodily injury, and Fifty Thousand and No/100 Dollars($50,000)
per occurrence for property damage.
(d) Workers' Compensation Insurance complying with statutory requirements in
Colorado.
14. CERTIFICATIONS
The Subrecipient agrees to execute and abide by the certifications contained in Exhibit"C" hereto,
and Subrecipient's application for ARPA funds, both of which are hereby made a part of this
Agreement. In the event of any conflict between the terms of this Agreement and Subrecipient's
Application, this Agreement shall control.
15. REVERSION OF ASSETS
(a) Upon expiration of the term of this Agreement, or upon any prior termination,
Subrecipient shall transfer to City any funds provided hereunder which are on hand
at the time of expiration or termination.
(b) In the event City incurs any costs or expenses in enforcing the requirements of this
paragraph 15 or in bringing any action to recover the property or amount of any
repayment obligation, City shall be entitled to recover its costs and expenses,
including reasonable attorney's fees.
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16. PERA LIABILITY
The Subrecipient shall reimburse the City for the full amount of any employer contribution required
to be paid by the City of Pueblo to the Public Employees' Retirement Association ("PERA") for
salary or other compensation paid to a PERA retiree performing contracted services for the City
under this Agreement. The Subrecipient shall fill out the questionnaire attached as Exhibit D and
submit the completed form to City's Finance Office as part of the signed Agreement.
17. ENTIRE AGREEMENT; AMENDMENTS
The provisions set forth in this Agreement, and all Exhibits and attachments to this Agreement,
constitute the entire and complete agreement of the parties hereto and supersede all prior written
and oral agreements, understandings or representations related thereto. No amendment or
modification of this Agreement, and no waiver of any provisions of this Agreement shall be binding
unless made in writing and executed by the duly authorized officers of both the Subrecipient and
City.
18. GOVERNMENT IMMUNITY. The City does not waive or intend to waive, by any provisions
of this Agreement, the monetary limitations or any other rights, immunities and protections
provided by the Colorado Governmental Immunity Act § 24-10-101 to 120, C.R.S., or otherwise
available under applicable law.
19. NO THIRD-PARTY BENEFICIARIES. It is expressly understood and agreed that
enforcement of the terms and conditions of this Agreement and all rights of action relating to such
enforcement shall be strictly reserved to the Parties and nothing contained in this Agreement shall
give or allow any such claim or right of action by any other third party. It is the express intention
of the Parties that any person other than the Parties receiving services or benefits under the
Agreement shall be deemed an incidental beneficiary only.
20. LITIGATION, VENUE AND WAIVER OF TRIAL BY JURY. In the event of any litigation
arising under this Agreement,the court shall award to the prevailing Party its costs and reasonable
attorney fees. Exclusive venue for any such litigation shall be Pueblo County, Colorado. All such
litigation shall be filed in the District Court, County of Pueblo, State of Colorado, and each Party
submits to the personal and subject matter jurisdiction of such District Court. To the fullest extent
permitted by law, the Parties hereby waive their right to a trial by jury.
21. If any provision of this Agreement is determined by a court of competent jurisdiction to be
invalid or unenforceable, the remainder of this Agreement shall nonetheless remain in full force
and effect.
22. RULES OF CONSTRUCTION. The Parties acknowledge that the Parties and their counsel
have reviewed and revised this Agreement and that the normal rule of construction to the effect
that any ambiguities are to be resolved against the drafting Party shall not be employed in the
interpretation of this Agreement or any exhibits or amendments hereto.
23. WAIVER. The waiver or failure to enforce any provision of this Agreement shall not operate
as a waiver of any future breach of any such provision or any other provision hereof.
24. NO MONETARY DAMAGES AGAINST CITY. In consideration of City entering into the
Agreement, Subrecipient waives and discharges City, its officers, agents and employees from
7
any and all claims for any monetary damages whether such claims arise under tort, contract,
statutory or any other law.
25. COUNTERPARTS. This Agreement may be executed in two (2)or more counterparts and
each such counterpart shall be deemed for all purposes to be an original and all such counterparts
shall together constitute but one and the same original.
26. SIGNATURES
The persons signing this Agreement on behalf of Subrecipient represent and warrant that such
persons and Subrecipient have the requisite power and authority to enter, execute and deliver
this Agreement and that this Agreement is a valid and legally binding obligation of Subrecipient
enforceable against Subrecipient in accordance with its terms.
IN WITNESS, WHEREOF, the Subrecipient and the City have executed this Agreement
as of the date first above written and under the laws of the State of Colorado.
CITY OF PUEBLO
A COLORADO MUNICIPAL CORPORATION
CI3s41 By7etstedb,City Clerk Nicholas A Gradi r, Mayor
[S E A L]
Subrecipient:
BOYS AND GIRLS CLUBS OF
PUEBLO COUNTY
A Colorado nonprofit corporation
ATTEST: /
By ByILI / � Ire
Signature gnat i-
41
Name Name /U/ AIi 61
"AMATitle Title I
8
EXHIBIT A
SCOPE OF SERVICES
Changes in the scope of services, budget, or method of compensation contained in this
Agreement, unless otherwise noted, may only be made through a written amendment to this
Agreement, executed by the Subrecipient and the City.
A. Performance Monitoring:
The City will monitor the performance of the Subrecipient according to the Principal Tasks and
Budget set forth herein. Substandard performance shall mean non-compliance with this
Agreement. If actions to correct such substandard performance are not taken by the Subrecipient
within a reasonable period of time after being so notified by the City, contract suspension or
termination procedures may be initiated, in the sole discretion of the City.
SUBRECIPIENT'S SCOPE OF SERVICES
B. Principal Tasks
The components of the Subrecipient's work plan under this Agreement shall be as follows:
1. Subrecipient shall provide its services for no cost to families in underserved
areas who have youth ages 6-18. During the Project term, services shall be provided after
school, all-day on Fridays, and during all school breaks. Subrecipient shall provide quality
childcare, education engagement, wellness programs and activities (including mental health,
physical and outdoor activities.) During the school year, Subrecipient shall provide students
with access to Wi-Fi, electronic devices and tutors to provide help with homework.
2. The East Side Clubhouse shall be open afterschool until 7:00 p.m. during the
school year and from 10:30 a.m. to 5:30 p.m. when school is out of session, including Fridays.
Subrecipient shall employ a service model which enables kids to attend the Club for more than
24 hours per week during the school year and 35 hours per week during the summer and
supports children from first grade until high school graduation.
3. During the Project term, Subrecipient shall collaborate wiith Pueblo City
Schools' Nutrition Services to provide dinner each day during the school year and lunch in the
summer, along with snacks.
4. During the Project term, Subrecipient shall focus on the following outcome areas:
Academic Success, Good Character and Leadership and Healthy Lifestyles. Accordingly,
Subrecipient's ultimate goal shall be that all Club members:
a. Are on track to graduate from high school with a plan for their future;
b. Model strong character and actively participate in community service; and
c. Adopt a healthy diet, participate in daily physical fitness and practice health choices
(saying no to substance use, sexual activity, and violence).
9
5. During the term of the Project, Subrecipient shall use best efforts to achieve the
following goals for East Side Clubhouse:
• Membership: 450
• Average Daily Attendance: 120
• Frequency-52 x/yr: 35%
6. Subrecipient's performance will be measured by the following Outcome
Objectives:
a. 30% of average daily attendance will participate in homework assistance At the Club
for four days per week.
b. 75% of career and education program graduates will increase their knowledge or
positive behavior/attitude from pre- to post-survey.
c. 100% of Club members progress to the next grade level on time.
d. 50% of East Side Clubhouse membership will engage in community service.
e. 30 minutes per day of physical fitness activities.
C. Budget
During the term of the Project, Subrecipient shall be guided by the following budget:
Description of Position % of Salary Grant Amount
Workforce Development Coordinator 100% $27,500
Clubhouse Director 45% $18,500
Part-time Program Coordinator 100% $15,350
Data Analyst 5% $ 2,250
Accounting Specialist 25% $ 7,540
TOTAL $71,140
D. Other Grants
During the term of the Project, Subrecipient is encouraged to apply for additional grant funds as follows:
Grantor Organization Amount
CDE 21st Century $150,000
ESSER $ 40,000
CSAC $ 33,750
CO Health — Sparks $ 20,000
TGYS $ 11,600
United Way $ 10,000
OJJDP $ 8,800
Buell Foundation $ 8,000
CO Attorney General $ 5,000
STEM $ 2,400
TOTAL $289,550
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EXHIBIT B
COMPLIANCE PROVISIONS INCORPORATED
IN THE SUBRECIPIENT AGREEMENT
1. An accounting system using the accrual basis of generally accepted accounting principles which
accurately reflects all costs chargeable (paid and unpaid) to the Project is mandatory. A receipts and
disbursements ledger must be maintained. A general ledger with an income and expense account for each
budgeted line item is necessary. Paid invoices revealing check number, date paid and item is necessary.
Similarly,cash receipts for the payment of wages is mandatory. Paid invoices revealing check number,date
paid and evidence of goods or services received are to be filed per the expense account they were charged.
2. There is no flexibility on budgets. Line items may be changed only by the City's written
concurrence of a budget amendment.
3. Eligible expenses are those considered reasonable and necessary costs for the efficient operation of
the Project as determined by the City. All costs must be budgeted items. Request for advance or
reimbursements of expenses must be accompanied by:
1. Original invoice marked with funding source
2. Detailed listing of each expense showing:
a) recipient
b) brief description of purchase
c) amount with method of computation detailed
Cost Summary must be submitted quarterly to reflect entries through the closing date for the books(indicate
Closing Date on Cost Summary).
4. All employees handling funds are required to be insured by a fidelity bond.
5. The City shall not be obligated to any third party contractors of the Subrecipient. The subrecipient
is further cautioned against obligating funds beyond the contract date of the agreement between the City
and the Subrecipient.
6. The Subrecipient will furnish the City such statements, records, data and information, and permit
such interviews with personnel as the City may request to effectively monitor and evaluate the project.
7. City auditors will periodically make interim audits and may, upon completion of the Project, make
a final audit.
8. All records must be retained by the Subrecipient for a period of three years following the last day
of the Agreement. (Cost summary reports must reflect actual general ledger balances.)
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EXHIBIT C
CERTIFICATIONS
Subrecipient hereby certifies that the grant will be conducted and administered in compliance with:
(1) Title VII of the Civil Rights Act of 1964 (Pub. L. 88-352; 42 U.S.C. 2000d, et seq.) and
implementing regulations issued at 24 CFR Part 1;
(2) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-284; 42 U.S.C. 3601, et seq.), as
amended;and that the grantee will administer all programs and activities related to housing and community
development in a manner to affirmatively further fair housing;
(3) Section 109 of the Housing and Community Development Act of 1974, as amended; and
the regulations issued pursuant thereto;
(4) Section 3 of the Housing and Urban Development Act of 1968, as amended;
(5) Executive Order 11246, as amended by Executive Orders 11375 and 12086, and
implementing regulations issued at 41 CFR Chapter 60;
(6) Executive Order 11063, as amended by Executive Orders 12259, and implementing
regulations at 24 CFR Part 107;
(7) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112), as amended, and
implementing regulations when published for effect;
(8) The Age Discrimination in Employment Act of 1975 (Pub. L. 94-135), as amended, and
implementing regulations when published for effect;
(9) The relocation requirements of Title II and the acquisition requirements of Title III of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and the HUD
implementing regulations set forth in 24 CFR Part 42;
(10) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order
11288 relating to the prevention, control and abatement of water pollution;
(11) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (Pub. L. 93-234);
(12) The applicable regulations, policies, guidelines and requirements of OMB Circular Nos.
A-102, Revised, 24 CFR 85 and Subpart J of 24 CFR 570, A-87, A-110, A-122, A-128 and A-133 as they
relate to the acceptance and use of federal funds under this federally-assisted program;
(13) The Clean Air Act (42 U.S.C. 7401 et.seq.) as amended; particularly section 176 (c) and
(d) [42 U.S.C. 7506 (c) and(d)];
(14) The Safe Drinking Water Act of 1974 (42 U.S.C. 201, 300 (f) et.seq., and 21 U.S.C. 349)
as amended; particularly section 1424 (e) (42 U.S.C. 300 (h)-303 (e));
(15) The Endangered Species Act of 1973 (16 U.S.C. 1531 et. Seq.) as amended; including but
not limited to section 7 (16 U.S.C. 1536) thereof;
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(16) The Reservoir Salvage Act of 1960 916 U.S.C. 469 et.seq.); particularly section 3 (16
U.S.C. 469a-1); as amended by the Archeological and Historical Preservation Act of 1974;
(17) Flood Disaster Protection Act of 1973 (42 U.S.C. 4001 et.seq.) as amended; particularly
sections 102(a)and 202(a) [42 U.S.C. 4012a(a) and 4106(a)];
(18) Executive order 11990, Protection of Wetlands, May 24, 1977 (42 FR 26961 et. Seq.);
particularly sections 2 and 5;
(19) Lead-Based Paint Poisoning Prevention requirements of 25 CFR Part 35 issued pursuant
to the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4821 et.seq.);
(20) The National Historic Preservation Act of 1966 (16 U.S.C. 470 et seq.) as amended;
particularly section 106 (16 U.S.C. 470f); and
(21) Executive Order 11593, Protection and Enhancement of the Cultural Environment, May
13, 1971 (36 FR 8921 et seq.); particularly section 2(c).
(22) Construction work financed in whole or in part with federal funds is subject to the
prevailing wage requirements of the Davis-Bacon Act(29 CFR, Parts 3 and 5), the Copeland Act(29 CFR
Part 3), and the Contract Work Hours and Safety Standards Act (Public Law 91-54, 83 Stat. 96). When a
project meets this applicability requirement,the labor standards provision of the HUD 4010 and the Davis-
Bacon Wage Decision issued for the project will be incorporated into this contract document and shall be
incorporated into all construction contracts and subcontracts of any tier thereunder.
(23) No ARPA funds may be expended for lobbying purposes and payments from other sources
for lobbying must be disclosed(24 CFR Part 87).
(a) No federally appropriated funds have been or will be paid, by or on behalf of
subrecipient, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the awarding of any
federal contract, the making of any federal grant, the making of any federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or cooperative
agreement.
(b) If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency,
a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this federal contract, grant, loan, or
cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
(24) Where asbestos is present in property undergoing rehabilitation, Federal requirements
apply regarding worker exposure, abatement procedures and disposal. (CPD-90-44 EPA/OSHA).
13
EXHIBIT D
COLORADO PUBLIC EMPLOYEES RETIREMENT ASSOCIATION
SUPPLEMENTAL QUESTIONNAIRE TO BE ANSWERED BY
ANY BUSINESS PERFORMING SERVICES FOR THE CITY OF PUEBLO
Pursuant to section 24-51-1101(2),C.R.S.,salary or other compensation from the employment,engagement,retention
or other use of a person receiving retirement benefits (Retiree) through the Colorado Public Employees Retirement
Association(PERA) in an individual capacity or of any entity owned or operated by a PERA Retiree or an affiliated
party by the City of Pueblo to perform any service as an employee, contract employee, consultant, independent
contractor, or through other arrangements, is subject to employer contributions to PERA by the City of Pueblo.
Therefore,as a condition of contracting for services with the City of Pueblo,this document must be completed,signed
and returned to the City of Pueblo:
yt
a) Are you,or do you employ or engage in any capacity,including an pendent contractor,a PERA Retiree
who will perform any services for the City of Pueblo? Yes ,No
b) If you answered "yes" to (a) above, please answer the following question: Are you an individual, sole
proprietor or partnership,or a business or company owned or operated by a PERA Retiree or an affiliated
party? Yes ,No .
If you answered"yes"please state which of the above entities best describes your business:
c) If you answered"yes"to both(a)and(b), please provide the name, address and social security number of
each such PERA Retiree.
Name Name
Address Address
Social Security Number Social Security Number
(If more than two,please attach a supplemental list)
Failure to accurately complete, sign and return this document to the City of Pueblo may result in your being denied
the privilege or doing business with the City of Pueblo.
If you answered"yes" to both (a) and (b), you agree to reimburse the City of Pueblo for any employer contribution
required to be paid by the City of Pueblo to PERA for salary or other compensation paid to you as a PERA Retiree or
paid to any employee or independent contractor of yours who is a PERA Retiree performing services for the City of
Pueblo. You further authorize the City of Pueblo to deduct and withhold all such contributions from any moneys due
or payable to you by the City of Pueblo under any current or future contract or other arrangement for services between
you and the City 'ueblo.
Signed 110 _ , � ,20 2
By:
....441
/ 44_L___
Name: ig�I , e , Ld
_ 1
r �
Title: '
For purposes of responding to question (b) above, an "affiliated party" includes (1) any person who is the named
beneficiary or co-beneficiary on the PERA account of the PERA Retiree;(2)any person who is a relative of the PERA
Retiree by blood or adoption to and including parents, siblings, half-siblings, children, and grandchildren; (3) any
person who is a relative of the PERA Retiree by marriage to and including spouse, spouse's parents, stepparents,
stepchildren, stepsiblings, and spouse's siblings; and (4) any person or entity with whom the PERA Retiree has an
14
agreement to share or otherwise profit from the performance of services for the City of Pueblo by the PERA Retiree
other than the PERA Retiree's regular salary or compensation.
15
SUBRECIPIENT AGREEMENT
THIS SUBRECIPIENT AGREEMENT ("Agreement") is made and entered into this 11th
day of April, 2022, (hereinafter "Effective Date") by and between the City of Pueblo, a Colorado
municipal corporation, hereinafter referred to as the "City" and NeighborWorks Southern
Colorado, Inc., a Colorado nonprofit corporation, hereinafter referred to as the "Subrecipient." City
and Subrecipient are sometimes each referred to as a "Party" and collectively "Parties."
RECITALS
The following recitals are incorporated in and made a part of this Agreement.
WHEREAS, on March 11, 2021, President Biden signed the U.S. Senate-amended H.R.
1319 (P.L. 117-2) known as the American Rescue Plan Act (hereinafter "ARPA"); and
WHEREAS, on May 10, 2021, the U.S. Treasury issued the Interim Final Rule to
implement ARPA in Title 31, Part 35 of the Code of Federal Regulations ("CFR"); and
WHEREAS, by Ordinance No. 9931, approved on May 17, 2021, the City Council
established Project No. C12113 and budgeted and appropriated up to $36.7 million in funds which
were expected to be distributed to the City from ARPA for covered costs and eligible expenses to
be incurred during the period which began on March 3, 2021 until December 31, 2024 (to be
expended by December 31, 2026); and
WHEREAS, on January 6, 2022, the U.S. Treasury issued, with an effective date of April
1, 2022, the Final Rule to implement ARPA in Title 31, Part 35 of the Code of Federal Regulations
("CFR"); and
WHEREAS, under the Final Rule, recipients may use Coronavirus Local Fiscal Recovery
Funds ("CLFRF") to respond to the COVID-19 public health emergency and the negative
economic consequences resulting therefrom; and
WHEREAS, Subrecipient has requested that the City use CLRF Funds for the short-term
continuation of the Financial Navigator Program until its transition to the Financial Empowerment
Center (hereinafter"Project"); and
WHEREAS, the City desires to disburse funds from Project No. C12113 to the Subrecipient
to administer the Project and perform certain services in connection therewith as set forth in this
Agreement and in the Scope of Services attached hereto; and
WHEREAS, Subrecipient has represented to the City that is duly qualified, eligible and
willing to undertake the Project and provide the services identified herein and in the Scope of
Services attached hereto.
NOW, THEREFORE, in consideration of the foregoing recitals and the terms and
conditions set forth herein, the Parties hereto mutually agree as follows:
1
1. FACTUAL BASIS FOR THE GRANT AWARD
(a) Pueblo residents are experiencing difficulties in paying family bills; gas, lights,
water, medical, grocery and other expenses associated with raising children in K-
12 school. The Financial Navigators grant provided counseling by telephone to
connect consumer callers to available resources in the community, e.g. Catholic
Charities, utilities, Posada, etc. Low-income Puebloans' financial difficulties have
been greatly exacerbated by the COVID-19 pandemic and its negative economic
consequences.
(b) The City in collaboration with Subrecipient NeighborWorks applied for and
received a Cities for Financial Empowerment Grant - Financial Navigator. The
grant sunset date was 7/31/2021. NeighborWorks provided funds to extend the
grant services from August - December, 2021.The City has remaining balance in
the amount of$2,400 from such grant. This request for ARPA funds in the amount
of $6,794.40 together with the remaining $2,400 will provide NeighborWorks with
the needed $9,194.40 to employ the Financial Navigator and extend the service
through April 30, 2022. Subrecipient will continue to working closely with the United
Way VITA (Volunteer Income Tax Assistance) Program which provides volunteer
tax preparers to assist citizens in resources to meet their financial obligations as
they recover from COVID-19. By May 1, 2022, the City's Financial Empowerment
Center planning grant is anticipated to convert to an Empowerment Center where
the services of the Financial Navigator will be transitioned to NeighborWorks.
2. SERVICES; RESPONSIBILITIES OF SUBRECIPIENT
(a) Subrecipient agrees to satisfactorily perform and complete all services and items
of work, and furnish all labor and materials encompassed within or reasonably
necessary to accomplish the tasks and functions described in the Scope of
Services attached hereto as Exhibit "A" and incorporated herein by reference, in
full compliance with all provisions of this Agreement.
(b) Subrecipient warrants and represents that it: (i) has the requisite authority and
capacity to perform all terms and conditions on Subrecipient's part to be performed
hereunder; (ii) that it is fully aware of and understands its duty to perform all
functions and services in accordance with the regulatory requirements of 31 CFR
Part 35 and those identified in Exhibit"C" hereto; and (iii)that it is accepting federal
financial assistance hereunder subject to certain mandatory repayment provisions.
3. RESPONSIBILITIES OF THE CITY
The City shall designate a representative of the City who will be authorized to make all necessary
decisions required of the City on behalf of the City in connection with the performance of this
Agreement and the disbursement of funds in connection with the Project. In the absence of such
a designation, the City Mayor shall be deemed as City's authorized representative.
4. SUBRECIPIENT'S COMPENSATION AND METHOD OF PAYMENT
(a) The City will pay to Subrecipient an amount up to that specified in subparagraph
(c)of this paragraph as full compensation for all services and work to be performed
or undertaken by Subrecipient under this Agreement. Payment of funds to
2
Subrecipient is subject to all of the following requirements, which shall be
conditions precedent to payment: (i) that Subrecipient has expended funds for
eligible approved expenditures, (ii) that Subrecipient is not in default of any
material provision of this Agreement nor applicable law or regulation, (iii) that
Subrecipient has timely submitted requests for payment or reimbursement
detailing the eligible payment or reimbursement items in a format approved by City,
(iv) that Subrecipient has certified with each payment or reimbursement request
compliance with the requirements identified in Exhibit"C" and that all expenditures
for which reimbursement is sought were made for and in furtherance of the
approved Project and are an eligible use of federal assistance under ARPA and
federal regulations.
(b) Payment hereunder is also subject to and may only be disbursed in accordance
with applicable Federal regulations including but not limited to those at 31 CFR
Part 35, as presently promulgated and as same may be revised from time to time
in the future, all other terms of this Agreement, and any special provisions in the
Scope of Services. All payments received by Subrecipient hereunder are subject
to repayment by Subrecipient as provided in 31 CFR Part 35.
(c) The aggregate of all payments made hereunder shall not exceed Six Thousand
Seven Hundred Ninety-Four and 40/100 Dollars (U.S. $6,794.40). City shall make
full payment to Subrecipient within thirty (30) days following approval of this
Agreement by the City Council of the City of Pueblo and execution of this
Agreement by the Subrecipient.
(d) Upon expiration of the term of this Agreement or upon any prior termination,
Subrecipient shall transfer to City any funds provided hereunder which are on hand
at the time of expiration or termination.
5. TERM OF PROJECT AND AGREEMENT
(a) The term of the Project shall be from January 1, 2022 to December 31, 2022 unless
this Agreement is sooner terminated as herein provided.
(b) The term of this Agreement shall be from the Effective Date set forth above to
December 31, 2022 unless sooner terminated as herein provided.
6. TERMINATION OF AGREEMENT
(a) For Cause: This Agreement may be terminated by City for cause, including any
nonperformance by the Subrecipient, upon ten (10) days written notice to
Subrecipient including a statement of the reasons therefore, and after an
opportunity for a hearing has been afforded. If a hearing is requested, it shall be
held before the City's Mayor whose decision shall be final. The determination of
the City as to the cause of termination and the appropriateness thereof shall be
final and binding upon both City and Subrecipient. Cause for termination shall
include any material failure by Subrecipient to comply with any term of this
Agreement.
3
(b) For Convenience: This Agreement may be terminated by City for convenience
upon ten (10) days written notice to Subrecipient, which decision shall not be
subject to appeal.
(c) Post Expiration and Termination Procedures: Upon expiration or in the event of a
prior termination, all remaining and unspent grant funds, shall immediately become
the sole and separate property of the City and the Subrecipient shall perform all
acts and execute all instruments necessary to transfer and assign such funds to
the City. All finished or unfinished documents, data, studies, reports, and work
product prepared by the Subrecipient under this Agreement or with grant funds
shall, at the option of the City, become City's property.
7. ASSIGNABILITY
This Agreement shall not be assigned or transferred by the Subrecipient without the prior written
consent of the City. Any assignment or attempted assignment made in violation of this provision
shall, at City's election, be deemed void and of no effect whatsoever.
8. CONFLICT OF INTEREST
The Subrecipient certifies and warrants that neither it nor any members of its Board of Directors,
officers or employees has or will derive any personal or financial interest or benefit from the activity
or activities assisted pursuant to this Agreement, nor has an interest in any contract, subcontract
or agreement with respect thereunto, nor the proceeds thereunder, either for themselves or for
those with whom they have family or business ties, during their tenure and for one year thereafter.
Subrecipient shall avoid all conflicts of interest which are prohibited by applicable federal
regulations including but not limited to those set forth in 31 CFR Part 35 as presently promulgated
and as same may be revised from time to time in the future.
9. SUBRECIPIENT RECORDS
Subrecipient shall maintain records as to all services provided, reimbursable expenses incurred
in performing the Scope of Services and complete accounting records. Accounting records shall
be kept on a generally recognized accounting basis and as requested by the City's auditor. The
Subrecipient agrees to comply with all applicable uniform administrative requirements described
or referenced in 31 CFR 35. The Compliance Provisions attached as Exhibit "B" hereto are made
a part of this Agreement and Subrecipient agrees to perform and comply with same. The City,
Comptroller General of the United States, the Inspector General of the U.S. Treasury and any of
their authorized representatives, shall have the right to inspect and copy, during reasonable
business hours, all books, documents, papers and records of the Subrecipient which relate to this
Agreement for making an audit or examination. Upon completion of the work and end of the term
of this Agreement, the City may require copies of all Subrecipient's financial records relating to
this Agreement to be turned over to City.
10. MONITORING AND EVALUATION
The City shall have the right to monitor and evaluate the progress and performance of the
Subrecipient to assure that the terms of this Agreement are being satisfactorily fulfilled in
accordance with City's and other applicable monitoring and evaluation criteria and standards.
The City shall at least quarterly review the Subrecipient's performance using on-site visits,
progress reports required to be submitted by the Subrecipient, audit findings, disbursements
4
transactions and contact with the Subrecipient as necessary. The Subrecipient shall furnish to
the City quarterly program and financial reports of its activities in such form and manner as may
be requested by the City. Subrecipients shall fully cooperate with City in relation to such
monitoring and evaluation.
11. SUBRECIPIENT FILES AND INFORMATION REPORTS
The Subrecipient shall maintain files containing information which shall clearly document all
activities performed in conjunction with this Agreement, including, but not limited to, financial
transactions, conformance with assurances and activity reports. These records shall be retained
by the Subrecipient for a period of three years after the completion of the Project. Financial and
activity reports shall be submitted quarterly no later than the ninth day of the month following the
end of the quarter for which the report is submitted.
12. INDEPENDENCE OF SUBRECIPIENT
Nothing herein contained nor the relationship of Subrecipient to City, which relationship is
expressly declared to be that of an independent contractor, shall make or be construed to make
Subrecipient or any of Subrecipient's agents or employees the agents or employees of the City.
Subrecipient shall be solely and entirely responsible for its acts and the acts of its agents,
employees and subcontractors.
13. LIABILITY, INSURANCE
(a) As to the City, Subrecipient agrees to assume the risk of all personal injury,
including death and bodily injury, and damage to and destruction of property,
including loss of use therefrom, caused by or sustained, in whole or in part, in
conjunction with or arising out of the performance or nonperformance of this
Agreement by Subrecipient or by the conditions created thereby. Subrecipient
further agrees to indemnify and save harmless the City, its officers, agents and
employees, from and against all claims, liabilities, costs, expenses, penalties and
attorney fees arising from such injuries to persons or damages to property or based
upon or arising out of the performance or nonperformance of this Agreement by
Subrecipient or out of any violation by Subrecipient of any statue, ordinance, rule
or regulation.
(b) Subrecipient agrees that it shall procure and will maintain during the term of this
Agreement, such insurance as will protect it from claims for damages because of
personal injury including bodily injury, sickness or disease or death of any of its
employees or of any person other than its employees, and from claims or damages
because of injury to or destruction of property including loss of use resulting
therefrom; and such insurance will provide for coverage in such amounts as set
forth in subparagraph (c).
(c) The minimum insurance coverage which Subrecipient shall obtain and keep in force
is Comprehensive General and Automobile Liability Insurance with limits not less
than Five Hundred Thousand and No/100 Dollars ($500,000) per person and One
Million Dollars ($1,000,000) per occurrence for personal injury, including but not
limited to death and bodily injury, and Fifty Thousand and No/100 Dollars ($50,000)
per occurrence for property damage.
5
(d) Workers' Compensation Insurance complying with statutory requirements in
Colorado.
14. CERTIFICATIONS
The Subrecipient agrees to execute and abide by the certifications contained in Exhibit"C" hereto,
and Subrecipient's application for ARPA funds, both of which are hereby made a part of this
Agreement. In the event of any conflict between the terms of this Agreement and Subrecipient's
Application, this Agreement shall control.
15. REVERSION OF ASSETS
(a) Upon expiration of the term of this Agreement, or upon any prior termination,
Subrecipient shall transfer to City any funds provided hereunder which are on hand
at the time of expiration or termination.
(b) In the event City incurs any costs or expenses in enforcing the requirements of this
paragraph 15 or in bringing any action to recover the property or amount of any
repayment obligation, City shall be entitled to recover its costs and expenses,
including reasonable attorney's fees.
16. PERA LIABILITY
The Subrecipient shall reimburse the City for the full amount of any employer contribution required
to be paid by the City of Pueblo to the Public Employees' Retirement Association ("PERA") for
salary or other compensation paid to a PERA retiree performing contracted services for the City
under this Agreement. The Subrecipient shall fill out the questionnaire attached as Exhibit D and
submit the completed form to City's Finance Office as part of the signed Agreement.
17. ENTIRE AGREEMENT; AMENDMENTS
The provisions set forth in this Agreement, and all Exhibits and attachments to this Agreement,
constitute the entire and complete agreement of the parties hereto and supersede all prior written
and oral agreements, understandings or representations related thereto. No amendment or
modification of this Agreement, and no waiver of any provisions of this Agreement shall be binding
unless made in writing and executed by the duly authorized officers of both the Subrecipient and
City.
18. GOVERNMENT IMMUNITY. The City does not waive or intend to waive, by any provisions
of this Agreement, the monetary limitations or any other rights, immunities and protections
provided by the Colorado Governmental Immunity Act § 24-10-101 to 120, C.R.S., or otherwise
available under applicable law.
19. NO THIRD-PARTY BENEFICIARIES. It is expressly understood and agreed that
enforcement of the terms and conditions of this Agreement and all rights of action relating to such
enforcement shall be strictly reserved to the Parties and nothing contained in this Agreement shall
give or allow any such claim or right of action by any other third party. It is the express intention
of the Parties that any person other than the Parties receiving services or benefits under the
Agreement shall be deemed an incidental beneficiary only.
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20. LITIGATION, VENUE AND WAIVER OF TRIAL BY JURY. In the event of any litigation
arising under this Agreement, the court shall award to the prevailing Party its costs and reasonable
attorney fees. Exclusive venue for any such litigation shall be Pueblo County, Colorado. All such
litigation shall be filed in the District Court, County of Pueblo, State of Colorado, and each Party
submits to the personal and subject matter jurisdiction of such District Court. To the fullest extent
permitted by law, the Parties hereby waive their right to a trial by jury.
21. If any provision of this Agreement is determined by a court of competent jurisdiction to be
invalid or unenforceable, the remainder of this Agreement shall nonetheless remain in full force
and effect.
22. RULES OF CONSTRUCTION. The Parties acknowledge that the Parties and their counsel
have reviewed and revised this Agreement and that the normal rule of construction to the effect
that any ambiguities are to be resolved against the drafting Party shall not be employed in the
interpretation of this Agreement or any exhibits or amendments hereto.
23. WAIVER. The waiver or failure to enforce any provision of this Agreement shall not operate
as a waiver of any future breach of any such provision or any other provision hereof.
24. NO MONETARY DAMAGES AGAINST CITY. In consideration of City entering into the
Agreement, Subrecipient waives and discharges City, its officers, agents and employees from
any and all claims for any monetary damages whether such claims arise under tort, contract,
statutory or any other law.
25. COUNTERPARTS. This Agreement may be executed in two (2)or more counterparts and
each such counterpart shall be deemed for all purposes to be an original and all such counterparts
shall together constitute but one and the same original.
26. SIGNATURES
The persons signing this Agreement on behalf of Subrecipient represent and warrant that such
persons and Subrecipient have the requisite power and authority to enter, execute and deliver
this Agreement and that this Agreement is a valid and legally binding obligation of Subrecipient
enforceable against Subrecipient in accordance with its terms.
IN WITNESS, WHEREOF, the Subrecipient and the City have executed this Agreement
as of the date first above written and under the laws of the State of Colorado.
CITY OF PUEBLO
A COLORADO MUNICIPAL CORPORATION
_n/J By "'����/,_ /
4‹:r.14,o ;
City Cler 1NicholascA Gradisar,GMayor
[S E A L]
7
Subrecipient:
NeighborWorks Southern Colorado, Inc.
A Colorado nonprofit corporation
ATTEST:
By BylatAe
Signature Signatur
NameName 4 h r" I na hs
Title Title C /v el 11 b" tidDr}( �d
8
EXHIBIT A
SCOPE OF SERVICES
Changes in the scope of services, budget, or method of compensation contained in this
Agreement, unless otherwise noted, may only be made through a written amendment to this
Agreement, executed by the Subrecipient and the City.
A. Performance Monitoring:
The City will monitor the performance of the Subrecipient according to the Principal Tasks and
Budget set forth herein. Substandard performance shall mean non-compliance with this
Agreement. If actions to correct such substandard performance are not taken by the Subrecipient
within a reasonable period of time after being so notified by the City, contract suspension or
termination procedures may be initiated, in the sole discretion of the City.
SUBRECIPIENT'S SCOPE OF SERVICES
B. Principal Tasks
The components of the Subrecipient's work plan under this Agreement shall be as follows:
1. The Project outcome measurements for this ARPA grant will be the data collection
made by Subrecipient of citizen calls and the number of referrals made to individual community
resources. The data collected will carried over to the Financial Empowerment Center. Financial
Counselors are encouraged to develop a continuing relationship with the callers and to extend a
full range of financial assistance. The data system through the Financial Empowerment Center
shall track people assisted; their reduction of debt; increased credit scores; number of savings
accounts opened; collection decreases; and pay check loan reductions.
2. This data collection obligation is a requirement for the City's Financial
Empowerment Grant and of this ARPA grant.
3. During the Project term, Subrecipient shall also establish or continue a local
Advisory Committee which will review the data on a regular basis for successes of the program
and/or program modifications to improve services. It is expected that the Advisory Committee
shall remain in operation when the program is transitioned to the Financial Empowerment Center.
C. Budget.
Subrecipient shall employ a Financial Navigator for the Project term (01-01-22 to 04-30-22)for 20
hours per week at $25.54 per hour(which includes benefits)for 18 weeks, for total compensation
in the amount of$9,194.40. The sources for payment of such compensation shall be as follows:
Sources Amounts
Remaining Balance of the Cities for Financial Empowerment Grant $ 2,400.00
This ARPA Grant $ 6,794.40
TOTAL $ 9,194.40
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EXHIBIT B
COMPLIANCE PROVISIONS INCORPORATED
IN THE SUBRECIPIENT AGREEMENT
1. An accounting system using the accrual basis of generally accepted accounting principles which
accurately reflects all costs chargeable (paid and unpaid) to the Project is mandatory. A receipts and
disbursements ledger must be maintained. A general ledger with an income and expense account for each
budgeted line item is necessary. Paid invoices revealing check number, date paid and item is necessary.
Similarly,cash receipts for the payment of wages is mandatory. Paid invoices revealing check number,date
paid and evidence of goods or services received are to be filed per the expense account they were charged.
2. There is no flexibility on budgets. Line items may be changed only by the City's written
concurrence of a budget amendment.
3. Eligible expenses are those considered reasonable and necessary costs for the efficient operation of
the Project as determined by the City. All costs must be budgeted items. Request for advance or
reimbursements of expenses must be accompanied by:
1. Original invoice marked with funding source
2. Detailed listing of each expense showing:
a) recipient
b) brief description of purchase
c) amount with method of computation detailed
Cost Summary must be submitted quarterly to reflect entries through the closing date for the books(indicate
Closing Date on Cost Summary).
4. All employees handling funds are required to be insured by a fidelity bond.
5. The City shall not be obligated to any third party contractors of the Subrecipient. The subrecipient
is further cautioned against obligating funds beyond the contract date of the agreement between the City
and the Subrecipient.
6. The Subrecipient will furnish the City such statements, records, data and information, and permit
such interviews with personnel as the City may request to effectively monitor and evaluate the project.
7. City auditors will periodically make interim audits and may, upon completion of the Project, make
a final audit.
8. All records must be retained by the Subrecipient for a period of three years following the last day
of the Agreement. (Cost summary reports must reflect actual general ledger balances.)
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EXHIBIT C
CERTIFICATIONS
Subrecipient hereby certifies that the grant will be conducted and administered in compliance with:
(1) Title VII of the Civil Rights Act of 1964 (Pub. L. 88-352; 42 U.S.C. 2000d, et sec.) and
implementing regulations issued at 24 CFR Part 1;
(2) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-284; 42 U.S.C. 3601, et seq.), as
amended;and that the grantee will administer all programs and activities related to housing and community
development in a manner to affirmatively further fair housing;
(3) Section 109 of the Housing and Community Development Act of 1974, as amended; and
the regulations issued pursuant thereto;
(4) Section 3 of the Housing and Urban Development Act of 1968, as amended;
(5) Executive Order 11246, as amended by Executive Orders 11375 and 12086, and
implementing regulations issued at 41 CFR Chapter 60;
(6) Executive Order 11063, as amended by Executive Orders 12259, and implementing
regulations at 24 CFR Part 107;
(7) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112), as amended, and
implementing regulations when published for effect;
(8) The Age Discrimination in Employment Act of 1975 (Pub. L. 94-135), as amended, and
implementing regulations when published for effect;
(9) The relocation requirements of Title II and the acquisition requirements of Title III of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and the HUD
implementing regulations set forth in 24 CFR Part 42;
(10) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order
11288 relating to the prevention, control and abatement of water pollution;
(11) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (Pub. L. 93-234);
(12) The applicable regulations, policies, guidelines and requirements of OMB Circular Nos.
A-102, Revised, 24 CFR 85 and Subpart J of 24 CFR 570, A-87, A-110, A-122, A-128 and A-133 as they
relate to the acceptance and use of federal funds under this federally-assisted program;
(13) The Clean Air Act (42 U.S.C. 7401 et.seq.) as amended; particularly section 176 (c) and
(d) [42 U.S.C. 7506 (c) and(d)];
(14) The Safe Drinking Water Act of 1974 (42 U.S.C. 201, 300 (f) et.seq., and 21 U.S.C. 349)
as amended; particularly section 1424 (e) (42 U.S.C. 300(h)-303 (e));
(15) The Endangered Species Act of 1973 (16 U.S.C. 1531 et. Seq.) as amended; including but
not limited to section 7 (16 U.S.C. 1536)thereof;
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(16) The Reservoir Salvage Act of 1960 916 U.S.C. 469 et.seq.); particularly section 3 (16
U.S.C. 469a-1); as amended by the Archeological and Historical Preservation Act of 1974;
(17) Flood Disaster Protection Act of 1973 (42 U.S.C. 4001 et.seq.) as amended; particularly
sections 102(a)and 202(a) [42 U.S.C. 4012a(a) and 4106(a)];
(18) Executive order 11990, Protection of Wetlands, May 24, 1977 (42 FR 26961 et. Seq.);
particularly sections 2 and 5;
(19) Lead-Based Paint Poisoning Prevention requirements of 25 CFR Part 35 issued pursuant
to the Lead-Based Paint Poisoning Prevention Act(42 U.S.C. 4821 et.seq.);
(20) The National Historic Preservation Act of 1966 (16 U.S.C. 470 et seq.) as amended;
particularly section 106 (16 U.S.C. 470f); and
(21) Executive Order 11593, Protection and Enhancement of the Cultural Environment, May
13, 1971 (36 FR 8921 et seq.); particularly section 2(c).
(22) Construction work financed in whole or in part with federal funds is subject to the
prevailing wage requirements of the Davis-Bacon Act(29 CFR, Parts 3 and 5), the Copeland Act(29 CFR
Part 3), and the Contract Work Hours and Safety Standards Act (Public Law 91-54, 83 Stat. 96). When a
project meets this applicability requirement,the labor standards provision of the HUD 4010 and the Davis-
Bacon Wage Decision issued for the project will be incorporated into this contract document and shall be
incorporated into all construction contracts and subcontracts of any tier thereunder.
(23) No ARPA funds may be expended for lobbying purposes and payments from other sources
for lobbying must be disclosed(24 CFR Part 87).
(a) No federally appropriated funds have been or will be paid, by or on behalf of
subrecipient, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the awarding of any
federal contract, the making of any federal grant, the making of any federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or cooperative
agreement.
(b) If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency,
a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this federal contract, grant, loan, or
cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
(24) Where asbestos is present in property undergoing rehabilitation, Federal requirements
apply regarding worker exposure, abatement procedures and disposal. (CPD-90-44 EPA/OSHA).
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EXHIBIT D
COLORADO PUBLIC EMPLOYEES RETIREMENT ASSOCIATION
SUPPLEMENTAL QUESTIONNAIRE TO BE ANSWERED BY
ANY BUSINESS PERFORMING SERVICES FOR THE CITY OF PUEBLO
Pursuant to section 24-51-1101(2),C.R.S.,salary or other compensation from the employment,engagement,retention
or other use of a person receiving retirement benefits (Retiree) through the Colorado Public Employees Retirement
Association(PERA) in an individual capacity or of any entity owned or operated by a PERA Retiree or an affiliated
party by the City of Pueblo to perform any service as an employee, contract employee, consultant, independent
contractor, or through other arrangements, is subject to employer contributions to PERA by the City of Pueblo.
Therefore,as a condition of contracting for services with the City of Pueblo,this document must be completed,signed
and returned to the City of Pueblo:
a) Are you,or do you employ or engage in any capacity,including an independent contractor,a PERA Retiree
who will perform any services for the City of Pueblo? Yes , NoX .
b) If you answered "yes" to (a) above, please answer the following question: Are you an individual, sole
proprietor or partnership,or a business or company owned or operated by a PERA Retiree or an affiliated
party? Yes ,No
If you answered"yes"please state which of the above entities best describes your business:
c) If you answered"yes"to both(a)and(b), please provide the name, address and social security number of
each such PERA Retiree.
Name Name
Address Address
Social Security Number Social Security Number
(If more than two, please attach a supplemental list)
Failure to accurately complete, sign and return this document to the City of Pueblo may result in your being denied
the privilege or doing business with the City of Pueblo.
If you answered"yes" to both (a) and(b), you agree to reimburse the City of Pueblo for any employer contribution
required to be paid by the City of Pueblo to PERA for salary or other compensation paid to you as a PERA Retiree or
paid to any employee or independent contractor of yours who is a PERA Retiree performing services for the City of
Pueblo. You further authorize the City of Pueblo to deduct and withhold all such contributions from any moneys due
or payable to you by the City of Pueblo under any current or future contract or other arrangement for services between
you and the City of Pueblo. c
Signed cII � 2 ,20 2 Z.
By: �� �
Name: /T A- z K G n
Title: CED 'L9 ho . r,
For purposes of responding to question (b) above, an "affiliated party" includes (1) any person who is the named
beneficiary or co-beneficiary on the PERA account of the PERA Retiree;(2)any person who is a relative of the PERA
Retiree by blood or adoption to and including parents, siblings, half-siblings, children, and grandchildren; (3) any
person who is a relative of the PERA Retiree by marriage to and including spouse, spouse's parents, stepparents,
stepchildren, stepsiblings, and spouse's siblings; and(4) any person or entity with whom the PERA Retiree has an
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agreement to share or otherwise profit from the performance of services for the City of Pueblo by the PERA Retiree
other than the PERA Retiree's regular salary or compensation.
14
SUBRECIPIENT AGREEMENT
THIS SUBRECIPIENT AGREEMENT ("Agreement") is made and entered into this 11th
day of April, 2022, (hereinafter "Effective Date") by and between the City of Pueblo, a Colorado
municipal corporation, hereinafter referred to as the "City" and Pueblo Community College, a
Colorado community college, hereinafter referred to as the "Subrecipient." City and Subrecipient
are sometimes each referred to as a "Party" and collectively "Parties."
RECITALS
The following recitals are incorporated in and made a part of this Agreement.
WHEREAS, on March 11, 2021, President Biden signed the U.S. Senate-amended H.R.
1319 (P.L. 117-2) known as the American Rescue Plan Act (hereinafter "ARPA"); and
WHEREAS, on May 10, 2021, the U.S. Treasury issued the Interim Final Rule to
implement ARPA in Title 31, Part 35 of the Code of Federal Regulations ("CFR"); and
WHEREAS, by Ordinance No. 9931, approved on May 17, 2021, the City Council
established Project No. C12113 and budgeted and appropriated up to $36.7 million in funds which
were expected to be distributed to the City from ARPA for covered costs and eligible expenses to
be incurred during the period which began on March 3, 2021 until December 31, 2024 (to be
expended by December 31, 2026); and
WHEREAS, on January 6, 2022, the U.S. Treasury issued, with an effective date of April
1, 2022, the Final Rule to implement ARPA in Title 31, Part 35 of the Code of Federal Regulations
("CFR"); and
WHEREAS, under the Final Rule, recipients may use Coronavirus Local Fiscal Recovery
Funds ("CLFRF") to respond to the COVID-19 public health emergency and the negative
economic consequences resulting therefrom; and
WHEREAS, Subrecipient has requested that the City use CLRF Funds in connection with
the Industrial Painting Training Project (hereinafter "Project"); and
WHEREAS, the City desires to disburse funds from Project No. C12113 to the Subrecipient
to administer the Project and perform certain services in connection therewith as set forth in this
Agreement and in the Scope of Services attached hereto; and
WHEREAS, Subrecipient has represented to the City that is duly qualified, eligible and
willing to undertake the Project and provide the services identified herein and in the Scope of
Services attached hereto.
NOW, THEREFORE, in consideration of the foregoing recitals and the terms and
conditions set forth herein, the Parties hereto mutually agree as follows:
1. FACTUAL BASIS FOR THE GRANT AWARD
(a) The COVID-19 pandemic has resulted in fewer learning opportunities for
disadvantaged and low-skilled workers who, in turn, are most likely need retraining.
1
Numerous persons in the City of Pueblo are jobless and many remain furloughed.
(b) Industrial painting, defined as the application of varnish, paint or other types of
coatings to surfaces including houses, businesses, machinery, vehicles and other
materials that require finishing. Subrecipient will provide an alternative training
method to traditional coating and spray-painting techniques for local students.
(c) Vestas, Trane Corporation, and other large corporations are currently bringing in
out-of- state personnel to paint and repaint equipment because they cannot find
qualified professional painters locally. In addition, local businesses such as body
shops, collision repair and painting/refinishing firms are in need of employees who
are familiar with the painting trade.
(d) An industrial paint simulator allows learners to work in a safer work environment
without worrying about illness due to the exposure of toxic materials. In addition, a
paint simulator will also take hands-on training out of the spray booth and into the
classroom thereby reducing training time for employers, increase efficiency, with
the goal of producing skilled professional craftsmen.
(e) Pueblo Corporate College, a workforce development resource, delivers workforce
training to individuals through innovative, state-of-the-art training facilities and
classrooms.
2. SERVICES; RESPONSIBILITIES OF SUBRECIPIENT
(a) Subrecipient agrees to satisfactorily perform and complete all services and items
of work, and furnish all labor and materials encompassed within or reasonably
necessary to accomplish the tasks and functions described in the Scope of
Services attached hereto as Exhibit "A" and incorporated herein by reference, in
full compliance with all provisions of this Agreement.
(b) Subrecipient warrants and represents that it: (i) has the requisite authority and
capacity to perform all terms and conditions on Subrecipient's part to be performed
hereunder; (ii) that it is fully aware of and understands its duty to perform all
functions and services in accordance with the regulatory requirements of 31 CFR
Part 35 and those identified in Exhibit"C" hereto; and (iii)that it is accepting federal
financial assistance hereunder subject to certain mandatory repayment provisions.
3. RESPONSIBILITIES OF THE CITY
The City shall designate a representative of the City who will be authorized to make all necessary
decisions required of the City on behalf of the City in connection with the performance of this
Agreement and the disbursement of funds in connection with the Project. In the absence of such
a designation, the City Mayor shall be deemed as City's authorized representative.
4. SUBRECIPIENT'S COMPENSATION AND METHOD OF PAYMENT
(a) The City will pay to Subrecipient an amount up to that specified in subparagraph
(c)of this paragraph as full compensation for all services and work to be performed
or undertaken by Subrecipient under this Agreement. Payment of funds to
2
Subrecipient is subject to all of the following requirements, which shall be
conditions precedent to payment: (i) that Subrecipient has expended funds for
eligible approved expenditures, (ii) that Subrecipient is not in default of any
material provision of this Agreement nor applicable law or regulation, (iii) that
Subrecipient has timely submitted requests for payment or reimbursement
detailing the eligible payment or reimbursement items in a format approved by City,
(iv) that Subrecipient has certified with each payment or reimbursement request
compliance with the requirements identified in Exhibit "C" and that all expenditures
for which reimbursement is sought were made for and in furtherance of the
approved Project and are an eligible use of federal assistance under ARPA and
federal regulations.
(b) Payment hereunder is also subject to and may only be disbursed in accordance
with applicable Federal regulations including but not limited to those at 31 CFR
Part 35, as presently promulgated and as same may be revised from time to time
in the future, all other terms of this Agreement, and any special provisions in the
Scope of Services. All payments received by Subrecipient hereunder are subject
to repayment by Subrecipient as provided in 31 CFR Part 35.
(c) The aggregate of all payments made hereunder shall not exceed Forty-Five
Thousand Dollars (U.S. $45,000.00). City shall make full payment to Subrecipient
within thirty (30) days following approval of this Agreement by the City Council of
the City of Pueblo and execution of this Agreement by the Subrecipient.
(d) Upon expiration of the term of this Agreement or upon any prior termination,
Subrecipient shall transfer to City any funds provided hereunder which are on hand
at the time of expiration or termination.
5. TERM OF PROJECT AND AGREEMENT
(a) The term of the Project shall be from May 1, 2022 to December 31, 2023 unless
this Agreement is sooner terminated as herein provided.
(b) The term of this Agreement shall be from the Effective Date set forth above to
December 31, 2023 unless sooner terminated as herein provided.
6. TERMINATION OF AGREEMENT
(a) For Cause: This Agreement may be terminated by City for cause, including any
nonperformance by the Subrecipient, upon ten (10) days written notice to
Subrecipient including a statement of the reasons therefore, and after an
opportunity for a hearing has been afforded. If a hearing is requested, it shall be
held before the City's Mayor whose decision shall be final. The determination of
the City as to the cause of termination and the appropriateness thereof shall be
final and binding upon both City and Subrecipient. Cause for termination shall
include any material failure by Subrecipient to comply with any term of this
Agreement.
(b) For Convenience: This Agreement may be terminated by City for convenience
upon ten (10) days written notice to Subrecipient, which decision shall not be
subject to appeal.
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(c) Post Expiration and Termination Procedures: Upon expiration or in the event of a
prior termination, all remaining and unspent grant funds, shall immediately become
the sole and separate property of the City and the Subrecipient shall perform all
acts and execute all instruments necessary to transfer and assign such funds to
the City. All finished or unfinished documents, data, studies, reports, and work
product prepared by the Subrecipient under this Agreement or with grant funds
shall, at the option of the City, become City's property.
7. ASSIGNABILITY
This Agreement shall not be assigned or transferred by the Subrecipient without the prior written
consent of the City. Any assignment or attempted assignment made in violation of this provision
shall, at City's election, be deemed void and of no effect whatsoever.
8. CONFLICT OF INTEREST
The Subrecipient certifies and warrants that neither it nor any members of its Board of Directors,
officers or employees has or will derive any personal or financial interest or benefit from the activity
or activities assisted pursuant to this Agreement, nor has an interest in any contract, subcontract
or agreement with respect thereunto, nor the proceeds thereunder, either for themselves or for
those with whom they have family or business ties, during their tenure and for one year thereafter.
Subrecipient shall avoid all conflicts of interest which are prohibited by applicable federal
regulations including but not limited to those set forth in 31 CFR Part 35 as presently promulgated
and as same may be revised from time to time in the future.
9. SUBRECIPIENT RECORDS
Subrecipient shall maintain records as to all services provided, reimbursable expenses incurred
in performing the Scope of Services and complete accounting records. Accounting records shall
be kept on a generally recognized accounting basis and as requested by the City's auditor. The
Subrecipient agrees to comply with all applicable uniform administrative requirements described
or referenced in 31 CFR 35. The Compliance Provisions attached as Exhibit"B" hereto are made
a part of this Agreement and Subrecipient agrees to perform and comply with same. The City,
Comptroller General of the United States, the Inspector General of the U.S. Treasury and any of
their authorized representatives, shall have the right to inspect and copy, during reasonable
business hours, all books, documents, papers and records of the Subrecipient which relate to this
Agreement for making an audit or examination. Upon completion of the work and end of the term
of this Agreement, the City may require copies of all Subrecipient's financial records relating to
this Agreement to be turned over to City.
10. MONITORING AND EVALUATION
The City shall have the right to monitor and evaluate the progress and performance of the
Subrecipient to assure that the terms of this Agreement are being satisfactorily fulfilled in
accordance with City's and other applicable monitoring and evaluation criteria and standards.
The City shall at least quarterly review the Subrecipient's performance using on-site visits,
progress reports required to be submitted by the Subrecipient, audit findings, disbursements
transactions and contact with the Subrecipient as necessary. The Subrecipient shall furnish to
the City quarterly program and financial reports of its activities in such form and manner as may
4
be requested by the City. Subrecipients shall fully cooperate with City in relation to such
monitoring and evaluation.
11. SUBRECIPIENT FILES AND INFORMATION REPORTS
The Subrecipient shall maintain files containing information which shall clearly document all
activities performed in conjunction with this Agreement, including, but not limited to, financial
transactions, conformance with assurances and activity reports. These records shall be retained
by the Subrecipient for a period of three years after the completion of the Project. Financial and
activity reports shall be submitted quarterly no later than the ninth day of the month following the
end of the quarter for which the report is submitted.
12. INDEPENDENCE OF SUBRECIPIENT
Nothing herein contained nor the relationship of Subrecipient to City, which relationship is
expressly declared to be that of an independent contractor, shall make or be construed to make
Subrecipient or any of Subrecipient's agents or employees the agents or employees of the City.
Subrecipient shall be solely and entirely responsible for its acts and the acts of its agents,
employees and subcontractors.
13. LIABILITY, INSURANCE
(a) As to the City, Subrecipient agrees to assume the risk of all personal injury,
including death and bodily injury, and damage to and destruction of property,
including loss of use therefrom, caused by or sustained, in whole or in part, in
conjunction with or arising out of the performance or nonperformance of this
Agreement by Subrecipient or by the conditions created thereby. Subrecipient
further agrees to indemnify and save harmless the City, its officers, agents and
employees, from and against all claims, liabilities, costs, expenses, penalties and
attorney fees arising from such injuries to persons or damages to property or based
upon or arising out of the performance or nonperformance of this Agreement by
Subrecipient or out of any violation by Subrecipient of any statue, ordinance, rule
or regulation.
(b) Subrecipient agrees that it shall procure and will maintain during the term of this
Agreement, such insurance as will protect it from claims for damages because of
personal injury including bodily injury, sickness or disease or death of any of its
employees or of any person other than its employees, and from claims or damages
because of injury to or destruction of property including loss of use resulting
therefrom; and such insurance will provide for coverage in such amounts as set
forth in subparagraph (c).
(c) The minimum insurance coverage which Subrecipient shall obtain and keep in force
is Comprehensive General and Automobile Liability Insurance with limits not less
than Five Hundred Thousand and No/100 Dollars ($500,000) per person and One
Million Dollars ($1,000,000) per occurrence for personal injury, including but not
limited to death and bodily injury, and Fifty Thousand and No/100 Dollars($50,000)
per occurrence for property damage.
(d) Workers' Compensation Insurance complying with statutory requirements in
Colorado.
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14. CERTIFICATIONS
The Subrecipient agrees to execute and abide by the certifications contained in Exhibit"C" hereto,
and Subrecipient's application for ARPA funds, both of which are hereby made a part of this
Agreement. In the event of any conflict between the terms of this Agreement and Subrecipient's
Application, this Agreement shall control.
15. REVERSION OF ASSETS
(a) Upon expiration of the term of this Agreement, or upon any prior termination,
Subrecipient shall transfer to City any funds provided hereunder which are on hand
at the time of expiration or termination.
(b) In the event City incurs any costs or expenses in enforcing the requirements of this
paragraph 15 or in bringing any action to recover the property or amount of any
repayment obligation, City shall be entitled to recover its costs and expenses,
including reasonable attorney's fees.
16. PERA LIABILITY
The Subrecipient shall reimburse the City for the full amount of any employer contribution required
to be paid by the City of Pueblo to the Public Employees' Retirement Association ("PERA") for
salary or other compensation paid to a PERA retiree performing contracted services for the City
under this Agreement. The Subrecipient shall fill out the questionnaire attached as Exhibit D and
submit the completed form to City's Finance Office as part of the signed Agreement.
17. ENTIRE AGREEMENT; AMENDMENTS
The provisions set forth in this Agreement, and all Exhibits and attachments to this Agreement,
constitute the entire and complete agreement of the parties hereto and supersede all prior written
and oral agreements, understandings or representations related thereto. No amendment or
modification of this Agreement, and no waiver of any provisions of this Agreement shall be binding
unless made in writing and executed by the duly authorized officers of both the Subrecipient and
City.
18. GOVERNMENT IMMUNITY. The City and the Subrecipient do not waive or intend to
waive, by any provisions of this Agreement, the monetary limitations or any other rights,
immunities and protections provided by the Colorado Governmental Immunity Act § 24-10-101 to
120, C.R.S., or otherwise available under applicable law.
19. NO THIRD-PARTY BENEFICIARIES. It is expressly understood and agreed that
enforcement of the terms and conditions of this Agreement and all rights of action relating to such
enforcement shall be strictly reserved to the Parties and nothing contained in this Agreement shall
give or allow any such claim or right of action by any other third party. It is the express intention
of the Parties that any person other than the Parties receiving services or benefits under the
Agreement shall be deemed an incidental beneficiary only.
20. LITIGATION, VENUE AND WAIVER OF TRIAL BY JURY. In the event of any litigation
arising under this Agreement, the court shall award to the prevailing Party its costs and reasonable
attorney fees. Exclusive venue for any such litigation shall be Pueblo County, Colorado. All such
litigation shall be filed in the District Court, County of Pueblo, State of Colorado, and each Party
6
submits to the personal and subject matter jurisdiction of such District Court. To the fullest extent
permitted by law, the Parties hereby waive their right to a trial by jury.
21. If any provision of this Agreement is determined by a court of competent jurisdiction to be
invalid or unenforceable, the remainder of this Agreement shall nonetheless remain in full force
and effect.
22. RULES OF CONSTRUCTION. The Parties acknowledge that the Parties and their counsel
have reviewed and revised this Agreement and that the normal rule of construction to the effect
that any ambiguities are to be resolved against the drafting Party shall not be employed in the
interpretation of this Agreement or any exhibits or amendments hereto.
23. WAIVER. The waiver or failure to enforce any provision of this Agreement shall not operate
as a waiver of any future breach of any such provision or any other provision hereof.
24. NO MONETARY DAMAGES AGAINST CITY. In consideration of City entering into the
Agreement, Subrecipient waives and discharges City, its officers, agents and employees from
any and all claims for any monetary damages whether such claims arise under tort, contract,
statutory or any other law.
25. COUNTERPARTS. This Agreement may be executed in two (2)or more counterparts and
each such counterpart shall be deemed for all purposes to be an original and all such counterparts
shall together constitute but one and the same original.
26. SIGNATURES
The persons signing this Agreement on behalf of Subrecipient represent and warrant that such
persons and Subrecipient have the requisite power and authority to enter, execute and deliver
this Agreement and that this Agreement is a valid and legally binding obligation of Subrecipient
enforceable against Subrecipient in accordance with its terms.
IN WITNESS, WHEREOF, the Subrecipient and the City have executed this Agreement
as of the date first above written and under the laws of the State of Colorado.
CITY OF PUEBLO
A COLORADO MUNICIPAL CORPORATION
6tZ3StcL By
City CIe Xolas A ra ar, Mayor
[S E A L]
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Subrecipient:
PUEBLO COMMUNITY COLLEGE
ATTEST:
By By � QCLLe- R,n
Signature Signature
Name Name: Patricia A. Eriavec, Ph.D.
Title Title: President
8
EXHIBIT A
SCOPE OF SERVICES
Changes in the scope of services, budget, or method of compensation contained in this
Agreement, unless otherwise noted, may only be made through a written amendment to this
Agreement, executed by the Subrecipient and the City.
A. Performance Monitoring:
The City will monitor the performance of the Subrecipient according to the Principal Tasks and
Budget set forth herein. Substandard performance shall mean non-compliance with this
Agreement. If actions to correct such substandard performance are not taken by the Subrecipient
within a reasonable period of time after being so notified by the City, contract suspension or
termination procedures may be initiated, in the sole discretion of the City.
PCC'S SCOPE OF SERVICES
B. Principal Tasks
The components of the PCC's work plan under this Agreement shall be as follows:
1. Develop and deliver a new fast-track training program for Industrial painting using
an industrial paint simulator.
2. Fill job positions in Pueblo or assist students in opening their own businesses in
the painting industry.
3. Focus on training unemployed workers (referrals from TANF, Pueblo Workforce
Center, Department of Human Services, and the probation system), paying particular attention to
single mothers, to allow them to acquire job skills which would enable them to discontinue public
assistance and improve their lives.
4. Perform skill assessments, re-training and periodic evaluations to improve the
education and earnings of low-skilled community members by providing well-articulated training
steps tailored to the local job market and accompanied by guidance and other support.
5. Provide basic skills instruction and occupational training leading to credentials for
in-demand jobs.
6. Deliver workforce training to individuals through innovative, state-of-the-art
training facilities and classrooms.
7. Recruit large corporations and small business owners as sponsors for placement
of students following training.
8. Provide Pueblo citizens with the skill sets needed for entry-level work, thereby
providing them with the basic building blocks to further their career and education.
9. Track data in real time to quantify painter skills and opportunities for job access and
success. Success will be measured by
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• number of attendees and successful completion of the courses offered;
• number of hours students spend learning a new skill;
• new job opportunities for students.
C. Budget
$45,000 Total Program Startup Costs for an industrial paint simulator.
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EXHIBIT B
COMPLIANCE PROVISIONS INCORPORATED
IN THE SUBRECIPIENT AGREEMENT
1. An accounting system using the accrual basis of generally accepted accounting principles which
accurately reflects all costs chargeable (paid and unpaid) to the Project is mandatory. A receipts and
disbursements ledger must be maintained. A general ledger with an income and expense account for each
budgeted line item is necessary. Paid invoices revealing check number, date paid and item is necessary.
Similarly,cash receipts for the payment of wages is mandatory. Paid invoices revealing check number,date
paid and evidence of goods or services received are to be filed per the expense account they were charged.
2. There is no flexibility on budgets. Line items may be changed only by the City's written
concurrence of a budget amendment.
3. Eligible expenses are those considered reasonable and necessary costs for the efficient operation of
the Project as determined by the City. All costs must be budgeted items. Request for advance or
reimbursements of expenses must be accompanied by:
1. Original invoice marked with funding source
2. Detailed listing of each expense showing:
a) recipient
b) brief description of purchase
c) amount with method of computation detailed
Cost Summary must be submitted quarterly to reflect entries through the closing date for the books(indicate
Closing Date on Cost Summary).
4. All employees handling funds are required to be insured by a fidelity bond.
5. The City shall not be obligated to any third party contractors of the Subrecipient. The subrecipient
is further cautioned against obligating funds beyond the contract date of the agreement between the City
and the Subrecipient.
6. The Subrecipient will furnish the City such statements, records, data and information, and permit
such interviews with personnel as the City may request to effectively monitor and evaluate the project.
7. City auditors will periodically make interim audits and may,upon completion of the Project, make
a final audit.
8. All records must be retained by the Subrecipient for a period of three years following the last day
of the Agreement. (Cost summary reports must reflect actual general ledger balances.)
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EXHIBIT C
CERTIFICATIONS
Subrecipient hereby certifies that the grant will be conducted and administered in compliance with:
(1) Title VII of the Civil Rights Act of 1964 (Pub. L. 88-352; 42 U.S.C. 2000d, et seq.) and
implementing regulations issued at 24 CFR Part 1;
(2) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-284; 42 U.S.C. 3601, et sec.) as
amended;and that the grantee will administer all programs and activities related to housing and community
development in a manner to affirmatively further fair housing;
(3) Section 109 of the Housing and Community Development Act of 1974, as amended; and
the regulations issued pursuant thereto;
(4) Section 3 of the Housing and Urban Development Act of 1968, as amended;
(5) Executive Order 11246, as amended by Executive Orders 11375 and 12086, and
implementing regulations issued at 41 CFR Chapter 60;
(6) Executive Order 11063, as amended by Executive Orders 12259, and implementing
regulations at 24 CFR Part 107;
(7) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112), as amended, and
implementing regulations when published for effect;
(8) The Age Discrimination in Employment Act of 1975 (Pub. L. 94-135), as amended, and
implementing regulations when published for effect;
(9) The relocation requirements of Title II and the acquisition requirements of Title III of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and the HUD
implementing regulations set forth in 24 CFR Part 42;
(10) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order
11288 relating to the prevention, control and abatement of water pollution;
(11) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (Pub. L. 93-234);
(12) The applicable regulations, policies, guidelines and requirements of OMB Circular Nos.
A-102, Revised, 24 CFR 85 and Subpart J of 24 CFR 570, A-87, A-110, A-122, A-128 and A-133 as they
relate to the acceptance and use of federal funds under this federally-assisted program;
(13) The Clean Air Act (42 U.S.C. 7401 et.seq.) as amended; particularly section 176 (c) and
(d) [42 U.S.C. 7506 (c) and(d)];
(14) The Safe Drinking Water Act of 1974 (42 U.S.C. 201, 300 (f) et.seq., and 21 U.S.C. 349)
as amended;particularly section 1424 (e) (42 U.S.C. 300(h)-303 (e));
(15) The Endangered Species Act of 1973 (16 U.S.C. 1531 et. Seq.)as amended; including but
not limited to section 7 (16 U.S.C. 1536)thereof;
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(16) The Reservoir Salvage Act of 1960 916 U.S.C. 469 et.seq.); particularly section 3 (16
U.S.C. 469a-1); as amended by the Archeological and Historical Preservation Act of 1974;
(17) Flood Disaster Protection Act of 1973 (42 U.S.C. 4001 et.seq.) as amended; particularly
sections 102(a) and 202(a) [42 U.S.C. 4012a(a)and 4106(a)];
(18) Executive order 11990, Protection of Wetlands, May 24, 1977 (42 FR 26961 et. Seq.);
particularly sections 2 and 5;
(19) Lead-Based Paint Poisoning Prevention requirements of 25 CFR Part 35 issued pursuant
to the Lead-Based Paint Poisoning Prevention Act(42 U.S.C. 4821 et.seq.);
(20) The National Historic Preservation Act of 1966 (16 U.S.C. 470 et seq.) as amended;
particularly section 106 (16 U.S.C. 470f); and
(21) Executive Order 11593, Protection and Enhancement of the Cultural Environment, May
13, 1971 (36 FR 8921 et seq.); particularly section 2(c).
(22) Construction work financed in whole or in part with federal funds is subject to the
prevailing wage requirements of the Davis-Bacon Act(29 CFR, Parts 3 and 5), the Copeland Act(29 CFR
Part 3), and the Contract Work Hours and Safety Standards Act (Public Law 91-54, 83 Stat. 96). When a
project meets this applicability requirement,the labor standards provision of the HUD 4010 and the Davis-
Bacon Wage Decision issued for the project will be incorporated into this contract document and shall be
incorporated into all construction contracts and subcontracts of any tier thereunder.
(23) No ARPA funds may be expended for lobbying purposes and payments from other sources
for lobbying must be disclosed(24 CFR Part 87).
(a) No federally appropriated funds have been or will be paid, by or on behalf of
subrecipient, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the awarding of any
federal contract, the making of any federal grant, the making of any federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or cooperative
agreement.
(b) If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency,
a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this federal contract, grant, loan, or
cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
(24) Where asbestos is present in property undergoing rehabilitation, Federal requirements
apply regarding worker exposure, abatement procedures and disposal. (CPD-90-44 EPA/OSHA).
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EXHIBIT D
COLORADO PUBLIC EMPLOYEES RETIREMENT ASSOCIATION
SUPPLEMENTAL QUESTIONNAIRE TO BE ANSWERED BY
ANY BUSINESS PERFORMING SERVICES FOR THE CITY OF PUEBLO
Pursuant to section 24-51-1101(2),C.R.S.,salary or other compensation from the employment,engagement,retention
or other use of a person receiving retirement benefits (Retiree) through the Colorado Public Employees Retirement
Association (PERA) in an individual capacity or of any entity owned or operated by a PERA Retiree or an affiliated
party by the City of Pueblo to perform any service as an employee, contract employee, consultant, independent
contractor, or through other arrangements, is subject to employer contributions to PERA by the City of Pueblo.
Therefore,as a condition of contracting for services with the City of Pueblo,this document must be completed,signed
and returned to the City of Pueblo:
a) Are you,or do you employ or engage in any capacity,including an independent contractor,a PERA Retiree
who will perform any services for the City of Pueblo? Yes , No x .
b) If you answered "yes" to (a) above, please answer the following question: Are you an individual, sole
proprietor or partnership,or a business or company owned or operated by a PERA Retiree or an affiliated
party? Yes , No
If you answered"yes"please state which of the above entities best describes your business:
c) If you answered"yes"to both(a)and(b),please provide the name, address and social security number of
each such PERA Retiree.
Name Name
Address Address
Social Security Number Social Security Number
(If more than two, please attach a supplemental list)
Failure to accurately complete, sign and return this document to the City of Pueblo may result in your being denied
the privilege or doing business with the City of Pueblo.
If you answered"yes" to both (a) and(b), you agree to reimburse the City of Pueblo for any employer contribution
required to be paid by the City of Pueblo to PERA for salary or other compensation paid to you as a PERA Retiree or
paid to any employee or independent contractor of yours who is a PERA Retiree performing services for the City of
Pueblo. You further authorize the City of Pueblo to deduct and withhold all such contributions from any moneys due
or payable to you by the City of Pueblo under any current or future contract or other arrangement for services between
you and the City of Pueblo.
Signed N-off 5 ,20 t.;2 .
By: OU CW r'C P4..,0
Name: P4-rtCi0. P . Cr'�0.vPrue
Title: Orp.Slcf€r4
For purposes of responding to question (b) above, an "affiliated party" includes (1) any person who is the named
beneficiary or co-beneficiary on the PERA account of the PERA Retiree;(2)any person who is a relative of the PERA
Retiree by blood or adoption to and including parents, siblings, half-siblings, children, and grandchildren; (3) any
person who is a relative of the PERA Retiree by marriage to and including spouse, spouse's parents, stepparents,
stepchildren, stepsiblings, and spouse's siblings; and (4) any person or entity with whom the PERA Retiree has an
14
agreement to share or otherwise profit from the performance of services for the City of Pueblo by the PERA Retiree
other than the PERA Retiree's regular salary or compensation.
15
SUBRECIPIENT AGREEMENT
THIS SUBRECIPIENT AGREEMENT ("Agreement") is made and entered into this 11th
day of April, 2022, (hereinafter "Effective Date") by and between the City of Pueblo, a Colorado
municipal corporation, hereinafter referred to as the "City" and Pueblo Community College, a
Colorado community college, hereinafter referred to as the "Subrecipient." City and Subrecipient
are sometimes each referred to as a "Party" and collectively "Parties."
RECITALS
The following recitals are incorporated in and made a part of this Agreement.
WHEREAS, on March 11, 2021, President Biden signed the U.S. Senate-amended H.R.
1319 (P.L. 117-2) known as the American Rescue Plan Act (hereinafter "ARPA"); and
WHEREAS, on May 10, 2021, the U.S. Treasury issued the Interim Final Rule to
implement ARPA in Title 31, Part 35 of the Code of Federal Regulations ("CFR"); and
WHEREAS, by Ordinance No. 9931, approved on May 17, 2021, the City Council
established Project No. Cl2113 and budgeted and appropriated up to$36.7 million in funds which
were expected to be distributed to the City from ARPA for covered costs and eligible expenses to
be incurred during the period which began on March 3, 2021 until December 31, 2024 (to be
expended by December 31, 2026); and
WHEREAS, on January 6, 2022, the U.S. Treasury issued, with an effective date of April
1, 2022, the Final Rule to implement ARPA in Title 31, Part 35 of the Code of Federal Regulations
("CFR"); and
WHEREAS, under the Final Rule, recipients may use Coronavirus Local Fiscal Recovery
Funds ("CLFRF") to respond to the COVID-19 public health emergency and the negative
economic consequences resulting therefrom; and
WHEREAS, Subrecipient has requested that the City use CLRF Funds in connection with
the Industrial Sewing Training Project (hereinafter "Project"); and
WHEREAS, the City desires to disburse funds from Project No. CI2113 to the Subrecipient
to administer the Project and perform certain services in connection therewith as set forth in this
Agreement and in the Scope of Services attached hereto; and
WHEREAS, Subrecipient has represented to the City that is duly qualified, eligible and
willing to undertake the Project and provide the services identified herein and in the Scope of
Services attached hereto.
NOW, THEREFORE, in consideration of the foregoing recitals and the terms and
conditions set forth herein, the Parties hereto mutually agree as follows:
1. FACTUAL BASIS FOR THE GRANT AWARD
(a) The COVID-19 pandemic has resulted in fewer learning opportunities for
disadvantaged and low-skilled workers who, in turn, are most likely need retraining.
1
Numerous persons in the City of Pueblo are jobless and many remain furloughed.
(b) Industrial sewing is the commercial version of standard home sewing, used in the
clothing and other related industries, such as upholstery sewing for furniture and
automobiles. One of the common uses for the industrial sewing is to mass-produce
a wide range of clothing and other goods created by sewing different components
together by following the course of a structured process.
(c) Industrial Sewing is designed to give apprentices and students an understanding
in the basic skills and techniques necessary to be an industrial sewer. The learner
will be trained in the manufacturing concepts, tools, safety and the communication
skills that will help prepare the student for a career as a sewer in various
manufacturing and small business settings.
(d) Pueblo Corporate College, a workforce development resource, delivers workforce
training to individuals through innovative, state-of-the-art training facilities and
classrooms.
2. SERVICES; RESPONSIBILITIES OF SUBRECIPIENT
(a) Subrecipient agrees to satisfactorily perform and complete all services and items
of work, and furnish all labor and materials encompassed within or reasonably
necessary to accomplish the tasks and functions described in the Scope of
Services attached hereto as Exhibit "A" and incorporated herein by reference, in
full compliance with all provisions of this Agreement.
(b) Subrecipient warrants and represents that it: (i) has the requisite authority and
capacity to perform all terms and conditions on Subrecipient's part to be performed
hereunder; (ii) that it is fully aware of and understands its duty to perform all
functions and services in accordance with the regulatory requirements of 31 CFR
Part 35 and those identified in Exhibit"C" hereto; and (iii)that it is accepting federal
financial assistance hereunder subject to certain mandatory repayment provisions.
3. RESPONSIBILITIES OF THE CITY
The City shall designate a representative of the City who will be authorized to make all necessary
decisions required of the City on behalf of the City in connection with the performance of this
Agreement and the disbursement of funds in connection with the Project. In the absence of such
a designation, the City Mayor shall be deemed as City's authorized representative.
4. SUBRECIPIENT'S COMPENSATION AND METHOD OF PAYMENT
(a) The City will pay to Subrecipient an amount up to that specified in subparagraph
(c)of this paragraph as full compensation for all services and work to be performed
or undertaken by Subrecipient under this Agreement. Payment of funds to
Subrecipient is subject to all of the following requirements, which shall be
conditions precedent to payment: (i) that Subrecipient has expended funds for
eligible approved expenditures, (ii) that Subrecipient is not in default of any
material provision of this Agreement nor applicable law or regulation, (iii) that
Subrecipient has timely submitted requests for payment or reimbursement
2
detailing the eligible payment or reimbursement items in a format approved by City,
(iv) that Subrecipient has certified with each payment or reimbursement request
compliance with the requirements identified in Exhibit"C" and that all expenditures
for which reimbursement is sought were made for and in furtherance of the
approved Project and are an eligible use of federal assistance under ARPA and
federal regulations.
(b) Payment hereunder is also subject to and may only be disbursed in accordance
with applicable Federal regulations including but not limited to those at 31 CFR
Part 35, as presently promulgated and as same may be revised from time to time
in the future, all other terms of this Agreement, and any special provisions in the
Scope of Services. All payments received by Subrecipient hereunder are subject
to repayment by Subrecipient as provided in 31 CFR Part 35.
(c) The aggregate of all payments made hereunder shall not exceed Forty-One
Thousand Dollars (U.S. $41,000.00). City shall make full payment to Subrecipient
within thirty (30) days following approval of this Agreement by the City Council of
the City of Pueblo and execution of this Agreement by the Subrecipient.
(d) Upon expiration of the term of this Agreement or upon any prior termination,
Subrecipient shall transfer to City any funds provided hereunder which are on hand
at the time of expiration or termination.
5. TERM OF PROJECT AND AGREEMENT
(a) The term of the Project shall be from May 1, 2022 to December 31, 2023 unless
this Agreement is sooner terminated as herein provided.
(b) The term of this Agreement shall be from the Effective Date set forth above to
December 31, 2023 unless sooner terminated as herein provided.
6. TERMINATION OF AGREEMENT
(a) For Cause: This Agreement may be terminated by City for cause, including any
nonperformance by the Subrecipient, upon ten (10) days written notice to
Subrecipient including a statement of the reasons therefore, and after an
opportunity for a hearing has been afforded. If a hearing is requested, it shall be
held before the City's Mayor whose decision shall be final. The determination of
the City as to the cause of termination and the appropriateness thereof shall be
final and binding upon both City and Subrecipient. Cause for termination shall
include any material failure by Subrecipient to comply with any term of this
Agreement.
(b) For Convenience: This Agreement may be terminated by City for convenience
upon ten (10) days written notice to Subrecipient, which decision shall not be
subject to appeal.
(c) Post Expiration and Termination Procedures: Upon expiration or in the event of a
prior termination, all remaining and unspent grant funds, shall immediately become
the sole and separate property of the City and the Subrecipient shall perform all
acts and execute all instruments necessary to transfer and assign such funds to
3
the City. All finished or unfinished documents, data, studies, reports, and work
product prepared by the Subrecipient under this Agreement or with grant funds
shall, at the option of the City, become City's property.
7. ASSIGNABILITY
This Agreement shall not be assigned or transferred by the Subrecipient without the prior written
consent of the City. Any assignment or attempted assignment made in violation of this provision
shall, at City's election, be deemed void and of no effect whatsoever.
8. CONFLICT OF INTEREST
The Subrecipient certifies and warrants that neither it nor any members of its Board of Directors,
officers or employees has or will derive any personal or financial interest or benefit from the activity
or activities assisted pursuant to this Agreement, nor has an interest in any contract, subcontract
or agreement with respect thereunto, nor the proceeds thereunder, either for themselves or for
those with whom they have family or business ties, during their tenure and for one year thereafter.
Subrecipient shall avoid all conflicts of interest which are prohibited by applicable federal
regulations including but not limited to those set forth in 31 CFR Part 35 as presently promulgated
and as same may be revised from time to time in the future.
9. SUBRECIPIENT RECORDS
Subrecipient shall maintain records as to all services provided, reimbursable expenses incurred
in performing the Scope of Services and complete accounting records. Accounting records shall
be kept on a generally recognized accounting basis and as requested by the City's auditor. The
Subrecipient agrees to comply with all applicable uniform administrative requirements described
or referenced in 31 CFR 35. The Compliance Provisions attached as Exhibit "B" hereto are made
a part of this Agreement and Subrecipient agrees to perform and comply with same. The City,
Comptroller General of the United States, the Inspector General of the U.S. Treasury and any of
their authorized representatives, shall have the right to inspect and copy, during reasonable
business hours, all books, documents, papers and records of the Subrecipient which relate to this
Agreement for making an audit or examination. Upon completion of the work and end of the term
of this Agreement, the City may require copies of all Subrecipient's financial records relating to
this Agreement to be turned over to City.
10. MONITORING AND EVALUATION
The City shall have the right to monitor and evaluate the progress and performance of the
Subrecipient to assure that the terms of this Agreement are being satisfactorily fulfilled in
accordance with City's and other applicable monitoring and evaluation criteria and standards.
The City shall at least quarterly review the Subrecipient's performance using on-site visits,
progress reports required to be submitted by the Subrecipient, audit findings, disbursements
transactions and contact with the Subrecipient as necessary. The Subrecipient shall furnish to
the City quarterly program and financial reports of its activities in such form and manner as may
be requested by the City. Subrecipients shall fully cooperate with City in relation to such
monitoring and evaluation.
4
11. SUBRECIPIENT FILES AND INFORMATION REPORTS
The Subrecipient shall maintain files containing information which shall clearly document all
activities performed in conjunction with this Agreement, including, but not limited to, financial
transactions, conformance with assurances and activity reports. These records shall be retained
by the Subrecipient for a period of three years after the completion of the Project. Financial and
activity reports shall be submitted quarterly no later than the ninth day of the month following the
end of the quarter for which the report is submitted.
12. INDEPENDENCE OF SUBRECIPIENT
Nothing herein contained nor the relationship of Subrecipient to City, which relationship is
expressly declared to be that of an independent contractor, shall make or be construed to make
Subrecipient or any of Subrecipient's agents or employees the agents or employees of the City.
Subrecipient shall be solely and entirely responsible for its acts and the acts of its agents,
employees and subcontractors.
13. LIABILITY, INSURANCE
(a) As to the City, Subrecipient agrees to assume the risk of all personal injury,
including death and bodily injury, and damage to and destruction of property,
including loss of use therefrom, caused by or sustained, in whole or in part, in
conjunction with or arising out of the performance or nonperformance of this
Agreement by Subrecipient or by the conditions created thereby. Subrecipient
further agrees to indemnify and save harmless the City, its officers, agents and
employees, from and against all claims, liabilities, costs, expenses, penalties and
attorney fees arising from such injuries to persons or damages to property or based
upon or arising out of the performance or nonperformance of this Agreement by
Subrecipient or out of any violation by Subrecipient of any statue, ordinance, rule
or regulation.
(b) Subrecipient agrees that it shall procure and will maintain during the term of this
Agreement, such insurance as will protect it from claims for damages because of
personal injury including bodily injury, sickness or disease or death of any of its
employees or of any person other than its employees, and from claims or damages
because of injury to or destruction of property including loss of use resulting
therefrom; and such insurance will provide for coverage in such amounts as set
forth in subparagraph (c).
(c) The minimum insurance coverage which Subrecipient shall obtain and keep in force
is Comprehensive General and Automobile Liability Insurance with limits not less
than Five Hundred Thousand and No/100 Dollars ($500,000) per person and One
Million Dollars ($1,000,000) per occurrence for personal injury, including but not
limited to death and bodily injury, and Fifty Thousand and No/100 Dollars ($50,000)
per occurrence for property damage.
(d) Workers' Compensation Insurance complying with statutory requirements in
Colorado.
5
14. CERTIFICATIONS
The Subrecipient agrees to execute and abide by the certifications contained in Exhibit"C" hereto,
and Subrecipient's application for ARPA funds, both of which are hereby made a part of this
Agreement. In the event of any conflict between the terms of this Agreement and Subrecipient's
Application, this Agreement shall control.
15. REVERSION OF ASSETS
(a) Upon expiration of the term of this Agreement, or upon any prior termination,
Subrecipient shall transfer to City any funds provided hereunder which are on hand
at the time of expiration or termination.
(b) In the event City incurs any costs or expenses in enforcing the requirements of this
paragraph 15 or in bringing any action to recover the property or amount of any
repayment obligation, City shall be entitled to recover its costs and expenses,
including reasonable attorney's fees.
16. PERA LIABILITY
The Subrecipient shall reimburse the City for the full amount of any employer contribution required
to be paid by the City of Pueblo to the Public Employees' Retirement Association ("PERA") for
salary or other compensation paid to a PERA retiree performing contracted services for the City
under this Agreement. The Subrecipient shall fill out the questionnaire attached as Exhibit D and
submit the completed form to City's Finance Office as part of the signed Agreement.
17. ENTIRE AGREEMENT; AMENDMENTS
The provisions set forth in this Agreement, and all Exhibits and attachments to this Agreement,
constitute the entire and complete agreement of the parties hereto and supersede all prior written
and oral agreements, understandings or representations related thereto. No amendment or
modification of this Agreement, and no waiver of any provisions of this Agreement shall be binding
unless made in writing and executed by the duly authorized officers of both the Subrecipient and
City.
18. GOVERNMENT IMMUNITY. The City and the Subrecipient do not waive or intend to
waive, by any provisions of this Agreement, the monetary limitations or any other rights,
immunities and protections provided by the Colorado Governmental Immunity Act § 24-10-101 to
120, C.R.S., or otherwise available under applicable law.
19. NO THIRD-PARTY BENEFICIARIES. It is expressly understood and agreed that
enforcement of the terms and conditions of this Agreement and all rights of action relating to such
enforcement shall be strictly reserved to the Parties and nothing contained in this Agreement shall
give or allow any such claim or right of action by any other third party. It is the express intention
of the Parties that any person other than the Parties receiving services or benefits under the
Agreement shall be deemed an incidental beneficiary only.
20. LITIGATION, VENUE AND WAIVER OF TRIAL BY JURY. In the event of any litigation
arising under this Agreement, the court shall award to the prevailing Party its costs and reasonable
attorney fees. Exclusive venue for any such litigation shall be Pueblo County, Colorado. All such
litigation shall be filed in the District Court, County of Pueblo, State of Colorado, and each Party
6
submits to the personal and subject matter jurisdiction of such District Court. To the fullest extent
permitted by law, the Parties hereby waive their right to a trial by jury.
21. If any provision of this Agreement is determined by a court of competent jurisdiction to be
invalid or unenforceable, the remainder of this Agreement shall nonetheless remain in full force
and effect.
22. RULES OF CONSTRUCTION. The Parties acknowledge that the Parties and their counsel
have reviewed and revised this Agreement and that the normal rule of construction to the effect
that any ambiguities are to be resolved against the drafting Party shall not be employed in the
interpretation of this Agreement or any exhibits or amendments hereto.
23. WAIVER. The waiver or failure to enforce any provision of this Agreement shall not operate
as a waiver of any future breach of any such provision or any other provision hereof.
24. NO MONETARY DAMAGES AGAINST CITY. In consideration of City entering into the
Agreement, Subrecipient waives and discharges City, its officers, agents and employees from
any and all claims for any monetary damages whether such claims arise under tort, contract,
statutory or any other law.
25. COUNTERPARTS. This Agreement may be executed in two (2) or more counterparts and
each such counterpart shall be deemed for all purposes to be an original and all such counterparts
shall together constitute but one and the same original.
26. SIGNATURES
The persons signing this Agreement on behalf of Subrecipient represent and warrant that such
persons and Subrecipient have the requisite power and authority to enter, execute and deliver
this Agreement and that this Agreement is a valid and legally binding obligation of Subrecipient
enforceable against Subrecipient in accordance with its terms.
IN WITNESS, WHEREOF, the Subrecipient and the City have executed this Agreement
as of the date first above written and under the laws of the State of Colorado.
CITY OF PUEBLO
A COLORADO MUNICIPAL CORPORATION
,���1
By i��G..agiif/ r ActUle..#
CityCS-S‘4591 Clerlc Nicholas A Gradis , Mayor
[S E A L]
7
Subrecipient:
PUEBLO COMMUNITY COLLEGE
ATTEST:
By By QC?
Signature Signature
Name Name: Patricia A. Eriavec, Ph.D.
Title Title: President
8
EXHIBIT A
SCOPE OF SERVICES
Changes in the scope of services, budget, or method of compensation contained in this
Agreement, unless otherwise noted, may only be made through a written amendment to this
Agreement, executed by the Subrecipient and the City.
A. Performance Monitoring:
The City will monitor the performance of the Subrecipient according to the Principal Tasks and
Budget set forth herein. Substandard performance shall mean non-compliance with this
Agreement. If actions to correct such substandard performance are not taken by the Subrecipient
within a reasonable period of time after being so notified by the City, contract suspension or
termination procedures may be initiated, in the sole discretion of the City.
PCC'S SCOPE OF SERVICES
B. Principal Tasks
The components of the PCC's work plan under this Agreement shall be as follows:
1. Develop and deliver a new fast-track training program for Industrial Sewing
modeled after the successful GarCo Sewing Works (an entrepreneurial learning lab for aspiring
small business owners who have some design ideas and need a vehicle to get those ideas to
market) in Rifle, Colorado.
2. Fill job positions in Pueblo or assist students in opening their own businesses in
the sewing industry.
3. Focus on training unemployed workers (referrals from TANF, Pueblo Workforce
Center, Department of Human Services, and the probation system), paying particular attention to
single mothers, to allow them to acquire job skills which would enable them to discontinue public
assistance and improve their lives.
4. Perform skill assessments, re-training and periodic evaluations to improve the
education and earnings of low-skilled community members by providing well-articulated training
steps tailored to the local job market and accompanied by guidance and other supports.
5. Provide basic skills instruction and occupational training leading to credentials for
in-demand jobs.
6. Deliver workforce training to individuals through innovative, state-of-the-art training
facilities and classrooms.
7. Recruit small business owners as sponsors including Inspire Cooperative, Pueblo
Tent and Awning and Pride City Awning. Canvas and others for placement of students following
training.
9
8. Upon successful completion of this program, students should be able to:
(a) Operate industrial sewing equipment
(b) Demonstrate proficiency of simple and complex seams and corners
(c) Perform complex operations, bundling,controlling challenging textiles and serging.
(d) Perform fabric identification and measuring
(e) Demonstrate proficiency in basic sewing techniques
(f) Become skilled in practicing sewing safety
C. Budget
$41,000 Total Program Startup Costs:
• $30,000 for an Industrial Sewing Machines
• $3,000 for Industrial Sewing Train-the-Trainer Program fort Instructors
• $1,000 for reusable student toolkits
• $7,000 for Industrial Training Curriculum Licensing Fee
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EXHIBIT B
COMPLIANCE PROVISIONS INCORPORATED
IN THE SUBRECIPIENT AGREEMENT
1. An accounting system using the accrual basis of generally accepted accounting principles which
accurately reflects all costs chargeable (paid and unpaid) to the Project is mandatory. A receipts and
disbursements ledger must be maintained. A general ledger with an income and expense account for each
budgeted line item is necessary. Paid invoices revealing check number, date paid and item is necessary.
Similarly,cash receipts for the payment of wages is mandatory. Paid invoices revealing check number,date
paid and evidence of goods or services received are to be filed per the expense account they were charged.
2. There is no flexibility on budgets. Line items may be changed only by the City's written
concurrence of a budget amendment.
3. Eligible expenses are those considered reasonable and necessary costs for the efficient operation of
the Project as determined by the City. All costs must be budgeted items. Request for advance or
reimbursements of expenses must be accompanied by:
1. Original invoice marked with funding source
2. Detailed listing of each expense showing:
a) recipient
b) brief description of purchase
c) amount with method of computation detailed
Cost Summary must be submitted monthly to reflect entries through the closing date for the books(indicate
Closing Date on Cost Summary).
4. All employees handling funds are required to be insured by a fidelity bond.
5. The City shall not be obligated to any third party contractors of the Subrecipient. The subrecipient
is further cautioned against obligating funds beyond the contract date of the agreement between the City
and the Subrecipient.
6. The Subrecipient will furnish the City such statements, records, data and information, and permit
such interviews with personnel as the City may request to effectively monitor and evaluate the project.
7. City auditors will periodically make interim audits and may,upon completion of the Project,make
a final audit.
8. All records must be retained by the Subrecipient for a period of three years following the last day
of the Agreement. (Cost summary reports must reflect actual general ledger balances.)
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EXHIBIT C
CERTIFICATIONS
Subrecipient hereby certifies that the grant will be conducted and administered in compliance with:
(1) Title VII of the Civil Rights Act of 1964 (Pub. L. 88-352; 42 U.S.C. 2000d, et sec.) and
implementing regulations issued at 24 CFR Part 1;
(2) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-284; 42 U.S.C. 3601, et se .), as
amended;and that the grantee will administer all programs and activities related to housing and community
development in a manner to affirmatively further fair housing;
(3) Section 109 of the Housing and Community Development Act of 1974, as amended; and
the regulations issued pursuant thereto;
(4) Section 3 of the Housing and Urban Development Act of 1968, as amended;
(5) Executive Order 11246, as amended by Executive Orders 11375 and 12086, and
implementing regulations issued at 41 CFR Chapter 60;
(6) Executive Order 11063, as amended by Executive Orders 12259, and implementing
regulations at 24 CFR Part 107;
(7) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112), as amended, and
implementing regulations when published for effect;
(8) The Age Discrimination in Employment Act of 1975 (Pub. L. 94-135), as amended, and
implementing regulations when published for effect;
(9) The relocation requirements of Title II and the acquisition requirements of Title III of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and the HUD
implementing regulations set forth in 24 CFR Part 42;
(10) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order
11288 relating to the prevention, control and abatement of water pollution;
(11) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (Pub. L. 93-234);
(12) The applicable regulations, policies, guidelines and requirements of OMB Circular Nos.
A-102, Revised, 24 CFR 85 and Subpart J of 24 CFR 570, A-87, A-110, A-122, A-128 and A-133 as they
relate to the acceptance and use of federal funds under this federally-assisted program;
(13) The Clean Air Act (42 U.S.C. 7401 et.seq.) as amended; particularly section 176 (c) and
(d) [42 U.S.C. 7506 (c) and(d)];
(14) The Safe Drinking Water Act of 1974 (42 U.S.C. 201, 300 (f) et.seq., and 21 U.S.C. 349)
as amended; particularly section 1424 (e) (42 U.S.C. 300 (h)-303 (e));
(15) The Endangered Species Act of 1973 (16 U.S.C. 1531 et. Seq.) as amended; including but
not limited to section 7 (16 U.S.C. 1536)thereof;
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(16) The Reservoir Salvage Act of 1960 916 U.S.C. 469 et.seq.); particularly section 3 (16
U.S.C. 469a-1); as amended by the Archeological and Historical Preservation Act of 1974;
(17) Flood Disaster Protection Act of 1973 (42 U.S.C. 4001 et.seq.) as amended; particularly
sections 102(a)and 202(a) [42 U.S.C. 4012a(a) and 4106(a)];
(18) Executive order 11990, Protection of Wetlands, May 24, 1977 (42 FR 26961 et. Seq.);
particularly sections 2 and 5;
(19) Lead-Based Paint Poisoning Prevention requirements of 25 CFR Part 35 issued pursuant
to the Lead-Based Paint Poisoning Prevention Act(42 U.S.C. 4821 et.seq.);
(20) The National Historic Preservation Act of 1966 (16 U.S.C. 470 et seq.) as amended;
particularly section 106 (16 U.S.C. 470f); and
(21) Executive Order 11593, Protection and Enhancement of the Cultural Environment, May
13, 1971 (36 FR 8921 et seq.); particularly section 2(c).
(22) Construction work financed in whole or in part with federal funds is subject to the
prevailing wage requirements of the Davis-Bacon Act(29 CFR, Parts 3 and 5), the Copeland Act(29 CFR
Part 3), and the Contract Work Hours and Safety Standards Act (Public Law 91-54, 83 Stat. 96). When a
project meets this applicability requirement, the labor standards provision of the HUD 4010 and the Davis-
Bacon Wage Decision issued for the project will be incorporated into this contract document and shall be
incorporated into all construction contracts and subcontracts of any tier thereunder.
(23) No ARPA funds may be expended for lobbying purposes and payments from other sources
for lobbying must be disclosed(24 CFR Part 87).
(a) No federally appropriated funds have been or will be paid, by or on behalf of subrecipient, to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress,or an employee of a Member of Congress in connection with the awarding
of any federal contract, the making of any federal grant, the making of any federal loan, the entering into
of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of
any federal contract, grant, loan, or cooperative agreement.
(b) If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this federal
contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying," in accordance with its instructions.
(24) Where asbestos is present in property undergoing rehabilitation, Federal requirements
apply regarding worker exposure, abatement procedures and disposal. (CPD-90-44 EPA/OSHA).
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EXHIBIT D
COLORADO PUBLIC EMPLOYEES RETIREMENT ASSOCIATION
SUPPLEMENTAL QUESTIONNAIRE TO BE ANSWERED BY
ANY BUSINESS PERFORMING SERVICES FOR THE CITY OF PUEBLO
Pursuant to section 24-51-1101(2),C.R.S.,salary or other compensation from the employment,engagement,retention
or other use of a person receiving retirement benefits (Retiree) through the Colorado Public Employees Retirement
Association(PERA) in an individual capacity or of any entity owned or operated by a PERA Retiree or an affiliated
party by the City of Pueblo to perform any service as an employee, contract employee, consultant, independent
contractor, or through other arrangements, is subject to employer contributions to PERA by the City of Pueblo.
Therefore,as a condition of contracting for services with the City of Pueblo,this document must be completed,signed
and returned to the City of Pueblo:
a) Are you, or do you employ or engage in any capacity, including an independent contractor, a PERA Retiree
who will perform any services for the City of Pueblo? Yes , No)( .
b) If you answered"yes"to(a)above,please answer the following question: Are you an individual,sole proprietor
or partnership, or a business or company owned or operated by a PERA Retiree or an affiliated party? Yes
No
If you answered"yes"please state which of the above entities best describes your business:
c) If you answered"yes"to both(a)and(b),please provide the name,address and social security number of each
such PERA Retiree.
Name Name
Address Address
Social Security Number Social Security Number
(If more than two, please attach a supplemental list)
Failure to accurately complete, sign and return this document to the City of Pueblo may result in your being denied
the privilege or doing business with the City of Pueblo.
If you answered"yes" to both(a) and(b), you agree to reimburse the City of Pueblo for any employer contribution
required to be paid by the City of Pueblo to PERA for salary or other compensation paid to you as a PERA Retiree or
paid to any employee or independent contractor of yours who is a PERA Retiree performing services for the City of
Pueblo. You further authorize the City of Pueblo to deduct and withhold all such contributions from any moneys due
or payable to you by the City of Pueblo under any current or future contract or other arrangement for services between
you and the City of Pueblo.
Signed 4 -a 5 ,20 .
By: QQ S P
Name: iki-r i Era. q
Title: Ore,S ec/c ri+
For purposes of responding to question (b) above, an "affiliated party" includes (1) any person who is the named
beneficiary or co-beneficiary on the PERA account of the PERA Retiree;(2)any person who is a relative of the PERA
Retiree by blood or adoption to and including parents, siblings, half-siblings, children, and grandchildren; (3) any
person who is a relative of the PERA Retiree by marriage to and including spouse, spouse's parents, stepparents,
stepchildren, stepsiblings, and spouse's siblings; and (4) any person or entity with whom the PERA Retiree has an
14
agreement to share or otherwise profit from the performance of services for the City of Pueblo by the PERA Retiree
other than the PERA Retiree's regular salary or compensation.
15
SUBRECIPIENT AGREEMENT
THIS SUBRECIPIENT AGREEMENT ("Agreement") is made and entered into this 11th
day of April, 2022, (hereinafter "Effective Date") by and between the City of Pueblo, a Colorado
municipal corporation, hereinafter referred to as the "City" and Pueblo Community College, a
Colorado community college, hereinafter referred to as the "Subrecipient." City and Subrecipient
are sometimes each referred to as a "Party" and collectively "Parties."
RECITALS
The following recitals are incorporated in and made a part of this Agreement.
WHEREAS, on March 11, 2021, President Biden signed the U.S. Senate-amended H.R.
1319 (P.L. 117-2) known as the American Rescue Plan Act (hereinafter "ARPA"); and
WHEREAS, on May 10, 2021, the U.S. Treasury issued the Interim Final Rule to
implement ARPA in Title 31, Part 35 of the Code of Federal Regulations ("CFR"); and
WHEREAS, by Ordinance No. 9931, approved on May 17, 2021, the City Council
established Project No. CI2113 and budgeted and appropriated up to$36.7 million in funds which
were expected to be distributed to the City from ARPA for covered costs and eligible expenses to
be incurred during the period which began on March 3, 2021 until December 31, 2024 (to be
expended by December 31, 2026); and
WHEREAS, on January 6, 2022, the U.S. Treasury issued, with an effective date of April
1, 2022, the Final Rule to implement ARPA in Title 31, Part 35 of the Code of Federal Regulations
("CFR"); and
WHEREAS, under the Final Rule, recipients may use Coronavirus Local Fiscal Recovery
Funds ("CLFRF") to respond to the COVID-19 public health emergency and the negative
economic consequences resulting therefrom; and
WHEREAS, Subrecipient has requested that the City use CLRF Funds in connection with
the Place for Education and Academic Knowledge (PEAK) Project (hereinafter"Project"); and
WHEREAS, the City desires to disburse funds from Project No. CI2113 to the Subrecipient
to administer the Project and perform certain services in connection therewith as set forth in this
Agreement and in the Scope of Services attached hereto; and
WHEREAS, Subrecipient has represented to the City that is duly qualified, eligible and
willing to undertake the Project and provide the services identified herein and in the Scope of
Services attached hereto.
NOW, THEREFORE, in consideration of the foregoing recitals and the terms and
conditions set forth herein, the Parties hereto mutually agree as follows:
1. FACTUAL BASIS FOR THE GRANT AWARD
(a) The COVID-19 pandemic has resulted in fewer learning opportunities for
disadvantaged and low-skilled workers who, in turn, are most likely need retraining.
1
Numerous persons in the City of Pueblo are jobless and many remain furloughed.
(b) Since the pandemic, there is a much greater need for post- secondary education:
trainings, certifications, reskilling, upskilling, continuing education and testing.
Pueblo County's unemployment rate was among the five highest in Colorado
according to the data from the Colorado Department of Labor and Employment
(CDLE)for March of 2021. According to the CDLE, now is the time for businesses
and colleges to come together to develop a plan for post pandemic training,
reskilling and upskilling as it is estimated that by 2025 40% of workers will need
short-term learning and reskilling.
(c) The workforce is changing and so is the need for quick turnaround training options
in an extended studies format. Sessions of courses in a few hours to a few days
offer members of the community a chance to engage in learning that meets their
needs. In addition, the options for virtual education offer students the ability (and
an equitable approach) to learn in a format that works with their schedules.
(d) The Project addresses the current unemployment and underemployment problem
by providing new skills for immediate employment and addresses the shortage in
skilled workers (primarily in energy and construction/infrastructure industries).
Training provided through this project will help students acquire specialized skills
sets, increase their potential and enable them to transition to higher paying jobs.
This is an opportunity for employees to improve their knowledge base and become
more effective in the workplace. This program will help individuals cultivate new
21st century "next" skills and support their continued need for soft skills.
(e) Through the requested ARPA funding, these programs would be at no-cost to the
participants.
2. SERVICES; RESPONSIBILITIES OF SUBRECIPIENT
(a) Subrecipient agrees to satisfactorily perform and complete all services and items
of work, and furnish all labor and materials encompassed within or reasonably
necessary to accomplish the tasks and functions described in the Scope of
Services attached hereto as Exhibit "A" and incorporated herein by reference, in
full compliance with all provisions of this Agreement.
(b) Subrecipient warrants and represents that it: (i) has the requisite authority and
capacity to perform all terms and conditions on Subrecipient's part to be performed
hereunder; (ii) that it is fully aware of and understands its duty to perform all
functions and services in accordance with the regulatory requirements of 31 CFR
Part 35 and those identified in Exhibit"C" hereto; and (iii)that it is accepting federal
financial assistance hereunder subject to certain mandatory repayment provisions.
3. RESPONSIBILITIES OF THE CITY
The City shall designate a representative of the City who will be authorized to make all necessary
decisions required of the City on behalf of the City in connection with the performance of this
Agreement and the disbursement of funds in connection with the Project. In the absence of such
a designation, the City Mayor shall be deemed as City's authorized representative.
2
4. SUBRECIPIENT'S COMPENSATION AND METHOD OF PAYMENT
(a) The City will pay to Subrecipient an amount up to that specified in subparagraph
(c)of this paragraph as full compensation for all services and work to be performed
or undertaken by Subrecipient under this Agreement. Payment of funds to
Subrecipient is subject to all of the following requirements, which shall be
conditions precedent to payment: (i) that Subrecipient has expended funds for
eligible approved expenditures, (ii) that Subrecipient is not in default of any
material provision of this Agreement nor applicable law or regulation, (iii) that
Subrecipient has timely submitted requests for payment or reimbursement
detailing the eligible payment or reimbursement items in a format approved by City,
(iv) that Subrecipient has certified with each payment or reimbursement request
compliance with the requirements identified in Exhibit"C" and that all expenditures
for which reimbursement is sought were made for and in furtherance of the
approved Project and are an eligible use of federal assistance under ARPA and
federal regulations.
(b) Payment hereunder is also subject to and may only be disbursed in accordance
with applicable Federal regulations including but not limited to those at 31 CFR
Part 35, as presently promulgated and as same may be revised from time to time
in the future, all other terms of this Agreement, and any special provisions in the
Scope of Services. All payments received by Subrecipient hereunder are subject
to repayment by Subrecipient as provided in 31 CFR Part 35.
(c) The aggregate of all payments made hereunder shall not exceed One Hundred
Eighty-Six Thousand Eight Hundred Dollars (U.S. $186,800.00). City shall make
full payment to Subrecipient within thirty (30) days following approval of this
Agreement by the City Council of the City of Pueblo and execution of this
Agreement by the Subrecipient.
(d) Upon expiration of the term of this Agreement or upon any prior termination,
Subrecipient shall transfer to City any funds provided hereunder which are on hand
at the time of expiration or termination.
5. TERM OF PROJECT AND AGREEMENT
(a) The term of the Project shall be from May 1, 2022 to December 31, 2023 unless
this Agreement is sooner terminated as herein provided.
(b) The term of this Agreement shall be from the Effective Date set forth above to
December 31, 2023 unless sooner terminated as herein provided.
6. TERMINATION OF AGREEMENT
(a) For Cause: This Agreement may be terminated by City for cause, including any
nonperformance by the Subrecipient, upon ten (10) days written notice to
Subrecipient including a statement of the reasons therefore, and after an
opportunity for a hearing has been afforded. If a hearing is requested, it shall be
held before the City's Mayor whose decision shall be final. The determination of
the City as to the cause of termination and the appropriateness thereof shall be
final and binding upon both City and Subrecipient. Cause for termination shall
3
include any material failure by Subrecipient to comply with any term of this
Agreement.
(b) For Convenience: This Agreement may be terminated by City for convenience
upon ten (10) days written notice to Subrecipient, which decision shall not be
subject to appeal.
(c) Post Expiration and Termination Procedures: Upon expiration or in the event of a
prior termination, all remaining and unspent grant funds, shall immediately become
the sole and separate property of the City and the Subrecipient shall perform all
acts and execute all instruments necessary to transfer and assign such funds to
the City. All finished or unfinished documents, data, studies, reports, and work
product prepared by the Subrecipient under this Agreement or with grant funds
shall, at the option of the City, become City's property.
7. ASSIGNABILITY
This Agreement shall not be assigned or transferred by the Subrecipient without the prior written
consent of the City. Any assignment or attempted assignment made in violation of this provision
shall, at City's election, be deemed void and of no effect whatsoever.
8. CONFLICT OF INTEREST
The Subrecipient certifies and warrants that neither it nor any members of its Board of Directors,
officers or employees has or will derive any personal or financial interest or benefit from the activity
or activities assisted pursuant to this Agreement, nor has an interest in any contract, subcontract
or agreement with respect thereunto, nor the proceeds thereunder, either for themselves or for
those with whom they have family or business ties, during their tenure and for one year thereafter.
Subrecipient shall avoid all conflicts of interest which are prohibited by applicable federal
regulations including but not limited to those set forth in 31 CFR Part 35 as presently promulgated
and as same may be revised from time to time in the future.
9. SUBRECIPIENT RECORDS
Subrecipient shall maintain records as to all services provided, reimbursable expenses incurred
in performing the Scope of Services and complete accounting records. Accounting records shall
be kept on a generally recognized accounting basis and as requested by the City's auditor. The
Subrecipient agrees to comply with all applicable uniform administrative requirements described
or referenced in 31 CFR 35. The Compliance Provisions attached as Exhibit "B" hereto are made
a part of this Agreement and Subrecipient agrees to perform and comply with same. The City,
Comptroller General of the United States, the Inspector General of the U.S. Treasury and any of
their authorized representatives, shall have the right to inspect and copy, during reasonable
business hours, all books, documents, papers and records of the Subrecipient which relate to this
Agreement for making an audit or examination. Upon completion of the work and end of the term
of this Agreement, the City may require copies of all Subrecipient's financial records relating to
this Agreement to be turned over to City.
10. MONITORING AND EVALUATION
The City shall have the right to monitor and evaluate the progress and performance of the
Subrecipient to assure that the terms of this Agreement are being satisfactorily fulfilled in
4
accordance with City's and other applicable monitoring and evaluation criteria and standards.
The City shall at least quarterly review the Subrecipient's performance using on-site visits,
progress reports required to be submitted by the Subrecipient, audit findings, disbursements
transactions and contact with the Subrecipient as necessary. The Subrecipient shall furnish to
the City quarterly program and financial reports of its activities in such form and manner as may
be requested by the City. Subrecipients shall fully cooperate with City in relation to such
monitoring and evaluation.
11. SUBRECIPIENT FILES AND INFORMATION REPORTS
The Subrecipient shall maintain files containing information which shall clearly document all
activities performed in conjunction with this Agreement, including, but not limited to, financial
transactions, conformance with assurances and activity reports. These records shall be retained
by the Subrecipient for a period of three years after the completion of the Project. Financial and
activity reports shall be submitted quarterly no later than the ninth day of the month following the
end of the quarter for which the report is submitted.
12. INDEPENDENCE OF SUBRECIPIENT
Nothing herein contained nor the relationship of Subrecipient to City, which relationship is
expressly declared to be that of an independent contractor, shall make or be construed to make
Subrecipient or any of Subrecipient's agents or employees the agents or employees of the City.
Subrecipient shall be solely and entirely responsible for its acts and the acts of its agents,
employees and subcontractors.
13. LIABILITY, INSURANCE
(a) As to the City, Subrecipient agrees to assume the risk of all personal injury,
including death and bodily injury, and damage to and destruction of property,
including loss of use therefrom, caused by or sustained, in whole or in part, in
conjunction with or arising out of the performance or nonperformance of this
Agreement by Subrecipient or by the conditions created thereby. Subrecipient
further agrees to indemnify and save harmless the City, its officers, agents and
employees, from and against all claims, liabilities, costs, expenses, penalties and
attorney fees arising from such injuries to persons or damages to property or based
upon or arising out of the performance or nonperformance of this Agreement by
Subrecipient or out of any violation by Subrecipient of any statue, ordinance, rule
or regulation.
(b) Subrecipient agrees that it shall procure and will maintain during the term of this
Agreement, such insurance as will protect it from claims for damages because of
personal injury including bodily injury, sickness or disease or death of any of its
employees or of any person other than its employees, and from claims or damages
because of injury to or destruction of property including loss of use resulting
therefrom; and such insurance will provide for coverage in such amounts as set
forth in subparagraph (c).
(c) The minimum insurance coverage which Subrecipient shall obtain and keep in force
is Comprehensive General and Automobile Liability Insurance with limits not less
than Five Hundred Thousand and No/100 Dollars ($500,000) per person and One
Million Dollars ($1,000,000) per occurrence for personal injury, including but not
5
limited to death and bodily injury, and Fifty Thousand and No/100 Dollars ($50,000)
per occurrence for property damage.
(d) Workers' Compensation Insurance complying with statutory requirements in
Colorado.
14. CERTIFICATIONS
The Subrecipient agrees to execute and abide by the certifications contained in Exhibit"C" hereto,
and Subrecipient's application for ARPA funds, both of which are hereby made a part of this
Agreement. In the event of any conflict between the terms of this Agreement and Subrecipient's
Application, this Agreement shall control.
15. REVERSION OF ASSETS
(a) Upon expiration of the term of this Agreement, or upon any prior termination,
Subrecipient shall transfer to City any funds provided hereunder which are on hand
at the time of expiration or termination.
(b) In the event City incurs any costs or expenses in enforcing the requirements of this
paragraph 15 or in bringing any action to recover the property or amount of any
repayment obligation, City shall be entitled to recover its costs and expenses,
including reasonable attorney's fees.
16. PERA LIABILITY
The Subrecipient shall reimburse the City for the full amount of any employer contribution required
to be paid by the City of Pueblo to the Public Employees' Retirement Association ("PERA") for
salary or other compensation paid to a PERA retiree performing contracted services for the City
under this Agreement. The Subrecipient shall fill out the questionnaire attached as Exhibit D and
submit the completed form to City's Finance Office as part of the signed Agreement.
17. ENTIRE AGREEMENT; AMENDMENTS
The provisions set forth in this Agreement, and all Exhibits and attachments to this Agreement,
constitute the entire and complete agreement of the parties hereto and supersede all prior written
and oral agreements, understandings or representations related thereto. No amendment or
modification of this Agreement, and no waiver of any provisions of this Agreement shall be binding
unless made in writing and executed by the duly authorized officers of both the Subrecipient and
City.
18. GOVERNMENT IMMUNITY. The City and the Subrecipient do not waive or intend to
waive, by any provisions of this Agreement, the monetary limitations or any other rights,
immunities and protections provided by the Colorado Governmental Immunity Act § 24-10-101 to
120, C.R.S., or otherwise available under applicable law.
19. NO THIRD-PARTY BENEFICIARIES. It is expressly understood and agreed that
enforcement of the terms and conditions of this Agreement and all rights of action relating to such
enforcement shall be strictly reserved to the Parties and nothing contained in this Agreement shall
give or allow any such claim or right of action by any other third party. It is the express intention
6
of the Parties that any person other than the Parties receiving services or benefits under the
Agreement shall be deemed an incidental beneficiary only.
20. LITIGATION, VENUE AND WAIVER OF TRIAL BY JURY. In the event of any litigation
arising under this Agreement, the court shall award to the prevailing Party its costs and reasonable
attorney fees. Exclusive venue for any such litigation shall be Pueblo County, Colorado. All such
litigation shall be filed in the District Court, County of Pueblo, State of Colorado, and each Party
submits to the personal and subject matter jurisdiction of such District Court. To the fullest extent
permitted by law, the Parties hereby waive their right to a trial by jury.
21. If any provision of this Agreement is determined by a court of competent jurisdiction to be
invalid or unenforceable, the remainder of this Agreement shall nonetheless remain in full force
and effect.
22. RULES OF CONSTRUCTION. The Parties acknowledge that the Parties and their counsel
have reviewed and revised this Agreement and that the normal rule of construction to the effect
that any ambiguities are to be resolved against the drafting Party shall not be employed in the
interpretation of this Agreement or any exhibits or amendments hereto.
23. WAIVER. The waiver or failure to enforce any provision of this Agreement shall not operate
as a waiver of any future breach of any such provision or any other provision hereof.
24. NO MONETARY DAMAGES AGAINST CITY. In consideration of City entering into the
Agreement, Subrecipient waives and discharges City, its officers, agents and employees from
any and all claims for any monetary damages whether such claims arise under tort, contract,
statutory or any other law.
25. COUNTERPARTS. This Agreement may be executed in two (2)or more counterparts and
each such counterpart shall be deemed for all purposes to be an original and all such counterparts
shall together constitute but one and the same original.
26. SIGNATURES
The persons signing this Agreement on behalf of Subrecipient represent and warrant that such
persons and Subrecipient have the requisite power and authority to enter, execute and deliver
this Agreement and that this Agreement is a valid and legally binding obligation of Subrecipient
enforceable against Subrecipient in accordance with its terms.
IN WITNESS, WHEREOF, the Subrecipient and the City have executed this Agreement
as of the date first above written and under the laws of the State of Colorado.
CITY OF PUEBLO
A COLORADO MUNICIPAL CORPORATION
By -74aalit cre4t4tel__
City Clerk Nicholas A Gradisar, Mayor
[S E A L]
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Subrecipient:
PUEBLO COMMUNITY COLLEGE
ATTEST:
By By 9Q P ss
Signature Signature C
Name Name: Patricia A. Eriavec, Ph.D.
Title Title: President
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EXHIBIT A
SCOPE OF SERVICES
Changes in the scope of services, budget, or method of compensation contained in this
Agreement, unless otherwise noted, may only be made through a written amendment to this
Agreement, executed by the Subrecipient and the City.
A. Performance Monitoring:
The City will monitor the performance of the Subrecipient according to the Principal Tasks and
Budget set forth herein. Substandard performance shall mean non-compliance with this
Agreement. If actions to correct such substandard performance are not taken by the Subrecipient
within a reasonable period of time after being so notified by the City, contract suspension or
termination procedures may be initiated, in the sole discretion of the City.
PCC'S SCOPE OF SERVICES
B. Principal Tasks
The components of the PCC's work plan under this Agreement shall be as follows:
1. Focus on training unemployed workers (referrals from TANF, Pueblo Workforce
Center, Department of Human Services, and the probation system), paying particular attention to
single mothers, to allow them to acquire job skills which would enable them to discontinue public
assistance and improve their lives.
2. Subrecipient Pueblo Community College (PCC) through the Place for Education
and Academic Knowledge (PEAK) Center shall promote the success of all learners by facilitating
the development and implementation of professional learning. The PEAK shall provide
comprehensive services to students, guided by the following values:
• purposed to serve student, educator and community education needs;
• providing educational opportunities to learn in a quick term format;
• use a collaborative process, with an emphasis on shared accountability.
3. PEAK will develop and implement three programs as follows:
(a) Pueblo's Energy Smart Academy
• IREC accredited weatherization programs
• Building Performance Institute (BPI) Test Center, offering EPA Lead
Remediation, Repair and Painting (RRP) certifications and OSHA trainings
• Host a living lab and mobile field lab
• Residential Energy Efficiency and Weatherization Courses
• Technical and Customer Service Skills Academy
(b) Construction Skills (basic construction and skilled trades)
(c) Soft Skills
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• Critical thinking and problem-solving skills
• Teamwork and collaboration
• Leadership
• Communication and customer service
• Professionalism and instilling a strong work ethic
4. Subrecipient shall be responsible for accomplishing the following tasks during the
term of the Project:
(a) Secure subject matter experts;
(b) Identify required training equipment and facilities;
(c) Develop curriculum
(d) Certify training/testing facilities and instructors (if required)
(e) Recruit participants
(f) Offer certification testing (as needed)
5. Minimum Project Specifications
(a) Number of participants served: 50
(b) Participant completion rate: 85%
(c) Number of classes offered: 8
C. Budget
During the term of the Project, Subrecipient shall be guided by the following budget:
Description Quantity Rate Total
Project Management 1040 hours $45 per hour $ 46,800
Subject Matter Experts 1040 hours $50 p-er hour $ 52,000
Virtual Classroom Setup 8 setups $1,500 per setup $ 12,000
Equipment 3 pieces $7,000 per piece $ 21,000
Supplies 50 units $200 per unit $ 10,000
Facility Rental 8 weeks $1,500 per week $ 12,000
Credentialing Expenses 1 $10,000 $ 10,000
Certification Exam Fees 50 tests $300 per test $ 15,000
Instructor Travel Expenses 10 days $200 per day $ 2,000
Recruitment and Outreach 8 weeks $750 per week $ 6,000
TOTAL $186,800
D. Subrecipient Matching Contributions (In Kind)
During the term of the Project, Subrecipient shall, at a minimum, provide the following matching
Contributions (in kind):
Description Quantity Rate Total
PCC Marketing and Design Support 80 hours $45 per hour $ 3,600
PCC IT Support 80 hours $50 per hour $ 4,000
PCC Procurement Assistance 80 hours $45 per hour $ 3,600
PCC Compliance Oversight 120 hours . $45 per hour . $ 5,400
PCC Finance/Accounting 80 hours $45 per hour $ 3,600
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Support
PCC Hiring Assistance 80 hours $45 per hour $ 3,600
PCC Facilities and Housekeeping 80 hours $35 per hour $ 2,800
TOTAL
$26,600
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EXHIBIT B
COMPLIANCE PROVISIONS INCORPORATED
IN THE SUBRECIPIENT AGREEMENT
I. An accounting system using the accrual basis of generally accepted accounting principles which
accurately reflects all costs chargeable (paid and unpaid) to the Project is mandatory. A receipts and
disbursements ledger must be maintained. A general ledger with an income and expense account for each
budgeted line item is necessary. Paid invoices revealing check number, date paid and item is necessary.
Similarly,cash receipts for the payment of wages is mandatory. Paid invoices revealing check number,date
paid and evidence of goods or services received are to be filed per the expense account they were charged.
2. There is no flexibility on budgets. Line items may be changed only by the City's written
concurrence of a budget amendment.
3. Eligible expenses are those considered reasonable and necessary costs for the efficient operation of
the Project as determined by the City. All costs must be budgeted items. Request for advance or
reimbursements of expenses must be accompanied by:
1. Original invoice marked with funding source
2. Detailed listing of each expense showing:
a) recipient
b) brief description of purchase
c) amount with method of computation detailed
Cost Summary must be submitted monthly to reflect entries through the closing date for the books(indicate
Closing Date on Cost Summary).
4. All employees handling funds are required to be insured by a fidelity bond.
5. The City shall not be obligated to any third party contractors of the Subrecipient. The subrecipient
is further cautioned against obligating funds beyond the contract date of the agreement between the City
and the Subrecipient.
6. The Subrecipient will furnish the City such statements, records, data and information, and permit
such interviews with personnel as the City may request to effectively monitor and evaluate the project.
7. City auditors will periodically make interim audits and may, upon completion of the Project, make
a final audit.
8. All records must be retained by the Subrecipient for a period of three years following the last day
of the Agreement. (Cost summary reports must reflect actual general ledger balances.)
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EXHIBIT C
CERTIFICATIONS
Subrecipient hereby certifies that the grant will be conducted and administered in compliance with:
(1) Title VII of the Civil Rights Act of 1964 (Pub. L. 88-352; 42 U.S.C. 2000d, et sesc.) and
implementing regulations issued at 24 CFR Part 1;
(2) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-284; 42 U.S.C. 3601, et se_c.), as
amended;and that the grantee will administer all programs and activities related to housing and community
development in a manner to affirmatively further fair housing;
(3) Section 109 of the Housing and Community Development Act of 1974, as amended; and
the regulations issued pursuant thereto;
(4) Section 3 of the Housing and Urban Development Act of 1968, as amended;
(5) Executive Order 11246, as amended by Executive Orders 11375 and 12086, and
implementing regulations issued at 41 CFR Chapter 60;
(6) Executive Order 11063, as amended by Executive Orders 12259, and implementing
regulations at 24 CFR Part 107;
(7) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112), as amended, and
implementing regulations when published for effect;
(8) The Age Discrimination in Employment Act of 1975 (Pub. L. 94-135), as amended, and
implementing regulations when published for effect;
(9) The relocation requirements of Title II and the acquisition requirements of Title III of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and the HUD
implementing regulations set forth in 24 CFR Part 42;
(10) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order
11288 relating to the prevention, control and abatement of water pollution;
(11) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (Pub. L. 93-234);
(12) The applicable regulations, policies, guidelines and requirements of OMB Circular Nos.
A-102, Revised, 24 CFR 85 and Subpart J of 24 CFR 570, A-87, A-110, A-122, A-128 and A-133 as they
relate to the acceptance and use of federal funds under this federally-assisted program;
(13) The Clean Air Act (42 U.S.C. 7401 et.seq.) as amended; particularly section 176 (c) and
(d) [42 U.S.C. 7506 (c) and(d)];
(14) The Safe Drinking Water Act of 1974 (42 U.S.C. 201, 300 (f) et.seq., and 21 U.S.C. 349)
as amended; particularly section 1424 (e) (42 U.S.C. 300 (h)-303 (e));
(15) The Endangered Species Act of 1973 (16 U.S.C. 1531 et. Seq.) as amended; including but
not limited to section 7 (16 U.S.C. 1536)thereof;
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(16) The Reservoir Salvage Act of 1960 916 U.S.C. 469 et.seq.); particularly section 3 (16
U.S.C. 469a-I); as amended by the Archeological and Historical Preservation Act of 1974;
(17) Flood Disaster Protection Act of 1973 (42 U.S.C. 4001 et.seq.) as amended; particularly
sections 102(a) and 202(a) [42 U.S.C. 4012a(a) and 4106(a));
(18) Executive order 11990, Protection of Wetlands, May 24, 1977 (42 FR 26961 et. Seq.);
particularly sections 2 and 5;
(19) Lead-Based Paint Poisoning Prevention requirements of 25 CFR Part 35 issued pursuant
to the Lead-Based Paint Poisoning Prevention Act(42 U.S.C. 4821 et.seq.);
(20) The National Historic Preservation Act of 1966 (16 U.S.C. 470 et seq.) as amended;
particularly section 106 (16 U.S.C. 4700; and
(21) Executive Order 11593, Protection and Enhancement of the Cultural Environment, May
13, 1971 (36 FR 8921 et seq.); particularly section 2(c).
(22) Construction work financed in whole or in part with federal funds is subject to the
prevailing wage requirements of the Davis-Bacon Act(29 CFR, Parts 3 and 5), the Copeland Act(29 CFR
Part 3), and the Contract Work Hours and Safety Standards Act (Public Law 91-54, 83 Stat. 96). When a
project meets this applicability requirement, the labor standards provision of the HUD 4010 and the Davis-
Bacon Wage Decision issued for the project will be incorporated into this contract document and shall be
incorporated into all construction contracts and subcontracts of any tier thereunder.
(23) No ARPA funds may be expended for lobbying purposes and payments from other sources
for lobbying must be disclosed(24 CFR Part 87).
(a) No federally appropriated funds have been or will be paid, by or on behalf of
subrecipient, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the awarding of any
federal contract, the making of any federal grant, the making of any federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or cooperative
agreement.
(b) If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency,
a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this federal contract, grant, loan, or
cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
(24) Where asbestos is present in property undergoing rehabilitation, Federal requirements
apply regarding worker exposure, abatement procedures and disposal. (CPD-90-44 EPA/OSHA).
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EXHIBIT D
COLORADO PUBLIC EMPLOYEES RETIREMENT ASSOCIATION
SUPPLEMENTAL QUESTIONNAIRE TO BE ANSWERED BY
ANY BUSINESS PERFORMING SERVICES FOR THE CITY OF PUEBLO
Pursuant to section 24-51-1101(2),C.R.S.,salary or other compensation from the employment,engagement,retention
or other use of a person receiving retirement benefits (Retiree) through the Colorado Public Employees Retirement
Association (PERA) in an individual capacity or of any entity owned or operated by a PERA Retiree or an affiliated
party by the City of Pueblo to perform any service as an employee, contract employee, consultant, independent
contractor, or through other arrangements, is subject to employer contributions to PERA by the City of Pueblo.
Therefore,as a condition of contracting for services with the City of Pueblo,this document must be completed,signed
and returned to the City of Pueblo:
a) Are you,or do you employ or engage in any capacity,including an independent contractor,a PERA Retiree
who will perform any services for the City of Pueblo? Yes ,No )( .
b) If you answered "yes" to (a) above, please answer the following question: Are you an individual, sole
proprietor or partnership, or a business or company owned or operated by a PERA Retiree or an affiliated
party? Yes , No
If you answered"yes"please state which of the above entities best describes your business:
c) If you answered"yes"to both(a) and(b), please provide the name, address and social security number of
each such PERA Retiree.
Name Name
Address Address
Social Security Number Social Security Number
(If more than two,please attach a supplemental list)
Failure to accurately complete, sign and return this document to the City of Pueblo may result in your being denied
the privilege or doing business with the City of Pueblo.
If you answered"yes" to both (a) and(b), you agree to reimburse the City of Pueblo for any employer contribution
required to be paid by the City of Pueblo to PERA for salary or other compensation paid to you as a PERA Retiree or
paid to any employee or independent contractor of yours who is a PERA Retiree performing services for the City of
Pueblo. You further authorize the City of Pueblo to deduct and withhold all such contributions from any moneys due
or payable to you by the City of Pueblo under any current or future contract or other arrangement for services between
you and the City of Pueblo.
Signed_ ce-,)5 ,20 ac .
By: (PGA-
�e,�cz Lcz , RAD
Name: (PGA-rt c- f . CrJ wee, , R0
Title: Pres 4 e ,4_
For purposes of responding to question (b) above, an "affiliated party" includes (1) any person who is the named
beneficiary or co-beneficiary on the PERA account of the PERA Retiree;(2)any person who is a relative of the PERA
Retiree by blood or adoption to and including parents, siblings, half-siblings, children, and grandchildren; (3) any
person who is a relative of the PERA Retiree by marriage to and including spouse, spouse's parents, stepparents,
stepchildren, stepsiblings, and spouse's siblings; and (4) any person or entity with whom the PERA Retiree has an
15
agreement to share or otherwise profit from the performance of services for the City of Pueblo by the PERA Retiree
other than the PERA Retiree's regular salary or compensation.
16
SUBRECIPIENT AGREEMENT
THIS SUBRECIPIENT AGREEMENT ("Agreement") is made and entered into this 11th
day of April, 2022, (hereinafter "Effective Date") by and between the City of Pueblo, a Colorado
municipal corporation, hereinafter referred to as the "City" and Pueblo Community College, a
Colorado community college, hereinafter referred to as the "Subrecipient." City and Subrecipient
are sometimes each referred to as a "Party" and collectively "Parties."
RECITALS
The following recitals are incorporated in and made a part of this Agreement.
WHEREAS, on March 11, 2021, President Biden signed the U.S. Senate-amended H.R.
1319 (P.L. 117-2) known as the American Rescue Plan Act (hereinafter "ARPA"); and
WHEREAS, on May 10, 2021, the U.S. Treasury issued the Interim Final Rule to
implement ARPA in Title 31, Part 35 of the Code of Federal Regulations ("CFR"); and
WHEREAS, by Ordinance No. 9931, approved on May 17, 2021, the City Council
established Project No. CI2113 and budgeted and appropriated up to$36.7 million in funds which
were expected to be distributed to the City from ARPA for covered costs and eligible expenses to
be incurred during the period which began on March 3, 2021 until December 31, 2024 (to be
expended by December 31, 2026); and
WHEREAS, on January 6, 2022, the U.S. Treasury issued, with an effective date of April
1, 2022, the Final Rule to implement ARPA in Title 31, Part 35 of the Code of Federal Regulations
("CFR"); and
WHEREAS, under the Final Rule, recipients may use Coronavirus Local Fiscal Recovery
Funds ("CLFRF") to respond to the COVID-19 public health emergency and the negative
economic consequences resulting therefrom; and
WHEREAS, Subrecipient has requested that the City use CLRF Funds in connection with
providing free, non-credit Science, Technology, Engineering and Mathematics (STEM) classes to
local students (hereinafter "Project"); and
WHEREAS, the City desires to disburse funds from Project No. C12113 to the Subrecipient
to administer the Project and perform certain services in connection therewith as set forth in this
Agreement and in the Scope of Services attached hereto; and
WHEREAS, Subrecipient has represented to the City that is duly qualified, eligible and
willing to undertake the Project and provide the services identified herein and in the Scope of
Services attached hereto.
NOW, THEREFORE, in consideration of the foregoing recitals and the terms and
conditions set forth herein, the Parties hereto mutually agree as follows:
1. FACTUAL BASIS FOR THE GRANT AWARD
(a) The COVID-19 pandemic has resulted in fewer learning opportunities for
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disadvantaged and low-skilled workers who, in turn, are most likely need retraining.
Numerous persons in the City of Pueblo are jobless and many remain furloughed.
(b) Since the pandemic, there is a much greater need for post-secondary education:
trainings, certifications, reskilling, upskilling, continuing education and testing.
Pueblo County's unemployment rate was among the five highest in Colorado
according to data from the Colorado Department of Labor and Employment
(CDLE) in March of 2021. According to CDLE, now is the time for businesses and
colleges to come together to develop a plan for post pandemic training, reskilling
and upskilling because it is estimated that by 2025, 40% of workers will need short-
term learning and reskilling.
(c) The workforce is changing and so is the need for quick turnaround training options
in an extended studies format. Sessions of courses in a few hours to a few days
offer members of the community a chance to engage in learning that meets their
needs. In addition, the options for virtual education offer students the ability (and
an equitable approach) to learn in a format that works with their schedules.
(d) The Project addresses the current unemployment and underemployment problem
by providing new skills for immediate employment and addresses the shortage in
skilled workers (primarily in energy and construction/infrastructure industries).
Training provided through this project will help students acquire specialized skills
sets, increase their potential and enable them to transition to higher paying jobs.
This is an opportunity for employees to improve their knowledge base and become
more effective in the workplace. This program will help individuals cultivate new
21st century "next" skills and support their continued need for soft skills.
(e) Non-credit students do not get any type of financial aid or state funding.
(f) Non-credit development programs, such as Pueblo Corporate College, help
Puebloans navigate a path to jobs that pay well in our community. Non-credit
courses and programs promote success by enabling Pueblo residents to gain the
skills, knowledge, and confidence to get a job, get a better job, or transition to credit
education.
(g) Pueblo Corporate College programs aim to improve the education and earnings of
low-skilled community members by providing well-articulated training steps tailored
to the local job market and accompanied by guidance and other support.
(h) Pueblo Corporate College programs focus on promising approaches to basic skills
instruction and occupational training that lead to credentials for in-demand jobs.
By significantly lowering the barriers to entry, non-credit courses expand student
access and are a vital stepping-stone for underserved learners to reach their
individual goals.
(i) As employers seek to increase the skills of theirworkforce, non-credit education is
an attractive option.
(j) Through the requested ARPA funding, these non-credit courses would be at no-
cost to the participants, for a minimum of one full academic year.
2
2. SERVICES; RESPONSIBILITIES OF SUBRECIPIENT
(a) Subrecipient agrees to satisfactorily perform and complete all services and items
of work, and furnish all labor and materials encompassed within or reasonably
necessary to accomplish the tasks and functions described in the Scope of
Services attached hereto as Exhibit "A" and incorporated herein by reference, in
full compliance with all provisions of this Agreement.
(b) Subrecipient warrants and represents that it: (i) has the requisite authority and
capacity to perform all terms and conditions on Subrecipient's part to be performed
hereunder; (ii) that it is fully aware of and understands its duty to perform all
functions and services in accordance with the regulatory requirements of 31 CFR
Part 35 and those identified in Exhibit"C" hereto; and (iii)that it is accepting federal
financial assistance hereunder subject to certain mandatory repayment provisions.
3. RESPONSIBILITIES OF THE CITY
The City shall designate a representative of the City who will be authorized to make all necessary
decisions required of the City on behalf of the City in connection with the performance of this
Agreement and the disbursement of funds in connection with the Project. In the absence of such
a designation, the City Mayor shall be deemed as City's authorized representative.
4. SUBRECIPIENT'S COMPENSATION AND METHOD OF PAYMENT
(a) The City will pay to Subrecipient an amount up to that specified in subparagraph
(c)of this paragraph as full compensation for all services and work to be performed
or undertaken by Subrecipient under this Agreement. Payment of funds to
Subrecipient is subject to all of the following requirements, which shall be
conditions precedent to payment: (i) that Subrecipient has expended funds for
eligible approved expenditures, (ii) that Subrecipient is not in default of any
material provision of this Agreement nor applicable law or regulation, (iii) that
Subrecipient has timely submitted requests for payment or reimbursement
detailing the eligible payment or reimbursement items in a format approved by City,
(iv) that Subrecipient has certified with each payment or reimbursement request
compliance with the requirements identified in Exhibit"C" and that all expenditures
for which reimbursement is sought were made for and in furtherance of the
approved Project and are an eligible use of federal assistance under ARPA and
federal regulations.
(b) Payment hereunder is also subject to and may only be disbursed in accordance
with applicable Federal regulations including but not limited to those at 31 CFR
Part 35, as presently promulgated and as same may be revised from time to time
in the future, all other terms of this Agreement, and any special provisions in the
Scope of Services. All payments received by Subrecipient hereunder are subject
to repayment by Subrecipient as provided in 31 CFR Part 35.
(c) The aggregate of all payments made hereunder shall not exceed One Hundred
Thousand Dollars (U.S. $100,000.00). City shall make full payment to Subrecipient
within thirty (30) days following approval of this Agreement by the City Council of
the City of Pueblo and execution of this Agreement by the Subrecipient.
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(d) Upon expiration of the term of this Agreement or upon any prior termination,
Subrecipient shall transfer to City any funds provided hereunder which are on hand
at the time of expiration or termination.
5. TERM OF PROJECT AND AGREEMENT
(a) The term of the Project shall be from May 1, 2022 to December 31, 2023 unless
this Agreement is sooner terminated as herein provided.
(b) The term of this Agreement shall be from the Effective Date set forth above to
December 31, 2023 unless sooner terminated as herein provided.
6. TERMINATION OF AGREEMENT
(a) For Cause: This Agreement may be terminated by City for cause, including any
nonperformance by the Subrecipient, upon ten (10) days written notice to
Subrecipient including a statement of the reasons therefore, and after an
opportunity for a hearing has been afforded. If a hearing is requested, it shall be
held before the City's Mayor whose decision shall be final. The determination of
the City as to the cause of termination and the appropriateness thereof shall be
final and binding upon both City and Subrecipient. Cause for termination shall
include any material failure by Subrecipient to comply with any term of this
Agreement.
(b) For Convenience: This Agreement may be terminated by City for convenience
upon ten (10) days written notice to Subrecipient, which decision shall not be
subject to appeal.
(c) Post Expiration and Termination Procedures: Upon expiration or in the event of a
prior termination, all remaining and unspent grant funds, shall immediately become
the sole and separate property of the City and the Subrecipient shall perform all
acts and execute all instruments necessary to transfer and assign such funds to
the City. All finished or unfinished documents, data, studies, reports, and work
product prepared by the Subrecipient under this Agreement or with grant funds
shall, at the option of the City, become City's property.
7. ASSIGNABILITY
This Agreement shall not be assigned or transferred by the Subrecipient without the prior written
consent of the City. Any assignment or attempted assignment made in violation of this provision
shall, at City's election, be deemed void and of no effect whatsoever.
8. CONFLICT OF INTEREST
The Subrecipient certifies and warrants that neither it nor any members of its Board of Directors,
officers or employees has or will derive any personal or financial interest or benefit from the activity
or activities assisted pursuant to this Agreement, nor has an interest in any contract, subcontract
or agreement with respect thereunto, nor the proceeds thereunder, either for themselves or for
those with whom they have family or business ties, during their tenure and for one year thereafter.
Subrecipient shall avoid all conflicts of interest which are prohibited by applicable federal
4
regulations including but not limited to those set forth in 31 CFR Part 35 as presently promulgated
and as same may be revised from time to time in the future.
9. SUBRECIPIENT RECORDS
Subrecipient shall maintain records as to all services provided, reimbursable expenses incurred
in performing the Scope of Services and complete accounting records. Accounting records shall
be kept on a generally recognized accounting basis and as requested by the City's auditor. The
Subrecipient agrees to comply with all applicable uniform administrative requirements described
or referenced in 31 CFR 35. The Compliance Provisions attached as Exhibit"B" hereto are made
a part of this Agreement and Subrecipient agrees to perform and comply with same. The City,
Comptroller General of the United States, the Inspector General of the U.S. Treasury and any of
their authorized representatives, shall have the right to inspect and copy, during reasonable
business hours, all books, documents, papers and records of the Subrecipient which relate to this
Agreement for making an audit or examination. Upon completion of the work and end of the term
of this Agreement, the City may require copies of all Subrecipient's financial records relating to
this Agreement to be turned over to City.
10. MONITORING AND EVALUATION
The City shall have the right to monitor and evaluate the progress and performance of the
Subrecipient to assure that the terms of this Agreement are being satisfactorily fulfilled in
accordance with City's and other applicable monitoring and evaluation criteria and standards.
The City shall at least quarterly review the Subrecipient's performance using on-site visits,
progress reports required to be submitted by the Subrecipient, audit findings, disbursements
transactions and contact with the Subrecipient as necessary. The Subrecipient shall furnish to
the City quarterly program and financial reports of its activities in such form and manner as may
be requested by the City. Subrecipients shall fully cooperate with City in relation to such
monitoring and evaluation.
11. SUBRECIPIENT FILES AND INFORMATION REPORTS
The Subrecipient shall maintain files containing information which shall clearly document all
activities performed in conjunction with this Agreement, including, but not limited to, financial
transactions, conformance with assurances and activity reports. These records shall be retained
by the Subrecipient for a period of three years after the completion of the Project. Financial and
activity reports shall be submitted quarterly no later than the ninth day of the month following the
end of the quarter for which the report is submitted.
12. INDEPENDENCE OF SUBRECIPIENT
Nothing herein contained nor the relationship of Subrecipient to City, which relationship is
expressly declared to be that of an independent contractor, shall make or be construed to make
Subrecipient or any of Subrecipient's agents or employees the agents or employees of the City.
Subrecipient shall be solely and entirely responsible for its acts and the acts of its agents,
employees and subcontractors.
13. LIABILITY, INSURANCE
(a) As to the City, Subrecipient agrees to assume the risk of all personal injury,
including death and bodily injury, and damage to and destruction of property,
5
including loss of use therefrom, caused by or sustained, in whole or in part, in
conjunction with or arising out of the performance or nonperformance of this
Agreement by Subrecipient or by the conditions created thereby. Subrecipient
further agrees to indemnify and save harmless the City, its officers, agents and
employees, from and against all claims, liabilities, costs, expenses, penalties and
attorney fees arising from such injuries to persons or damages to property or based
upon or arising out of the performance or nonperformance of this Agreement by
Subrecipient or out of any violation by Subrecipient of any statue, ordinance, rule
or regulation.
(b) Subrecipient agrees that it shall procure and will maintain during the term of this
Agreement, such insurance as will protect it from claims for damages because of
personal injury including bodily injury, sickness or disease or death of any of its
employees or of any person other than its employees, and from claims or damages
because of injury to or destruction of property including loss of use resulting
therefrom; and such insurance will provide for coverage in such amounts as set
forth in subparagraph (c).
(c) The minimum insurance coverage which Subrecipient shall obtain and keep in force
is Comprehensive General and Automobile Liability Insurance with limits not less
than Five Hundred Thousand and No/100 Dollars ($500,000) per person and One
Million Dollars ($1,000,000) per occurrence for personal injury, including but not
limited to death and bodily injury, and Fifty Thousand and No/100 Dollars($50,000)
per occurrence for property damage.
(d) Workers' Compensation Insurance complying with statutory requirements in
Colorado.
14. CERTIFICATIONS
The Subrecipient agrees to execute and abide by the certifications contained in Exhibit"C" hereto,
and Subrecipient's application for ARPA funds, both of which are hereby made a part of this
Agreement. In the event of any conflict between the terms of this Agreement and Subrecipient's
Application, this Agreement shall control.
15. REVERSION OF ASSETS
(a) Upon expiration of the term of this Agreement, or upon any prior termination,
Subrecipient shall transfer to City any funds provided hereunder which are on hand
at the time of expiration or termination.
(b) In the event City incurs any costs or expenses in enforcing the requirements of this
paragraph 15 or in bringing any action to recover the property or amount of any
repayment obligation, City shall be entitled to recover its costs and expenses,
including reasonable attorney's fees.
16. PERA LIABILITY
The Subrecipient shall reimburse the City for the full amount of any employer contribution required
to be paid by the City of Pueblo to the Public Employees' Retirement Association ("PERA") for
salary or other compensation paid to a PERA retiree performing contracted services for the City
6
under this Agreement. The Subrecipient shall fill out the questionnaire attached as Exhibit D and
submit the completed form to City's Finance Office as part of the signed Agreement.
17. ENTIRE AGREEMENT; AMENDMENTS
The provisions set forth in this Agreement, and all Exhibits and attachments to this Agreement,
constitute the entire and complete agreement of the parties hereto and supersede all prior written
and oral agreements, understandings or representations related thereto. No amendment or
modification of this Agreement, and no waiver of any provisions of this Agreement shall be binding
unless made in writing and executed by the duly authorized officers of both the Subrecipient and
City.
18. GOVERNMENT IMMUNITY. The City and the Subrecipient do not waive or intend to
waive, by any provisions of this Agreement, the monetary limitations or any other rights,
immunities and protections provided by the Colorado Governmental Immunity Act § 24-10-101 to
120, C.R.S., or otherwise available under applicable law.
19. NO THIRD-PARTY BENEFICIARIES. It is expressly understood and agreed that
enforcement of the terms and conditions of this Agreement and all rights of action relating to such
enforcement shall be strictly reserved to the Parties and nothing contained in this Agreement shall
give or allow any such claim or right of action by any other third party. It is the express intention
of the Parties that any person other than the Parties receiving services or benefits under the
Agreement shall be deemed an incidental beneficiary only.
20. LITIGATION, VENUE AND WAIVER OF TRIAL BY JURY. In the event of any litigation
arising under this Agreement, the court shall award to the prevailing Party its costs and reasonable
attorney fees. Exclusive venue for any such litigation shall be Pueblo County, Colorado. All such
litigation shall be filed in the District Court, County of Pueblo, State of Colorado, and each Party
submits to the personal and subject matter jurisdiction of such District Court. To the fullest extent
permitted by law, the Parties hereby waive their right to a trial by jury.
21. If any provision of this Agreement is determined by a court of competent jurisdiction to be
invalid or unenforceable, the remainder of this Agreement shall nonetheless remain in full force
and effect.
22. RULES OF CONSTRUCTION. The Parties acknowledge that the Parties and their counsel
have reviewed and revised this Agreement and that the normal rule of construction to the effect
that any ambiguities are to be resolved against the drafting Party shall not be employed in the
interpretation of this Agreement or any exhibits or amendments hereto.
23. WAIVER. The waiver or failure to enforce any provision of this Agreement shall not operate
as a waiver of any future breach of any such provision or any other provision hereof.
24. NO MONETARY DAMAGES AGAINST CITY. In consideration of City entering into the
Agreement, Subrecipient waives and discharges City, its officers, agents and employees from
any and all claims for any monetary damages whether such claims arise under tort, contract,
statutory or any other law.
25. COUNTERPARTS. This Agreement may be executed in two (2)or more counterparts and
each such counterpart shall be deemed for all purposes to be an original and all such counterparts
shall together constitute but one and the same original.
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26. SIGNATURES
The persons signing this Agreement on behalf of Subrecipient represent and warrant that such
persons and Subrecipient have the requisite power and authority to enter, execute and deliver
this Agreement and that this Agreement is a valid and legally binding obligation of Subrecipient
enforceable against Subrecipient in accordance with its terms.
IN WITNESS, WHEREOF, the Subrecipient and the City have executed this Agreement
as of the date first above written and under the laws of the State of Colorado.
CITY OF PUEBLO
A COLORADO MUNICIPAL CORPORATION
CtC'41cL/ By
City CI Nicholas A Gradisar, ayor
[S E A L]
Subrecipient:
PUEBLO COMMUNITY COLLEGE
ATTEST:
By By cG , O
Signature Signature (f
Name Name: Patricia A. Eriavec, Ph.D.
Title Title: President
8
EXHIBIT A
SCOPE OF SERVICES
Changes in the scope of services, budget, or method of compensation contained in this
Agreement, unless otherwise noted, may only be made through a written amendment to this
Agreement, executed by the Subrecipient and the City.
A. Performance Monitoring:
The City will monitor the performance of the Subrecipient according to the Principal Tasks and
Budget set forth herein. Substandard performance shall mean non-compliance with this
Agreement. If actions to correct such substandard performance are not taken by the Subrecipient
within a reasonable period of time after being so notified by the City, contract suspension or
termination procedures may be initiated, in the sole discretion of the City.
PCC'S SCOPE OF SERVICES
B. Principal Tasks
The components of the PCC's work plan under this Agreement shall be as follows:
1. Focus on training unemployed workers (referrals from TANF, Pueblo Workforce
Center, Department of Human Services, and the probation system), paying particular attention to
single mothers, to allow them to acquire job skills which would enable them to discontinue public
assistance and improve their lives.
2. The training and development programs shall provide the basic workforce entry
level skill sets needed for jobs including, but not limited to, the following:
• Construction
• Electrical
• Manufacturing
• Healthcare
• Business
• Public safety
3. Non-credit courses shall include, but are not limited to:
• Carpentry
• Certified bookkeeper
• Certified nursing assistant
• Computer skills for workplace
• Non-destructive testing, Level 1
• Paraoptometric Professional
• Heavy equipment operator
• Skilled trades
• Veterinary Assistant
9
4. When appropriate, Subrecipient shall use PCC's Mobile Learning Labs (MLL's) as
portable classrooms with professional-grade trainers and instruction stations. These customized
training tools shall provide a wide range of skill development from fundamentals to advanced
troubleshooting.
5. Subrecipient shall be responsible for accomplishing the following tasks during the
term of the Project:
(a) Secure subject matter experts;
(b) Identify required training equipment and facilities;
(c) Develop curriculum
(d) Certify training/testing facilities and instructors (if required)
(e) Recruit participants
(f) Offer certification testing (as needed)
C. Budget
(a) $100,000 for free, non-credit classes for a minimum of one full academic year.
(b) Quarterly classes will be offered to participants at no cost on a first come, first
served basis.
(c) Classes will be limited to 6-12 students per class.
(d) Vouchers for certification may be included in some courses.
(e) Classes will be offered in person, hybrid and online utilizing Ed2Go interactive
courses.
10
EXHIBIT B
COMPLIANCE PROVISIONS INCORPORATED
IN THE SUBRECIPIENT AGREEMENT
1. An accounting system using the accrual basis of generally accepted accounting principles which
accurately reflects all costs chargeable (paid and unpaid) to the Project is mandatory. A receipts and
disbursements ledger must be maintained. A general ledger with an income and expense account for each
budgeted line item is necessary. Paid invoices revealing check number, date paid and item is necessary.
Similarly,cash receipts for the payment of wages is mandatory. Paid invoices revealing check number,date
paid and evidence of goods or services received are to be filed per the expense account they were charged.
2. There is no flexibility on budgets. Line items may be changed only by the City's written
concurrence of a budget amendment.
3. Eligible expenses are those considered reasonable and necessary costs for the efficient operation of
the Project as determined by the City. All costs must be budgeted items. Request for advance or
reimbursements of expenses must be accompanied by:
1. Original invoice marked with funding source
2. Detailed listing of each expense showing:
a) recipient
b) brief description of purchase
c) amount with method of computation detailed
Cost Summary must be submitted monthly to reflect entries through the closing date for the books(indicate
Closing Date on Cost Summary).
4. All employees handling funds are required to be insured by a fidelity bond.
5. The City shall not be obligated to any third party contractors of the Subrecipient. The subrecipient
is further cautioned against obligating funds beyond the contract date of the agreement between the City
and the Subrecipient.
6. The Subrecipient will furnish the City such statements, records, data and information, and permit
such interviews with personnel as the City may request to effectively monitor and evaluate the project.
7. City auditors will periodically make interim audits and may, upon completion of the Project, make
a final audit.
8. All records must be retained by the Subrecipient for a period of three years following the last day
of the Agreement. (Cost summary reports must reflect actual general ledger balances.)
11
EXHIBIT C
CERTIFICATIONS
Subrecipient hereby certifies that the grant will be conducted and administered in compliance with:
(1) Title VII of the Civil Rights Act of 1964 (Pub. L. 88-352; 42 U.S.C. 2000d, et seq.) and
implementing regulations issued at 24 CFR Part 1;
(2) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-284; 42 U.S.C. 3601, et seq.), as
amended;and that the grantee will administer all programs and activities related to housing and community
development in a manner to affirmatively further fair housing;
(3) Section 109 of the Housing and Community Development Act of 1974, as amended; and
the regulations issued pursuant thereto;
(4) Section 3 of the Housing and Urban Development Act of 1968, as amended;
(5) Executive Order 11246, as amended by Executive Orders 11375 and 12086, and
implementing regulations issued at 41 CFR Chapter 60;
(6) Executive Order 11063, as amended by Executive Orders 12259, and implementing
regulations at 24 CFR Part 107;
(7) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112), as amended, and
implementing regulations when published for effect;
(8) The Age Discrimination in Employment Act of 1975 (Pub. L. 94-135), as amended, and
implementing regulations when published for effect;
(9) The relocation requirements of Title II and the acquisition requirements of Title III of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and the HUD
implementing regulations set forth in 24 CFR Part 42;
(10) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order
11288 relating to the prevention, control and abatement of water pollution;
(11) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (Pub. L. 93-234);
(12) The applicable regulations, policies, guidelines and requirements of OMB Circular Nos.
A-102, Revised, 24 CFR 85 and Subpart J of 24 CFR 570, A-87, A-110, A-122, A-128 and A-133 as they
relate to the acceptance and use of federal funds under this federally-assisted program;
(13) The Clean Air Act (42 U.S.C. 7401 et.seq.) as amended; particularly section 176 (c) and
(d) [42 U.S.C. 7506 (c) and(d)];
(14) The Safe Drinking Water Act of 1974 (42 U.S.C. 201, 300 (f) et.seq., and 21 U.S.C. 349)
as amended;particularly section 1424 (e) (42 U.S.C. 300 (h)-303 (e));
(15) The Endangered Species Act of 1973 (16 U.S.C. 1531 et. Seq.) as amended; including but
not limited to section 7 (16 U.S.C. 1536)thereof;
12
(16) The Reservoir Salvage Act of 1960 916 U.S.C. 469 et.seq.); particularly section 3 (16
U.S.C. 469a-1); as amended by the Archeological and Historical Preservation Act of 1974;
(17) Flood Disaster Protection Act of 1973 (42 U.S.C. 4001 et.seq.) as amended; particularly
sections 102(a)and 202(a) [42 U.S.C. 4012a(a) and 4106(a)];
(18) Executive order 11990, Protection of Wetlands, May 24, 1977 (42 FR 26961 et. Seq.);
particularly sections 2 and 5;
(19) Lead-Based Paint Poisoning Prevention requirements of 25 CFR Part 35 issued pursuant
to the Lead-Based Paint Poisoning Prevention Act(42 U.S.C. 4821 et.seq.);
(20) The National Historic Preservation Act of 1966 (16 U.S.C. 470 et seq.) as amended;
particularly section 106 (16 U.S.C. 470f); and
(21) Executive Order 11593, Protection and Enhancement of the Cultural Environment, May
13, 1971 (36 FR 8921 et seq.);particularly section 2(c).
(22) Construction work financed in whole or in part with federal funds is subject to the
prevailing wage requirements of the Davis-Bacon Act(29 CFR, Parts 3 and 5), the Copeland Act(29 CFR
Part 3), and the Contract Work Hours and Safety Standards Act (Public Law 91-54, 83 Stat. 96). When a
project meets this applicability requirement, the labor standards provision of the HUD 4010 and the Davis-
Bacon Wage Decision issued for the project will be incorporated into this contract document and shall be
incorporated into all construction contracts and subcontracts of any tier thereunder.
(23) No ARPA funds may be expended for lobbying purposes and payments from other sources
for lobbying must be disclosed(24 CFR Part 87).
(a) No federally appropriated funds have been or will be paid, by or on behalf of
subrecipient, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the awarding of any
federal contract, the making of any federal grant, the making of any federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or cooperative
agreement.
(b) If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency,
a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this federal contract, grant, loan, or
cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
(24) Where asbestos is present in property undergoing rehabilitation, Federal requirements
apply regarding worker exposure, abatement procedures and disposal. (CPD-90-44 EPA/OSHA).
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EXHIBIT D
COLORADO PUBLIC EMPLOYEES RETIREMENT ASSOCIATION
SUPPLEMENTAL QUESTIONNAIRE TO BE ANSWERED BY
ANY BUSINESS PERFORMING SERVICES FOR THE CITY OF PUEBLO
Pursuant to section 24-51-1 101(2),C.R.S.,salary or other compensation from the employment,engagement,retention
or other use of a person receiving retirement benefits (Retiree) through the Colorado Public Employees Retirement
Association(PERA) in an individual capacity or of any entity owned or operated by a PERA Retiree or an affiliated
party by the City of Pueblo to perform any service as an employee, contract employee, consultant, independent
contractor, or through other arrangements, is subject to employer contributions to PERA by the City of Pueblo.
Therefore,as a condition of contracting for services with the City of Pueblo,this document must be completed,signed
and returned to the City of Pueblo:
a) Are you,or do you employ or engage in any capacity,including an independent contractor,a PERA Retiree
who will perform any services for the City of Pueblo? Yes , No X .
b) If you answered "yes" to (a) above, please answer the following question: Are you an individual, sole
proprietor or partnership,or a business or company owned or operated by a PERA Retiree or an affiliated
party'? Yes ,No
If you answered"yes"please state which of the above entities best describes your business:
c) If you answered"yes"to both(a)and(b), please provide the name, address and social security number of
each such PERA Retiree.
Name Name
Address Address
Social Security Number Social Security Number
(If more than two, please attach a supplemental list)
Failure to accurately complete, sign and return this document to the City of Pueblo may result in your being denied
the privilege or doing business with the City of Pueblo.
If you answered"yes" to both (a) and(b), you agree to reimburse the City of Pueblo for any employer contribution
required to be paid by the City of Pueblo to PERA for salary or other compensation paid to you as a PERA Retiree or
paid to any employee or independent contractor of yours who is a PERA Retiree performing services for the City of
Pueblo. You further authorize the City of Pueblo to deduct and withhold all such contributions from any moneys due
or payable to you by the City of Pueblo under any current or future contract or other arrangement for services between
you and the City of Pueblo.
Signed �f '� � 20 . Pt-.4)By: V`"Gl' , l"t,(o
Name: Pcti-t'r t jcvec, Pt1 D
Title: Pce.f ,d€r1-1
For purposes of responding to question (b) above, an "affiliated party" includes (1) any person who is the named
beneficiary or co-beneficiary on the PERA account of the PERA Retiree;(2)any person who is a relative of the PERA
Retiree by blood or adoption to and including parents, siblings, half-siblings, children, and grandchildren; (3) any
person who is a relative of the PERA Retiree by marriage to and including spouse, spouse's parents, stepparents,
stepchildren, stepsiblings, and spouse's siblings; and (4) any person or entity with whom the PERA Retiree has an
14
agreement to share or otherwise profit from the performance of services for the City of Pueblo by the PERA Retiree
other than the PERA Retiree's regular salary or compensation.
15